FY2015 04/20/2016 AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY,FLORIDA
DATE: August 16, 2016
TO: Jeff Manning, MPA
Senior Planner, Monroe County Emergency Management
FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller
At the April 20, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item C9 approval of a UASI 2015 Memorandum of Agreement with the City of
Miami concerning a United States Department of Homeland Security's Office of Grants & Training
(OG&T), through the State of Florida, Division of Emergency Management (FDEM) sub-grant
Agreement # 16DS-U7-11-23-02-368 in the amount of $96,925.00 with no county match required; and
authorization for the County Administrator to execute any other required documentation in relation to
--------------the application process.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any questions,
please feel free to contact my office.
cc: County Attorney
Finance
File •
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fox:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fox:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146
MEMORANDUM OF AGREEMENT
URBAN AREA SECURITY INITIATIVE FY 2015
"Monroe County"
‘ Agreement Number: 16-DS-U7-11-23-02-368
FAIN Number: EMW-2015-SS-00083-S01
-Apr CFDA#: 97.067
This Agreement is entered into this day of July I I , 2016, by and between the
City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and Monroe
County, (the"Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security(USDHS) is providing financial assistance
to the Miami urban area in the amount$5,225,000 dollars through the Urban Area Security Initiative(UASI)
Grant Program 2015; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program
2n1c; and
WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional
metropolitan area approach to the development and implementation of the UASI Grant Program 2015 and
involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2015 Urban Area has been defined Miami and Ft. Lauderdale collectively and
anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. R-16-0041, adopted on January 28, 2016,
has authorized the City Manager to enter into this Agreement with each participating agency on behalf of
the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the
Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond
to a terrorist threat or act.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies
for activities under the UASI Grant Program 2015 which was made available by the U.S. Department
of Homeland Security and the State of Florida Division of Emergency Management(FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring
Agency.
II.SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2015 activities to be performed at the
request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction
with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or
weapons of mass destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring
Agency in performing local and state functions.
III. DEFINITIONS
A.. .Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or
catastrophic economic loss management of resources (including systems for classifying types of
resources); qualifications and certification; and the collection, tracking, and reporting of incident
information and incident resources.
B. Core County: The County within which the core city is geographically located. The core city is the City
of Miami.
C. UASI Grant Program 2015: The UASI Grant Program 2015 reflects the intent of Congress and the
Administration to enhance and quantify the preparedness of the nation to combat terrorism and
continues to address the unique equipment, training, planning, and exercise needs of large high threat
urban areas, and program activities must involve coordination by the identified core city, core
county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program
2015 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency
Wartime Supplemental Appropriations Act, 2003. The funding will provide assistance to build an
enhanced and sustainable capacity to prevent, respond to,and recover from threats or acts of terrorism
for the selected urban areas.
D. National Incident Management System (NIMS): This system will provide a consistent nationwide
approach for federal,state,and local governments to work effectively and efficiently together to prepare
for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To
2
provide for interoperability and compatibility among Federal, State, and local capabilities,the NIMS will
include a core set of concepts, principles, terminology, and technologies covering the incident
command system; multi-agency coordination systems; unified command and training.
E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POC)
must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify
POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working
Group will be responsible for coordinating development and implementation of all program elements,
including the urban area assessment, strategy development,and any direct services that are delivered
by the grant.
F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and
county/counties, or with which the core city or county/counties have established formal mutual aid
agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department,
authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities,with the respective State Administrative Agency, and with
the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an
Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and strategy development
process: law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, governmental administrative, public safety communications,
healthcare and public health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit#1".
G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit#1".
H. Following grant agreement requirements and/or special conditions as stipulated in"Exhibit#1".
3
I. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner with the City of
Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the
Sponsoring Agency.
B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget
authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of
assets as stipulated in"Exhibit#1".
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchases
of equipment or services as stipulated in"Exhibit#1".
D. Complying with all UASI Grant Program 2015 requirements as stipulated in"Exhibit#1".
E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting
the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide
development of an Urban Area Homeland Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and strategy development
process: law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, governmental administrative, public safety communications,
healthcare and public health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area Homeland Security
Strategy.
H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1".
I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit#1".
J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in "Exhibit#1".
K. Maintaining an equipment inventory of UASI purchased items.
L. Ensure that equipment obtained from the UASI Grant Program 2015, as identified in "Exhibit#2", is
readily available for use by personnel trained to use such equipment for actual emergencies or
exercises. Also, ensure that such equipment is readily available for onsite monitoring by DHS, DEM,
4
and the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment, such
equipment shall be made available to another Participating Agency for use during any actual
emergencies or exercises. Failure to ensure equipment availability may result in loss of funding and/or
equipment to the Participating Agency.
M. All equipment obtained from the UASI Grant Program 2015, as identified in "Exhibit 2", is the sole
responsibility of the receiving agency. This includes, where applicable, maintenance, replacement,
training on equipment, and insuring of equipment and personnel, and compliance with intra-agency
auditing requirements.
VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely
by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in
a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State
of Florida as stipulated in "Exhibit 1".
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or
time related issues of the Participating Agency personnel.
D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28,
Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of
its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver
of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein
shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to
be sued by third parties in any manner arising out of this Agreement or any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay
invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same
for reimbursement to the Sponsoring Agency.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of Federal funds
during their fiscal year are required to submit an organization-wide financial and compliance audit
report. The audit must be performed in accordance with the U.S. General Accounting Office
Government Auditing Standards and 2 CFR 200.
5
B. The Secretary of Homeland Security and the Comptroller General of the United States shall have
access to any books, documents, and records of recipients of UASI Grant Program 2015 assistance
for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security
or the Comptroller General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through any authorized
representative, access to and the right to examine all records, books, papers or documents related to
the grant.
C. Financial Status Reports are due within 7 days after the end of each calendar quarter. A report must
be submitted for every quarter that the award is active, including partial calendar quarters, as well as
for periods where no grant activity occurs as stipulated in"Exhibit 1".
D. Submit progress reports to describe progress to date in implementing the grant and its impact on
homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the continued mutual
agreements of the parties as identified in"Exhibit 2".
VIII. CONDITIONS,AMENDMENTS,AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or applicant for
employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all
obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or invalidated
by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or
regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the
Agreement shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party
at the address furnished by the parties to one another to receive notices under this agreement or if no
address is specified, to the address of the parties'signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the undersigned parties,
and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except
for any executory obligations that have not been fulfilled.
6
E. This Agreement will end on June 30, 2017, unless otherwise extended, by a written amendment duly
approved and executed prior to June 30, 2017, unless otherwise extended, at which time the parties
may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's
ability to conform to procedures, training and equipment standards as prescribed by the grant.
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
ATTEST:
BY: BY: -/ssisi A.
Todd B. Hannon Daniel J.Alfo s• /
City Clerk City Manager
/•
APPROVED AS TO FORM AND APPROVED AS TO INSURANC
CORRECTNESS: REQUIREMENTS: i
•
BY, ' B :
toria Mendez Ann arie Sh .e, Director
CI)•ttomey De.- ment of is
Management
7
PARTICIPATING AGENCY
"Monroe County"
ATTEST:
AMY HEAVILIN, Clerk
b
4_ 1.1,
\ �7,lY s &beeI Jam) BY:
NAME: Heather Carruthers
Deputy Clerk
Title:
TITLE: Mayor of Monroe County
FID#:
DUNS:
APPROVED AS TO FORM AND
CORRECTNESS:
Participating Agency Attorney
8
cl o
Exhibit#t
Contract Number, 18-DS-U7-11-23-02-M
FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENT
2 C.F.R.$200.92 states that a'subaward may be provided through any form of legal agreement,
including an agreement that the pass-through entity considers a contract.'
As defined by 2 GF,R. $200.74,'pass-through entity'means'a non-Federal entity that provides a
subaward to a Sub-Reolpient to carry out pert of a Federal program.'
As defined by 2 C,F.R.§200.93,"Sub-Recipient'means'a non-Federal entity that receNes a
subaviard from a pass-through entity to carry out part of a Federal program.'
•
As defined by 2 C.F.R.$200.38,"Federal award'means'Federal financial assistance theta non •
-
Federal entity reoelves directly from a Federal awarding agency or Indirectly from a pees-through entity.' .
As defined by 2 C.F.R.$200.92,"subaward'means'an sword provided by a pees through entity to a
Sub-Reoiplant for the Sub-Recipient to carry out part of a Federal award received by the pass-through
entity?
The folioWmg Information Is provided pursuant tot C.F.R.§200.33I(ax1):
----- Sub-Reo@len's name: CIN Of Miami
Sub-Recipients unique entity Identifier(DUNS): 972220791
Federal Award identification Number(FAIN): EMW-2015-S9-00083$01
Federal Award Dale: 09/01/7015
Subaward Pertod of Performance Start and End Date: Dale of Fxecutlon-12/31/2017
Amount of Federal Funds Obligated by this Agreement $5,775.000.00
Total Amount of Federal Funds Obligated to the Sub-Reckslent $301,438.325.38
Total Amount of the Federal Award: 920 890.584.00
Federal award project deacdption(see FFATA) See Mole I Agreement
Articles:EMW-2015-83410003
Name of Federal awarding agency: pep.of Homeland SecurIN/FEMA
Name of pass-through entity:' - FL DN.of Emergency Menaaement
Contact Information for the Pass-through entity: 2555 Shuman'Oak Boulevard
Tallahassee.Florda.92311
CFDA Number and Name: 97.097 Homeland Secudtv
Pd48LE n
Whether the award Is Research d Development No(NlAl
Indirect cost rate for the Federal award: 37.78%
C) G
THIS AGREEMENT h entered Into by the State of Florida,Division of Emergency Management,
with headquarters in Tallahassee,Florida(hereinafter referred to as the'Division'),and City of Mleml,
(hereinafter refined to as the"Sub-Reelpienty
For the purposes of this Agreement the Division serves as the pees-through entity far a Federal
award, end the Sub-Reolplant serves es the recipient of a eubaward.
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A The Bub-Redlplent represents that 6 is fully qualified and eligible to receive these grant hinds
to provide the services identified herein;
B. The State of Florida received these grant funds from the Federal government,and the
DMalon has the authority to eubgrant these funds to the Sub-Recipient upon the terms and conditions
outlined below;and,
C. The Division has statutory authority to disburse the funds under Ns Agreement.
THEREFORE,the DMalon and the Sub-Recipient agree to the tollcwlg:
(1) APPLICATION OF STATE LAW TO THIS AGREEMENT
2 C.F.R.0200.302 provides; 'Each state must expend and account for the Federal
award In accordance with state laws and procedures for expending and accounting(or the stale's own
funds.' Therefore,section 215.971,Florida Statutes,entitled'Agreements funded with federal or state
assistance',shall apply to thle Agreement
(2) j,y(yv3_RULES,REGULATIONS AND POLICIES
• a. The Sub-Recipient's performance under this Agreement is subject to 2 OFR.Part •
200,entitled'Uniform AdmhhtralNe Requirements,Cost Principles,and Audit Requirements for Federal
Awards.'
b. As required by Section 216.971(1),Florida Statutes,this Agreement Includes
I. A pnrvlalon specifying a scope of work that clearly establishes the tasks that
the SUDReciptent Is required to perform.
II. A provision dMding the agreement Into quanti0able units of deliverables that
must be rsceNed and accepted In writing by the Division before payment. Each deliverable must be
directly related to the scope of work end specify the required minimum level of service to be performed
end the criteria for evaluating the successful completion of each deliverable.
III. A provision specifying the financial consequences that apply If the Sub-
Recipient falls to perform the minimum level of service required by the agreement.
Iv. A provision specifying that the Sub-Recipient may expend Pads only fa
allowable costs resulting can obligations incurred during the specified agreement period.
v. A provision specifying that any balance of unobligeled funds which has been
advanced or peld must be refunded to the Division.
2
0 0
vl. A provision specifying that any funds paid in excess of the amount to which
the Sub-Recipient Is entitled under the Jenne end conditions of the agreement must be refunded to the
Division
o. In addition to the foregoing,the Sub-Recipient and the Division shall be governed by
all applicable State and Federal taxis,odes and regulations,Including those Identified In Attachment D.
(3) CONTACT
a. In accordance with section 248.971(2),Florida Statutes,the Mowing Wean
employee shall serve as the grant manager for this agreement shall be responsible for enforcing
performance of this Agreements terns and conditions,end than serve as the DMalen•e liaison with the
Sub-Recipient:
Michael J.Day
FL Division of Emergency Management
2665 Shumard Oak Boulevard
Tallahassee,Florida 32311
Telephone:(850)4883133
Fax(850)9224889
Email:Mlchael.Day®em.myfrodda.com
b. The name and address'of the Representative of the Sub-Recipient responsible for
the admbdsbauon of this Agreement le:
Pedro Gomez
444 SW 2b Ave.100n Floor
btleml.FL 33130
Telephone: 306-410-6402
Fax 306-609-4070
Email:
c. In the event that different representatives or addresses are designated by either party
after execution of this Agreement,notice of the name,title and address of the new representative will be
provided to the other party.
(4) TERMS AND CONDITIONS
This Agreement contains ell the terms and conditions agreed upon by the parties.
(6) F1(F'Cl11lON
This Agreement may be executed In any number of counterparts,any one of which may
be taken as an original.
(6) MODIFICATION
3
0 0
Either party may request modification of the provisions of this Agreement. Changes
which are agreed upon shall be valid onlywhen in wilting,signed
9 Po g g by each of the parties,and attached to
the original of this Agreement.
•
(7) SCOPE OF WORK.
The Sub-Recipient shall perform the work In accordance with the Attachment A,Budget
and Attachment B,Scope of Work,of this Agreement.
(8) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties and shall end on December
31,2017,unless terminated earlier In accordance with the provisions of Paragraph(17)of this
Agreement. Consistent with the definition of"period of performance'contained In 2 C.F.R.§200.77,the
term'period of agreement°refers to the time during which the Sub-Recipient'may incur new obligations
to carry out the work authorized under this Agreement. In accordance with 2 C.F.R.§200.309,the Sub-
Recipient may receive reimbursement under this Agreement only for'allowable costs incurred during the
period of performance.' In accordance with section 215.971(1)(d),Florida Statutes,the Sub-Recipient
may expend funds authorized by this Agreement'only for allowable costs resulting from obligations
incurred during"the period of agreement.
(9) FUNDING
a. This is a cost-reimbursement Agreement,subject to the availability of funds.
b. The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature,and subject to any modification In
accordance with either Chapter 216,Florida Statutes,or the Florida Constitution.
The Sub-Recipient shall be relmbursed for allowable costs Incurred in the successful
completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined In
Attachment A,Budget and Attachment B,Scope of Work,of This Agreement.
c. The maximum reimbursement amount for the entirety of this Agreement Is
$5,225,000.00.
d. The Division will review any request for reimbursement by comparing the
documentation provided by the Sub-Recipient against a performance measure,outlined in Attachment B,
Scope of Work,that dearly delineates:
I. The required minimum acceptable level of service to be performed;and,
II. The criteria for evaluating the successful completion of each deliverable.
e. The performance measure required by section 215.971(1)(b), Florida Statutes,
remains consistent with the requirement for a"performance goal",which is defined In 2 C.F.R.§200.76 as
'a target level of performance expressed as a tangible,measurable objective,against which actual
achievement can be compared.' it also remains consistent with the requirement,contained in 2 C.F.R.
4
0 0
$200.301,thef the Division and the Sub-Reciplent'relate financial data to performance accomplishments
of the Federal award.' •
f. If authorized by the Federal Awarding Agency,then the Division will reimburse the
Sub-Redplent for overtime expenses In accordance with 2 C.F.R.$200.430('CompensatIon—personal
services')and 2 C.F.R.§200.431 ('Compensation—fringe benefits'). If the Sub-Recipient seeks
reimbursement for overtime expenses for periods when no work Is performed due to vacation,holiday,
Illness,failure of the employer to provide sufficient wott,or other similar cause(see 29 U.S.C.
§207(e)(2)),then the Division will treat the expense as a hinge benefit 2 C.F.R.§200.431(a)defines
tinge benefits as'allowances and services provided by employers to their employees as compensation In
addition to regular salaries and wages.' Fringe benefits are allowable under this Agreemeritas long as
the benefits are reasonable end ere required by law,Sub-Recipient-employee agreement,or an •
established policy of the Sub-Recipient 2 C.F.R§200.431 (h)provides that the cost of fringe benefits In
the form of regularcompeneauon paid to employees during periods of authorized absences from the Job,
such as for annual leave,family-related leave,sick leave,holidays,court leave,military leave,
administrative leave,and other similar benefits,are allowable If at of the fogowmg criteria are met:
I. They are provided under established written leave palbbe;
O. The costs are u
eq tebiyalbraled to all related activities,Including Federal •
awards;and,
M. The accounting bards(cash OrecavaQ selected for costing each type of
leave is consistently followed by the non-Federal entity or specified grouping of employees.
g. If authorized by the Federal Awarding Agency,then the DMNon with reimburse the
Sub-Recipient for travel expenses In accordance with 2 C.F.R.§200,474. If the Sub-Recipient seeks
reimbursement for travel costs that exceed the amounts stated In section 112.061(3)(b),Florida Statutes
($6 for breakfast,$11 for lunch,and$113 for dinner),then the Sub-Recipient must provide documentation
that:
I. The costs am reasonable and do not exceed charges normally allowed by
the Sub-Recipient In Its regular operations as a result of the Sub-Recipient's written travel policy;and,
It Participation of the Individual In the travel la necessary to the Federal award.
h. The OMsion's want manager, es required by section 215.971(2)(c),Florida Statutes,
shall reconcile and verity si funds received against all funds expended during the grant agreement period
end produce a final reconciliation report. The final report must identify any funds paid In excess of the
expendturea Incurred by the Sub-Recipient
I. As defined by 2 C.F.R.$200.53,the term'hnproper payment'means or Includes:
I. Any payment that should not have been made or that was made in an
incorrect amount(hdudtr g overpayments end underpayments)under statutory,contractual,
administrative,or other legally applicable requirements;and,.
5
n
0 0
Any payment to an ineligible party,any payment for an Ineligible good or
saMoa,anyduplicate
p payment,any payment for a good or BOM,ce not received(except for such
payments where authorized by law),any payment that does not account for credit for applicable
discounts,and any payment where Yleuffklentor lack of documentation prevents a reviewer has
discerning whether a payment wan proper,
(10)j1ECORDq
e. As required by 2C.F.R.§200.33e,the Federal awarding agency,Inspectors General
the Comptroller General of theUnited Slates,and the DMelon,or any of their authorized representatives,
shell enjoy the right of access to any documents,papers,or other records of the Sub-Recipient which are
pertinent to the Federal award,In order to make audits,examinations,excerpts,end hansatpts. The right
of access also Includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of
Interview and discussion related to such documents, Finally,the right of access Is not limited to the
required relentin period but lasts es long as the records are retained.
b. As required by 2 G.F.R.§200.331(a)(5),the Division,the Chier Inspector General of
the State of Florida,the Florida Astor General,or any of their authorized representatives,shall enjoy the
right of aocem to any documents,financial statements,papers,or other records of the Sub-Recipient
which we pertinent to this Agreement,In ceder to make audits,examinations,excerpts,and transcripts.
