Item C7 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19, 2014 Division: Public Works/En in�g__
Bulk Item: Yes X No Department: Project Management
Staff Contact Person/Phone#:Kevin Wilson X8797
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were two change orders considered and approved by the County
Administrator and/or Deputy Administrator for the period beginning February 1, 2014, and ending
February 28, 2014 for a net credit of$14,027.32. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY:N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty_ OMB/Purchasing _ Risk Management
DOCUMENTATION• Included X Not lRegnircd__
DISPOSITION: AGENDA ITEM# w _
PM.S
Revised 7/09
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MEMORANDUM
DATE: FEBRUARY 4, 2014
TO: DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR
FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR J�
RE: FIRE DETECTION AND ALARM SYSTEM REPLACEMENT-
MONROE COUNTY DETENTION CENTER- STOCK ISLAND
Attached for approval is Change Order No. 2, executed by the Contractor
and myself for the project referenced above. This is a no cost change
order and only extends the substantial completion date by one
hundred and twenty days. At this time, the substantial completion
date is February 11, 2014.
Due to the complexity of the existing fire alarm system and its
interconnectivity with other life safety systems, it has taken the
Contractor an extended period to develop and install a method to
parallel both the new and old system. This is being done to comply
with their agreement in not disrupting or jeopardizing Detention
Center operations. Therefore, the requested one hundred and twenty
day time extension is recommended. If approved, the new substantial
completion date would be June 11, 2014.
Please let me know if there are any questions or more information is
desired.
MONROE COUNTY PUBLIC WORKS
Change Order
----------------------------------------------------------------------------------
PROJECT: CHANGE ORDER NUMBER: 002
Monroe County,FL—
Fire Detection and Alarm System Replacement DATE:February 3,2014
Monroe County Detention Center
CONTRACTOR: PROJECT NUMBER: PWD-none-25-2012
Siemens Industry,Inc. CONTRACT DATE: April 17,2013
3021 North Commerce Parkway NOTICE TO PROCEED: June 7,2013
Miramar,Florida 33025 CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
Due to the complexity and time impact in transferring system functions to the new system with minimized
impact to the facility, the contract time is hereby extended by(120)one hundred and twenty days. Please
note that the contract amount has not changed.
The original Contract Sum was $270,580.00
The net change by previously authorized Change Orders $0---------
The Contract Sum prior to this Change Order was $270,580.00
The Contract Sum will be changed by this Change Order in the amount of $0---------
The new Contract Sum including this Change Order will be $270,580.00
The Contract Time will be increased by(120)one hundred and twenty days.
The date of Substantial Completion as of the date of this Change Order therefore,is June 11,2014.
NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND THE OWNER
Robert A. Stone MCPW Siemens Industry,Inc. ,Or r, e Q
Sqn
Owner's Representative Contractor Owner
10600 Aviation Blvd.,Marathon,FL 3021 N.Commerce Parkway 1100 Simonton Street
Marathon.FL 3Itl_�50 __.. Miramar,FL 33025 Key West,FL 33040
Address Address Address
BY(Signature) (Signatur ,
DATE ° DATE D l"r�
SIEMENS
January, 27, 2014
Robert A. Stone
Director, Middle Keys Operation
Monroe County Public Works
10600 Aviation Blvd
Marathon, Ft. 33050
SUBJECT: Request for Time Extension
PROJECT: Monroe County Detention Center
Dear Mr. Stone:
ISSUE: The installation of the work schedule is being delayed due to the complexity of
the old addressable system. A few changes needed to be done to minimize the down time
of the existing SLC circuits and the dorm door releases.
BACKGROUND: The value engineering and removing the old transponders is causing
an issue with the existing wiring Siemens will add the transponders back into the system.
Some of the relay boards for the door release and smoke control are on back order from
our factory.
SITUATION: The substantial completion date is February 11, 2014.
REQUEST: We are requesting an additional 120 days to complete the installation. This
would put the new substantial completion date 6/11/2014. If you have any questions,
contact me as soon as possible. My telephone numbers are 954-364-6770, and my cell
phone number is 954-806-8732.
Very truly yours,
Edward Pleffner
Operations Manager
cc: Project file
Project Team
M E M O R A N D U M
DATE: February H,2014
TO: ° itia Fernandez, Deputy Clerk
FROM: Beth Leto, public "'works
RE: CO#2—Siemen's Industry,Inc.
