Item I2 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 03/19/14 Division: Growth Management
Bulk Item: Yes ❑ No ® Department: Building
Staff Contact Person: Jerry Smith, Building Official Phone: 289-2521
AGENDA ITEM WORDING: Adoption of a resolution changing the Permitting Fee Schedule to
charge projects under $5,000.00 a flat fee and projects over $5,000.00 a fee based on job valuation
and direct expenses (Building, Planning,Environmental, and Fire) attributed to delivering permits.
ITEM BACKGROUND:
The current Building Fee Schedule is a very complex, outdated and a time consuming methodology
for staff and the public for computing permit fees. The current fee resolution creates opportunity for
inconsistency in fee determination and prevents the public from knowing standard fees required for a
construction job. The structure of the fees requires building plan review staff to count and charge
each component listed (detailed down to the number of electric sockets or sq. ft. of lattice) listed in
our current fee schedule. This causes delays in approving permit applications.
Maximus,the consultant hired by the County to review our Fee Schedule, conducted an analysis of
the work involved in processing building permits across the building,planning and environmental
resources, and fire departments. After their review of this data, a new methodology was proposed to
fully reimburse County costs for permit-related work, simplify the current system, and achieve
revenue neutrality. Option#4, of the 8 potential items brought to the BOCC on February 19, 2014 for
consideration,will charge Residential and Commercial projects<$5,000 a flat fee (a large percentage
of our permits fall into this category) and charge projects>$5,000 by job valuation- fees based on
project value falling within four value bands.
PREVIOUS RELEVANT BOCC ACTION:
January 16,2013: The BOCC approved the contract for vendor services.
September 17, 2013: The BOCC approved Amendment#1 for market comparison analysis.
February 19, 2014: The BOCC approved Option#4 of the proposed Fee Analysis.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $ INDIRECT COST: $ BUDGETED: Yes ❑ No ❑
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $ SOURCE OF FUNDS: $
REVENUE PRODUCING: Yes ❑ No ❑ AMOUNT PER MONTH Year
:
APPROVED BY: County Attorney: OMB/Purchasing: ❑ Risk Management: ❑
DOCUMENTATION: Included: ® Not Required: ❑
DISPOSITION: AGENDA ITEM#:
Revised 3/5/2014 3:11 PM
1 MONROE COUNTY, FLORIDA
2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
3 RESOLUTION NO. -2014
4
5 A RESOLUTION AMENDING RESOLUTION NO. 260-2013, THE
6 BUILDING DEPARTMENT FEE SCHEDULE; REPLACING THE
7 EXISTING FEE SCHEDULES WITH A TABLE OF RATES BASED ON
8 PROJECT VALUE OF $5,000 OR MORE FOR RESIDENTIAL
9 CONSTRUCTION, A TABLE OF RATES BASED ON PROJECT VALUE
10 OF $5,000 OR MORE FOR COMMERCIAL CONSTRUCTION AND A
11 TABLE OF FLAT FEES FOR ALL OTHER PROJECT TYPES;
12 PROVIDING FOR AN OCTOBER 1, 2014 EFFECTIVE DATE.
13
14 WHEREAS the County protects life and safety through review of construction
15 plans and inspection of construction work as provided by the Florida Building Code; and
16
17 WHEREAS these services provided by the County are engaged at the discretion
18 of applicants and for the benefit of applicants; and
19
20 WHEREAS the Monroe County Board of County Commissioners wish to provide
21 the citizens of the County with the best possible service in the most cost effective and
22 reasonable manner; and
23
24 WHEREAS the Board finds that it would be in the best interests of the public to
25 charge costs for services, thereby placing the burden of such costs directly upon those
26 parties deriving the benefit from such services; and
27
28 WHEREAS the updated fee schedules prepared by the Growth Management
29 Department for providing these services include the estimated direct costs associated
30 with the review and processing of applications for permits issued by the County as
31 shown in Exhibit 1 and Exhibit 2; and
32
33 WHEREAS the fees do not include indirect costs, except as provided in Section
34 1(H) herein,
35
36 WHEREAS the Board heard testimony and evidence presented as to the
37 appropriate fee schedule,
38
39 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
40 COMMISSIONERS OF MONROE COUNTY, FLORIDA:
41
42 Section 1. Pursuant to Monroe County Code, the following building permit fees were
43 developed by Maximus as shown in Exhibit 3 and are hereby established:
44 (All applicable fees within this Fee Schedule are subject to Florida Permit
45 Surcharge Program Fees as per F.S. 553.721 and F.S. 468.631.)
46
Pagel of 8
47 (A) BUILDING PERMIT APPLICATION FEES:
48
49 1. Upon submission of application:
so a. Valuation-based permit jobs valued at$5,000 or more require fifty percent
51 (50%) of the fee due, with remaining balance due at issuance.
