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Item P1
MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: February 4, 2014 SUBJECT: County Divisions' Monthly Activity Report for January, 2014 MONTHLY ACTIVITY REPORT-JANUARY,2014 KEY WEST AIRPORT • In February,passenger figures for January were compiled. During that month,the five airlines serving Key West International Airport carried a total of 79,460 passengers. This is a 11.5% increase over January of 2013. The year-to-date passenger numbers for the first month of 2014 are 11.5%higher than the same period in 2013. • Delta Airlines has made several improvements to their operations here at EYW in February. They have brought in Delta Global Services to handle both their ticket counter and under wing functions. They are also in the process of upgrading their signage and flight information systems. They also plan to expand to the larger Southwest gate when Southwest leaves in June. • The Mambi travel group is planning a total of 20 flights to Cuba from Key West during the coming months depending on market demand. The first of these flights took place on Friday, February 28 '. If all goes well, one flight a day on Monday, Wednesday and Friday will be scheduled. MARATHON AIRPORT • On February 3 - 6, I attended the FAC State Summit to review the Councils legislative agenda for the upcoming session and address important issue to airports. • On February 8, the airport assisted with the Fisherman's Hospital "Sweethearts Ball" for the FH Foundation. • On February 7 & 8, the airport hosted the primary staging area for the Ragnar Relay Race. One thousand vans with up to 6 support staff per van filtered through the airport from 0000 - 1200. • On February 10, 11, 12, the airport and FBO hosted the Collins Foundation. Thousands of people toured the two WW 11 bombers and P 51 mustang. Rides were also given. • On February 13, the airport was notified of 7 obstructions to protected airspace from FAA flight procedures. All obstructions were addressed. • On February 21, attended a FDOT grant meeting to discuss upcoming FDOT grants for Marathon Airport. 1 • On February 281h, received FAA "No Objection" letter to construct 11 hangars to replace the existing shade hangars that are currently in the RPZ. EMPLOYEE SERVICES L WEBSITE UPDATES (other than normal position vacancy updates, etc.): Benefits: Newsletters IL TURNOVER NUMBERS TO DATE: Monthly Turnover: 5 8% Turnover for the year: 2.33% Resignations: 2 Terminations: 0 Retired: I Deceased: 0 Layoffs: 0 III. HUMAN RESOURCES o Personnel Policy & Procedure Committee meeting o Benefit Survey results discussion with Consultant o Accepting nominations for Employee Grievance Council o Staff attended Veterans Preference hiring training with Director for clarification o Meeting with Mark Dubin concerning effective communication concerns o Pre-determination hearings —2 o Investigations - 1 RISK o No major activities BENEFITS (GROUP/WORKERS COMP o Meeting with Commissioner Kolhage concerning Stop Loss o Conference call with Gallagher, Benefits Consultant, to go over projections, etc. o Two benefit surveys completed: Keiser and Gallagher o Meeting to discuss subrogation procedures with BCBSFL o EAP Bid opening— 5 bids SAFETY o Coordinated CPR/First Aid/AED Training for Solid Waste and Marathon Public Works crews o Annual review of employee driving records. Three suspensions have since been reinstated. o Park inspections: of original 45 issues, 10 remaining. o Safety Officer presented GHS-Hazcom training to lower keys public works staff. o Working on coordinating training for respirator instruction and fit testing for public works and CPR for Safety Committee member 2 BUDGET & FINANCE OMB • FY14 Adopted Budget Book published and sent to GFOA for consideration of the Distinguished Budget Presentation Award. The document was placed on-line under the Budget& Finance section. • Coordinated with the Property Appraiser's office an Agenda Item asking for approval to amend their FY14 budget in accordance with FS. 195.087 (1)(b). • Prepared the FY15 budget timetable for BOCC approval. Coordinated dates and reserved rooms. • Worked with GovMax to create the FY15 database. Updated position information. • Analyzed the financial impact to the County with the proposed changes to Juvenile Justice Cost Sharing. The result, we will be paying less than this year and prior years. A financial impact of saving around $100,000 from this year. • Processed various billings and invoices, including Sheriff, SUNCOM, postage, DJJ, AARP, AT&T, rent, travel reimbursements, and generated various PO's. • Prepared 7 Resolutions; Posted 14 Resolutions; Prepared 6 Transfers; Processed 100 Transfers; Reviewed 35 Contract Summaries; Signed Off on 19 PAF's; Reviewed 6 PAF's; Processed 19 Request to Purchase; Processed 12 Purchase Orders; and Processed 3 Audit Slips; Created 6 Agenda Items • Addressed ordering issues with vendors and placed six business card orders, processed mail and provided office assistance as needed. • Updated Year to Date Fund Balance work papers. • Processed time sheets, received and distributed pay stubs and addressed payroll fatals. • Worked with Alchemy. • Distributed invoices received. Grants Administration • Placed the HSAB public meeting notices for the February 2014 meeting in the three local newspapers. • Submitted a reimbursement request in GPRS to DOJ on the Drug Court Medical Director Grant. • Reviewed a Request for Applications from DHHS, SAMHSA for Juvenile Drug Courts at the request of Court Administration. • Worked with Florida PA regarding their request for Monroe County to submit hurricane closeouts. • Submitted a request to closeout DR 4084 Hurricane Isaac and DR 1609 Hurricane Wilma in Florida PA. • Organized, attended, and gave a power point presentation on the FY15 Funding Cycle and associated documents at the February 24th HSAB meeting held at the Marathon Government Center. • At the direction of the HSAB updated the application documents for FY15. • Provided requested information to HSO entities and interested individuals regarding the upcoming FY15 funding cycle and fielded questions regarding the slow payment process. 3 • Continued a review of the Airport grants noting deficiencies and developing tracking tools to effectively monitor all activity associated with a grant. • Provided a grant notice of funding availability to Fire Rescue. • Reviewed and processed monthly grant invoices including the MC Sheriff's Office-CJMHSA. • Continued coordination with HSO entities on outstanding items required per their agreements. • Provided certifications on the HSO's to the Clerk's Finance office once all contractually required documents were received. • Provided the auditors, CB&H, with grant information they had requested. • Continued to provide assistance to the Clerk and the Clerk's Finance Department as requested. Purchasing • Purchase Orders Reviewed and Processed—299 • Purchase Orders Voided—9 • Office Depot Orders Reviewed and Released—44 • Pricing Requests Made - 4 • Newspaper Ad Invoices Processed— 1 • Processed Bid Public Records Request— 3 • Bid Openings —4 o All American Road (Wayfinding) Signs — 1 Respondent o ADA Compliance "Segments 1 and 2 Combined" Repairs to 37 Monroe County Facilities —4 Respondents o Construction Engineering and Inspection (CEI) Services for the No Name Key Bridge Repair Project— 5 Respondents o Employee Assistance Program (EAP) for Monroe County Employees — 5 Respondents • Bids Uploaded on Demandstar—4 • Addendums Uploaded on Demandstar—2 • Bid Awards Posted on Demandstar— 1 • Pieces of Mail Processed— 506 • Contracts Reviewed— 37 • New Vendor Registrations - 2 • Processed January 2014 Purchasing Card Billing Statement • Finalized packet and responses for the Purchasing Card Audit due to the Clerk's office on 02/04/2014. • Worked on revising Administrative Instruction 4800.12 Monroe County Business Cards. • Implementation of the Office Depot supplies online ordering system is operational for all Departments. COMMUNITY SUPPORT SERVICES IN-HOME AND NUTRITION SERVICES (INNS) OAA, Older Americans Act _Programs: Nutrition (Information in this section is for the period 1/1/14-2/20/14: 4 • C-1 Congregate Meals totaled 786 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C-2 Home Delivered Meals Hots totaled 110 units, and Home Delivered Meals Frozen totaled 1710 units. We continue to receive a large number of referrals for Home Delivered Meals. In-Home Services (Information in this section is for the period 1/l/14-1/20/2014): • III-B Chore: 13 units this period, 13 units year-to-date, 4% achieved. First reporting month. • III-B Screening and Assessment: 0 units this period, 0 units year-to-date, 0% achieved. • III-B Homemaking/Personal Care: 40.50 units this period, 40.50 units year-to- date, 10% achieved. • III-E Screening and Assessment: 