Enclosed please find the fully-executed original of Change Order #2, extending contract
completion date by one hundred twenty (120) days to June 11, 2014, as executed by
Debbie Frederick,Deputy County Administrator,in accordance with Ordinance 026-1998.
Should you have any questions,please feel free to contact me at x4560.
cc: Bob Stone
Ann Riger
Tina Kunst
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: February 7, 2014
RE: Change Order
Attached is a proposed change order for Siemens Industry,Inc. (Change Order#2 is for
a no-cost time extension of 12o days. The new substantial completion date is June 11,
2014.)
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescribed limits.
Change orders not within the Administrator's authority are placed I on the BOCC agenda.
The Administrator intends to ap n t ,., his char a order on ay, February „2014.
die Frederick
County Administrator
DF:cac
MONROE Coi..j,paY/EN'CX'INEER-ING/ PROJECT MANAA3"EMEW
C()WRAC7 CIIANGE ORI)ET..
PROJECT'M I
CHA14GE ORDER NO: 9
Construction of a Alem Stack h5land Fire Station
IINITWTION DATE: f-ebruary I 1 2014
TO CONTIRACTOR: CONTRACT DATE: Octrber 17, 2012
BuMe Constniction mup, Oc.
10145 Niff 19, Streat
Doral, F1 3317,2
Fhe Conti-act is changed as folimms.
The origtlnM urn)(Guaranteed Maximum Price)_ ....... .$3256,250,00
Nietcf,uanlqe by previously authorized Change 0irdets.. (14,853,51)
The (Guaranteed Maximum Price) p*.,)r ro tj,njs CtIal-Ige ardc�m was.., _$3,241,396,49
"I he(Qqj2qj qgi&L Cn)(Guaranteed Maxtlmum Price)wM be(increased)
(urichanged) by thm Change Order_ (14,027,32)
The new nqnLL,@S;!,j&L -anteed Max4num Price) lnckjding this C..,hange Order is_ $3,227,369,17
(Gija�
7he Contract I�me wfli be&igrea5.. ) (decreased) (unchainged) by__..., 30 Days
'The date of SubstanbM CXMpletion as of the data of this CllriangeOafar as____ March14, 2014
Deta0ed desoripfior" of change order and justifiration:
0'la (";oflif storm Shullor t alots that Warp,
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7 68 was adde, to h'� 1�,
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11— 'GastesMebbie Frederick DE
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The credit for$16,400 is for eliminating the motors for the overhead storm
shutters and keep them manually operated. The Keys Energy charge is for the installation of a
600 AMP meter. The 18"X 24"handicap mirrors were ordered to replace the 18"X 36"in the
original specifications. A credit for the larger mirrors will be sought, or mirrors to be used in
future. Delays were caused when Keys Energy Services required to downgrade the 600 AMP
Meter design to a 400 AMP meter and a revision to a structural drawing creating the need to
extend the date of Substantial Completion by 30 days, from February 12, 2014 to March 14,
2014.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
CHANGE
ORDER OWNER
ARCHITECT
CONTRACTOR "LiMICe
FIELD L ijr t.f e-fL-Liril r Elf LjLfj-e if IL—
AIA D0CM4rsNT G701 OTHER
PROJECT: Stock Island Fire Station CHANGE ORDER NUMBER: 011 Rev.#2
Mahoney Ave&2nd St.
Key West,FL 33040 DATE: 2/11/2014
CONTRACTOR PROJECT#: 1210
CONTRACT DATE: 12/3/2012
TO CONTRACTORt Burke Construction Group,Inc.
10145 NW 19th Street
Doral,FL 33172
The Contract is changed as follows:
Roll- 3 Shutter Credit(see attached) (16,400,00)
1-22HEEL!=
Keys Energy cost to install 600 AMP service(see attached) 1,292,79
Additional Time Extension
. ..........
It is understood that this change order includes a non-compensatory time extension It is agreed that
Bwke Construction reserves all rights to quantify reasonable costs incurred for this additional time,
once those costs can be quantified,subject to the contract terms and Florida Law
Subtotal................---------------- $ (15,107,21)
Contractor Overhead- 0% S
Contractor Profit----- 10% S 12928
Insurance 1% $ 12,93 7,
Total------------------------------------ $ (14,965.00)
Not valid until signed by the Owner and Contractor.