The right of access also Includes finely and reasonable access to the Sub-Recipients personnel for the .
purpose of interview and discussion related to such documents.
a As required by 2 C.F,R 0200.333,the Sub-Recipient shall retain sufficient records to
show Its complance with the terms of this Agreement,as well es the compliance of all subcontractors or
consultants paid from funds under this Agreement,far a period of Muss(3)years from the date of
submission of the final expendlure report. The following are the only exceptions to the three(3)yes
requkemnt
I. If any illigatbn,claim,or audit le started before the expiration of the throe(3)
year period,then the records must be retained until ell etlga:ln,claims,or audit linings Involving the
records have been resolved and final action taken.
II. When the DMaln or the Sub-Redolent Is notified In writing by the Federal
awarding agency,cognizant agency for audlt oversight agency for audit,cognizant agency for indirect
costs,or pees-through entity to extend the retention period.
III. Records for real property and equipment acquired with Faders funds must
be retained for 3 years after final disposition
M. When records are transferred to or maintained by the Federal awarding
agency or past-through entity,the three(3)year retention requitement Is not applicable to the Sub-
Recipient.
6
1 i
O O
v. Records for program Income tranesatione after the period of performance. in
some cease recipients must report program Income alter the period of performance, Where there Is such
a requirement,the retention period for the records pertaining to the earning of the program income starts
from the end of the non-Federal entity's fiscal year In which the program Income Is earned.
N. Indirect cost rate proposals and coal allocations plans. This paragraph
applies to the following typos of documents W and their reMe: Indirect wet rate computations
or proposals,cost allocation plena,and any similar accounting computations of the rate at which a
( particular group of costs is chargeable(such as computer usage chergeback rates or compostt°fringe
benefit rates).
tl. In accordance with C.F.R.9200.334,the Federal ewardhg agency must request
transferal certain records to its custody from the Division or the SubRecplent when it determines that
the records possess long-term retention value.
e. In accordance with 2 C.F.R.§200.336,the Division must always povideor accept
( paper versions of Agreement Information to and from the Sub-Recipient upon request. If paper copies
are submitted,then the DMelon must not require more then an original and two copies. When orighal
records are electronic and cannot be altered,there Is no need to create and retain paper copies. When
original records are paper,electronic versions may be substituted through the use of duplication or other
ramie of electronic media provided that they are subfect to periodic quality control reviews,provide
reasonable safeguards against alteration,and remain readable.
t An required by 2 C.F.R§200.303,the Sub-ReclpleM shall lake reasonable measures
to safeguard protected personally Identifiable Information and other Information the Federal awarding
agency or the Division designates as sensitive or the Sub-Recipient considers sensitive consistent with
applicable Federal, stale,local,end tribal laws regarding privacy and obligations of contidential0y.
g. Florida's Government In the Sunshine Law(Section 266.011,Florida Statutes)
provides the oltRena of Florida with a right of amass to governmental proceedings and mandates three,
{ basic requirements: (t)meetings of public boards or commissions must be open to the public;(2)
reasonable notice of such meethge must be given;and,(3)minutes of the meetings must be taken and
prompUy recorded, The mere receipt of publla funds by a private entity,standing alone,Is insufficient to
bring that entity within the ambit of the open government requirements. However,the Government In the
Sunshine Law applies to private entitles that provlde.seMces to,governmental agencies and that act on
behalf of those agencies In the agencies'performance of their public duties. If a public agency delegates
Via perfoi mane of Its public purpose ter a prvate entity,then,to the extent that private entity le
performing that public purpose,the Government in the Sunshine Law applies. For example,If a volunteer
fire department provides firefighting services to a governmental entity and uses lac:Mies and equipment
purchased with public funds,then the Government In the Sunshine Law applies to board of directors for
that volunteer fire department Thus,to the extent thet the Government in the Sunshine Law applies to
7 •
0 O
•
the Redolent based upon the funds provided under this Agreement,the meetings of the Recipients
governing board or the meetings of any subcommittee making recommendations to the governing board
may be subject to open government requirements. These meetings shall he publicly noticed,open to the
( public,and the minutes of all the meetings shall be public records,available to the public In accordance
with Chapter 119,Florida Statutes.
h. rondo's Pubic Records Law pravldee a right of access to the records of the elate
and local governments as well as to private entities acting on their behalf. Unless specifically exempted
from disclosure by the Leglalature,sit materials made or received by a governmental agency(or a private
entity acting on babelf of such an agency)In conjunction with official business which are used to
perpetuate,communicate,or formaize knowledge qualify as pubic records subject to nubile inspection.
The mere receipt of public funds by a private entity,standing alone,fa Insutiiclent to bring that entity
within the ambit of the public record requirement', However,when a public entity delegates a public
function to a private entity,the records•generated by the private entiys performance of that duty become
public records. Thus,the nature and scope of the services provided by a private entity determine whether
that entity Is acting on behalf of a public agency and Is therefore subject to the requirements of Florida's
Public Record,Law.
I. The Sub Reclpcn shall maintain all records for the Sub-Recipient and for all
subcontractors or consultants to be paid from funds provided underthls Agreement Including
documentation of all program.coats,In a form sufficient to determine compliance with the requirements
and objectives of the Budget and Scope of Work-Attachment A end B-and ell other applicable laws end
reputations. •
(11)$UDITS
a. The Sub-Recipient shall compywth the audit requirements contained In 2 C.F.R.
Pert 200,Subpart F.
b. In accounting for the receipt and expenditure of funds under this Agreement,the
Sub-Recipient shall follow Generally Accepted Accounting Principles rGAAP'), As defined by 2 C.F.R.
§200.4e,GAAP*has the meaning specified In accounting standards Issued by the Government
Accounting Standards Board(GASS)and the Financial Accounting Standards Board(PASS).*
c. When conducting en audit of the Sub-Recipient's performance under this Agreement, •
the Dlvhlon shall use Generally Accepted Government Auditing Standards(GAGAS'). As defined by 2
C.F.R.§200.60,SAGAS,*also known as the Yellow Book,means generally accepted government
auditing standards Issued by the Comptroller General of the United States,which are applicable to
financial audits.'
d. If an audit shows that al or any portion of the funds disbursed were not spent In
accordance with the conditions of ihls Agreement,the Sub-Reclplent shall be held gable for
reimbursement to the Division of all funds not spent In accordance with these applicable regulations and
$
0 0
Agreement provisions within thirty(30)days after the DMebn has notified the Sub-Recipient of such non-
compliance.
a. The Sub-Recipient shef have all audits completed by an Independent auditor,which
Is defined In section 215.97(2)(g),Florida Statutes,as'an independent certified public accountant
licensed under chapter 473,' The Independent auditor shall slate thetihe audit compiled with the
applicable provisions noted above. The audit must be received by the Division no later than nine months
tram the end of the Sub-Recplents fiscal year.
C The SubReGpient shall send copies of reporting packages for audits conducted In
accordance with 2 C.K.R.pad 200,by or on behalf of the Sub-RsnlDlent,to the Division at the rotating
address:
DEMSmole Audll®em.mv0orlda cor0
4B
Office of the Inspector General
2655 Shumard Oak Boulevard
Tallahassee,Rorkta 32399-2100
g. The Sub-Recipient shall send the Single Audit reporting package end Form SF-SAC
to the Federal Audit Clearinghouse by submission online at
5tia://harvester censue.aovlec/collect/ddeindex.html
h. The SubRecpient shall send any management letter Issued by the auditor to the
( Division at the folbwing address:
DEMSinale Audartm mvlbdda min
f �
Office or the Inspector General
2655 Shumard Oak Boulevard
TMahaseee,Florida 32399-2100
(12)REPORTR
a. Consistent with 2 C.F.R.§200,328,the SubReciplent shell provide the Division with
quarterly reports end a close-out report These reports shall Include the current status and progress by
the Sub-Recpient and all subcontractors in completing the work described in the Scope of Work and the
expenditure of funds under this Agreement,In addition to any other Information requested by the°Melon.
b. Quartedy reports are due to the Division no later than thirty(30)days after the end of
each quarter of the program year and shall be sent each quarter until submission of the administrative
close-out report. The ending dates for each quarter ofthe program year are March 31,June 30,
September 30 and December 31.
c, The close-out report Is due sixty(80)days after termination of this Agreement or sbdy
(80)days after completion of the activities contained in this Agreement,whichever first occurs. AO
9
° 0
closeout reports
ports shall be due no later than Au0ust 31,2018,regardless of the One extension or other
exceptional circumstances.
d. If ed required reports and copies we not sent to the Division or ere not completed In a
manner acceptable to the Division, then the Division may withhold further payments until they ere
completed or may take other action as stated In Paragraph(16)REMEDIES. "Acceptable to the
Division"means that the work product was completed In accordance with the Budget and Scope of Work.
a. The Sub-Recipient shall provide additional program updates or Infonnetbn that may
be required by the DNlelon.
f. The Sub-Recipient shell provide additional reports and Information Identified In
Attachment A(Scope of Work).
(13)mQNITORINO.
a. The Sub-Recipient shell monitor Its performance under this Agreement es wed as
that of Its aubcontraotore end/or consultants who are paid from funds provided under lots Agreement,to
ensure that time schedules ere being met,the Schedule of Detivereblee and Scope of Work ere being •
accomplished within the specified time periods,and other performance goals are being achieved, A
review shell be done for each function or activity In Attachment A to this Agreement,and reported In the
quarterly report
b. In addlon to reviews of audits,monftodng procedures may Include,but not beamked
to,on-site visits by Division Mel,limited scope audits,end/or other procedures. The Sub-Recipient
agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the
Division. In the event that the Division determines that a Milted scope audit of the Sub-Recipient is
appropriate,the Sub-Recipient agree'to comply with any additional Instructions provided by the Division
to the Sub-Recipient regerdklg such audit, The Sub-Recipient further agrees to comply and cooperate
with any inspections,reviews,Investigations or audits deemed necessary by the Florida Chief Financial
Officer or Auditor General. In addition,the Division wit monitor the performance end finenclat
management by the Sub-Recipient throughout the contract term to ensure timely completion of all tasks,
(14)11ARILITY
a. Unless Sub-Reolpient Is State agency or subdivision,as darted In section
768.28(2),Florida Statutes,the Sub-Recipient Is solely responsible to parties it deals with In carrying out
the terms of this Agreement;as authorized by section 788.28(19),Florida Statutes,Sub-Recprent shall
hold the Division harmless against all deems of whatever nature by Third parties arising from the work
performance under this Agreement For purposes of this Agreement,Sub-Redplent agrees that it is not
en employee or agent of the Dhrlslan,but is an Independent contractor.
b. As required by section 78828(19),Florida Statutes,any Sub-Recipient which Is a
state agency or subdivision, as defined In section 766,28(2),Florida Statute%agrees to be fully
respectable for its negligent or tortbus sots or omissions which result in claims or suits against the
10
1
0 0
Division,and agrees to be liable for any damages praxknaiey caused by the acts or omissions to the
• extent set forth In Section 788.28,Florida Statutes. Nothing herein Is Intended to serve as a waiver of t
sovereign immunity by anySub-Reciplent to which-sovereign Immuniyapplles. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties In
•
any matter arising out of any contract.
(18)DEFAULT..
If any of the following events occur('Events of Default"),all obligations on the part of the
Division to make further payment of funds shall terminate and the Division hes the option to exercise any
of IN remedies sat forth In Paragraph(16);however,the Division may make payment°or partial payments
after any Events of Default without waiving the right to exercise such remedies,and without becoming
Sable to merits any further payment
a. If any warranty cc representation made by The Sub-Rec1plent lo this Agreement or
any previous agreement with the Division le or becomes false or misleading in any respect,or If the Sub-
ReclpleM Nile to keep or perform any of the obligations,terms or covenants In this Agreement or any
previous agreements th the DMsbn and has not cured them in timely fashion,or is unable or unwilling to
meet ha obligations under this Agreement;
b. If material adverse changes occur In the financial condition of the Sub.Reclplent at
any time during the term of this Agreement.end the Sub-Recipient falls to cure this adverse change
within thirty days from the date written notice is sent by the Division;
a If any reports required by this Agreement have not been submitted to the Division or
have been submitted with Incorrect,Incomplete or Insufficient Information;or,
d. If the Sub-Recipient has felled to perform and complete on time any of Its obligations
under this Agreement.
(18)RE IEDIFS.
lien Event of Default occurs,then the Division shall,after thirty calendar days written •
notice to the Sub-Recipient and upon the Sub-Reciplent'a failure to cure within those thirty days,exercise •
any one or more of the following remedies,either concurrently orconsecutNely;
a. Terminate this Agreement provided bat the Sub-Recipient la given at least thirty(3D)
days prior written notice of the termination. The notice shall be effective when placed In the United
States,first class map,postage prepaid,by registered or certified mnfi-retum receipt requested,to the
address in paragraph(3)heroin;
b. Begin en appropriate legal or equitable action to enforce performance of this •
Agreement
o.. Withhold or suspend payment of all or any pert of a request for payment; •
d. Require that the Sub-Recipient refund to the Division any monies used for Ineligble
purposes under the laws,rules and regulations governing the we of these funds.
11
•
i i
0 0
a. Exercise any corrective or remedial actions,to Include but not be limited to:
L request additional Information from the Sub-Recipient to determine the
reasons for or the extent of noncompliance or lack of performance,
N. Issue a wrhten warning to advise that more serious measures maybe taken If
the situation Is not corrected,
E. advise the Sub-Recipient to suspend,discontinue or refrain from Inwning
oasts for any activities in question or
N. 'require the Sub-Reciplent to reimburse the DMelca for the amount of costa
incurred for any home determined to be ineligible;
f, Exercise any other rights or remedies which may be available under law.
Pursuing any cite above remedies will not stop the Division from pursuing any other
remedies in this Agreement or provided at IS or In equity. If the Division waives any right or remedy In
this Agreement or falisio Insist on strict performance by the Sub-Redolent,it will not affect,extend or
waive any other right or remedy of the Division,or affect the later exercise of the same right or remedy by
the Divblon for any other default by the Sub-Recipient.
(17)TERMINATIOh(,
a. The Division may terminate this Agreement for cause after thkty days written notice.
Cause can Include misuse of funds,fraud,lack of compliance with applicable odes,laws and regulations,
failure to perform on thne,and refusal by the Sub-Recipient to permit public access to any document,
paper,later,or other material subject to disclosure under Chapter 119, Fonda Statutes,as amended.
b• The DMelon may terminate this Agreement for convenience or when it determines,in
Its sole discretion,that continuing the Agreement would not produce beneficial results In line with the
mnher expenditure of funds,by providing the Sub-Recipient with thirty calendar days prior written notice.
c The partlge may agree to terminate this Agreement for their mutual convenience
through amitten amendment of tNs Agreement The amendment will stale the effective date of the
termination and the procedures for proper closeout of the Agreement
d. In the event that this Agreement is terminated,the Sub-Recipint will not Incur new
obligations for the laminated portion of the Agreement after the Sub-Recipient has received the
notification of termination. The Sub-Recipient wlh cancel as many outstanding obligations as possible.
Coats Incurred after receipt of the termination notk;ewili be disallowed. The Sub-Recipient shall not be
relieved of liability to the Division because of any breech of Agreement by the Sub-Recipient. The
DMebn may,tote extent authorized by law,withhold payments to the Sub-Recipient for the purpose Of
set-off until the exact amount of damages due the Division from the Sub-Recipient is determined.
(18)SUSCONTRACTS
if the Sub-Redolent subcontracts any of the work required under this Agreement,a copy
of the unsigned subcontract must be forwarded to the Division for review end approval before ft Is
12
0 0•
• executed by the Sub-Recipient The Sub-Recipient agrees to Include In the subcontract that(I)the
subcontractor Is bound by the terms of Ns Agreement,(Iq the subcontractor Is bound by ell applicable
state and federal laws and regulations,end(Ili)the subcontractor shall hold the Division and Sub-
Recipient harmless againstell derma of whatever nature arising out of the subcontractor's performance of
work under this Agreement,to the extent allowed and required by law. The Sub-Recipient shall F
• document In thequarterly report the subcontractor's progress In performing Its work under Site
• Agreement. For each subcontract,the Sub-Reclpbnt shaft provide a written statement to the DMabn as
to whether that subcontractor Is a minority buelness enterprise,as defined In Section 288.703,Florida
Statutes. .
(18)ATTACHMENTf •
a. Ahattachments to this Agreement are Incorporated as If set out fully.
b. In the event of any Inconsistencies or conflict between the language of this
Agreement and the attachments,the language of the attachments shell control,but only to the extent of
the conflict or Inconsistency,
a. This Agreement has the following attachments:
I. Exhibit 1 -Funding Sources
8. Attachment A—Budget and Scope of Work
M. Attachment B—Deliverables and Performance
Iv. . Attachment C—Program Statutes and Regulation
v. Attachment D—Justification of Advance Payment
M. Attachment E—Warranties and Representations
WI. Attachment F—Certification Regarding Debarment •
vil. Attachment G—Statement of Assurances
N. Attachment H—Reimbursement Checklist
x. Attachment I— Monkodng Guidelines
{ xl. Attachment J—Environmental Planting&Hletodo Preservation Ouloeflnee
xll. Attachment J—Mandatory Contract Provisions
(20)PAYMENTS
a. Anyadvance payment under this Agreement le subject to 2 C.F.R.§200.305 and,ea
applicable,section 21t181(18), Florida Statues. AU advances are required to be held In an Interest-
bearing account If an advance payment Is requested,the budget data on which the request is based and
a justification statement shall be Included In this Agreement as Attachment E. Attachment E will specify
the amount of advance payment needed and provide an explanation of the necessity for end proposed
use of these funds. No advance shell be g pa prior
for recessing N e reimbursement has been id
to the submittal of a request for advanced payment •
13
1
O C�
b. After the Initial advance,If any,payment shag be made on a reimbursement taste as
needed The Sub-Recipient agrees toespend funds In accordance with the Attachment A,Budget and
Attachment B,Scope of Work of this Agreement.
c. Invoices shall be submitted et least quarterly and shall Include the supporting
documentation for aft costa of the project or services. Invoices shall be accompanied bye statement
signed and dated by an authorized representative of the Sub-Recipient certifying that'all disbursements
made In accordance with conditions of the DMelon agreement end payment Is due and has not been
previously requested for these amounts.' The supporting documentation must comply with the
documentation requkamenle contained in 2 C.F.R.Part 200. The final Invoice shall be submitted within
forty-five(45)days after the expiration date of the agreement or forty-five(45)days after completion of
the ectMttes contained I this Agreement,whichever occurs first. An explanation of any circumstances
prohibiting the submittal of quarterly Invoices shag be submitted to The Division contract manager as pad
of the Sub-Recipient's quarterly reporting es referenced in Paragraph 7 of this Agreement. All Invoices
shall be due no later than August 18,2018,regardless of time extensions or other exceptional
circumstances.
d. If the necessary funds are not available to fund this Agreement as a result of action
by the United States Congress,the federal Office of Management.and Budgeting,the State Chief
Financial Officer or under subparagraph(Bib.of tile Agreement,all obligations on the part of the Division
to make any further payment of funds shall terminate,and the Sub-Recipient shall submit its closeout
report within thirty days of receMng notice from the DMelon
(21)REPAYMENTS
a. All refunds or repayments due to the DMsbn under this Agreement are to he made
payable to the order of'ONlsion of Emergency Management',and mailed directly to the blowing
address
Division of Emergency Management
Cashier
2555 Shwnard Oak Boulevard
Tallahassee FL 32399-2100
b. In accordance with Section 216.34(2),Florid Statutes,if a check or other draft is
returned to the Division for collection,Sub-Recipient Mall pay the Division a samba fee of$16.00 or 6%
of the face amount of the returned check or draft,whichever Is greeter.