52 b. Permit jobs valued at less than $5,000 require one hundred percent
53 (100%) of the fee due.
54 2. Job value will be based upon the submitted, legitimate contract price or
55 ICC/Construction Costs Valuation manuals.
56
57 (B) RESIDENTIAL BUILDING PERMIT FEES:
58
1. Sewer Lateral and Grinder Pump (Electric) Permits $70.00
associated with Sewer Lateral Permits (fee includes
plumbing, electric, code compliance fee, education fee,
technology and document processing fee, DBPR and
DEO fees and is exempt from PRP fees, although PRP
review may be required)
59
60 2. For all other residential construction projects valued at less than $5,000, fees
61 for construction shall be based on the flat rates below.
62
'Residential"Fee'p�er lication'-'Job'value<$5,000,,;
Building Permits Building Planning Environmental Fire Total
under$5,000 Division Division Division
Residential $155.00 $5.00 $11.00 $171.00
63
64 3. For residential construction projects valued at $5,000 or more, fees for
65 construction shall be based on the rates below.
66 a. A project whose value exceeds the lowest value band shall be priced
67 based on value in band 1 times rate for band 1 plus the value in the next
68 highest band times the rate for that higher band.
69 b. Building Department fees shall be applied as follows:
70 i. The rate table below itemizes the maximum Building Department
71 fee, which includes all 5 building discipline reviews (Structural,
72 Electrical, Mechanical, Plumbing, and Flood disciplines).
73 ii. If no Building disciplines are involved in reviewing the permit, the
74 permit will be charged 25% of the maximum Building Department
75 fee for processing and application costs.
76 iii. If less than 5 building disciplines are involved, the permit will be
77 charged an additional 15% of the maximum Building Department
78 fee (over the 25% for processing and application costs) for each of
79 the Building disciplines involved in reviewing the permit.
80
81
Page 2 of 8
RESIDENTIAL,„ ITS Jo V lue$5, or, � ore
PROJECT VALUE Permit Cost per$1,000 Project Value
Band From To Building Planning Environmental Fire Total
1 $5,000 $99,999 $31.20 $6.70 $7.43 $0.00 $45.34
2 $100,000 $299,999 $13.483. 7 $3.62 $0.00 $20.96
3 $300,000 $999,999 $9.48 $2.35 $1.97 $0.00 $13.81
1,00 ,00 + $8.13 2. 0.72 $0.00 $11.29
2
3 4. For residential projects which require plan review by the Fire Department,
4 including, but not limited to, modular homes and community developments, the
5 fees in Section C shall apply.
6
7 (C) COMMERCIAL BUILDINGPERMIT
88
9 1. For commercial construction projects valued at less than $5,000, fees for
90 construction shall be based on the flat rates below.
91
Commercial FeeperApplication-'Jo Value<$5,000
Building r its Building PlanningEnvironmental
Fire Total
under$5,000 DivisionDivision Division
Commercial $155.00 $5.00 $11.00 $10.00 $181.00
92
93 2. For commercial construction projects valued at $5,000 or more, fees for
94 construction shall be based on the rates below.
95 a. A project whose value exceeds the lowest value band shall be priced
96 based on value in band 1 times rate for band 1 plus the value in the next
97 highest band times the rate for that higher band.
98 b. Building Department fees shall be applied as follows:
99 i. The rate table below itemizes the maximum Building Department
100 fee, which includes all 5 building discipline reviews (Structural,
101 Electrical, Mechanical, Plumbing, and Flood disciplines).
102 ii. If no Building disciplines are involved in reviewing the permit, the
103 permit will be char 2 % of the maximum Building Department
104 fee for processing and application costs.