The original(Contract Sum) )was... ........ $ $ 3,256,250.00
Not change by previously authorized Change Orders $ $ (14,85150)
The(Contract Sum) )prior to this Change Order was $ $ 3,241,396 50
The(Contract Sum will be(increased)(daGpeasaQ $ (14,965.00)
(uRGhaRged)by this Change Order in the amount Qf- $
The new(Contract Sum) including this Change Order will be $ $ 3,226,431,50
The Contract Time will la&ORGFeased)kdoGfoa&94)(unchanged)by 30 Calendar days
The date of Substantial Completion as of the date of this Change Order therefore is 3/16/2014
William P.Horn Architect,PA Burke Construction Group,Inc. Monroe County Board of Count Commiss.
Consultant CONTRACTOR OWNER
915 Eaton Street 10045 NW 19th Street 500 White Head Street
Address Address Address
Key West,FL 33040 Doral,FL 33172 Key West,FL 33040
BY BY By
DATE DATE DATE
CONSTRUCTION OF NEW STOCK ISLAND FIRE STATION
ALTERNATE NO. 12:
Provide occupancy sensors to automatically turn lighting off within 15 minutes of all occupants leaving
the space. Manual on and off features also provided. (rooms 101, 102, 103, 105, 106, 108, 109, 110, 112,
201 thru 207,211, 213,215)
See FGBC item E9-Occupancy sensors.
Provide Hubbell Automation OMNIDT sensors or equivalent, with power pack, dimming ballasts and
override switch. Provide location plan and cut sheets of equipment provided. Add: Twenty Thousand
Dollars and 00/100($20,000.00). REJECTED
ALTERNATE NO. 13:
Provide high efficiency Site lighting with a minimum of 95 lumens per watt.
See FGBC Item S9.2-Exterior lighting.
Submit fixture cut sheets documenting lumens and energy consumption. Add: Eight Thousand Dollars
and 00/100($8,000.00). REJECTED
ALTERNATE NO. 14:
Provide 50% min. of exterior lighting with day light and motion sensors to reduce lighting levels when
not required by activity or conditions.
See FGBC Item S9.4-Exterior lighting.
Provide WP daylight and motion sensors or equivalent. Provide location plan and cut sheets of the
equipment provided. Add: Twelve Thousand Eight Hundred Dollars and 00/100 ($12,800.00).
REJECTED
ALTERNATE NO. 15:
Provide exterior opening assemblies within I". and 2"d. floor living and business areas which achieve an
STC rating of 30 or more.
See FGBC Item H4.2-Acoustics.
Provide cut sheets of the fenestration assemblies indicating the STC rating. Add: Six Thousand Dollars
and 00/100($6,000.00). ACCEPTED
ALTERNATE NO. 16:
Provide 1 base layer of 5/8" acoustically enhance gyp. board one side of the demising walls separating
common area,room#215 from corridor 208 and bath 211. Wall assemblies involved are type 4 and type 5
(type 5 will also require the addition of sound batts) to achieve an STC rating of 55. Provide the same
base layer at one side of walls separating stair#220 from bath#211, laundry#210 and corridor 208. Wall
assemblies involved are type 4A and 5A.
The intent is to provide an STC 55 rating between noisy common/public areas and private areas.
See FGBC Item H4.2-Acoustics
Provide assembly cut sheets indicating STC rating. Add: Ten Thousand Dollars and 00/100
($10,000.00). ACCEPTED
ALTERNATE NO. 17:
Provide overhead coiling storm shutter, such as Roll-Aden or equal at all fixed and operable windows and
storefront assemblies not already protected by impact rated metal louvers. Louvers shall be manually,
inside, operated at living/business area, I". floor and motorized at the vehicle bays. See opening
schedule, S-1 thru S-5 and windows B, C,D,E,F and K.Also see elevations sht. A-7 and A-8.
See FGBC item DM 1.2
Provide manufacturers cut sheets and N.O.A's of products provided indication compliance with project
wind loading requirements. Add: Sixteen Thousand Four Hundred Dollars and 00/100 ($16,400.00).
ACCEPTED
09/27/12 CONTRACT BETWEEN OWNER AND CONTRACTOR 5
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CHANGE
ORDER OWNER
ARCHITECT
CONTRACTOR
FIELD L Lji CL:,LJY rt...,VL Q.FIC e M Lit�..+LJIr J der 2'it......