.(22)61AlQATED CONDITIONS
a. The validity of this Agreement is subject to the truth end accuracy of all the
Information,representations,and materials submitted or provided by the Sub-Recipient In this Agreement,
•
In any later submission or response to a Division request,or in any submission or response to fulfill the •
requirements of Na Agreement. Ail of Bald Information, representations,and materials are Incorporated
14
0 o
by reference. The Inaccuracy of the eubmtseloha or any materiel changes shall,at the option of the
Division end with thirty days written notice to the Sub-Recipient,cause the termination ofthls Agreement .
and the release of the Division from ants obligations to the Sub-Recipient.
b. This Agreement shall be construed under the laws of the Slate of Florida,and venue
for any actions arising out of Vile Agreement shall be In the Circuit Court of Leon County. If any provision
of this Agreement Is in conflict with any applicable statute or rule,or Is unenforceable,then the provision
shall be null end void to the extent of the conflict,and shall be severable,but shell not Invalidate any other
provision of this Agreement
c. Any power of approval or disapproval granted to the Division under the terms of this
Agreement shall survive the term of this Agreement.
d. The Sub-Reclplent agrees to comply with the Americene WIh Dlsablleles Act(Public
Law 101.336,42 U.S.C,Section 12101 pi mat,which prohibits discrimination by public and private •
entitles on the basis of disability in employment,public accommodations,transportation,State and local
government services,end telecommunications.
a Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminators vendor list may not submit a bid on a contract to provide any
goods or services to a nubile entiy,may not submit a bid on a contract with a nubile entity for the
construction or repair of a public building or public work,may not submit bids on leases of real property to
a public entity, may not be awarded or perform work as a contraclor,supplier,subcontractor,or
consultant under a contract with a public entity,end may not transact business with any public entity In
excess of$25,000.00 far a period of 36 months from the date of being placed on the convicted vendor Hat
or an the discriminatory vendor fist
f My Sub-Recipient which Is not a local govemmem or state agency,and which
I receiVes funds under this Agreement from the federal government,certMlee,to the beet of he knnMedge •
and belief,that It and Its principals:
Are not presently debarted,suspended,proposed for debarment,declared
Ineligible,or voluntarily excluded from covered transactions by a federal department or agency;
II. Have not,within a five-year period preoedhg this propoeal been convicted of
or had a civil Judgment rendered against them for fraud or a criminal offense In connection with obtaining,
attempting to obtain,or performing a public(federal,state or local)transaction oraonbeet under public
transaction;violation of federal or state antitrust statutes or commission of embezzlement than,forgery,
bribery,falsification or destruction of records,melting false statements,or receiving stolen property,
M. Are not presently Indicted or otherwise criminally or deity charged by a
governmental entity(redone,state or local)with commission of any offenses enumerated in paragraph
19(g)2.of this certification;and,
15
•
0 0
N. Have not within a five-yew period preceding this Agreement had one or more
public transactions(federal,state or local)terminated for cause or defauk.
g• If the Sub-Recipient Is unable to certify to any of the statements In tNe certtllcaton,
then the Sub-Recipient shall attach en explanation to this Agreement
it In addition,the Sub-Recipient shall send to the Division(by email or by
facsimile transmission)the completed"Certification Regarding Debarment,suspension,
Ineligibility And Voluntary Exclusion"(Attachment OI for each Intended subcontractor which Sub-
Recipient plans to fund under this Agreement. The tor'must be received by the Division before
the Sub-Recipient enters Into a contract with any subcontractor.
I. The Division reservesthe right to unilaterally cancel this Agreement If the Sub-
Recipient refuses to allow pubic access to all documents,papers,lettere or other material subject to the.
provisions of Chapter 115,Florida Statutes,which the Sub-Recipient created or received under this
Agreement.
j. If the Sub-Recipient is allowed to temporarily Invest any advances of funds underthls
Agreement,any Interest Income shall either be returned to the Division or be applied against the
Division's obligation to pay the contract amount.
k. The State of Florida will not Intentionally award pubilcy-bnded contracts to any
contractor who knowingly employs unauthorized alien workers,constituting a Nolatbn of the employment
provisions contained In 6 U.S.C.Section 1324e(e)[Section 274A(e)of the Immigration and Nationality Aot
('INK)). The Division shell consider the employment by any contractor of unauthorized dens a Notation
of Section 274A(e)of the INA. Such voietbn by the Sub-Recipient of the employment provisions
contained in Section 274A(e)of the INA shall be grounds for unilateral cancellation of this Agreement by
the Division.
I. All unmanufaactured and manufactured articles,materials and supplies which are
acquired for pubic use under this Agreement must have been produced In the United States as required
under 41 U.S.C. 10e,unlesaa it would not be b the pubib Interest or unreasonable in cost.
(23)I OSRYINO PROHISITIOU
a. 2 C.F.R.§200.460 prohibits reimbursement(or costs associated with certain lobbying
activities. -
b. No funds or other resources received from the Division under this Agreement may be
used directly or indirectly to Influence legislation or any other official action by the Fonda Legislature or
any state agency.
c. The Sub-Recipient certifies,by Its signature to this Agreement,that to the best of his
or her knowledge and belief:
t No Federal appropriated funds have been paid or cam be paid,by or on
behalf of the Sub-Recipient,to any person for influencing or attempting to influence an officer or
16
O
•
employee of any agency,a Member of Congress,en officer or employee of Congress,or an employee of •
a Member of Congress In connection with the awarding of any Federal contract,the melting of any
Federal grant,the making of any Federal loan,the entering Into of any cooperative agreement,and the
extension,continuation,renewal,amendment or modification of any Federal contract,grant,ban or
cooperative agreement.
II. If any funds other than Federal appropriated funds have been paid or wl0 be
paid to any person for influencing or attempting to Influence en officer or employee of any agency,a
Member of Congress,an officer or employee of Congress,or en employee of a Member of Congress In
connection with this Federal contract,grant,loan or cooperative agreement,the Sub-Recipient shall
complete and submit Standard Form-Ill,'Disclosure of Lobbying AUMtlea"
III. The Sub-Recipient shag require that this certification be Included In the
award documents for ail subawards{Including subcontracts,subgrants,and contracts under grants,
loans,and cooperative agreement')and that all Sub-Recipients shall certify and disclose.
Iv. The certification lea material representation of fact upon which reliance was
placed when this transaction was made or entered Into. Submission of We oetAcatlon N a prerequisite
for making a entering Into this transaction Inpoeed by Section 1352,Tl0e 31,U.B. Code. My person
who falls to file the required certification shall be subject to a clog penalty of not lees than$10,000 and not
more than 9100,000 for tech Much failure.
(2e)COPYRIGHT. PATENT AND TRADE MARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH
THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF
FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OP THIS AGREEMENT ARE HERESY TRANSFERRED EY THE SUS-RECIPIENt
TO THE STATE OF FLORIDA.
e. If the Sub-Recipient has a pre-existing patent or copyright,the Sub-Recipient shall
retain all lights and entitlements to that pre-existing patent or copyright unless the Agreement provides •
otherwise.
b. If any discovery or Invention le developed In the couree of or ea a result of work or
services performed under this Agreement,or In anyway connected with K,the Sub-Recpient shag refer
the discovery or Invention to the Division for a determination whether the State of Florida wig seek patent
protection In Its name. Any patent rights accruing under or In connectionwi h the performance of this
Agreement are reserved to the State of Florida. If any books,manuals,fins,or other copyrightable
material are produced,the Sub-Redolent ehaltnotify the Division. My copyrights accruing under or In
connection with the performance under this Agreement am transferred by the Sub-Recipient to the Slate `.
of Florida,
17
0 0
• c. Within thirty(30)days of execution of this Agreement,the Sub-Recipient shah
disclose all Intellectual properties relating to the performance of Oils Agreement which he or she knows or
should know could give die to apatent or copyright. The Sub-Recpent shag retain all rights and
entitlements to any pre-Seting Intellectual property which Is disclosed. Felure to disclose will indicate
that no such property exists. The Division shag then,under Paragraph(b),have the right o ell patents
and copyrights which accrue during performance of the Agreement.
(26)!FRAP AUTHORIZATION.
The Sub-Recplent certifies that It has the legal authority to receive the funds under this
Agreement and that ha governing body has authorized the execution end acceptance of this Agreement
The Suh-Racplent also cargrlaa that the undersigned person has(he authority to legally execute end bind
Sub•Reclplent to the terms of this Agreement
(26)ASSURANOES
The Subiiecpient shall comply with any Statement of Assurances Incorporated as
Attachment H,
•
. i
Is
O a
IN WITNESS WHEREOF,the parties hereto have executed this Agreement
SUB-RECIPIENT:CITY OF IAMI
By:
Name and Title:
Date:
FIN 69-6000376
Include a copy of the designation of authority for the signatory,if applicable.
STATE OF FLORIDA
DIVISION OP EMERGENCY MANAGEMENT
AA-
Name
and Tlue:jogrataxi Lardr Der D1 ctCtDr
Date: 3/7f'
19
O CG
•
SPONSORING AGENCY
ATTEST: . THE CITY OF MIAMI,a municipal
Corporation of the Slate of Florida •
•
`404. odd ,Hermon 6an eI J, nso
City C City Manager
APPROVED AS TO FORM AND APPROVED AS TO IN .
CORRECTNESS: REgUIRENMENT /
I a jt%endez - • : n-Made She ,a,D r
i. : i piney �1� / Department of "sk anagement •
•
1
• i
.
. I
I ilA. • 1
O C:>
EXHIBIT—1
THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS
AGREEMENT:
Federal Program
Federal agency: U.S.Department of Homeland Security,Federal Emergency Management
Catalog of Federal Domeetic Millstones Title and number 97.067
Award amount S 6,225,00900 •
•
THE FOLLOWING CDMPUANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER
THIS AGREEMENT:
Chapter 215,262,473 Florida Statutes
RWe Chapters 27P-41,27P-I1 and 27P-19.Florida Administrative Code
2 CFR Pert 200
Federal Program:
List applicable compllwnce tegvirements es follows:
1. Firs,applicable complwwe requbemant(mg.,Met ec W ee aeMces//wrposes the mdeml resources meet
be used('
Subaeclphnt IS to use funding to perform eligible activities ea Identified FY2016 Department of
Homeland Security Notice nl Funding Opportunity(NOFO).
2. Second /cebM clam nce requirement(e.g.,epW pBs eiplbWly requirements for Sub-Redplanfe of(ha
resources:
Sub-recipient Is subject to ell administrative and financial requirements es set forth In this
Agreement or will not be In compliant with the terms of the Agreement
NOTE:2 C.F.R.Pod 200,end Section 2f5.97(5)(e),HMde S eMss,inquire that the lnkrtneton about Federal
Programs end State Pm)ede hduded.In Exhibit 1 be provided to the Subyeclplent..
•
20
i r
j i
ATTACHMENT A
PROPOSED PROGRAM BUDGET
Below is a general budget which outines eligible categories and their allocation under this award. The
Sub-recipient is to utilize the`Proposed Program Budget'as a guide for completing the'Budget Detail
Worksheet'below.
The Equipment category will require Authorized Equipment List(AEL)reference number,The Authorized
Equipment List(AEL)is a list of approved equipment types allowed under FEMA's preparedness grant
programs.The intended audience of this tool Is emergency managers, first responders, and other
homeland security professionals.The Ilst consists of 21 equipment categories divided Into sub-categories,
tertiary categories,and then individual equipment items.The AEL can be found at
htta;Nbeta.fema.gov/authorized-eauit?ment-ilsi;.
At the discretion of the Sub-recipient, funds allocated to Management and Administration costs(as
described In the"Proposed Program Budget')may be put towards Programmatic costs instead,
However, no more than 5%of each Sub-recipient's total award may be expended on Management and
Administration costs,
The transfer of funds between the categories listed In the"Proposed Program Budget'Is permitted.
However, the transfer of funds between Issues is strictly prohibited.
.
Award Allocation $6,600,000
FY 2015-State Homeland MIami/Fort Lauderdale UASI State Management&Administration $276,000
Security Grant Program— whhekt 5
Urban Area Security Initiative
-Issue 24 Expendable Award Allocation after 5% $6,225,000
reduat'on
LETP-Type Activities(25%of award
allocation)Thls amount is not in $1,376,000
addition to the remaining award
amount but Instead signifies the
amount needed to meet the 25%
I re.ulrement.
Management and Administration
(The dollar amount which corresponds $261,250
to 5%of the total local agency
allocation is shown in the column an
the 0 .
21
• ( 0
• I
BUDGET DETAIL WORKSHEET
The Sub-recipient Is required to provide a completed budget detail worksheet,to the Division,which accounts for the
total award as described in the'Proposed Program Budget'.
If any changes need to be made to the"Budget Detail Worksheet",after the execution of this agreement,contact the
rant mans,er listed In this = _: ant via em•II or letter_
E Y2015 Budget Deta:l Wei ksiieet— Eligible Activities (Not limiters to activities below)
' I rrr
I l:;.r .r..
Developing hazard/threat-spa:Yin annexes that incorporate the range of
prevention,protection,response,and recovery activities
Developing and implementing homeland security support programs a1d
adopting ongoing OHS national Initiatives
Developing related terrorism prevention adivlies
Developing and enhancing plans and protocols
Broward Sheriff's Office Develop an All Hazards
Emergency Response Plan and Related Exercise,Line Item 1 $18,000,00 618,000.00 24
2016-1 0
Hollywood Planning,Training and Exercise, Line Item 2016- 1 $122,225.00 $122,225.00 24
21
Miami P,T&E. This project will support multi-disolplinary
projects for the City of Miami under the leadership of MEM.
Project scope will Involve a full scale exercise,revision of
planning documents such as the CEMPiCOOP/COG and 1 6118,072.00 $119,072.00 24
tralninge that benefit terrorism-related emergency
management trainings.Tralnings will Include ICS,Hazmat
150 and any other specialized courses needed due to staff
attrition.Line Item 2015-27
Miami Dade Fire Rescue Planning,Training and Exercise, 1 $36,002.00 $35,002.00 24
Line Item 2015-45
Developing or conducting assessments
Hiring of full or part-time staff or contractors/Consultants to assist with
planning acivitles(not for the purpose of hiring public safety personnel
fWfiding traditional public safety duties)
Broward Emergency Management Agency Regional
Incident Management Team—Phase 3 Implementation,Une 1 $65,720.00 $66,720.00 24
Item 2016-01
Hialeah License Prate Reader Analyst Sustainment,Lino 1 $55,000.00 $55,000.00 24
Item 2016-19
Hialeah Emergency Operations Center Planner
Suetatnment,Line Item 2016-20 1 $66,000.00 $66,000.00 24
Miami Emergency Management Planner(12 months). This
position will assist with the developmentlrevlalon of $50,000 00 $50,000 00 24
citywide emergency management plans such as the CEMP,
COG and COOP.Line Item 2015.30
Miami Emergency Management Planner(12 months). This
position will assist with general planning responsibilities 1 $g5,000.00 $66,000.00 24
related to the Implementation of the UASI grant program.
Line item 2016-31
22
0
•
Miami Equipment Inventory Planner(12 months). This {
position will be responsible for resource management• 1 $46,000.00 $46,000,00 24
tracking and planning portion of the EHP process.Une •
Item 2016-32
Miami Dade Emergency Management Whole Community 2 $148,779,00 $293,668,00 24
Preparedness Planning,Line item 2015-46
Miami Regional Program Administrator,This position
assists the Miami and Ft.Lauderdale with regional planning
needs(e.g.drafting of Investment justifications, 1 $90,000,00 $90,000.00 24
coordination of UAWG meetings,development of annual
budgets,etc.).Line Item 2016-58
Miami Regional Planning,Training and Exercises
Coordinator-this position includes the responslbilides of
ensuring compliance with training courses as well as the 1 $76,000.00 $78,000.00 24
coordination of necessary regional exercises.Line item
2015-67
Palm Beach Sheriff's Office Regional Metadeta Planner, 1 $30,000.00 $30,000.00 24
Line Item 2016-60 -
} Broward Emergency Management Agency Planners for
Development of a Broward County Mass Casualty Incident 1 $88,720.00 $88,720,00 24
(MCI)Response Plan,Line item 2016-69
Conferences to facilitate panning acttvitiea
Materials required to conduct planning activities
Palm Beach 8herlff a Office Business and Community 1 $40,000.00 $40,000,00 24
Partners Against Terrorism initiative,Line item 2015-63
Travel/per diem related to planning activities
Overtime and backfill costa(In accordance with operational Cost
Ouidane)
Other projects areas with prior approval from FEMA
Issuance of WHTI-compllent trbel Identification cards(HSGP only)
Activities to achieve planning Inclusive o'people with disabilities
- ( -.•. aY • +5?.M.!I lit, �l.V. r$1.
Reimbursement for aeteot operat'nal expenses associated with
increased security measures at critical infrastructure sties incurred(up
to 60 percent of the allocation)
Miami Operational Over Time for Special Events Approved 1 $28,472.00
by FEMA,Una item 2016.28 $28,47Z.00 24
Miami Dade Fusion Center Special Event Support,Una 11 ;48,000.00 548,000A0 24
Item 2018-37
Overtime for Information,Investigative,end Intelligence sharing
activtsiee(up to b0 percent of the allocation)
Hiring of new staff positions/contractors/consultants for participation in
InformatioMnteilgence analysis and sharing groups or fusion center
activities(up to 50 percent of the aliocatfon)
Palm Beach Sheriff's Office Regional Fusion Center 4 $80,000,00 $240,000.00 24
Analysts,Line item 2016-68
• •-'., •�. i• - ,. ,rO ACOCWANIZAflOHALAPE1415 .�r� ��72;90'.
.. b
23 .
o (-5
•
•
•.I!• .:, ii.. .•. . • . . t: .i t i.i, .. .
• Developing,Delivering,and Evaluating Training
Regional Planning,Training and Exercise,Line Item 2016-
66
1 S6,000.00 S6,000.00 24
Overtime end bdckflil for emergency preparednesa and response
personnel attending FEMA-sponsored and approved tralndJ classes.
Overtime and backflil expenses for part-time end volunteer emergency
response personnel participating In FEMA training.
Training Workshops and Conferences ,
Activities to achieve training inclusive of people with,disabilities
•
Full or part-Time Staff or Contractors/Consultants
CortltcetionfRecertitication of Instructors •
Travel
Supplies are items that are expended or consumed during the course of
the planning and conduct of the exercise project(s)(e.g.,copying paper,
&vee,tape,non-aterl.e masks,and disposable proteothre equipment).
Tuition for higher education
Other items
, . .;•
Design,Develop,Conduct and Evaluate an Exercise
Exercise Planning Workshop—Grant funds may be used to plan and
conduct an Exercise Planning Workshop to Include costs related to
• planning,meeting space and other meeting coats,facilitation coats,
materials and supplies,travel and exercise plan development.