105 iii. If less than 5 building disciplines are involved, the permit will be
106 charged an additional 1 % of the maximum Building Department
107 fee (over the % for processing and application costs) for each of
108 the Building disciplines involved in reviewing the permit.
109
110
111
112
113
114
115
Page 3 of
'COMMERCIAL P ITS Job Value 4SAW r ore
PROJECT L Permit Cost per$1,000 Project Value
Band From To Building Planning Environmental Fire Total
1 $5,000 $99,999 $31.20 $6.70 $7.43 $2.56 $47.90
2 $100,000 $299,999 $13.48 $3.87 $3.62 $7.66 $28.62
3 $300,000 $999,999 $9.48 $2.35 $1.97 $27.02 $40.83
4 $1,000,000 + $8.13 $2.44 $0.72 $34.40 $45.68
116
117 ( ) ADDITIONAL FEES APPLIEDBUILDING PERMITS:
118
1. Code Compliance - Contractor Investigation $11.00
. Education:
a. Building - New Residential or Commercial $25.00
b. Building - All Other Permits (per discipline per permit) $2.00
c. Environmental $10.00
. Planning $10.00
e. Fire (Commercial Only) $10.00
119
120 ( ) FLOODPLAIN
121
1. Flood Certificate of Compliance $300.00
. Flood proofing Inspection $100.00
3. Flood Sale Inspection/Transfer of Ownership $170.00
. Flood Variance $1,500.00
. plus Required Advertising $245.00
122
123 ( ) PLANNING AND ENVIRONMENTAL
124
1. Research, minimum fee per hour or fraction thereof $50.00
125
126 ( ) MISCELLANEOUS FEES:
127
1. Administrative Appeal of Building Official $1,500.00
. plus Required Advertising $2 .00
2. After Hours Inspections (per hour, two hour minimum) $75.00
3. Certificate of Occupancy - Residential $100.00
. Certificate of Occupancy - Commercial $200.00 .
5. Certificate of Completion - Residential or Commercial $100.00
. Change Contractor $75.00
7. Contractor Registration $50.00
. Copies
Page 4 of
a. Approved Plan Set Reproduction and other copies $5.00 per page
larger than 14 inches by 8 Y2 inches
b. Other copies not more than 14 inches by 8 '/ inches Use legislated fee
per page (per FS
119.07(4)(a)1.
and 2.
c. Copies requiring more than 15 minutes of staff time Actual labor cost
(per FS
119.07 4)(a 3. d
9. Excavation: Borrow Pits, Canals, Etc. $500.00 annually
10.Extensions
a. Legislative $0.00
b. Monroe County 180 Day Extension $250.00
11.Hurricane Shutters (valued less than $2,500) No Fee
12.Invasive Exotic Vegetation Removal (10 or fewer stems) No Fee
13.Notice to Proceed $976.00
14.Permit Investigations related to closing open/expired permit on a real estate
number:
a. Investigation concluding that permit has passed all No Fee
required inspections, including those where County
did not close permit after inspection(s)
b. Investigation requiring review by Building Official, $50.00
Plans Examiners and/or Inspectors, minimum fee per
real estate number (up to 1 hour staff time
iv. Each additional Hour of staff time or fraction $50.00
thereof, per real estate number
c. Permit Investigations not related to closing $50.00
open/expired permit on a real estate number,
minimum fee per hour or fraction thereof
15.Permit Referral Process (sent to Fish and Wildlife $600.00
Service) — may affect determination
16.Re-inspection - first re-inspection $50.00
17.Re-inspection - each subsequent re-inspection $100.00
18.Reopen permit (per discipline) $50.00
19.Replacement Permit Card $25.00
20.ROGO/NROGO Revision —Completely New Structure Valuation-based
(including a revision submitted after receiving a (Section B or C,
ROGO/NROGO allocation) - Required to submit new with applicable
permit application and plans with approved ROGO items from D
allocation from previously submitted permit application but and/or G)
no new ROGO application would be required if deadlines
are met
21.ROGO/NROGO Revision — Minor revisions to Structure $50.00 per
based on building code requirement changes from time applicable
permit was originally applied for and time building code discipline, not to
Page 5 of 8
was amended, prior to permit issuance, with exceed $500
requirements, with no footprint orsquare foot change
22.ROGO/NROGO Revision — Major revisions to structure $1000.00
with footprint orsquare footage increase
23.Non-ROGO/Non-NROGO Revisions $10 per plan page
due at time of
resubmittal
24.Temporary Construction Trailer $200.00
25.Temporary Tent $50.00
26.Transfer of Permit Upon Change of Ownership $200.00
27.Work commencing before permit issuance 100%penalty
above the
applicable
valuation-based
fee or flat fee for
the work, plus
code check
compliance fees
128
129 (H) COUNTY ATTORNEY EXPENSES IN ASSOCIATION WITH APPEALED OR
130 CHALLENGED PERMITS
131
132 (1)The above fee structure does not include County Attorney expenses associated with
133 appealed or challenged permits. The building official or designee has the authority to
134 invoice for reimbursement of actual cost(s) on project(s) requiring the utilization of the
135 County's Attorney's Office on those matters that are appealed or challenged to any
136 appellate level beyond that of the initial approval or denial.
