Item C29 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19, 2014 Division: Emergency Services
Bulk Item: Yes X No _ Department: Emergency Management
Staff Contact Person/Phone#Jose Tezanos/ 305-289-6325
AGENDA ITEM WORDING: Approval of a UASI 2013 Memorandum of Agreement with the City of
Miami concerning a United States Department of Homeland Security's Office of Grants &Training
(OG&T), through the State of Florida, Division of Emergency Management(FDEM) sub-grant
Agreement# 14DS-L2-11-23-02- in the amount of$96,925.27 with no county match required; and
authorization for the County Administrator to execute any other required documentation in relation to
the application process.
ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants &
Training(OG&T), through the State of Florida, Division of Emergency Management, has subgranted
the Urban Area Security Initiative (UASI) Grant Program, FY 2012, to City of Miami in the amount of
$5,225,000.00. This program targets homeland security funding to "high threat"urban areas in order to
prevent, respond, and recover from threats or acts of terrorism. Monroe County is receiving$96,925.27
and funds should be distributed as follow: Monroe County Emergency Management $48,462.64, and
Monroe County Sheriff's Office $48,462.63.
PREVIOUS RELEVANT BOARD ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08,
UASI FY09, UASI FY 10, UASI FY 11, UASI FY 12 were approved on the March 15, 2006, May 11,
2007, March 19, 2008, January 20, 2010, January 19, 2011, February 15, 2012, January 16, 2013, and
November 20, 2013 BOCC meetings respectively.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approve UASI FYI Grant award. The Monroe County Sheriff's
Office is to provide the County a Memorandum of Understanding to apply for reimbursement of funds.
A revenue fund needs to be established by the Office of Management and Budget.
TOTAL COST: 96,925.27 INDIRECT COST: BUDGETED: Yes _ No X
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ 0.00 SOURCE OF FUNDS: UASI Grant
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty X O /Purc asing X Risk Management
DOCUMENTATION: Included X Not Required_
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Miami Contract#14-DS L2-11-23-02-
Effective Date: Execution March 2014
Expiration Date: May 31, 2015
Contract Purpose/'Description:
UASI 2013 Memorandum of Agreement with the City of Miami concerning an
United States Department of Homeland Security's Office of Grants &Training(OG&T),
through the State of Florida Division of Emergency Management(FDEM) sub-grant Agreement
# 14DS-05-11-23-02- in the amount of$96,925.27
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Mar 19, 2014 Agenda Deadline: Mar 4, 2014
CONTRACT COSTS
Total Dollar Value of Contract: $ 96,925.27 Current Year Portion: $ 96,925.27
Budgeted? Yes❑ No ® Account Codes: GE- - - -
Grant: $ 96,925.27 ��
County Match: $ 0 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For: _
(Not included in dollar value above) (eg.maintenance„utilities,janitorial,salanes, etc.) .
CONTRACT REVIEW
Changes Date Out
Date In Needed Rev e
Division DirectorZIVY Yes[:] No "
❑ 1 /
Risk Management ��, ��� Yes No � `" >�� ���°�° �
kchasin Yes[:] No O.M.B./Pur g vic
County Attorney 1 Yes[:] No '
Comments:
OMB Form Revised 2/27/01 MCP#2
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2013 AGENCY
66 MONROE COUNTY
This Agreement is entered into this day of , 2013, by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and Monroe County , (the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $5,225,000 dollars through
the Urban Area Security Initiative (UASI) Grant Program 2013; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 201 ; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2013 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2013 Urban Area has been defined Miami and Ft. Lauderdale
collectively and anticipates sub-granting portion of the UASI funds in accordance with
the grant requirements; and
WHEREAS, the City Commission, by Resolution No. ,
adopted on , has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
agencies through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2013 which was
made available by the U.S. Department of Homeland Security and the State of
Florida Division of Emergency Management (FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2013 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of,
major disaster or emergency related to terrorism and or weapons of mass
destruction.
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B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III. DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic loss of life and/or catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
B. Core County. The county within which the core city is geographically located. The
core city is the City of Miami.
C. UASI Grant Program 2013. The UASI Grant Program 2013 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism and continues to address the unique equipment, training,
planning, and exercise needs of large high threat urban areas, and program
activities must involve coordination by the identified core city, core county/counties,
and the respective State Administrative Agency. Funding for the UASI Grant
Program 2012 was appropriated by U.S. Congress and is authorized by Public Law
108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The
funding will provide assistance to build an enhanced and sustainable capacity to
prevent, respond to, and recover from threats or acts of terrorism for the selected
urban areas.
D. National Incident e t System ( I ). This systemwill provide
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless cause, size, or complexity. To provide for
interoperability and compatibility nFederal, State, and local capabilities, the
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NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi-agency coordination systems; unified
command; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
F. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
established formal mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDH .
C. Conducting comprehensive rban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
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D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
i. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner
with the City of Miami Fire-Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Participating Agencies and any sub-grantees ut abide by the grant requirements
including et authorizations, required accounting and reporting expenditures,
proper use of funds, and tracking assets.
5
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASI Grant Program 2013 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H. Complying with the requirements or statutory objectives of federal law.
1. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Submitting required reports as prescribedthe Sponsoring Agency.
L. Maintaining equipment inventory of UASI purchased items.
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VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a municipality, state agency or subdivision of the State of
Florida to be sued by third parties in any manner arising out of this Agreement or
any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000or more of
Federal funs during their fiscal year are required submit an organii -wide
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financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
Circular A-133.
B. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2013 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C. Financial Status Reports are due within 15 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit progress reports to describe progress to date in implementing the grant and
its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
VI11. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice
to the other party at the address furnished by the parties to one another to receive
notices under this agreement or if no address is specified, to the address of the
parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
E. This Agreement will end on March 31, 2015, unless otherwise extended, by a
written amendment duly approved and executed prior to March 31, 2015, unless
otherwise extended, at which time the parties may agree to renew the association.
Renewal will be based on evaluation of the Sponsoring Agency's ability to conform
to procedures, training and equipment standards as prescribed by the grant.
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SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
ATTEST:
BY: BY:
Todd Hannon Johnny Martinez, P.E.
City u'!erk City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
BY: BY:
Victoria M6ndez Calvin Ellis, Director
City Attorney Department of is Management
PARTICIPATING AGENCY
61 MONROE COUNTY 99
ATTEST:
AMY HEAVILIN® Clerk
BY:
Sylvia J. Murphy
Name:
NAME: Sylvia J. Mqjphy-
Deputy Clerk
Title:
TITLE: Mayor of Monroe County
APPROVED AS TO FORM AND
CORRECTNESS:
Participating Agency Attorney
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