Full or Part-Time Staff or Contractors/Consuitants—Full or part-time
staff may be hired to support exercise-related activities,Payment of
salaries and fringe benefits must be In acoordence with the polices of
the state or local unit(s)of government and have the approval of the
state or the awarding agency,whichever Is applicable.The services of
contradors/consultants may also be procured to support the design,
development,conduct and evaluation of CBRNE exercises.The
applicant's formal written procurement policy or the Federal Acquisition
Regulations(FAR)must be followed.
Overtime and baokflil costa—Overtime and backffll costs,including
expenses for part-time end volunteer emergency response personnel
participating in FEMA exercises
Implementation of HSEEP
Activities to achieve exercises Inclusive of people with disabilities
•
24
o .
• Travel—Trays costs(Is„airfare,ml'eage,per diem,hotel,etc.)are
allowable as expenses by employees who are on travel status for
official business related to the planning and conduct of the exercise
pro ect(e).These costs must be In accordance with state law as
highlighted in the OJP Financial Guide.States must also follow state
regulations regarding travel.ft a state or territory does not have a travel .
policy they must follow federal guidelines end rates,as explained In the
• OJP Financial Guide.For further information on federal law pertaining
• to travel costs please refer to h}tp ttoti otc.0 .aov/Flnautde.
. Supplies—Supplies are Items that are expended or consumed during
• the course of the planning and conduct of the exercise proleci(s)(e.g.,
copying paper,gloves,tape,min-sterile masks,and disposable
• protective equipment).
Other Items—These coats Include the rental of space/locations for
' exercise planning end conduct,exercise signs,badges,etc. XL'
jt�`ice/ Pt bi 8M
tliqiNbfrOitge
Eligible Equipment Acquisition Costa '
The table below highlights the allowable equipment categories for this Issue
award. A comprehensive fitting of these allowable equipment Quantity Unit Cost Total Celt Number
categories,and specific equipment eligible under each category,are
Hated on the web-based version of the Authorized Equipment List(AEL)
{ at htto;/fbeta,femp,aov/authorized-equipment-list.
L4,.,. ` ,4'Z-sue• > :ts•. s .., f••L•L t - :d+4 .1 • tit'
Broward Sheriffs Office Marine Enhancements t6 include
twisted umbilical,4 part with all fitting and communication 2 $2,760.00 $5,1500.00 24
and bare wire on the video cable,AEL#01WA-02-SAIR,
Line item 2016-03
Broward Sheriffs Office Ballistic Helmet Ensemble— 30 $426.00 $12,760.00 24
Marine;AEL#01LE-01•HLMT,Line Item 2018-04
Miramar Ballistic Protection for Fire/EMS to include
ballistic helmets and body armor,AEL#01LE-01•ARMR and 1 $90,240.00 $90,240.00 24
01 L�E-01•HLMT,Line item#2013.47 �3Y T'f,Z ,' fi!''' 'aiai :I +#gt � �� M , 1 ., . ,F d iffia
Palm Beach Sheriff's Office EOD Disruptor Tool,AEL 4 $4,477.00 $17,908.00 24
#02EX-02-TLPB,Line item 2015-52
Broward Sheriffs Office Night Vision Goggles—SWAT, 3 14,908,00 $14,724.00 24
• AEL#030E-02-TII.A,Line Item 2016-07
Ft Lauderdale Communications Gear for SWAT,AEL 60 $550,00 $32,500.00 24
11030E-01-CTAC,Line Item 2015-16
Pembroke Pines SWAT Enhancements to include universal
light amplification optics and headpiece communication 1 $71,114.00 $71,114.00 24
system,AEL#030E-02 TILA and 030E-01-CTAC,Line item
2015.66 I}�t(yr�[ ��a
• ., ,. AS, .1� . 151.1 .� , k �jY�•4.„ •7 Z ,YY ,-.w tt , r •
Broward Sheriff's Office Incident Command System i
Development,AEL fl04AP•05-CDS8,Line item 2015-02 1 $20,080.00 $20,000.00 24
Broward Sheriffs Office Emergency Operations Center
Enhancements,AEL#04HW-01.1NHW,21GN-00-0CEQ,Line 1 $17,021.00 $17,021.00 24
item 2018.08
25
1
0 C
Coral Gables EOC Enhancements to include monitors,
video wall and computer hardware and software,AEL 1 $83,500.00 $63,600.00 24
#04HW-01-INHW,04MD-03-DISP,210N-00-OCEQ,Line Item
2016.12
Ft Lauderdale Portable Marine FUR,AEL#04MD-01-IRED, 3 $3,000,00 $9,000.00 24
Line Item 2016-15
Key Biscayne Malntenance/Sustalnment of EPCR Software
and Hardware,AEL#04AP-04-RISK,04HW01-HHCD,Line 4 $4,095.00 $16,380,00 24
• Item 2015-22
Miami Dade Police Department Marine Patrol Portable
8 >F8,290.80 $42,324.00 24
Computers,AEL#04HW-01-INHW,Line Item 2016.40
Miramar Emergency Operation Center Software
Sustainment,AEL#04AP-05.CDSS,04AP-01-CADS and 1 $30,484.00 $30,484.00 24
131T-00-ALRT;Line item 2015-48
Palm Beach County Emergency Operations Center
Infrastructure Projects,AEL#04AP-05-CDSS,04HW-01- 1 $133,908.00 $133,908.00 24
MOBL,04HW-01-INHW,21GN-00-CNST, Line item 2015-50
Miami Regional Incident command software system needed
for regional info sharing during emergency operations as
well as non-emergency situations to provide a platform for 1 $140,178.00 $140,178.00 24
day-to-day regional Info sharing and updates, AEL#04AP- •
06-CD$8,04AP-03-GISS,048W-04-NETW,21GN-00-TPNO,
21GN-00-CNST, Une item 2016-81
Miami Gardens Training Lab"Use of Force"Training 1 $120,193.00 $120,193.00 24
Simulator,AEL#04AP-08-SIMS,Une item 2015-70
+Srli ttr ir ?ql.fg a X xfir.i b.Z �Niz bP. r!P..w t..
Mi iv
a
♦ V CvAk:•1-4K � 0,* r fti :AI 4 yy. +414,0
.
Broward Sheri a Office"COW"(Communications On
Wheels)Trailer Amplifier,AEL#06CP-02-BRDG,Line item 1 $8,000.00 $8,000.00 24
2015-11
Ft.Lauderdale Community Emergency Response Team •
Pro}ect,AEL#06CP-01-PORT and 09ME-01-BAGM,Uno 1 $26,000.00 $26,000.00 24
item 2015-17
Hialeah APCO P25 Compliant Radio System,AEL#06CP- 1 #355,00.00 $365,000,00 24
02-MWAV,Lin Item 2016-18
Miami Satellite Phone 8uatainment Citywide(12 months).
This project will sustain the satellite phones that are
installed throughout City Departments Including police and 1 $25,000.00 $25,000.00 24
fire stations which allow all first responders to
communicate when primary communication services are
down,AEL#06CC-03-SATB,Line item 2016-28
Miami Dade Fire Rescue P25 interoperable Portable
Communioations Equipment,AEL#OBCP-01-PORT,Line 12 $8,963.00 $83,656,00 24
item 2016.42
Monroe APX6000 7001800 Portable Radios,AEL#06CP-01- 26 63,877.00 $96,926.00 24
PORT,Line Item#201649 1
26
Pembroke Pines Motorola APX 7000 XE;APCO P-25
compliant Portable Radios;700-800MHZ; IMPRESS Energy
system;multi-band(UHF-VHF/FDMA-TDMA);P-26 Smart- E
Zone Trunking;AES Radio-to-Radio encrypted;equipped 9 $5,656.00 649,995.00 24 P
wlexternal antennae;shoulder microphone;batteries; ' !
carriers;and battery chargers,ASL#06CP-01-PORT,Line
Item 2016-64
Sunrise Motorola APX 7600 multi-band;equipped
at/external antennas;shoulder microphone;batteries; 17 $5,888.00 $98,888.00 . 24
carriers;and batteries,AEL#O6CP-01-MOBL, Line item +
2015.66
Miami Dade Fire Rescue Interoperablllty Communications
Portable and Batteries,OBCP-01-PORT and 10BC-00-BATT, 1 $150,000.00 $160,000.00 24
'Line�i'tteemmp 20115-68 Ff 77gg��
����.;��• rl fir { l 2" k?y ,r�i. . taMr r��7
Broward'Sherif?s Office Video Ray Pro Detector(Detector,
Gamma/Neutron,Standoff),AEL#07RD-04-St3ND,Line item 1 57,000.00 67,000.00 24
2016-05
Miami Dade Pollee Department Forensic Response Team
Bulidout-Shelters and Infrared Thermometers,AEL 1 . $23,140.00 $23,140.00 24
#08DS-03-TDED and 19GN-00-RFMN,Line item 2016.39 D
r ,�1 N 4. QQ.�t'• a ,
iv a �,yr.:.5` rC r•. L �r ,..�c.Y.L `yam. ..�3' F . ><. ��i�.r5�.
•
(I .(goeNcl.� fikq,� it-i f"�f..".f5-4. i�.mg-titti��Ce4.-7,. . t�'�1C~ i� • .lr�l3':Y pkto'I.Y.�FtXI`s,
-vistge-gobv*rfewftwiew%tivt , toma „wolotaltsrat
. . • • '
l 1
psi
i; r�"�M�C�Y r `•� i[• :Pti ^ YSi � t -
!i 1: U� eg
JAL
BroWard Sheriffs Office Alert1Notiflcatlon System,AEL $10,000.00 $10,000.00 24
#13IT-00-ALRT,Line item 2016-09
Coral Springs Portable Video Surveillance System-Phase 1 $120,546.00 $120,545.00 24
2,AEL#13LE-00-SURV,Una item 2016-13
Palm Beach Sheriffs Offloe Fusion Center Operations to
Include computer hardware and peripherals,software
maintenance, DHS sponsored Training,alert system and 1 $156,000.00 $156,000.00 24
TLO program support;AEL#131T-ONNTL,I3IT-00-ALRT,
04HWQ-01-iNHW,21GN-00-0CEQ,Une item 2015-59
Miami Regions?Responder Notification System,AEL#131T- 1 $60,000.00 660,000.00 24
00,ALRT,Line item 200166-62
Api ekO` 3 ➢ lM r •.,� '� •, ;..i'.`1�`' ' 11e4Saht1
27
1
Miami Ethernet Secured®Flre College for Redundant
Communications for Miami's First Responders(18
months).This project will continue services fora Metro- 1 $10,000.00 $10,000,00 24
Ethernet line that provides fast network connectivity
between the Clty's network and the E911 backup center.
AEL#14Ci-01-COOP,Line item 2015-25
Miami Law Enforcement Surveillance(CCTV)(The Closed
Circuit TV project will allow the Miami Police Department •
the opportunity to deploy CCTV equipment hi the area of 8 $30,000.00 $180,000.00 24
soft targets and enhance our ability to deter and
Investigate terrorist activity.)AEL#14SW-01-VIDA,04HW-
1 01-{NHW,04M0-03-D18P,210N-00-MAIN,Line item 2015-29
Miami Threat Assessment Security Upgrades at the North
and South District Sub Stations to Include CCTV and Card 2 $15,000.00 $30,000,00 24
Readers,AEL#14SW-01-VIDA,I4SW-01-PACS,Line Item
2015-33
Miami Beach Physical Security Enhancements at City Hall,
AEL#14SW-01-VIDA,210N-00-INST,148W-01-PACS,168C- 1 $98,000.00 $98,000.00 24
00-PPS8,148W-01-DOOR, 148W-01-WALL,Line item 2016-
34
Miami Dade Police Department Headquarters Target
Hardening,AEL#14SW-01-WALL,14SW-01-DOOR,Line 1 $126,260.00 $126,250.00 24
} Item 2016-38
IC Miami Dade Fire Rescue Disaster Recovery Sustainment; 4 $8,260,00 ;26,000.00 24
if AEL#14C1.00•COOP,Une Item 2015-44
Palm Beach Sheriff's Office Video Storage at Palm Beach
international Airport,AEL#148W-01 VIDA,Une Item 2016- 1 $76,000.00 $76,000.00 24
61
Miami Regional Maritime Radar Project,AEL#14SW-02- 1 $160,000.00 $180,000.00 24
RADR,Une item 2016-83
•
Sunrise Access control and Identity verification et 2 Fire 1 $36,181,00 $36,181.00 24
Stations,AEL#145E-01-PACS,Line item 2016.87
'Itiapeptii3ft JO CFa filth b 410. ;
• AQr ititoiis'tiiitOpnpr*et�thki1410c4'01.iP lkilt.11)1441 lA1?fet!it $ tt11�:F'?',.� r .-;;: .t• ` ' „
.I o: :4i f.,4 ,i.. •; ''•'., .;r.. T `g ti i Y:1•�[,„.r`6 � 3;, <�• r +t,y
ei�lr tr,�yy�, ..�yx.•' y^ yy '� ' F i ..;:�''t �.ti .3 �'r ��
..�f%i4_j��l Sk eF���.s,�ilSe'` �� '�G' ,'Qii'1.', �CC•.+�tlki,•�'�Se ,�.tht%We�:�:s..:�.... o. ��yy E' ,�' 1l�yy �
'j�• { �nt•..i.�''YV�,Wt q Y:..pt 'r. ;r , itl.r .!.'"r.��t'iy3i;� 'i.'. r 't !• f T.'. C,; �+'t rs �.. Yt y1• L y Y
�:r.S.i.tr�: r. rt 7r~tia,• �' .r a,rri$si• :�,u ati :�Y.�.
Miami Dade Police Department SWAT Open Water 1 $22,000.00 $22,000.40 24
Breaching Laddor,AEL#20TE-00•NTRY,Line item 2016-41
•
� ,er r. r '. IT. ����� t r[. ' y�y
ifDr af,;I �' �. ,'t�, 1 FI R]] )�u3 •'i�a+'3 •,r`+';1•v.'R.ik';
• y , :J=t�..A;(�ri �• • i `.rim.'lYi l ..F. , N, . .
t
. Broward Sheriff's Office Training on UASI Purchased Night
Vision Goggles—Aviation,AEL#210N-00-TRNG;Line Item 1 $20,000,00 $20,000.00 24
2015-06
Ft Lauderdale Emergency Operations Center 1 1 $83,389.00 $83,388.04 24
Enhancements,AEL#21GN-00-OCEf2,Une item 2015-14
28
•
•
(-
Miami Maintenance/Sustatnment/Repalr!Replacament for
HSOP Purchased Equipment,AEL#21GN-00-MAIN,Line 1 $378,362.00 $378,382.00 24
item 2016-24
Miami Dade Polloe Department Waterborne Response
Team Maritime Assets Maintenance and Sustainment,AEL 2 $16,422.50 $32,846.00 24
#213N-00-MAJN,Line Item 2016-38
Ft.Lauderdale Regional Citizen Carp/CERT Planning,
Training,Exercise and Equipment,AEL 6210N-00-CCEQ, 1 $85,413.00 $66,413,00 24
190N-00.8GPK,21CR-00-MEDI,08CP-01-PORT,Line item
201 6-64
ng o -time or part-time staff or oo consultant:0i
a To assist with the management of the respective grant program
4. To assist with application requirements of the grant program 1 $261 250.00 $261,260,00 24
4 To assist with the compliancy with reporting and data collection as
it may relate to the grant program
Miami Mantgament and Administration
Development of operating plans for Information collection and
proceeaing necessary to respond to DHS/OOP data calls.Costs associate with achieving emergency management that Is
Inclusive of the access and funotlonal needs of workers and
citizens with disabiltles.
Overtime and backfill costs—Oven me expenses era defined es the
result of personnel who worked over and above their normal schedu'ed
daily or weekly worked time in the performance of FEMA—approved
activities.Baddtl Costs also called'Cvertlme as Baddir ere defined as
expenses from the result of personnel who are working overtime in
order to perform Ins dudes of other personnel who are temporarily
• assigned to FEMA—approved activities outside their core
responsibilities.Neither overtime nor backfill expenses ere the reetdt of
an Increase of Full—Time Equivalent(Ms)employees.These costs
are allowed only to the extent the payment for such services Is In
accordance with the polities of the state or unit(e)of local government
and has the approval of the State or the awarding agency,whichever Is
applicable.In no case Is duel compensation allowable.That Is,an
employee of a unit of government may not receive compensation from
their unit ar agency of government AND from an award for a single
period of tkne(e.g.,1:00 pm to 5.00 pm),even though such work may
benefit both activities.Fringe benefits on overtime hours am limited to
Federal Insurance Contributions Act(FICA),Workers'Compensation
and Unemployment Compensation._
Travel expanses
Meeting-related expenses(For a complete list of allowable meeting-
related(mensea,p'essa review the CUP Financial Guide at
http:/Nrww.ojp.a edoJ.g ov/Fln Oulde),
Acquisition of authorized office equipment Including personal
computers,laptop computers,printers,LCD projectors,and other
equipment or software which may be required to support the
Implementation of the homeland security strategy.
The following are allowable only within the contract period:
d. Recurring feea/charges associated with certain equipment,such
as cell phones,faxes,etc.
4 Leasing andlor renting of space for newly hired personnel to
administer programs within the grant program.
TOTAL M &A EXPENDITURES $261 r250.00
29
c� 0
•
ATTACHMENT B
•
• SCOPE OF WORK
Sub-recplents must comply with all the requhaments In 2 C.F.R.Pert 200(linden Administrative
Requirements,Cost Principles,and Audit Requirements for Federal Awards).
Funding le provided to perform eligible activities as identified In the Domestic Homeland Security—
Federal Emergency ManagementAgency National Preparedness Directorate Fiscal Year 2016 Homeland
Security Gant Program(MOP),consistent with the Department of Homeland Security State Strategy.
Eligible actMtiesare outlined In the Scope of Work for each category below:
I. Categories and Eligible Activities
FY2015 allowable costa am divided Into the following categorise:planning,organization,
equipment,training,exercises management and adminIstratIort costs are allowable oast
Each category's allowable coats have been Mated In the'Budget Detail Worksheet'.above.
A. Allowable Planning Related Costs
•l1ASl funds may be used far a range of emergency preparedness end management planning
activities and such as those associated with the development of the THIRA,SPR,
continuity of operations plans and other planning activities that support the Goal and •
pacing an emphasis on updating and maintaining a current EOP that conforms to the
quklelhes outlined In CPO 101 v 2.0.