137
138 (2)The building official shall invoice to the permit applicant applicable attorney's rates
139 pursuant to Monroe county Code Section 2-186. Direct costs, including, but not limited
140 to: court reporting, legal advertisements, title searches, service of process, filing fees,
141 litigation expenses, witness fees, and expert witness fees shall also be charged to the
142 permit applicant.
143
144 (3)The building official shall have the ability to request a deposit amount, after
145 consultation with the County Attorney's Office, upon receipt of any document that may
146 be considered appellate in nature from any party or non-party related to the permit or
147 development approval. The deposit shall be maintained by the finance department, with
148 invoices offsetting the deposit. In the event the initial deposit funds are exhausted, the
149 building official may request a(n) additional deposit(s). If any amount of the deposit
150 remains at the conclusion of the appeal and permitting process, it shall be returned to
151 the party that paid the deposit.
152
153 (4) Pursuant to Monroe County Code Section 2-186, Monroe County has established a
154 reasonable rate for its attorneys' fees. The fee structure and rates of Monroe County
155 Code 2-186 shall govern this section in addition to those items previously enumerated in
Page 6 of 8
156 Monroe County Code 2-186. The deposits collected by the building official shall be
157 subject to hourly attorneys' fees billed to the Building Department by the County
158 Attorney's Office and the deposit shall be reduced on a monthly basis.
159
160 Section 2. Fee schedules are provided for applicant convenience, but County staff
161 shall be responsible for confirming the facts of each application and the
162 amount of fees due.
163
164 Section 3. All applications for permits shall pay the amount confirmed by the County
165 prior to and as a condition of issuance of the permit.
166
167 Section 4. Termination of the related construction work prior to completion shall not
168 entitle the applicant to a refund of fees paid.
169
170 Section 5. Projects of an infrequent or unusual nature that are not otherwise
171 addressed in this resolution shall be subject to an estimate of permit fees
172 by County staff as needed.
173
174 Section 6. The fees established in this resolution shall be applicable through
175 September 30, 2015. Thereafter, annually, beginning October 1 of each
176 following year, they shall be adjusted by the percentage change in the CPI
177 from the previous year. Every four to five years, the County will adjust fees
178 based on the most current appropriations applicable to provide
179 development approval services as conditions merit.
180
181 Section 7. Resolution No. 260-2013 is hereby rescinded. Any other fee schedules or
182 provisions of the Monroe County Code inconsistent herewith are hereby
183 repealed effective midnight September 30, 2014.
184
185 Section 8. The staff is hereby directed to implement these fees on all permits issued
186 on or after October 1, 2014. Any application submitted prior to October 1,
187 2014 whose application fees exceed the total permit fees due shall not be
188 refunded.
189
190 Section 9. The Clerk of the Court is hereby directed to forward one (1) certified copy
191 of this Resolution to the Division of Growth Management.
Page 7 of 8
192 PASSED and ADOPTED at a regular meeting of the Board of County Commissioners
193 of Monroe County, Florida held on the day of , 2014.
