Item C6 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19, 2014 Division: Public Works/EpZjneering_.
Bulk Item: Yes X No Department: EngineeringServices
Staff Contact Person/Phone #: Judy Clarke X4329
AGENDA ITEM WORDING: Approval to advertise a public hearing for the dedication to Monroe
County of 4th Avenue West, Cudjoe Gardens Eighth Addition subdivision, Cudjoe, as recorded in Plat
Book 7 Page 16 of the public records of Monroe County,Florida.
ITEM BACKGROUND: 4th Avenue West is not a county maintained road. Property owners have
completed and submitted all of the required paperwork(list of required documents attached)for a Road
Dedication Request.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: Not applicable
STAFF RECOMMENDATIONS: Approval to advertise a hearing as requested.
TOTAL COST: J800 INDIRECT COST: . BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:—— ,_...._, SOURCE OF FUNDS:
REVENUE PRODUCING: Yes_ No„ _ww,d AMOUNT PER MONTH Year
APPROVED BY: County Zy OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:— _ ___..... AGENDA ITEM#
Revised 7/09
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Engineering Department
MEMORANDUM " `
To: Monroe County Commissioners
From: Judy Clarke, P.E. Director of Engineering Services
Date: February 27, 2014
Re: 4th Avenue West, Cudjoe Gardens Right of Way Inspection Report
4th Avenue West in Cudjoe Gardens is a 979 ft. long, 50 ft. wide privately maintained right of
way. Engineering staff performed an inspection of the right of way on February 19, and February
27, 2014.
The asphalt roadway is 20 ft. wide, which meets the current county standard. The asphalt is in
fairly good condition with the exception of three areas totaling approximately 288 ft2 where the
top layer of asphalt has worn away. Small cracks are present along portions of the road and there
are several minor depressions. It should be noted that the sewer system is being installed in this
subdivision and the road will be paved upon completion of the construction.
There are some trees and other vegetation encroaching on parts of the right of way, primarily on
the south side of the road; however staff observed fewer encroachments than on most county
roads. The worst encroachments are at the end by the T-turnaround; in this area the road on the T
is approximately 1 Oft. wide on one side instead of 25 ft. and a paver driveway encroaches onto it
on the opposite side.
Most of the lots on the road are 3 to 4 feet above the road elevation. Driveways have been
constructed without swales and therefore stormwater will run off onto the roads.
In summary, the width of the right of way and the paved road meet the current county standards
There are some deficiencies in the asphalt surface and encroachments on the right of way;
however, the overall condition is typical of many county rights of way. The elevation of the lots
and existing paved driveways may contribute to stormwater ponding on the right of way
although staff is not currently aware of an existing problem.
OUNTY IMONROE
KEY WEST Jo
.0811714:33040
305 294-4641
ry S
Re: CUDJOE GARDENS EIGHTH ADDITION/DEDICATION OF 2ND AND 4TH
AVENUE WEST
The following pre-requisites must be met before the Board may consider acceptance of a
private road, right-of-way or easement:
1) Inspection by the County Engineer to determine if the road meets is acceptable
to the County standards. If the road is does not meet the standards, the County
Engineer will recommend to the Board of County Commissioners NOT to accept
the Road Dedication. The County Engineer may specify the reasons for the
road(s) failure to meet the county standards.
2) Copy of Strip Map of the island clearly showing where the road(s)to be
dedicated are located. Please also provide a supplemental aerial photograph for
reference for the Board of County Commissioners. All maps should include U.S.
1 and mile marker information.
3) Property record cards showing the ownership of property adjoining the road
that is to be dedicated. Adjoining property owners-those persons who own land
touching the subject land/road to be dedicated.
4) Survey & Legal Description of the roadway(s) to be dedicated. This must be a
metes and bounds description. A survey and/or legal description is not required
for platted roads.
5) Letter from the Homeowner's Association (if applicable). All
residents/members of the Homeowner's Association must provide a signed letter
either consenting or objecting to the road dedication. A sample letter is attached
below. (If road dedication is sought on more than one road then the Homeowner's
Association member may want to include all the roads to be dedicated in the
letter, so they will not need to obtain multiple letters.)
6) Affidavit from the Adjoining Property. Owners of all adjoining property must
provide a notarized affidavit consenting to the dedication of such road and should
reflect the property owner(s) intent to dedicate the road for public use. All
adjoining property owners must consent to the road dedication and provide deeds
conveying their interest in the road to be dedicated. A sample affidavit is attached
below.
7) Deed(s) from each adjoining property owner conveying the roadway to be
dedicated. The deeds may be provided after acceptance and approval by the Board
of County Commissioners, but acceptance and approval is contingent upon
obtaining all deeds and the recording of said deeds in the Official Records of
Monroe County.
Important Notice to Petitioner(s)/Property Owner(s):
EACH DEED MUST BE RECORDED IN MONROE COUNTY'S OFFICIAL
RECORDS.
PETITIONER(S) MUST PAY ALL RECORDING COST
ROAD DEDICATION PETITION
(a separate petition for each road should be submitted)
DATE SUBMITTED:
NAME OF PROPERTY OWNER(S):
ADDRESS:
(Work)PHONE:(Home).. _w.....................___......__........................_mm
E-mail: Fax:
ROADWAY (to be dedicated):
KEY/ISLAND: Mile Marker:
Petitioner(s) seeks the dedication for the following reasons:
Petitioners/Property owners agree to be responsible for recording cost in relation to this
road dedication.
Petitioner/Property Owner......................�
[ ] Is personally known to me [ ] Provided as identification