•
•Developing hazard/threat-specific annexes that Incorporate the range of prevention,
protection,response,and recovery activities
•Developing and Implementing homeland security support programs and adopting DHSPEMA
netionalJneatNes
•Developing related terrorism and other catastrophic event prevention activities
•Developing and enhancing plans and protocols
•Developing or conducting assessments
•
•Hirng of full-or part-time staff or contrectroonsulleria to assist with planning activities(not for
the purpose of hiring public safety personnel fulfilling traditional public safety duties)
• •Materals required to conduct planning activttlea
•Travelper diem related to planning activities
_-- •Overtime end backfill coats(In accordance with operational Cost Guidance)•
•Issuance of WHTI-compiant Tribal Identification card
•Acthd9es to achieve planning Inclusive of people with disabilities
• Coordination with Clizen Corps Councils for public InfonnatloNeducatlon and
development of volunteer programs
•
30
•
•
0 c
• Update governance etnicturee and processes and plane for emergency communications•
Additional Planning Information
FEMA's National Preparedness Dtredorato(NPD)offers technical assistance(TA)that le
designed to provide sub-recipients end sub-subteclplents with specialized exper0ae to Improve
their emergency plane and planning.TA deliveries are designed specifically to Improve and I `
enhance the continuing development of state and local emergency management across the fie
mission areas of the National Preparedness God end across al core capabilities.TA provides
the opportunity to engage emergency managers,emergency planners,and appropriate decision-
mekere In open discussion of options to Improve plans and planning In.11ght of theirjurhdldlon's
need&There Is no cost to epproved jurisdictions for DHS/FEMA TA, t
TA deliveries cambthe current emergency management beet practices with practical
consideration of emerging trends,through discussion facilitated by DHS/FEMA contract
specialists and with the support of FEMA Region operational specialists.While the Invitation of
perddpants is up to the requesting judsdbtlon,DHS/FEMA encourages requesting jurisdkllana to
include the broadest practical range of Its emergency managers and planners In all TAdelNedes,
TA deliveries should be made open to neighboring Jurisdctione.As necessary,DHS/FEMA May
also Invite other Federal experts end practitioners to participate.Addlonally,peer-to-peer
repreeentatbn may also be Included from dherJurlsdlotlons thathave recently used TA for the
same planning Issue.
The TA catalog,showing the full range of TA available across al Me mission areas and by all
providers,and the TA request form can be accessed at http-Avww.fema.gov/natbnal-Incldent-
management-system/femetechnlcal-esel Lance-division. •
B. Organization(SHSP and UASI Only)
Organizational activities Include:
• Program manegemenk
• Development of whole community partherahips,through groups such as Citizen
Corp Councils
• Structures and mechanisms for Information sharing between the public and private
sector;
• implementing models,programs,end workforce enhancement initiatives to
address Ideologbaly-Inspired radicalization to Violence In the homeland;
• Toole,resources and activities that facilitate shared situational awareness
between the public and private sectors;
• Operational Support;
• Utilization of otandardized resource management concepts such us typing,
Inventorying,organizing,and tracking to facllItate the dispatch,deployment,and
recovery of resources before,during,and after an incident
• Responding to an increase in the threat level under the National Terrorism
Advisory System(NTAS),or needs In reeding from a National Special
Security Event and •
• Paying salaries and benefits for personnel to serve as qualified Intelligence analysts.
Stelae end Urban Areas must Justify proposed expenditures of SHSP or UASI funds to support
organization actN0les within their U submersion.All SAAs are Mowed to utilize up to 50 percent(e0%)
of their SHSP funding end all Urban Areas are allowed up to 50 percent(50%)of their UASI funding
for personnel costa. At the request of a sub-reolplent of a grant,the FEMA Administrator may grant a
31
•
0 0
•
waiver of the 60 percent(60M)limitation noted above. Requeef for waivers to the personnel cap must
be submitted by the SM to GPO In writing on official letterhead,With the following Information:
- • Documentation explaining why the cap should be waived;
{ • Conditions underwt ch the request la being submitted;end
• A budget and method of calculation pi personnel costs both In percentages of the
grant swat and In total dollar amount. To avoid supplanting Issues,the request
must also Include a three year staffing history for his requesting entity.
Organizational activities under SHSP end UASI include:
• Intelligence analysts. Per the Personnel Reimbursement for/ntellgence
Cooperefon and Enhancement(PRICE/of Homeland Security Act(Public Law
110-412),SHSP and UASI funds may be used to hire new staff and/or
conewbn position.to serve as intelligence analyst.to enable
{ lnfomnabonAnteligence sharing capabilities,as well as support existing
Intelligence analysts previously covered by SHSP or UASI funding. In order to
be hired as an Intelligence analyst,staff and/or contractor personnel must meet
at least one of the following criteria:
• - o Successfully complete training to ensure baselineprofiolency in
intelligence analysis and production within six months of being
{ hired;and/or,
o Previously Served as en Intelligence analyst for a minlnum of two
years either In a Federal Intelligence agency, the military, or State
and/or local law enforcement Intelligence unit
As Identified In the Maturation end Enhancement of Slate end Me(orUrban Ares Fusion Centers
priority,all fusion center analytic personnel must demonstrate qualifications that most or exceed
competandes identified In the Common Compelendes for State,Local,and Tribal Intelligence Mayas,
which outlines the minimum categories of Iralning needed for htelfgance analysts.A cedlfoate of
completion of such training must be on file with the SM and must be made available tome grantee's
respective Headquarters Program Analyst upon request In addition to these training requirement.,
fusion centers should also continue to mature their analytic capacities by addressing gaps In analytic
capability identified during the fusion center's annual assessment.
• • Overtime costs. Overtime costs we allowable for personnel to participate in
information,Investigative,and intelligence sharing activities specifically related
to homeland security and specifcaly requested by a Federal agency. Allowable
costs are fled to overtime associated with federally requested participation In
eligible fusion adiv des,Including antiaerrarlsm task forces,Joint Terrorism
leek Forces(JTTFa),Area Maritime Security Committees(as required by the
Madame Transportation SecudyAct of 2002),OHS Border Enforcement
Security Task Forces,end inlegmted Border Enforcement Teams. Grant
funding can only be used In proportion to the Federal man-hour estimate,and
only alter funding for Mesa activities from other Federal sources(i.e.,FBI JTTF
paymehts to State and local agendas)has been exhausted. Under no
circumstances should OHS gam funding be used to pay for costs already •
supported by funding from another Federal source.
• Operational overtime coats. In support of efforts to enhance capabilles for
detecting,deterring,disrupting,and preventing acts of terrorism,operational
overture costs are allowable for Inrened seallty measures at critical infrastructure dies.else. SHSP or UASI funds for organizational costs may be used
to support select operational expenses associated with increased security
•
measures at critical Infrastructure sites In the following authorized categodar
32
•
0 0
•
o Seckfill and overtime expenses for staffing State or Major Urban
Area fusion centers;
o Hiring of contracted security for apical lnfrestnctue sites;
o Participation In Regional Resiliency Assessment Program(RRAP)
activWes; {f
• o Public safety overtime;
a The 32 or State ActNe Duty National Guard deployments to protect
critical Infrastructure sites, Including all resources that are part of the
standard National Guard deployment package (Note: Consumable
cosh, such as fuel expenses, are not allowed except as part of the
standard National Guard deployment package);and
o Increased border security actMtles Incoordination with CEP
SHSP or UASI funds may only be spent for operational overtime costs upon prior approval
provided In wiling by the FEMA Administrator per Instructions In IB 379.
C. Allowable Training Related Costs
Allowable training-related costs under HSGP Include the eetabllshment,support,conduct,
and attendance oftraining epecffcally Identified under the SHSP and UASI programs
and/or In conjunction with emergency preparedness training by other Federal agencies
(e.g.,HHS and DOT).Training conducted using HSGP funds should address a
performance gap Identified through an AAWIP or other assessments(e.g.,National
Emergency Communications Plan NECP Goal Assessments)and contribute to building a •
capability that will be evaluated through a formal exercise.My training or training gaps,
Including those for children,older aduh,pregnant women,end Individuals wth disobliges
and there who also have or access and functional needs,should be Identified In the
AARAP and addressed in the state or Urban Area training cycle.Sub-radpienb are
encouraged to use existing training rather than developing new courses.Wien developing
new courses,sub-recipients are encouraged to apply the Analysts,Design,Development,
Implementation and Evaluation model of Instructional design using the Course
•Development Toot •
• Overtime end backitll far emergency preparedness and response personnel attending
DHSIFEMA-sponsored and approved training classes
• Overtime and backlit expenses for pert-time and volunteer emergency response
personnel participating In DHSIFEMA trebling
• TralnIng workshops and conferences
• Activities to achieve tralndng Inclusive of people with disabilities
• Full-orpad-bone staff or contractors/consultants
• Travel
• Supplies associated with allowable approved training that are expended or consumed
during the course of the planning and conduct of the exercise proJect(e) •
• Instructor certticatbNrecerticdbn _
33
0 0 .
• Coordination with Citizen Corps Councils In conducting training exercises
• Interoperabie communications training
Additional Training Information
Per DHSIFEMA Gram Programs Directorate Policy FP 207-008-064-1,Review and Approval
Requirements for Training Courses Funded Through Preparedness Grants,issued on September
9,2013,states,teMtodes,Tribal entitles and urban areas are no longer required to request
approval from FEMA for personnel to attend non-DHS FEMA training as long as the training Is
coordinated with and approved by the state,fenllory,Tribal or Urban Area Training Point of
Contact(TPOC)and Pale within the FEMA mission scope and the jurisdiction's Emergency
Operalbna Plan(EOP).The only exception to this policy Is for Countering Violent Extremism
courses.
DHS/FEMA wig conduct periodic reviews of al stale,territory,end Urban Area training funded by
DHSFEMA.These reviews may Include requeets for all course materials end physical
observation of,or participation In,the funded training.If these reviews determine that courses are
outside the scope of this guidance,sub-recipients will be asked to repay grant funds',mended in
support of those efforts.
For further information on devebpMg courses using the InstructIonal design methodology and
tools that can leohllatte the process,SAAB end TPOCs ere encouraged to review the NTED
Responder Training Development Center(RTDC)webefte.
DHS/FEMA Provided Training.These training,Include programs or courses developed tar and
deifvered by Institution,end organizations funded by DHS/FEMA.This includes the Center for
Domestic Preparedness(CDP),the Emergency Management Institute(EMI),and the National
Training end Education Division's(NTED)training partner programs inchndhg,the Continuing
Training Grants,the National Domestic Preparedness Consortium(NDPC)and the Rural
Domestic Preparedness Consortium(RDPC).
Approved Stale and Federal Sponsored Course Catalogue.The catalogue hats stale and
Federal sponsored courses that fall within the OHS/FEMA mission scope,and have been
approved through the FEMA course review and approval process.An updated verebnof this
catalog can be screwed al Mip:/Avww.bsbespondenrabag.gov.
Training Not Provided by DHS/FEMA.These training.Mciudee causes that are either state
sponsored or Federal sponsored(non-DHS/FEMA),coordinated and approved by the SAA or
their designated TPOC,and fall within the DHS/FEMA mission scope to prepare state,local,
Tribal,and territorial personnel to prevent,protect against,mitigate, respond to,end recover from
acts of terrorism or catastrophic events.
• State Sponsored Courses.mesa course'are developed for and/or delivered by
Institutions ororgenlzallons other than Federal eMXlee or FEMA and are sponsored by
the&AA or their designated TPOC.
• Joint Training and Exercises with the Public and Private Sectors.These courses ere
sponsored end coordinated by private sector entitles to enhance public-private
partnerships for training personnel to prevent,protect against,mwgate,respond to,end
recover from acts of terrorism or catastrophic events. Overtime pay for first responders
and emergency managers who participate M public-private training and examine is
allowable.In addition,States,territories,Trines,end Urban Areas are encouraged to
incorporate the private sector in government-sponsored training and exercises.
34
0 0
•
Additional information on both DHS/FEMA provided training and other federal and stale training
can be found at h(tp:gvrww.grstrespondertralnmg.gov. •
Training Information Reporting System(•Web•Fomu•).Web-Forms is an electronic
• form/date management system bulltto assist the W and its designated State,terMory and
Irbil Training Point of Contact(TPOO).Reporting training activities through Web-Fore is not
required under FY 2015 HSOP,however,the system remains available and can be accessed
through the FEMA Toolkit located at htlpJMmw.enlrespondertratning.gov/admin hi order to
support grantees In that own tracking of(reining.
FDEM State Training Office conditions:For the purposes ofthb Agreement,any training
course fisted on the OHS approved course catalog qualifies as an authorized course. The Sub-
recipient can successfully complete en authorized course either by attending or conducing that
course.
• In order to mashie payment far successfully attending an authorized training
course,the Sub•recipient must provide the Dklelon with a certificate of course
completion;additionally,the Sub-ndpient must provide the DMsbn with/N
recoyts that document the coats Incurred by the Sub-recipient In order to attend
the come.
• In order the receive payment for successfully conducting en authorized course,
the Sub-recipient must provide the Division with the comae materials end a roster
ton-In sheet additionally,the St-recipient must provide the[Wilton with all
• receipts that document the cods Incurred by the Sub-recipient In order to
conduct the course.'
• For courses that are non-DHS approved training,subrecpdent must request
approval to conduct trammg through the use of the Non-TED Fonn and provide a
copy,along with email,showing approval granted for conduct
• For the conduct of training workshops,sub-recipient must provide a copy of the
course materials end sign-In sheets.
• The number of participants must be a minimum of 16In order to lustily the cost of
holding a course. For questions regarding adequate number of participants
please contact the FDEM Slate Training Officer for course specific guidance.
Unless the sub-recipient receives advance written approve.]from the Stele
Training Officer for the number of participants,then the DMslon Mil reduce the •
amount authorized for reimbursement on a pro-rate beers for any trernerg with
less than 15 participants.
• The Sub-recipient must Include with the reimbursement package a separate copy
of the page(s)from the State(and County or Regional)MYTEP reflecting the
training.
D. Allowable Exercise Related Costs .
Exercises conducted with grant funding should be managed and conducted consistent with
HSEEP.I-WEEP guidance for exercise deign,development conduct,evaluation,and
improvement planning Is located at bftpa:Menncfemagov/exerdse.
*Design,Develop,Conduct,and Evaluate an Exercise
•
35
•
0 0
•Full-or part-time staff or contractors/consultants
*Overtime and backlit!costs,Including expenses for pad-time end volunteer emergency
response personnel participating In DHS/FEMA exercises
•implementation of HSEEP
•Activltlee to achieve exercises Inclusive of people with disedlWes
.Travel
•Supplies associated wtth allowable approved exercises
•interoperable communioatIone exercises
Additional Exercise Information
Sub-reclplsnta that decide to use HSOP funds to conduct an exerdse(s)are encouraged to complete a
progressive exercise series.Exercises conducted by stales and Urban Areas may be used to fulfill simfier
exercise requirements required by other grant programs.Sub-reolpients are encouraged to Invite
. representatwes/planners Involved with other Federally-mandated or private exercise activities. States and
Urban Areas are encouraged to share,at a minimum,the multi-year Iratnhg and exercise schedule with
those departments,agencies,end organizations Included In the plan.
• Examine Scenarios.The scenarios used In HSOP-funded exercises must be based on the
state/Urban Area's THIRA and SPR The scenarios used in HSOP-funded exercises must focus
on validating capabilities,must be large enough In scope and size to exercise multiple activities
and warrant involvement from multiple Judediotlona and disciplines and nongovernmental
organizations,and take Into account the needs end requirements for IndMduals with disabilities,
Exercise scenarios should align with priorities and oapabllBks identified in the Multi-year TEP.
• Special Event Planning.It a state or Urban Area wll be hosting a special event(e.g.,Super
Bowl,0-B Summit),the special event planning should be considered as a training or exercise '
oddly for the purpose of the Multi-yearTEP.The stets or Urban Area Should plan to use SHSP
or UASI funding to finance training and exercise activities In preperelbn for those events.States
end Urban Areas should also consider exercises at major venues(e.g.,arenas,convention
centers)that focus on evacuations,communications,and command and control
• annually.i nually.Staat s musust Intlude all confirmed or anticipate
lanned specialparticipating in at events In�Ne MUW-one Regional rTEP.
• Role of Non•Oovemmental Entities in Exercises.Non-govemmental pedloipatlon In ell levels
of exercises le strongly encouraged.Leaders from non-govemmental entitle'should be Included
in the planning,design,and evaluation of en exercise.Slate,boat,Tribal,end territorial
Jurisdictions are encouraged to develop exercises that teat the integration and use of non-
governmental resources provided by non-governmental entitles,defined as the private sector and
private non-prog6 faith-based,community,participation h exercises should be coordinated with
the local Citizen Corps Councl(s)or their equivalent and other partner agencies.
FDEM State Training Office conditions for Exercises:For the purposes of this Agreement,any
exercise which is compliant with HSEEP standards and contained In the State of Made(and County or
Regional)MYTEP qualifies as en authorized exercise.The Sub-reolplent can successfully complete an
authorized exercise either by attendee or conducting that exercise.
36
° °
• In order to receive payment for successfully attending an authorized exercise,the Sub-recipient
must provide the Division with a certificate of completion or similar correspondence signed by the
Individual.In charge of the exercise;additionally,the Sub-reclplenl must provide the Division with •• l i
all receipts that document the costs Incurred by the Sub recipient In order to attend the exercise.
•
• In order the receive payment for sucoesefoihy conducting an authorized exercise,the Sub-
', recipient must provide the DNfslon with an ExPLAN,AARAP,IPC/MPC/FPC Meeting Minutes
and Slgn4n Sheet for exercise attendees;additionally,the Sub-recipient must provide the
DMeion with all receipts that document the costs incurred by the Strb redplent In order to conduct
the exercise.
The Sub-rodplent must include with the relmbumament package a separate copy of the page(s)
horn the Exercise Plan which Identities the participant agencies end a printed page(s)from the
State(and Countyor Regional)MYTEP reflecting the exercise.
• If you require foodrwster for this event, request must cane to the Division within 26 days of event
in the following format •
Exercise lbw.
Location:
Exercise Dale;
Exercise Schedule:
Estimated Number of PartJclpaMs that will be fed:
Estimated Cost for food/water:
Denudation of the Exercise:
Unauthorized Exercise Costs
• Reimbursement for the maintenance and/or wear and tear costs of general use vehkles
(e.g.,construction vehicles),medical supplies,and emergency response apparatus(e.g„
fire trucks,ambulances),
• Equipment that Is purohased for permanent installation end/or use,beyond the scope of
the conclusion of the exercise(e.g.,electronic messaging signs).
E. Procurement
NI procurement transactions Win be conducted in a manner providing full and open
competition and shall comply with the standards articulated in:
• 2C.F.R.Part200;
• Chapter 287,Florida Statues;and,
• Any local procurement policy.
The Division shall pre-approve all scopes of work for projectsfunded under thie agreement.
Additionally,the sub-sub recipient Nei not execute a piggyback contract union the DMabn
has approved the scope of work contained in the original contract that forms the basis for the
piggy-back contract, Also,In order to receive reimbursement from the ONklon,the sub-sub-
recipient must provide the Division with a suspension and debarment form for each vendor
that performed work under the agreement. Furthermore,If requested by the Division,the sub,
sub-recipient shall provide copies of solicitation documents Including responses and
Justification of vendor selection.
37
CD 0
P. Plggybacking
The practice of procurement by one agency using the agreement of another agency Is called
plggybeokin0. The ability to piggyback onto an Sating contract is not unlenked. The
Sating contract must contain language cc other legal authority authorizing third padres to
make purchases from the contract with the vendor's consent The terms and conditions of
the new contract,Including the scope of work,must be substantially the same as those of the
existing contract. The piggyback contract may not exceed the elating contract In scope or
volume of goods or services. An agency may not use the preexisting contract merely as a
•baele to begin negotiations'fore broader or materially different contract
I i
Unallowable Costs(BHSP,UASI and OPSO) -
Per FEMA policy,the purchase of weapons and weapons exessodes Is not allowed with
HSGP.
