Item Q4 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 19, 2014 Division: County Administrator
Bulk Item: Yes No , COUNTY: County Administrator
Staff Contact/Phone#: Rhonda Haag.453-8774
AGENDA ITEM WORDING: Approval to negotiate a contract with AMEC Environmental and
Infrastructure, Inc. (AMEC) as the sole respondent to the Request for Qualifications (RFQ) for the design and
permitting of the demonstration projects.
ITEM BACKGROUND: The County issued an RFQ for the design, permitting, homeowner coordination, and
various field assessment tasks including endangered species surveys, bathymetric surveys in some canals,
mangrove assessment, tidal study for hydraulic modeling and benthic resource surveys for the seven
demonstration canals in unincorporated Monroe County. AMEC was the sole respondent and is a qualified
respondent. AMEC's Qualification Response is lengthy and therefore available by hardcopy only. Requests to
review the hardcopies on file can be made to Ms. Haag at the above referenced telephone number.
PREVIOUS RELEVANT BOCC ACTION:
1.03-21-12: Approval and authorization of a Grant from FDEP to fund Phase 1 of the Canal Management
Master Plan and also authorized execution of a task order with AMEC under the on-call professional
engineering services contract to develop Phase 1.
2. 06-20-12: Approval of the grant application submitted to EPA, which requested $100,000 in grant funds and
specified a$10,000 match of in-kind services.
3. 09-19-12: Approval of a$100,000 EPA grant that funded Phase 2 of the Canal Master Plan.
4.11-20-12: Approval of a Task Order with AMEC Environmental & Infrastructure, Inc. under the on-call
professional engineering services contract to develop Ph.2 of a county-wide Canal Improvements Master Plan.
5.02-20-13: Approval of a FDEP Grant S0640 providing $100,000 of funding of work to perform bathymetric
surveys and also approved a$100,000 Task Order with AMEC to perform the bathymetric work.
6.03-20-13: Approval of$5 million for the canal restoration demonstration projects.
7.05-15-13: Approval of a $37,725 contract with AMEC to select the demonstration projects, as a result of a
request for quotes.
8.08-21-13: Provided direction on the selection process for use in selecting the top 15 canal restoration
projects and the final 5 demonstration projects.
9. 09-17-13: Approval of a time extension to the AMEC contract for selection of the demo projects.
10.10-16-13: Approval of the top 15 canals,selection of 6 canals for the demonstration projects, and a 90 day
limitation on the homeowner approval period.
11.12-11-13: Approval of the 7`"demonstration canal.
12.12-11-13: Approval to advertise an RFQ for the design and permitting of the canal demo projects.
CONTRACT/CONTRACT CHANGES: Not Applicable
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $750,000 est. INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: NIA
COST TO COUNTY: $750,000 est. SOURCE OF FUNDS: Infrastructure Tax Funds
ry REVENUE PRODUCING. Yes_ No AMOUNT PER MONTH Year
c/
APPROVED BY: County Atty_L M_ urc using Risk Management
DOCUMENTATION: Included Not Required X_
DISPOSITION: AGENDA ITEM