0 units this period, 0 units year to date, 0% achieved. • III-E Chore: 6 units this period, 6 units year-to-date, 10% achieved. • III-E In-Home Respite: 58.25 units this period, 58.25 units year-to-date, 5% year-to- date-achieved. • III-E Facility Respite: 167.50 units this period, 167.50 units year to date, 4% year-to- date achieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults)for January 2014: • Case Management: 17.25 units for the month were produced; 83.75 units year-to- date. • Homemaking: 183 units for the month were produced; 1027.25 units year-to date. • Home-Delivered Meals: 145 meals for the month were provided; 860 meals year- to-date. • Personal Care: 81.25 units for the monthly were produced; 471.50 units year-to- date. Overall Program Achievement was 53.57%, 4%underachieved. CCE(Community Care for the Elderly) for the period 12/21/13-1/20/14: • Case Management: 9.25 units for the period and 218.50 units year-to-date. 21.21% achieved year-to-date. There are 165 clients on the waiting list. • Case Aide: 5.50 unit achieved and 8.25 unit year-to-date, 4.13% achieved year-to- date. • Companionship: 89.75 units achieved and 434.25 units year-to-date, 56.77% achieved year-to-date. • Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year- to-date. • Enhanced Chore: lunits achieved and 13 units year-to-date, 20.00% achieved year-to-date. • Chore: 0.00 units achieved and 96.75 units year-to-date, 86% achieved year-to- date. • Homemaking: 854.75 units for the period and 4804.50 units year-to-date. 117.15% achieved year-to-date. There are 151 clients on the waiting list. 5 • Specialized Medical Equipment: 0 unit for the period and 3 unit year-to-date, 6% achieved year-to-date. • Transportation: 0 units for the period and 79 units year-to-date, 105% achieved year-to-date. • Personal Care: 620.75 units for the period and 3538.75 units year-to-date. 97.91% achieved year-to-date. There are 45 clients on the waiting list. • In home Respite: 118.50 units for the period and 590.50 units year-to-date. 90.85% achieved year to date. There are 20 clients on the waiting list. • Facility respite: 92 units for the period and 514.25 units year to date. 31.39% achieved year to date. CCE overall is at 82.82% achievement. We are 24.49% overachieved ADI (Alzheimer's Disease Initiative) for the period 12/21/13 — 1/20/14: 345.50 units were produced in the period and 2064.25 units year to date. 70% achieved. In-Home Services has brought on five new clients and these funds will be expended. There are 9 clients on the waiting list. HCE (Home Care for the Elderly Program) for the period 1/16/14 —2/15/14: 15.75 billable units this period, 159 billable units year-to-date at the beginning of the contract year, 63.23% achieved. Monroe County Transit Department Activity for February 2014 • One-way trips provided: 1,781 • Unduplicated clients served: 257 • Special Needs Clients registered: 650 Deposited Revenue: $1,861.00 Expenditures: 33,568.14 Percentage Spent Fiscal YTD: 29.5% Social Services Department—February 2014 Incoming calls,provision of information and referrals 615 • Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. • Other callers are scheduled for intake by Social Services case management staff to cover • Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Unduplicated Welfare client households that received service 129 New Welfare cases receiving service 18 Low Income Crisis Assistance cases — 39 $ 7,527.54 Home and field visits 19 Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In- Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. 6 o Office visits 251 o Office visits reflects the number of visitors that come into to all three locations of our o Social Services offices throughout the month. o Prescriptions 5 $ 561.88 o Pauper Cremations 1 $ 1,200.00 BAYSHORE MANOR Bayshore Manor's current census is 14 residents. The current census is two private pay and 12 subsidized residents. BSM provided 181.50 hours of OA3E respite care and 134.75 hours of CCE care this month. Bayshore Manor has two OA3E clients and one CCE client. • There are four clients on the waiting list, one of which will be admitted on 3/3/2014. • Revenue for February 2014 $25,297.55 • Expenditures for the same period $39,514.37 • Percentage of the budget spent year to date 28.15% LIBRARY • Library usage figures continue to reflect that the increase in Library onsite service hours and the increasing