194
Mayor Sylvia Murphy
Mayor Pro Tern Danny Kolhage
Commissioner Heather Carruthers
Commissioner George Neugent
Commissioner David Rice
195
196 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA
197
198 BY:
199 Mayor Sylvia Murphy
200 (SEAL)
201 ATTEST: , CLERK
MONROE COUNTY ATTORNEY
API OVED AS T ORM:
STEVEN T. WILLIAMS
ASSISTANT COUNTY ATTORNEY
Date o t
Page 8 of 8
Exhibit 1-FY 2013 Growth Management Budget/Expenditures Included in Cost Calculations
Per BoCC direction on February 19,2014,legal and one-time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
All Expenditures cost calculations
500 Growth Management Administration
50001 Growth Management Administration
530310 Professional Services $ 82,000 $
530318 Legal Fees $ 340,000 $
530330 Court Reporter Services $ 10,000 $
530400 Travel&Per Diem $ 14,000 $
530410 Phone&Postage/Freight $ 2,400 $
530451 Risk Management Charges $ 9,075 $
530510 Office Supplies $ 500 $
530520 Operating Supplies $ 1,200 $
530540 Books,Publications,Subscriptions,Ei $ 15,000 $
560640 Capital Outlay-Eq ui pment $ - $
50001 Growth Management Administration $ 474,175 $
505 Planning Department
50500 Plannina Department
530340 Other Contractual Services $ 24,000 $ -
530400 Travel&Per Diem $ 5,000 $ 5,000
530409 Vehicle Maintenance Charges $ 10,192 $ 10,192
530410 Phone&Postage/Freight $ 30,000 $ 30,000
530440 Rentals&Leases $ 30,000 $ 30,000
530451 Risk Management Charges $ 19,114 $ 19,114
530460 Repair&Maintenance $ 500 $ 500
530470 Printing&Binding $ 1,000 $ 1,000
530498 Advertising $ 25,000 $ 25,000
530510 Office Supplies $ 15,000 $ 15,000
530520 Operating Supplies $ 2,000 $ 2,000
530521 Gasoline $ 3,000 $ 3,000
530528 Internal Fuel $ 6,000 $ 6,000
530540 Books,Publications,Subscriptions,Ei $ 3,000 $ 3,000
560640 Capital Outlay-Equipment $ - $ -
560641 Capital Outlay-Vehicles $ 56,000 $ -
50500 Planning Department $ 229,806 $ 149,806
Exhibit 1-FY 2013 Growth Management Budget/Expenditures Included in Cost Calculations
Per BoCC direction on February 19,2014,legal and one-time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
All Expenditures cost calculations
520 Environmental Resources
520000 Environmental Resources
530340 Other Contractual Services $ 150,000 $ -
530400 Travel&Per Diem $ 100 $ 100
530409 Vehicle Maintenance Charges $ 7,100 $ 7,100
530410 Phone&Postage/Freight $ 11000 $ 1,000
530451 Risk Management Charges $ 7,251 $ 7,251
530470 Printing&Binding $ 70 $ 70
530510 Office Supplies $ 1,000 $ 1,000
530521 Gasoline $ 1,000 $ 1,000
530528 Internal Fuel $ 4,000 $ 4,000
560640 Capital Outlay-Equipment $ 1,800 $ 1,800
560641 Capital Outlay-Vehicles $ - $ -
52000 Environmental Resources $ 173,321 $ 23,321
525 Building Department
525018uilding Department-Education
530400 Travel&Per Diem $ 5,000 $ 5,000
530510 Office Supplies $ 2,500 $ 2,500
530520 Operating Supplies $ 3,000 $ 3,000
530540 Books,Publications,Subscriptions,E( $ 12,900 $ 12,900
560640 Capital Outlay-Equipment $ - $ -
560641 Capital Outlay-Vehicles $ - $ -
52501 Building Department-Education $ 23,400 $ 23,400
-------------------------------
52502 Building Deportment
510140 Overtime $ 25,000 $ 25,000
530310 Professional Services $ 7,500 $ 7,500
530318 Legal Fees $ 12,000 $ -
530340 Other Contractual Services $ 12,500 $ 12,500
530400 Travel&Per Diem $ 1,000 $ 1,000
530401 Board Travel $ 300 $ 300
530409 Vehicle Maintenance Charges $ 35,277 $ 35,277
530410 Phone&Postage/Freight $ 15,000 $ 15,000
530440 Rentals&Leases $ 51000 $ 5,000
530451 Risk Management Charges $ 35,488 $ 35,488
530460 Repair&Maintenance $ 4,000 $ 4,000
530470 Printing&Binding $ 3,000 $ 3,000
530498 Advertising $ 800 $ 800
530499 Commissions&Fees $ 52,000 $ 52,000
530510 Office Supplies $ 15,000 $ 15,000
530520 Operating Supplies $ 450 $ 450
530521 Gasoline $ 10,000 $ 10,000
530528 Internal Fuel $ 25,000 $ 25,000
530540 Books,Publications,Subscriptions,E4 $ 1,000 $ 1,000