O. Reporting Requirements
1. Quarterly Programmatic Reporting,
The Quarterly Programmatic Report le due within 30 days after the end of the reporting
periods(March 31,June 30,September30 and December 91)for the life of this contract.
• If a report(a)is delinquent,Mum Mandel relmburaementa will be withheld unfit
the sub-reciplente reporting is current.
• If a report goes two(2)consecutive quarters without Sub-recipient reflecting any
activity andlor no expenditures will likely recut In termination of the agreement
Progremmatc Reoortina Schedule
Reporting Period Report due to FOEM no later than
January 1 through March 31 A0130
April 1 through June 30 - July 30
July 1 through September 30 October 30
October 1 through December 31 January 30 2. Reimbursement Requests:
A request for rebmbursement may be sent to your grant manager for review end
approval at any time during the contract period.Reimbursements must be
requested within ninety(90)calendar days of expenditure of funds,and quarterly
at a minimum. Failure to submit request for reimbursement wttntn ninety(90)calendar days of expenditure shall result In denial of reimbursement This Is
separate from the final claim which le due no later than forty4tve(46)days alter
termination of the agreementor completion of project activity. The Sub-redolent
should include the categotye corresponding line Item(or Issue)number in the
'Detail of pains'form. This number can be found In 'Proposed Program •
•
Budget'. A line Item number Is to be Included for every dollar amount listed In
the'Detail of Claims"form. For equipment tame,the An must be feted on the - r
'Detail of Claire form.
•
at
0 0
•
3. Close-out Programmatic Reporting:
• The Close-out Report Is due to the Florlde Division of Emergency Management •
no later than sixty(80)calendar days after the agreement Is ether completed or
the agreement has expired.
•
H. Programmatic Point of Contact
Contractual Point of Contact Programmatic Point of Contact
Michael J.Day Felicia P.Plnnock
FDEM FDEM
2556 Shumard Oak Blvd. • 2655 Shutnard Oak Blvd.
Talahassee,FL 32399.2100 Tallahassee,FL 32399.2100
(860)4883133 (860)4103467
Mlchael.dayd0em.mytorlda.com Feacfa.Plnnockelem.mytiorlda.com
I. Contractual Responsibilities
• The FDEM shall determine euglbtty of pmlects and approve changes In scope of work.
• The FDEM shall administer(he financial processes.
•
39
1
0 0
ATTACHMENT C
OEUVERASLES AND PERFORMANCE
Urban Area Security Initiative(UASI):The UASI program supports the ImatnaMation of risk driven,capabilities.
based planning,agent/aeon,equipment Seining,and mamba needs of high-threat and Mph-density Urban Areas
based an the capability targets set In Urban Area.State,Sad regional Threat and Hazard denacation and Risk
Assessments(THIRAs),The capabNly levels are assessed In the State Preparedness Repot(SPR)and kdoml ,
panning,organization,equipment bathe,and exercise needs to prevent ptgba agent mitigate,respond to,and
recover from aria of terrorism and other caastrophloevents.
Planning Deliverable:Subject to the funding tmteaa of this Agreement the Division shell reimburse the Sub-
recipbnt for the nodal oast of successfully completing Penning aotivitlee consistent with the guldsfnee contained In
the ConprehensNe Planning Guide CPO 101 v.a ForadMbnal!Arminian,please see
plte4Awvw.remaawrodUabaadMabns/nad/CPO tI Visa(or grant guidance(Notice of Funding Opportunity).
For the purposes of this Agreement any panning activity such as those associated with the Threat and Head
Identification and Risk Analysis(THIRA),Staa Preparedxse Report(SPR),end other planning aothAties that support
the National Preparedness Goal(NPO)and pace an emphasis on updating end malnatging a ounent Emergency
O era onns s puan a(EOP)are eligible.The Sub-recipient an successfully complete a pinning activity either by seating
oOrganization Deliverable: Subject to the funding limitations of the Agreement the Division'ball reimburse the Sub-
rxIplentfor the actual eligible oats for Personnel,Intelligence Analysts,Overtime and Operational Overtime.
Tnining Detanbls:(NAGS to the funding timiatlons of this Agreement the Division shall reimburse the Sub-
reclpient for Me animal cost of succeseftiiy completing a training course listed on the Department of HahelmM
9eourky(OHS)approved course catalog. For non-01113 approved worms the sub-reolpant Sin obtain advance
FDEM approval tieing the Non-TED Pomp by oonaatng their grant manager. The OHS course catalog Is available
online at=ts'wvv hnraoondertralnlno cov/ For the purposes of tub Agmament any baling aura Shed on
the DNS approved course catalog qualifies as an authorized alma The SuWsdpantmin suaaealuly complete an
authorized co Wee either by attending or conducting that course.
Exercise Deliverable: SWpotb the funding Imitations of tile Agreement the Daalon shall reimburse the Sub-
adpleM for the actual cast of successfully completing an exercise which meets the Dependent of Homeland
Security Homeland Security Exercise and Evaluation Program(HSEEP)standards and Is listed In A)the State of
Florida Muth-Year Training Exercise Plan(MYTEP),and B)tour*y orRegional TERforte region In wbbh the
at tlub lied reed mh�y located, Information related bemplane.and HSEEPSEEemplane.a e n be found online
Fa the purposes of this Agreement any nerdee Won le oomgiantMgt HSEEP
standards and contained In the Stab of Florida MYTEP quanta a an authorized exercise. The Sub-recipient can
successfully complete an authorized exercise either by attending or concluding tat exercise.
Equipment Deliverable:Subject b the funding Imitations of this Agreement the bMMpn'Mil remburse to Sub-
redolent for the actual cost of purchasing an Rem identified In the approved project funding template and budget of
this agreement and Wed on the DHSAullnmsed Equipment List(AEL). For the pummel of this Agreement,any
item listed on the AEL quanta as an authorized Nem. The 21 allowable prevention,protection,mitget n,response,
and recovery equipment categories and equipment standards for HSOP are tied on the wabbased version of the
Authorized Equipment Let(AEL)on the Lessons teamed Information System at h W 'eaSamauov/autwdmd-
mutant/diet. In eddlbn agencies wi be rapomble for obtaining and maintaining all necessary catenation.and
Ranee'for the requested equipment.
Minimum Performance:Costs for allowable Items will be reimbursed It Incurred and
completed within the period of performance,In accordance with the Scope of Work,
Attachment A of this agreement
40
0 0
•
ATTACHMENT D
PROGRAM STATUTES AND REGUUlTIONB
1) Age Discrimination Act of 1975 42 U.S.C. §8101 et seq.
2) Americans with Disabilities Act of 1990 42 U.S.C.§ 12101-12213
3) Chapter 473, Florida Statutes
4) Chapter 215,Florida Statutes
5) Chapter 252,Florkta Statutes
8) Title VI of the CM Rights Act of 1984 42 U.S.C, §2000 et seq.
7) Title VIll of the Civil Rights Acts of 1968 42 U.S.C.§3801 et seq.
8) Copyright notice 17 US.C.§§401 or 402
9) Assurances,Administrative Requirements end Cost Principles 2 C.F.R. Part 200
10)Debarment end Suspension Exeoutive Orders 12549 and 12889
11)Dmg Free Workplace Act of 198841 U.S.C. §701 et seq.
12)DuplIcation of Benefits 2 C.F.R. Part 200, Subpart E
13)Energy Policy and Conservation Act 42 U.S.C. §8201
14)False Claims Act and Program Fraud Civil Remedies 31 U.S.C.§3729 also 38
U.S.C. §3801-3812
15)Fly America Act of 1974 49 U.S.C. §41102 also 49 U.S.C.§40118
18)Hotel and Motel Fire Safety Act of 199016 U.S.C. §2225a
17)Lobbying Prohibitions 31 U.S.C.§ 1352
18)Patents and Intellectual Property Rights 35 U.S.C. §200 et seq.
19)Procurement of Recovered Materials section 8002 of Solid Waste Disposal Act
20)Terrorlst Financing Executive Order 13224
21)Tltie IX of the Education Amendments of 1972 (Equal Opportunity in Education Act)
20 U.S.C. § 1881 et seq.
22)Trafficking Victims Protection Act of 2000 22 U.S.C. § 7104
23)Rehabiutation Act of 1973 Section 504,29 U.S.C. §704
24)USA Patriot Act of 2001 18 U.S.C.§176-172c
26)WhistleblowerProtection Act 10 U.S.C.§2409, 41US.C.4712,and 10 U.S.C. §
2324,41 U.S.C,§§4304 and 4310
26)53 Federal Register 8034
27)Rule Chapters 27P-6, 27P-11, and 27P-19,Florida Administrative Code
41
0 0
•
ATTACHMENT E
JUSTIFICATION OF ADVANCE PAYMENT
SUB.RECPIENTI
If you are requesting an advance,Indicate same by checking the box below.
[ ]ADS/ARCS REQUESTED
Advance payment of$ Is requested. Balance of
payments will be made on a reimbursement basis. These fund,are
needed to pry Mat and benefits Ic alien,duplicate forme end
purchase stanwp supplies end equipment. We would not be able to
operate the program without this advance.
If you are requesting an advance,complete the following chart and line hem]ustNlcatlon below.
gsTIMATED EXPENSES
BUDGET CATEGORVILINE ITEMS 20_20_Anticipated Expenditures for First Thane Months(90
filet applicable line Items) days)of Funding Agreement
for swinge
ADMINISTRATIVE COSTS
(Include Secondary Adminiatratlon,)
Per examola
PROGRAM EXPENSES
TOTAL EXPENSES
)IMF rTFM JUSTIFICATION(For each line Item,provide a detailed luetllleatlon explaining the need for the
oath advents, The Justification must Inane supporting documentation that clearly shows the advanotwlg
be expended within the Bret ninet).(90)days or the Funding Agreement term. Supporting doamentatlon
should meiude quotes for purchases,delivery timelines,salary and expense projections,etc.to provide the
Division reasonable and asoessary support that the advance will he expended within the first ninety(90)
days or the Funding Agreement tent,. Any advance funds not expanded within the first ninety(so)days of
the contract term shall he returned to the Mallon OssNor,UPS Shunerd Oak Buulovard,Taiiahasese,
Florida 32399,within thirty(30)days of receipt along with any Interest earned on the advance)
•
42
I t i
O O
ATTACHMENT F
• WARRANTIES AND REPRESENTATIONS
Finenalel Manaoement
The Sub-Recipients financial management system must comply wtih 2 C.F.R.$200.302.
procurement"
Any procurement undertaken with funds authorized bytms Agreement must compy with the
requirements of 2 C.F.R.§200,Part D--Post Federal Award Requirements--Procurement Standards(2
C.F.R.§§200.317 through 200.826).
•
Codes ofccnduci,
The Sub-recipient shall maintain written standards of conduct governing the performance of hs
employees engaged In the award and administration of oonbaats.No employee,officer,or agent shah
participate In the selection,award,or administration of a contract supported by public grant funds if a real
or apparent conflict of Interest would be Involved,Such a conflict would arise when the employee,officer,
or agent,any member of his or her Inrnedlate family,his or her partner,or an organization which employs
or Is about to employ any of the parties Indicated,hes a financial or other Interest In the firm selected for •
an award.The officers,employees,end agents of the Sub-recipient shag neither solicit nor accept
gratuities,favors,or anything of monetary value from contractors or parties to subcontracts. The
standards of conduct shall provide for disciplinary actions to be applied for violations of the standards by
officers,employees,or agents of the Sub-recipient
•
{ Business Hoare
The Sub-recipient shah have its offices open for budness,with the entrance door open to the public,and
et least one employee on site,from; Monday through Friday from 6:00 ern to 5:00 am excluding
holidays.
I kenslna end Permfi0nq
All subcontractors or employees hired by the Sub-recipient shall have al current licenses end permits
required for all or the particular work for which they are hired by the Sub-recipient
43
0
ATTACHMENT 6
.0 �7 II rll I l ij,. ) Its,
Subcontractor Covered Transactions
(1) The prospective subcontractor of the Sub-recipient, certifies
by submission of this document,that neither It nor Its ptlnetoals le presently debarred,suspended,
proposed for debarment declared Ineligible,or vok:Madly excluded from pedblpatbn In this
II
transaction by any Federal department or agency.
(2) Where the SUP-recipients subcontractor Is unable to certify to the above statement,the
prospective subcontractor shall attach an explanation to this form.
SUBCONTRACTOR
•
•
By:
Signature Sub-Recipient's Name
Name and The POEM Contract Number
Street Address Project Number
City.State,Zip
Data
44
0 0
ATTACHMENT H
STATEMENT OF ASSURANCES
All aub•reciplenta must acknowledge and agree to corn*with applicable provisions governing DHS
access to records,accounts,documents,Information,facilities,and theft •
{ 1.Sub-recipient will acknmMedge their use of federal funding when Issuing statements,press releases,
and requests for proposals,bid Invitations,and otherdocumenle describing projects or programs funded
in whole or in part with Federal funds. .
2.Sub-recipient must ensure that project actMtles owned outside the United States are coordinated as
necessary with appropriate government authorities and that appropriate licensee,permits or approvals
are obtained.
S.Sub-recipient will comply with the minimum wage and mardmum hours provisions of the Federal Falr
• Labor Standards Act.
•
4.Sub-recipient will establish safeguards to prohibit employees from using their poaalona for a purpose
that is or gives the appearance of being motivated by a desire for private gain for themselves or other,
particularly those with wham they have family,business,or other ties.
6.Sub-recipient will give the State Adminitmtive Agency,OHS or through any authorbad representative,
access to and the right to examine and copy records,accounts,and books,papery,or documents related -
to the grant
e.uume t nnlwhoaeceaesawardsmails plyprogramsOrel Guidance
emergency communications
equipment and Ma related cl must comply ewith SAFECOM r ddance for Emergency
Commerable rye Grants,including provisions on technical standards that ensure end enhance
Interoperebie communications.
7.Sub-recipient wit ensure that the facilities under Na ownership.lease or supervision which shall be
utilized In the accomplishment of the project are not listed on the Environmental Protection Agency's
(EPA)list of Violating Facilities and that It will notify the Federal grantor agency of the receipt Many
communication from the Director of the EPA Office of Federal AatMtlea Indicating that a facility to be used
In the project la under consideration for listing by the EPA.
8.Sub-recipient must cooperate with any compliance review or compliant Investigation conducted by
OHS.
9.Sub-redplent must submit timely,complete,and accurate reports to the FDEM and maintain
appropriate backup documentation to support reports. Sub-recipients should alga canply with all other
special reporting,data collection and evaluation requl'ements,es prescribe.by law or detailed In
Program guidance.
10.If,during the past three dare,the sub-recipient has been accused of dlectimlnatbn on the grounds of
race,color,national origin(Including linked English proficiency),ssei age,disability,religion,or fami is
statue,the sub recipient must proviea lMtof all arch proceedings,pending or completed,Including
outcome and copies of settlement agreements to FDEM for forwarding to the OHS awarding office and
the OHS Component
11.In the event a Federal or Slate court or Federal or State administrative agency makes a ltnding of
discrimination alter a due process hearing on the Grounds of race,color,religion,national origin,sea,or
disability against a subbrecipint offunds,the sub-recipient will forward a copy of the Ending to the Office
for CMI Rights,Office of Justice Programs.
45
0 0
• ATTACHMENTI
• REIMBURSEMENT CHECKLIST
• Use this checklist as a tool for completing reimbursement packages
PLANNING
0 1. Does the amount billed by consultant add up co„o..tly?
❑ 2. Has all appropriate documentation to denote hours worked been properly
signed? •
D 3. 'Have copies of ell planning materials and work product(e.g, meeting documents,
copies of plans) been Included?{Note• If a meeting was held by sub-recipient or
contractor/consultant of sub-recipient,an agenda and signup sheet with meeting
date must be Included).
❑ 4. Has the invoice from consulant/contractor been Included? (Note — grant
agreement must be referenced on the Invoice.)
❑ 5. Mae proof of payment been Included?
-- _Canceled check
_Electronic Funds Transfer(EFT)Conflnnadon
-Credit Card Statement&payment to credit card company for that
statement
{ ❑ 6. Has Attachment G (found within Agreement with FDEM) been completed for this
contractor/consultant and included in the reimbursement package?
❑ 7. Has proof of purchase methodology been Included(Form 5 Procurement)?
Sole Source(approved by FDEM for purchases exceeding$26,000)
State Contract(page showing contract#,price list)
Competitive bid results(e.g.Quotewire, bid tabulation page)
Consultants/Contractors(Note:this applies to contractors also billed under
Oraaniza#onI
IBAfN Q
L] 1, Is the course OHS approved?
❑ 2, Is there a course or catalog number? If not, has FDEM approved the non•OHS
training?
I
46
0 . o
•
❑ 3. Have Sign-In Sheets, Rosters and Agenda been provided?
❑ 4. If billing for overtime and/or baddili, hea documentation been provided that lists
• attendee names, department, # of hours spent at training, hourty rate and total
amount paid to each attendee?
Have documentation from entity's financial system been provided as
proof attendees were paid?
_ For backlit!, has a dear delineation/cross reference been provided
showing who was backfilling who? •
❑ 6. Have the names on the sign-In sheets been cross-referenced with the names of '
the individuals for whom training reimbursement costs ere being sought?
❑ 6. Has any expenditures occurred In support of the training such as orbiting costs,
costs related to administering the training, planning, scheduling, facilities,
materials and supplies,reproduction of materials,and equipment? If so, receipts
and proof of payment must be submitted.
• Canceled check
Electronic Funds Transfer(EFT)Confirmation
Credit Card Statement&payment to credit card company for that
statement
❑ 7. Has proof of purchase'methodology been Included(Form 5 Procurement)?
Sole Source(approved by FDEM for purchases exceeding$26,000)
_State Contract(page showing contract#,price list)
l _ Competitive bid results(e.g.QuoteWire,bid tabulation page)
LJ 1. Has documentation been provided on the purpose/objectives of the exercise?
Situation Manual
Exercise Plan
❑ 2. If exercise has been conducted are thefollowing included:
After-action report
Sign-in sheets
Agenda
_Rosters
•
❑ 3. if Ming for overtime and backall, has a spreadsheet been provided that fists
attendee names, department,#of houra spent at exercise, hourly rate and total
paid to each attendee?
Have documentation from entity's ensnare] system been provided to
prove attendees were paid?
l
47
0 C)
For backfill, has a clear delineationlcross reference been provided
showing who was backgllIng who?
❑ 4. Have the names on the sign-in sheets been cross-referenced with the names of
'the Individuals for whom exercise reimbursement costs are being sought?
❑ 5. Have any expenditures occurred on supplies(e.g., copying paper, gloves, tape, •
etc) In support of the exercise? If so, receipts end proof of payment must be
Included.
• Canceled check •
_Electronic]Funds Transfer(EFT)Confirmation
Credit Card Statement&payment to credit card company for that
statement
❑ 6. Has any expenditures occurred on rental of spacellocations for exercises
planning and conduct, exercise signs, badges, eto,7 If so, receipts and proof of
payment must be Included,
Canceled check
_Electronic Funds Transfer(EFT)Confirmation
Credit Card Statement&payment to credit card company for that
statement
D 7. Has proof of purchase methodology been Included(Fonn 6 Procurement)? •
• ___Sole Source(approved by FDEM for purchases exceeding$25,000) •
State Contract(page showing contract#,price Ilst)
Competitive bid results(e.g.Quotewire,bId tabulation page)
EQUIPMENT
LJ 1. Have ail Involoes been included?