AIA DOCUMENT G701 OTHER
PROJECT: Stock Island Fire Station CHANGE ORDER NUMBER: 011
Mahoney Ave&2nd St.
Key West,FL 33040 DATE: 2/6/2014
CONTRACTOR PROJECT#: 1210
CONTRACT DATE: 1 2/312 0 1 2
TO CONTRACTOR: Burke Construction Group,Inc.
10145 NW 19th Street
Doral,FL 33172
The Contract is changed as follows:
Provide 6 handicm mirrors 18"x24". $ 844.00
Subtotal-- — -•°--- $ 844,00
Contractor Overhead- 0% $ °
Contractor Profit— 10% $ 84.40
Insurance 1% $ 9.28
Total _ _.._. $ 937.68
Not valid until signed by the Owner and Contractor.
The original(Contract Sum) )wits.....,......_,....................................„„, $ $ 3,256,250.00
Net change by previously authorized Change Orders................................ ............................... $ $ (29,818.50)
The(Contract Sum) )prior to this Change Order was......................... $ $ 3,226,431.50
The(Contract Sum will be(increased) $ 937.68
by this Change Order in the amount of.............................................................. $
The new(Contract Sum) )including this Change Order will be.......,..$ $ 3,227,369.19
The Contract Time will b (unchanged)by 0 Calendar days
The date of Substantial Completion as of the date of this Change Order therefore is
?-J/a IV
William P.Horn Architect,PA Burke Construction Group,Inc. Monroe Coun Board of Count Commiss.
Consultant CONTRACTOR OWNER
915 Eaton Street 10045 NW 19th Street 500 White Head Street
Address Address Address
!�ej West,FL 33040 floral,FL 33172 Key West,FL 33040
BY BY BY
DATE DATE DATE
, I
All Specialty Sales
P.O. Box 24735 Ft. Lauderdale, FL 33307- Quotation # 171
43
Phone: (954) 568-9411
Fax: (954) 565-9388
To:
Burke Construction Group
10145 NW 19th Street
Doral FL 33172-
Order ID: 17143 Ship Via: JOB REFERENCE
Original STOCK ISLAND FIRE
Quote Date: 2/6/2014 Customer ID: 1301 STATION
Revision Date: Terms: NET 10 DAYS
SECTION:Mirrors MFD. By:Bobrick Washroom Equipment Inc.
(6) 293 18x24 Mirrors
NOTE: OFF-LOADING AND INSTALLATION BY GENERAL CONTRACTOR
ID#: 29989 Delivered Price4785.12 SALES TAX=$58.88 Total= $844.00
ALL SPECIALTY SALES, INC. IS W.M.B.E. CERTIFIED IN DADE, BROWARD AND PALM BEACH COUNTIES
Prices are subject to review 90 days from date of quote.
Thank you for the opportunity of quoting your firm!
ACCEPTED BY: SHIP TO:
Date
COMPANY NAME: ...
DATE REQUIRED:
NOTE:Most prices are quoted on an"each'basis in order to correct and verify any differences in quantity.We cannot be responsible for total quantities unless agreed to
by all parties_ NOTE:NO RETENTION ALLOWED ON DELIVERED ONLY ITEMSt
TERMS:NET 30 days or next pay period following the 25th of the month requisition date.Past due interest shall applly at the rate of 18 k per year..
CONDITIONS:Prices subject to review 30 days from date of quotation.Delivery of materials is based on manufacturers current schedule.Any claims for damages due to
shipment must be made directly to the carrier.NOTE:ORDERS MADE BY NEW CUSTOMERS ARE SUBJECT TO CREDIT ARRANGEMENTS BY ALL SPECIALTY SALES INC.
All Specialty Sales Quotation# 17143
Thursday, February 06, 2014 Page 1 of 1
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: February 12, 2014
RE: Change Order
Attached is a proposed change order for Burke Construction Group, Inc. (Change Order
#9 is for a reduction in the contract price of$14,027.32 and an extension of 3o days.This
will change the date of substantial completion to March 14, 2014.)
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescribed limits.
Change orders not within the Administrator's authority are placed on the BOCC agenda.
The Administrator intends to approve-this cl nge order on Friday, February 14, 2014.
.� M
_. .
I bbie Frederick
Deputy County Administrator
DF:cac