560640 Capital Outlay-Equipment $ 180,900 $ -
560641 Capital Outlay-Vehicles $ 32,000 $ 32,000
52502 Building Department $ 473,215 $ 280,315
Exhibit 1-FY 2013 Growth Management Budget/Expenditures Included in Cost Calculations
Per BoCC direction on February 29,2014,legal and one-time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
All Expenditures cost calculations
140 Fire Marshal
14000 Fire Marshal
530316 Medical Services $ 1,140 $ 1,140
530400 Travel&Per Diem $ 2,940 $ 2,940
530409 Vehicle Maintenance Charges $ 7,757 $ 7,757
530410 Phone&Postage/Freight $ 7,494 $ 7,494
530451 Risk Management Charges $ 7,319 $ 7,319
530460 Repair&Maintenance $ 700 $ 700
530462 Vehicle Maintenance Charges $ 500 $ 500
530470 Printing&Binding $ 500 $ 500
530510 Office Supplies $ 800 $ 800
530520 Operating Supplies $ 1,600 $ 1,600
530521 Gasoline $ 400 $ 400
530528 Internal Fuel $ 8,500 $ 8,500
530540 Books,Publications,Subscriptions,Ei $ 5,755 $ 5,755
560640 Capital Outlay-Equipment $ - $ -
560641 Capital Outlay-Vehicles $ - $ -
14000 Fire Marshal $ 45,405 $ 45,405
TOTALS $ 1,419,322 $ 522,247
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Exhibit 3— Description of MAXIMUS Fee Analysis Methodology
This document describes the process undertaken between Monroe County and MAXIMUS Consulting,
Inc.to determine the actual costs of providing permit-related services. Monroe County used the
information from this process to determine prices for those services,which have been incorporated into
the updated fee schedule.
Step 1:Collection of Relevant Costs
• The Growth Management FY 2013 budget serves as a starting point for the costs we included in
our analysis. Per the direction of the Board of County Commissioners on February 19, 2014,
indirect, legal,and one-time expenditures from FY 2013 were excluded,as indicated in Exhibit 1.
• The County reviewed its staff roster to identify which employees participated in permit-related
services and to what extent.The results of that review,shown in Exhibit 2,detail the Growth
Management costs that are included in our analysis.The percentage of time spent on permit-
related activities is multiplied by annual salaries and benefits to first determine labor costs.Then
the percentage of permit-related effort within each division is multiplied times the other direct
costs from Exhibit 1.The totals provide the cost of permit-related services for both labor and
other direct expenses.
Step 2:Collection of Time Data
• We obtained data on how staff spent their time on permit-related activities in order to allocate
costs to those activities.This data collection was done in two stages:
o First, MAXIMUS interviewed Growth Management staff to obtain first-hand accounts of
the work performed and the time required for all steps required to issue permits.
o Second,staff completed time sheets over a four-week time period,detailing how their
time was spent in increments of 15 minutes.
• MAXIMUS used a combination of these two data sets to calculate the time required to provide
each permit or permit-related administrative activity.Time sheet data was the primary source
used for calculations of time spent in each activity. Given that not all activities occurred within
the time sheet period,or that some of them occurred in quantities too small to provide an
accurate assessment of time spent,staff estimates were used as a supplement when time sheet
data was insufficient.
Step 3:Allocation of Costs to Activities
• The new fee schedule employs two pricing methods: 1)flat fees for administrative and
miscellaneous activities,as well as for residential and commercial projects with less than$5,000
of contract value,and 2)valuation-based fees for residential and commercial projects with a
contract value of$5,000 or more.The calculation of the costs for these services employed a
two-step process.