❑ 2. Has an AEL#been identified for each purchase?
❑ 3. If servlceAvarranty expenses are listed, are they only for the performance period
of the grant?
• ❑ 4, Has proof of payment been Included?
Canceled cheat
_Electronic Funds Transfer(EFT)Confirmation
Credit Card Statement&payment to credit card company for that
statement
❑ 5. If EHP form needed, has a copy of the approval OHS been Included?
❑ 6. Has proof of purchase methodology been included(Form 6 Procurement)?
Sole Source(approved by FDEM for purchases exceeding$26,000)
Slate Contract(page showing contract#,price list) •
48
0 0
Competitive bid results(e.g.Quotewlre,bid tabulation page)
TRAVEL/CONFERENCES
D 1. Have all receipts been turned In,Itemized and do the dates on the motets match
travel dates?
Airplane receipts
_Proof of mileage(Ooogle or Yahoo map printout or mileage log)
Toll and/or Parking receipts
_Hotel receipts(is there a zero balance?)
_Car rental receipts
Registration fee receipts
Note: Make sure that meats paid for by conference are not Included In
per diem amount
❑ 2. If travel is a conference has the conference agenda been Included?
❑ 3. Han proof of payment to traveler been Included?
Canceled check
_Electronic Funds Transfer(EFT)Confirmation
Credit Card Statement&payment to credit card company for that
statement
Copy of paycheck If reimbursed through payroll
MATCHING FUNDS
❑ 1. Contributions are from Non Federal funding sources Identified?
❑ 2. Contributions ere from cash or In-kind contribution which may include training
Investments.
❑ 3. Contributions are not from salary, overtime or other operational costs unrelated
to training,
SALARY POSIf?ONS
1. Has a signed timesheet by employee and supervisor Included?
2. Has proof for time worked by the employee been Included? Is time period
summary Included?
_Statement of Earnings
Copy of Payroll Check
Payroll Register
Time end Effort Log(Form 6)
49
a o
_•
For fusion center analysts, have the certification documents been
provided to the SAA to demonstrate compliance with training and experience
standards?
ORGANIZATION
❑ 1. If biling for overtime end baokfill, has a spreadsheet been provided that Hats
attendee names,department,#of hours spent at event, hourly rate and total paid
to each attendee?
_ Have documentation from entity's Mandel system been provided to
prove attendees were paid?
_ For backlit!, has a clear delineafoNcroes reference been provided
showing who was backfilling who?
F011ALL REIMBURSEMENTS•THE FINAL CHECI(
❑ I. Have all relevant forms been completed and Included with each request for
reimbursement
❑ 2. Have the coats incurred been charged to the appropriate POETE category?
❑ 3. Does the total on all Forms submitted match?
❑ 4. Has Reimbursement Form been signed by the Grant Manager and Financial
Officer?
•
❑ 6. Has the reimbursement package been entered Into sub-sub-recipients
records/spreadsheet?
• ❑ 6. Have the quantity and unit coat been notated on Reimbursement Budget
Breakdown?
0 7. If this purchase was made via Sole Source, have you Included the approved Sole
Source documentation and justification?
❑ 8. Do all of your vendors have a current W-9(Tex Payer Identification)on file?
Please note:FDEM reserves the right to update thiacheckllst throughout the life of the grant to
ensure compliance with applicable federal end state rules and regulations.
so
t
O C�
•
•
ATTACHMENT )
MONITORING GUIDELINES
Florida has enhanced state and local capability and capacity to prevent,prepare and
respond to terrorist threats since 1999 through various funding sources Including federal
grant funds. The Florida DMslon of Emergency Management(FDEM)has a responsibility
to track and monitor the status of grant activity and Items purchased to ensure compliance
with applicable HSOP grant guidance and statutory regulations. The monitoring process is
designed to assess a sub-reolpient agency's compliance with applicable state and federal
guidelines.
Monitoring Is accomplished utilizing various methods Including desk monitoring and on-site
visits. There are two primary areas reviewed during monitoring activities-financial and
programmatic monitoring. Financial monkodng Is the review of records associated with
the purchase end disposition of property,projects and connote. Programmatic
monitoring Is the observation of equipment purchased, protocols and other associated
records. Various levels of financial and programmatic review may be accomplished during
this process.
Desk monitoring Is the review of projects,financial activity and technical assistance
between FDEM and the applicant via e-mail end telephone. On-Site Monitoring are actual
visits to the sub-recipient agencies by a DMelon representative who examines records,
procedures and equipment.
Frequency of annual monitoring activity;
Each year the FDEM will conduct monitoring for up to 50%of their sub-grantees. It is
Important to note that although a given grant has been closed,it Is still subject to either
desk or on-site monitoring for a three(3)year period following closure.
Areas that will be examined Include
Management and administrative procedures;
Grant folder maintenance;
Equipment accountability and sub-hand receipt procedures;
51
•
0 0
Program for obsolescence;
Status of equipment purchases;
Status of training for purchased equipment
Statue and number of response frainings conducted to include number trained;
Status and number of exercises;
Statue of planning activity; -
Anticipated projected completion; •
Difficulties encountered In completing projects;
Agency NIMS/ICS compliance documentation;
Equal Employment Opportunity(EEO Status);
Procurement Policy
FDEM may request additional monitoring/Information If the actMty,or lack thereof,
generates questions from the region,the sponsoring agency or FDEM leadership. The
method of gathering this Information will be determined on a case-by-case basis.
Desk monitoring is an on-going process. Sub-recipients will be required to participate In
desk top monitoring on an annual basis and as determined by the FDEM. This contact will
provide an opportunity to Identify the need for technical assistance(TA)and/or a she visit If
the FDEM determines that a sub-recipient Is having difficulty completing their project.
As difficulties/deficiencies are Identified,the respective region or sponsoring agency will ba
notified by the program office via email. Information will include the grant sub-recipient
agency name, year and project description and the nature of the Issue In question. Many
of the issues that arise may be resolved at the regional or sponsoring agency level.
Issues that require further TA will be referred to the FDEM for assistance. Examples of TA
include but are not limited to:
+LEquipment selection or available Vendors •
N,FAgibfity of Items or services
4/Coordination and partnership with other agencies within or outside the region or
discipline
+.Record Keeping
52
0 • 0
•
04Reporting Requirements •
+iDocumentatlon In support of a Requeat for Reimbursement
•
On-Site Monitoring will be conducted by the FDEM or designated personnel. On-site
• Monitoring vl§Its will be scheduled In advance with the sub-recipient agency POC
designated In the grant agreement.
The FDEM will also conduct coordinated financial and grant file monitoring. These
monitoring visits will be coordinated with the capability review visits. Subject matter
experts from other agencies within the region or state may be called upon to assist In the
form of a peer review as needed.
All findings related to the capability review will be documented and maintained within the
POEM.
On-site Monitoring Protocol '
On-site Monitoring Visits will begin with those grantees that are currently spending or have
completed spending for that federal fiscal (F
EY).
year Site visits may be combined when
i geographically convenient There Is a financial and programmatic on•elte monitoring
checklist to assist in the completion of ell required tasks,
Site Vielt Preparation
A letter will be sent to the sub-recipient agency Point of Contact(POC)outlining the date,
tkne and purpose of the site visit before the planned snivel date,
The appointment should be confirmed with the grantee In writing(email is acceptable)and
documented in the grantee folder.
The physical location of any equipment located at an alternate site should be confirmed
with a representative from that location and the address should be documented In the
grantee folder before the site visit.
53
0 0
OnSlta Monitoring Welt
Once FDEM personnel have enlved at the site,en orientation conference will be conducted.
During this time,the purpose of the site visit and the Items FDEM Intends to examine will be
Identified.If financial monitoring visit will be conducted,they wit then explain their objectives end
will proceed to perfaim The financial review.
FDEM personnel will review all Ines and au ppertinp documentation. Once the supporting
documentation has been reviewed,a IourMsuaVepct Inspection of equipment will be conducted.
Each kern should be visually Inspected whenever possible, Bigger Items(computers,response
vehicles,etc.)should have en asset decal(Informabonlsedal number)placed In a prominent •
location on each piece of equipment as per sub-reolplent agency requirements. The serial number
should correspond with the appropriate receipt to confirm purchase.Photographs should be taken •
of the equipment(large cannel expenditures in excess of$1,000.per Item).
If an Hem is not available(being used during time of the site visit),the appropriate documentation
must be provided to account for that particular piece of equipment. Once the tourMsuat/spot
Inspection of equipment het been completed,the FDEM personnel will then conduct an exit
conference with the grantee to review the findings.
Other programmatic issues can be discussed at this time,such as missing quarterly reports,
payment voucher/reimbursement,equipment,questions,etc,
post Monitoring Visit •
FDEM personnel Mil review the on-site monitoring review worksheets and backup documentation
as a team and discuss the events of the on-site monitoring.
Within 30 calendar days of the site visit,a monitoring report will be generated and sent to the
grantee explaining any issues and corrective actions required or recommendations. Should no
Issues or findings be identified,a monitoring report to that effect will be generated and sent to the
grantee, The grantee will submit a Corrective Action Plan within a timeaeme ee determined by the
FDEM. Noncompliance on behalf of sub-grantees is resolved by management under file terms of
the Sub grant Agreement
The On-Site Monitoring Worksheets,the monitoring report end all back up documentation will then
be Included In the grantee's file.
54 .
0 • 0
ATTACHMEMT K
EHP GUIDELINES {J
ENVIRONMENTAL PLANNING& HISTORIC PRESERVATION (EHP) 1
COMPLIANCE GUIDELINES •
historic
types of protects ere lebeuWlmltbd to FELLS for compiles metes under rehear en*mmenal planing red
Pmstmation(FPPt lase and reglarempye prior to hllaan of the Pmiect •
• New Comhwton,!midair?and RenovaPsn,Including but not timid to:
o Gua
o rd ard facile;
o Eguipnml buildings Guth as lase acmmpenyng communlatlan bean)
▪ Walsede SWcblma Swab as did hot,...pan,ale.)
• Piecing a repeals sulfa other equipment on an Sing Ever
• Renovation of end medication to bdpaps are ahuobna that se Bb yeas old or Eder
•
•
Any shucbm a menthe Obits that at change Cr emend the bolfdnt ofaaogy or sbudue lndudip securityo�to cPom pelmets stoutly
PhysicalSecurity
• MalletyEMamanmb knee,Including but not e E: -
o Fencing
o aosed4mdl ala*pan(CCTV)systems
o Motion detedonsyeame
o SMara,down,gslr and misled security enhancement,
b addben,the erection ofco nnfoagma Ewen that as bdWed In ejurlemwoirs Inaroperaba eemmunlcebona pan b allowed,
wheat to all appaaba lays,Ipulegore,end baonelng pradeana.ConmuNcalan tamer priecls eat he subtitled to FEMA for
EHP review.
ESP DETERMINATION PROCESS
Ruttish be Final Scma mg Memo lathe SM for isles prior lolund baingwpmded.
II. The AAA 441 review sd notify Un wb-reolpte orb dadSon The grantee should Ewporaa suMdsl lime and
resources Into to project planing process E accommodate E4P requirements.
APPROVAL PROCESS TO FELIA
I. - Prepare a remit smittenSoaps of Won with dab egad In la waded EHPCompbna RegWmmerti page 2.
II. The Final&teenlrg Memo should be alerted to al poled sent to the Gran Programs Daeolowta(GPO)the
an EHP reguatmy ecrnplla ce raise
Ill.
Ill. Complete the itched National Emirormmal Posey Ad(E(EPA)Compiler's aheoplet
W. Prepare maps Indicating the lucalone)of gropaed project(Guidance provided)
V. Tet photographs of the aalon(s)of proposed project(Guldens provided)
VI. Froward all documents to the SAIL Ab document eon ben breaded to GPO eadnmaelly Na Be Cmtllred '
Sclseba re and Inoaetn Desk(OSIO)al SlSalded e a
VII. CHID vil sane m email coining reoEpt of the gird deaal non. •
VIII. FENA ProIFam Melyet sends nERONen to SM when ivies a ocnryaa. BAA nines.tMedpent of PEENS fail
Gedalon
mC THE PROJECT MAY BEGIN ONCE FINAL FEbtA APPROVAL IS RECEIVED, Grantee shack]Incorporate lulling the
end rot ounce Into the pleat Earning pmcaw E awanmdaa EHP remianma.Grantee MOM retells*mien
approval tram FEMA ptrtc be as of gran funds for pied hp'anation
55
•
1
0 0
ATTACHMEMTL
• MANDATORY CONTRACT PROVISIONS
Provisions as described In Appendix II to Part
200:
i. n.aag App.0 a cre Ca.a 04-11 MCC
ln�i.w ro011ealot ant Ow r.nlnnrbW 0.Ormi bn..ns rwma
Fi mama to duals Fitt ib.Sd a ray nos W.mebuM
21er m In* el Hp mama Sea n Mah afnn gut will..tetra Steal.i w Pala*.wµ Tam atitann. *eat war amal wtemasitk
man mad Mat Moab al a a.tom MI 'boob- la'I.n pre sawn
mamas of wn wp.
an In Oa
Oa PPacn'wad.He al a .Hflina Nttywnoue IL madam Napatwmm two
Moab can ma Ma lamab ta yr atom.wig oaII b .NahMir lorzW we
i MI5 Rant aPna11 ad lull le nave IITWa&won Mir, eMaw lkir
gamma lnh.m.make twos era warn. HtvJ amain piny Wow an wp q
tram pn pkm PM the Masi macaw le as b a wplburt In onmano rap
smart eml("mane alba•tmpl 1 W ygpm.
taxa tel scabs tin Maim amid smargilapnaw m Us Hop m laWla
fa**Wmtblam OW net.gl MIt**inY Usk nh ter aMpnl.Mdl. w �mm�m.p
maid Mara womb duewgylM.Y T.thelInto'wain make wwm�pn.
mamba Yupna bMnntlmlS Yp lnvo` watt 4P.,but Mao we•=lmsn
Yam.par iH wawa emit wYmaM set m�ipha to late.q morn•Inn
sat anal ban y.tnUM a lash •1�q m..ftmaobml or Mat Maly
dka.t yanarai
weal mamma bur soma yap wwakne OouW bm..etre .to Pdlal ttaslambaa.the Mar
- .
a a.aabua m.tar Hmmaby mad Arra = U To Lila 901-Omgnme
a di P.bana a uma n at Us Plm.woa am x.a
Or to sapprotod k+.M raeerma.wan TT Oclotalm Usk Pasoan M Palnnb d[tit mm.bMaaroar doe chow
try name bps m Intobanl pagan,.
&mambaW.Malt}twnmlmbl, a Mobs la Mat awakes wafted by
2. nlOrd
noardaral
an
kabob llrbtlaMa giant In P o.at.m.nmfh'^yk"IukatnonalmI1°1�ipo�{al rya
maw of eakohman a' olio.
lamb) PM-0Maa twaby .'e�pk)Oaalah wan YmmmIha iTtIlIad
wulannna l lrnl a sMao wpnptln[ tM.aR *Ma H Ib Vida; waist
bean tmn`y W Me 1i abut .ttbaai.a y w b*lin yw�
M U. Hpmw nmMaat nr Mr. 'bmlpWm�m W wD.kminpl .
.n.SHem Or a.)rim abut w"alma cam Yq.mYa m..ml at**.�a.F
..i.dla paw POW*
l ➢O ..ak Pea o�abtlw, Prat
oc n'J ramallb
ow
Film a team wise mamba Moab.a
o.awn"aim:ma .rimy mp..rtM- Meta man k an..sop math war ab
Raman an z u pra
m as'En a.
Cla.W manta lamas.rsm vat
'm Maaanat marls Fibula'.P MMm adMMlwn pv
au-
lama.Pa1)a onion W m..mnll Risk by nor Mani i t
aYna aWmtanIty on TSIttapahlart.while ofof Mast SWaim&�4lH.bolarmal yea
.Mi kW b pa iMI.pamlb MINIM woo Yaw am s COMPS tr.OAK CPR
tbuaiw WOW amp aetha mammas Part m.Yl woken.Vat mai w dons.
mdypaP tax al"Mdmoly sitter mMmua ge-
t Poba.r testa tuna,H math n • M M OW Pot WWI ma hand,the
=WI&ail a �y IagS. VAX.Mo aovtwly alma mmra ads a
w emtu Mrv.krLMl. miR.l.mmmtHr lark H.. kn
n, a ha or iron Moms Mot Elope S.Itirfrap it. Fit Oomn
Pak.wawa.H wl mina Win.at d 1ai Oq, P.®I.a w 1W editnt.-gmM alum mmmmkMt.butH0. colt late "AOaYw bmmatm Ono
law withal Asia MHO Adak(It anal Hahn®I Don.
M.Mat oMM6 Mr Winn*kW'a ad
wvm9t { gill
I for ms fn4mellr pa I m &pl ]m prarat
°Menial/a Omramka rala
i94
5
•
•
C9 O
PU00tlOOexro M.a App,II
CM apos i wm�puIN4bs MP=Crwnm Mu poi maimmolIabbeelMa4.t-
IwaalkeW aelnal anneals lathier
lathiertra�dmlatet1oyi.�lmmeyw,
Li M Pew atad b as.Pass! tIll alaotlt�andl dad
n wttl Ma=w ml IInS41111.mid IMMO seBM(CIA 9.64 MY leo Ml.Mad by ode V Olelt ula W lute spmoral"
Part lobe Studs a=Prroysnoapwr Aall M amllkYm owls bhm*imp
CP
na"vlme bial l W awnvmen'.la u.,y et a v1Pod
aiw PM stto t—Mlpel melmtl meiata- a� ®a Pavan aaQa5�ba eap
ba��baboMJaatao arse se re ue nip=nag with ores
m sO ile�eymoalnal 111 .a�la(pm�WMEatlm peuamb a altpo eOPU Put4 "Ulna to to.
n In thew amplo �•Etna le nesend ewon Mb� minsad ilmeb. Oafi W theag®der nun
MIN m`INombaelmYa tto°�pk�m'tlroa��. bp.ry.l we('�a lmkl�mluwyawa.- .
Ypaeaaa et to ow Wei
a®Put o 'Ina! w:°di4ae 'OlaAlli°k'ImbOsokol elp
W b pe4aoea am Ma aapds of 491.SHal,a amlel-0nlnpa W
the asp fW tett eO aO1os! ram= pPoderal as mai mt= pe0E on teaoatt club..th se e
TM ocohhaW osPa leons t S h''ems!a • alla WIPP,ileofaas•
. usa orIaulw
Mt
botalm"AAlA/a uu{1O.II oepaaaya. a VW�.'skapaa b!m PtliOaeall WIIter
mete ti UPS I ` .e aaaan raid lo ellar a�b It atrants umOgew end ala Ma
owamal
Wet WaeW la PPP or b PMt Ions Mew ett1 th Laamlal hol eaa
wAL
lee (Mt Oa=An- .o aid= C i•atie).Tea- aUapalsemlSan=Aaa owl
m@paoenIt=ra-
Isolidiab name be einbl lad Mom pm to awry=noon WWII ars en '
LS sap aaw Pp saV•ta amgkuet pslmla Iilra �I.mslWa It waltl Pao
°Mae Milo or sat no
wli sand. a m PYan I- Iw'gp4lm�tlbeewe
aabaatlokanm�tmyyasi N 1YY Mn.k
Pedal ea anon=pall=k war PP n1 I oil Oa- on2 On 16Yl taut I Do made m pomau.
o dad
11WW anoi Wpt wino ore !bhp Palionet pal.Is Me
m Ma=Wedbpee fesowdarldo ly Any=
Bbadaat AM(i UA4 WI= 1 II votes PM Ma
oral akW al cantons awamdba�api Malt Planar u*aeta tin when
Wen ka, basa et Sat that In- San Ova aY 0 Mt Dam IS
ens Um solama•�aatgMmpapa orlon:- Comp p.t/with Ii P®l Met ore
With en OCnlolW t.a MM.I oppl to tor a Us=An=W�ostat WWII•il Mg aaN la
if lrpeawtd bore i'0Iu O Oa ntatoawapJwaqua�,—
•
apatntar mmatMeler l.b uWlmdmd le oo daaeaaoaMa allaalwp poll doolarodoIWla Wawa aw WL
area all•Man qk sad
or It Ma Mo(J�(YJ��IIO�I'M IM-14a6aaaalav�lm maba�Mmffi.
rarlanone at
Wmagla Wort Is as lmOta Warn:ma Ism tlem_le ern USIA ill-Onkakm Ia will a toe on um=et 1111.016 et rote veal all hi
law
Il meIn anga•aalppa meiiii Nowt Mena°alw= .nOnaan eat le aim mars amaaae to
realmot
tmaseet.1%mq•Irmt Ms VAC UN en ytadhind
J iI�OPw at�Mb a my am
1Mt m labaeln at tho atelsola o aaaa WOOSst Is a- ke*s m mo pone ev Maw or maple=
need to workaamaeaneranalea a¢aeye kww NWta epalyma�mmm=M Nanno ps.Mese
Mandd=at blee Wens nnaaaakll:: W.do Pau+!ado pm aalaaab
1O5
57
1
1
.
o 0
R.000,App.el y� 2 CIt CR.0(1-1-14 WHOM
try wateaber laud
g:lso illemo:yywyn arm ern an al legenral d ter Mal arinnunner:tbs$on all rot.
ttI Yi1M artier t Pifai diner and osastla...Itle tar;odour
doer Itirlians a ftraba Per U. to tam lnrlrin the ttte of bS14 Sm
rope opt;re ucdMal spent marl t bm+?r (bamnb mlbl 6
OP in ISM Premark of oxidated earl;.par abo Bale rmnlM Wen
mauls Um am aae War mate W de-
Amara .
..�_ Moat atlas vt aM alto doh cadet
In en PIa .or -pas a aatme Pa
(06d) Odra IB Urn OW ter
1eleat,,APB nOis or MUM a) 4tlYWd rank Pere ell serer
mon Yea WT tn.sp*at tWelbb WC II aa-
1 MOW
re Here 11regayyMetawnmblmeybea
mleW. teernaa.lbpalYot.-
1 PieriaA. riaa, PabW diet aaam,nari lm
0nw e0tadb gtlz.11rpaartiors(err IOnLL ayae M t- dmet vat a ami
yM1ipp[[W arbour WMVb P b ,wt h with ee®M sank mate W
17 ate pip WS are Nae anmann Pr rtprr toad nl'W% J
ad IaaltV Mat 0Vabu pet Yamaha PONPe NeW 117 AIaY
Ptahar wMnhr appsoni not or leer W pitons.of Ilan
stmobun Part traria
Mw1 AMWMI/.Mara rt.DAM-at oaf MAR nerd, man.pb rs=erdapanW a banalton of inelnklfil eat
dtaMaa of the aPW +oMtipea� oawMA)lafilt an ,.u.R,.t!n. ar a natiriltrsMYa
maaeeukaw nay nv tube luldku
I.aaa Mabua(PIPwa steal
m-
eow am ° �e y,by deli;or u Mares mope ems
lvs
Draiutlnhrenspunr u alal1w the alert penny Wm°bpler,kl Im'n44144111.4 1*
se ds-
In . .* al n Wlbhapeir mpa nand is
taann on MN r um*SS Ohm Ipsomned mm.
far name
am�mtire-au a e-m paea�yIerqualeantlm pet Ylr
tarry eeYnty lmeNer Ya� hued(rYM1)mI hi !cola
eata area tennaS M idtW lII at In pipe R}IYSM
Itamrat art W rather ray a ateballltnb llm pea
bread Dosser repro ;teed Repro ealyla of tree IIbba W abntn
rents he Mrs ow•a li a au Mggn a W u1I Salad Maw
lea rota• b as mote dalmm I�leallMloabfi u la0.akiebtoa.byeblab,
ar to.-ee i marl. W. Mee braOY MNa mama Ott,
awl rararara p.;manlyord lea mum bPLb
miss 1aaiWrrl;oet of*swat tMWs AIM ate� Waer>' ebarNW fin n atom
aaWalaaY�Mdly per pp 1u . ,.met Aloe.,ma Moab tMNYd
tPL lee bWNV roar Weldor r to Pura*
mmot barmaiaan finlMatP- 1 arena AtDYrnfbn
aawblm aaMat Pa 4•ab llmh a an'Mel A We prod for dWltr
p)oanepe 1 nap maw aann Um at banal OW)m4 ban M
aawgnat W gorily amala as i art Us awls a .Im Rt Teo
w t mpuae ;atuer as ems Imo Pla!unman,Ywm Swift with
upry.W t amaahy hMrea W a Oat for aabMA 6DYababaaa.
mWP In. DgaW Wl nW^ae at w am eat W w Pao arid Na
wpm Si this derma edam elan• MOW as Wm Inanntio n W IL
as mJr bata as w a pin of fa In tlimlmaaa
PpmWr faun t re storm. I.awry an era Sii..tea earl S.
as bmlaretrierd ewW unitmbaaa anon um Want=t= promo of b Walthlsb lel apwea(�j
tat no rental/Ltbt&Nod abrdM Data Martel It Mellon
lon R aaunsDo.
b. Iota.= W I•PWO4 or bend @W)tons
]p� I
58
0 0
Exhibit k2
Urban Area Security Initiative (UASI)Grant Year 2015
Memoranda of Agreements to be executed with the following Participating
Agencies:
• Broward County (BEMA)
• Broward County Sheriffs Office (BSO)
• City of Coral Gables (CG)
• City of Coral Springs (CS)
• City of Ft. Lauderdale(FTL)
• City of Hialeah (HIA)
• City of Hollywood (HWD)
• City of Miami Beach (MB)
• City of Miami Gardens (MG)
• City of Miramar
• City of Pembroke Pines (PPINES)
• City of Sunrise
• Miami-Dade County (Fire: MDFR, Police: MDPD, Emerg. Mgmt: MDEM)
• Palm Beach County (PBC)
• Village of Key Biscayne (KB)
•
� I
i {
. . 4
. . . . . I
• •
. . . ,
' I
. .
- .
. . .
. .
. .
.. . - • . ' . ;, • . . . .
' ' " . . ,.. : ' •
• - :. . .
• ' ;'' • • • •
, ,...
. -0. .-',,
.1...i.. .
.A.. .X& . 1
• t-.4%-.' ; i
. -4.. '`•4-.>,
....
• ' i •i
j 1
1 . i
1 1
.4
4 :-:•'2,: .-•.3...Ale.;447ki...,._ —is7a•. .,.:A"-..r,4.1 ,! 1-.• 0..i., ,: ,-.1 1.,? ..-' ..•. -- . . • ..- L.-.2 --•c-:. . , •-•. ••_. :. ,- - . - . i •
'.1."l:; *ot--1-,t*rie. •=...fir . . 0A7- :_' -.. :-- .,4 :
i,• ,-' --,- .:• ,7-:;• '•'•••-•'-• ': _ ,.•. . - . .;
. . r-'''''-.-:•-,3'.,- .7Nr-.4.q. -.. ,,91;•..a:. .4-,-4...4.• ;- ;-!.. ..27...f, ' . : ' ' ; .. -.' 2:, rr2".• ''; 7 I V': :. ',:,..2; . :- , I i
14V. :,..--3,, - ,.%;.,,`•1 ••-• , •. ..0.. :. s 1,-4 4.:::.•.".i..?...-1....,:.-, .:-'•,L...,L.:, -X.'J....-.,.. ,'.-:.:A 1 .
:7--' ''' Yi kft , A - v. -7•; „ 0:1-..,, t- _:- .., .,_ . ...d,.;,,4 t!':;";,,:,--4.,r..-%.?..,4.• -:-1-:.' '''', --' . ' -7'
ia•,•:;..'tl•l• ?Z''• •-,V'efaZiakitZi-:' ..a.."'4.2AfP,l''.2.4W-IY i'l:- ;,': •-, ---''''';i.i. .i.'.-.1,.:•-?:.,-.•.;:'•1 i.,...:- .:_.:-.41••.--..:;::'•1.:..'.- : ; •'L i......:'; r !
.• .
.; .; 1 -! .: ; - - - • ; 1 ; •: .; .;
:i ..11 .i iiii.. . . ,
II MI 111111111111111111 ' ' ' '
• , .
. • , .
, ap,
111111111111.11111111 i
memiumorrwrrrrrerrozwrirrrrr ,
. .
! . 1 4
•
. ... . ...I 1 • t
•
., :t
J.. 7 1 • i •
1
.
: , . 1 •• .. . -.
I.' - '. - -,
.. .
•• • :
2 111.111.1t1111ff- 1rIIIIIIIrl 1
...., :: :. .. • . i !!' •! .. .4. A .1 .: •
I I
.
.
.
.
i ......
t ,!.
i 1 •-•• I. / ,
• .. 1
: •
..
.1 -
-i -
I .
•
• •
II: Ili 1111 i IIPIIIIII 1
i ja. •
I. h c.
, 1 i
me I m••••• ommimmaymoup
t . •
EMI
-. . "ill :,, IN 114.1111111.11 .
,
„ .•
, . .
, .:
,
I
. 1
11111111 I ,.. , , . , , ,
4
! • .
• 1 1 ..
1 1
! . ., • .
•
11.11 I rill i! , , 1
i ..
I lig 4.
i 1 • :
1 • .
: -. :
.!
111•1111115 111111111111101
„ • , ,. .., :z _z ., .: :, . ., .., i . , ..: .,._ ,.. .
. ,
I 1.111111111111111gpilifig fp
.. 1. .. .. 1 . .
2 •
1
e
. ..
. ,
) •
...) .
. L {
•
' ' 1
i
P ; sr-;.—
i f {" *.tr:II - E r.Y" !tip•. ,r k +sra.� t j T Y
• 2• fla '4 . t: e Fie--i rrRl.(`t 5. ..r_
od'1*• ti .Y t j�'• :1...1 aZej^` ry .,...;.f 1.•.._. s !
vka`-.)•..Z, /u tr::?<[%i '1' , n rn.#iZV..iif1.4 A 41' .,.+.:.i
1
1 1.11
1 r .
PHI I
1
1
, .. .Il 1
i
1 k
i 1). lat 1111:81
s .16.11 ilti, •
la
i 1 ,4; 1 1/1•1 : 411B
lillir
1{ a 1111111
.II� :; : ii 1 .1 I,
. • .1 i : I . • 1-.
IIIP
i' t
ill
I .
_ I .1
. i
1. .
•
, ,
. 1
:.
•
. .
1.1111111111111111111111111111111111111111
3
•
i
I
1
. ;
!
. ,
i
• - • 5- •-; 1-..i. . .;-,. .• ,...1 ..e.,_, _.,1 ii,04".: ...r..,•••;e0, .' -., ,,,„,,,..--.• "--.. .-:-...'..-.. -,'• ) „. : •,.
''• •- '' .;„;..;',- = ::;-..--. .i .- e .7.,!,...r.l. 1,47-4•1; ,..114.4-N--.•). -:>.r'-'7'.V. I•i.,".4. - "'-: - -• • • ----:.
. • . ,..:4- --, 7._,.k,,%.4i, ;;..._.i ' ,,•:-.;4,4,,A.r1..., :44 :e.-..?i:i... ..: 1)- --:.,-, f 1;T:
. ... ...., •.:;-,•-•.;7z;-.,.."."‘..,K.Z...... - ......• .g. . .+•ilgb. tv',Mai,;1°.•:3 Erit;'=:4' 4,-----,,•-15r,i;•-- - ' . ':',:i4-
• • ba 4. .C'7.1•••*-V ve.4,••kke.V.I-• ,-,-...4.•:.1 ; r ' '' . •
i,i;I:.
7144.4..11.41-4*:-5
.in4i1ll, I,1.e.- 1-..:: .".—..1..4'...i ,.•:.*
. . ,
11111111111111111E u
mmormmorellurmiurst in.
mosisorrwrir
i .. .,
. 0
.
Milli
1..., :i.r
_. .,, ,. ..,
i,
ii "la , 41
it'll
li % Ili p si II
11,i ) 1
te 1 .. Ili alit i
7.! I 1 0
I
:: 1111 :' I 11
11 li 1
01 0 •11 D
4
. 1
. i .
„ z
.
I .
._itri .
. 11 1 .
•;: 1
. 1 i 111111111.111111111111 11•11111111111! _IIIPIPIIIII
I t
,
11 1 111.11110111111111111111
,
1
. I
1 . .
I !. riffirimailirm
1 . ;. i , i . .
II
1 1 r
4 •
3" i •
I .
- _ . i
.:
111111111111111. :. 1
II III
. .
. . ! •.:
I t
. • -.
, .•......
I7' .. .
.:.•
or• . • i1ll.11 1111111f 1
1
11
.- ..
. .,!i.,
•
•.'...,.
4
. . . . . ..
. 1
II .
0 ,) -
' I
I
I
I
•
' I
. . „- ... 1 -,,7,-,,F.T.,---;,7-Te:•.-?. ....-- r-: rt '''•i .;.'''' :vi; :'-•••-,1 :•il ' ' " LA11.1.4.*„ .1*''''..- '-* ..‘
iV,' 4'4. ..," cll.:- r.: :4:1:4, -• ,,3: X.-.-.?.7,-,-,.„...„ _..,_--. _14,_:, ,,,n, , .(:,-A7„...., .40_,;.„.. ,,,,,,,,k,„,o.„.1.4,,7_,,... ,.vt-p„...,-s-...;,;,...A.-1 ._.•-•,---,,..,...8_„--.0
.-.",'4.3,', c-,1.-'t.'".10Tti,i144-81,70....,.; ,_ct r.:..- .., ii, :.s.-,y t-• :,:.-- - :L-.. .P.,-....:1419-----w ,',--Irt-•,..8-- 440 .•.,. - - ..- •
-.1d16,4 4 7 V4. ,AT . ...,-.14j4,041.1,gr. 4.-4,..t tv-•- ''''.•:,-.1• ••....,-.......Gr''..;ra:..P.,,,Arnitt-;..„..thkr...1_,,a4,-,, -,,.,,,,,Lal-.. -,.4••- 1-..dlt-•;-:.4.,• .-21-tz' •••.. ..0;./..i..,,11.*1*,1.:."...7:',si..7...r.7-••Zhior-cok%----t----4r--1/4. ,•'.-1 - • .
..
i
.. .,, i : .• • .
•
,.
. .
,
i .
-r ..
a
1 1 ,
il t
t, 1 1 g 1
i
g i 1 i II I k I. 1 /1. i I gi I - i i i
1 -1 1
i 1. in .
P 1 0 li 3 II 1119
1 1
. xs
I III
till L 3 1 i I 1 I .
diti 11 all Allt
1 i . ;Ii III )1 .21 1, 1111 _
Iii . .
11 i il II
; / i 1115
11 I Ili II ••• t kil § ilii I 11111111111f
.a. 1. 111.. •
4 .
R
I I t i i I
1 .
)
- .
i 1
i .
i !
1 1
II I it , .
i . 1 I I ii 1
1
it hi • II 11 i‘
II I 11 II 1 11-'1' I
, ...
jilt!
II
.
.8
8 i ; i a
i I
1 1 .
I t li I 1 I ill_ 1 t li 11
.
5
)
I i, )
• •
i
1 1
•
. .
' ! 1
, . .
. • .
. . .
• 1
. •
. .
• .
• . 1 ,
. .
. ,
. .
. •
• .--,:s.....-f-lix".P, ••' ',•---.).-,""--'.4 '47,1.,1,.... •P..i-L- • y • ' , . •, ', •4v•K 1 .
ot:."11.7M,:41- • 1- i;-,t• —I .
Ft),. •.:Z.— ,/".'": 't, . ":. ;i .1,7• --, rt 4.!fel'':-;. • - - — - - v : - gr.' :+ ..,... . r
.4.: .; ...iav-isk.,-,.. • ,- .i.•• .- . ...- •„4-‘,.. - 4.,-4_4,0,44
, . 1-. ,..,--.s.1, - . - ......p....-J
-..{..-4-..:' ' .r2I 413-71-kr-ail -...'•11-''"-..'" ''' '' . ''' 2!"4 1•'...L.-'-r-'' ''4?“."".1- *IV• '
416.,
..:`1:z.4...,....e•:4..11:,.. :1.1.,L.I. :*:2-2.ic7i44---6;‘'.-i--... r.r..-X.;:.4-i-V4-5S4.: .
. . .: :.-•
.) •
.. . : • 1 i
Eta II 1111111111111111
.. .
.poommi
IMP . . II
Illiffrimorroriver 2 row
. .
, .-:‘,
i .,
! .
, . a .
i
I 11 - .1 i
. / :* : . .' . .1 . - T
" I 1 i : - . 1 ./ le • ..: d . . . .. • .
= -: - I .1.' : - ", :' .1 • 1 :: '-i .1 • • •• .
i • 1 . .
. .
11 1 - 1 I 11 ills I i 1 1
II . .' •
• , .
. ,
st•-• 1 I 11 • • Istg 1 III
lint] 1 .
if • .
1-. 1 7 i ;:i I
1 4
1
. . . ../ .
. . . . -
. .
• •
1 : .. . II I 1 /II ill ': i I
il ..
i , , . i .
I . .
• ,. , .
,
Nimiimp . 4
•IIPIP.'..:••• 1111 . .
. .
.. . .
,• .
. .
, •
. - t • . .. .
1 - • . '. up ,Igngium .: .... . . . . .
.!
I .1 II 2 ....! . :' .1
. 1 ! .. .i . .
.
'+E.' 11 1 .• '''.... 1; .; :* : - - . • ..
. J -I
1
1 • :'
.. 4 t • .
. .
, .
I . . .
. 1 ' 1
1 '..f.
1 ]
. r
i ' .•
• . 1 . . . .
.
1
- . .1
-.
1111111/1 1 1 1 I
0. . . .
• . .
• .
1 14 ' : . . . ' . 1
i , . •.
•
•
1 . .
11111111111111111111111111111111111 . _
i .
i
• . . .
6
. .
. .
)
.s.
II.
t!r'E1s� y Y y %
•
•
•
I!
I . 1 i
. .
i g .
if - 1 . .
• i . •'''
i
• 5.i If . •
. . 1
i
I .
. i il .
7 .
4