1) Flat Fee Costs:We based the costs for flat fee services on the time data collected instep
two.These times per activity were multiplied by an average staff hourly rate and a
percentage charge for applicable department administrative support to obtain a cost per
activity.This was done separately for each department and added at the end for a total cost
for each service across Growth Management.
2) Valuation-Based Fee Costs:We also based the costs for valuation-based services on Step 2's
time data, but the process was different than for flat fees:
a. First,the County and MAXIMUS developed four value bands to create a tiered
system of calculating valuation-based permit costs.These bands were designed to
recognize that while projects of increasing cost and complexity require increasing
amounts of work,that increase is not linear. Having four value bands allows the
County to charge four separate rates and to more accurately tie the costs of services
to the parts of the permitting process where those costs occur.
b. Second,the staff interviews and time sheet data collection included these value
bands,and obtained information on how staff spent their time working on projects
of varying contract values.
c. Third, FY 2012 permits were examined to calculate the contract value of permit
issued,and divided that value into the four bands.These values were divided by
$1,000 so that the final rates would be in increments of price per$1,000 of contract
value.
d. Fourth,total costs for the flat fee services mentioned above were removed from the
overall cost pool,leaving only the costs associated with projects with a contract
value of$5,000 or above.These total costs were then associated with the four
bands as indicated by staff time data. For instance, Building data showed that 73%
of staff time was spent working on permit values from$5,000 to$99,999,so 73%of
the Building costs that were not flat fee permit related were allocated to Band 1.
e. Fifth,the costs for each band were divided by the contract values that fell into each
band.This created a calculation of the cost of services for each$1,000 of contract
value within the bands.
f. Sixth,for the Building Department only,an adjustment to those rates was applied to
account for the fact that some permits do not require the review of all Building
disciplines. Growth Management decided to adjust the Building rates based on the
number of disciplines involved,as described in (B)3.b.and(C)2.b.To maintain full
cost recovery of Building costs,the rates were adjusted so that charging incremental
portions of the rates would still recoup all costs associated with Building
Department effort.
The results of these calculations were analyzed by Growth Management,and were weighed against
previous direction from the Board of County Commissioners on previously agreed to prices for
Growth Management services.The final results are reflected in the current fee resolution
Sample Permits to Demonstrate New Fee Schedule
Actual past permits selected and fees calculated as they would be in new fee schedule
New Fee Schedule prices exclude County indirect costs, legal costs,and one-time expenditures
(Fees include base permit price+Contractor Investigation+Education+DBPR/DCA fees)
PROJECT
BAND JOB VALUE PERMITORIGINAL FEES NEW FEES CHANGE VALUE
FLAT $7,950.00 ELECTRIC $ :1308 00 $ 188.65 $ 58.65 9.67%
%OF
PROJECT[BAND JOB
VALUEIT TYPE ORIGINAL FEES NEW FEES CHANGE VALUE
1 $���1,97117.711'7 POOL&SPA �°1;7 .w"17 $ 7,1,97® $ 565.56 4.79%
PROJECT
VALUEBAND JOB I E ORIGINAL FEES NEW FEES CHANGE VALUE
2 $:1 0,01.70,1;11'7 ADDITION-RESIDENTIAL "7',711."i 'a1�: "1 73685 $ (1,280.67) 3.82%
(excludes impact fees)
PROJECT
PERMITBAND JOB VALUE I I
3 $420,000.00 ADDITION-COMMERCIAL $ 34,77.160 $ 15,663.72 $ (18,549.88) 3.73%
(excludes impact fees and ROGO)
% F
PROJECT
AND JOB VALUEPERMIT TYPE ORIGINAL FEES NEW FEES CHANGE VALUE
SINGLE FAMILY RES-
3 14`7'7,610 00 CONVENTIONAL w ,7.87.1 J '7.1,,423m24 $ 8,236.00 2.40%
% F
PROJECT
BAND JOB VALUE PERMIT TYPE ORIGINAL FEES NEW FEES CHANGE VALUE
SINGLE FAMILY RES-
4 1 $1,75010001100 REPLACE OF $ 7,3 02"1-`2)4 $ 27,469.70 $ 20,167.46 1 1.57%
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