offerings of services through technology are widely appreciated by patrons. • People counters at the branches indicated that the number of visits made in person to the Libraries in January, 2014, totaled 41,418, an increase of 33% over the previous month, and more evidence that the season is now fully upon us • New Library cards also showed a seasonal increase, with 342 new patrons added to the roll, 7% more than the previous month, which gives us a new total of 42,332 cardholders • The public access PC and wi-fi sessions recorded as provided to the public for the month came to 11,984, 6% over the number for this month last year; staff attribute this continuing high usage to new requirements by government agencies for benefits recipients, and to the many businesses that require online job applications—not to mention the searches for the new health care program information. • The Library's online gallery of historic Keys photographs and documents has now exceeded a cumulative total of 6,000,000 viewsa real tribute to our Florida History staff and volunteers for their contribution of time and effort in getting these images online in the few years since this program's inception. This amazing milestone occurs as we are also commemorating the 50th year of the Florida History Department. • Another instance of the growing popularity of e-access to our materials: in January eBook circulation increased by 26% over the previous month and a whopping 72% over circulation for a year ago; this type of report strengthens our determination to continue expansion of our e-book collection • Reference questions handled by staff via email, text, chat, phone, in-person and through social media, totaled 12,171 (11% over the same month last year) 7 another example of the increase in seasonal patronage and the still growing popularity of e-reference as well as onsite information seekers • Circulation for the month continued the trend in growth of services, as 35,847 items were checked out, 19% over the previous month The return of our snowbird volunteers are proving to be a huge help to staff and patrons, as they logged 768 hours of library services at the branches, the equivalent of over 4 full-time employees for the month. We deeply appreciate their donation of time, work, and dedication. EXTENSION SERVICES • Number of services provided: 246 phone calls, 34 office visits, 12 visits to clients, 33 learning events with 1050 participants, 5 media submissions, and 832 publications distributed. Total Budget for FY 13/14: $189,427.00; Year to Date Expenditures and Encumbrances: $115,311.57; Remaining Balance: $74,115.43; Percentage of budget spent and/or encumbered year-to-date: 60%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Developed and presented greenhouse gas (GHG) data at the February 19 BOCC meeting in relation to community-wide emissions; worked with the GHG consultant to develop a strategy for ongoing GHG monitoring of county facilities and community emissions; coordinated the review of the existing GHG data as a team member of the Sustainability Action Master Plan. • Led the Monroe County Climate Change Advisory Committee as the appointed staff liaison at the February 18 meeting. Three issues were considered: review of the climate element of the Monroe County Comprehensive Plan; incineration of county yard waste; and development of a qualitative analysis of the action items in the Monroe County Climate Action Plan. • Worked with the University of Florida's Office of Sustainability and undergraduate students in the College of Design, Construction, and Planning to provide a professional review and contribute to the development of the "Action Plan for Promoting Sustainability in Extension Offices." The intent is to help Extension offices become models for resource-efficient, sustainable behavior for the clients and communities served as well as saving money for the county. The Environmental Horticulture Agent accomplished the following activities: • Set up a horticultural education booth at the two-day GardenFest Key West at the Key West Tropical Forest & Botanical Gardens. The event drew 131 clients to the booth staffed by nine Master Gardeners answering questions about composting, vermicomposting, native pollinators, and managing yard pests responsibly. • Held three regional plant phenology trainings for usage of the Nature's Notebook program for documenting plant and animal seasonal changes. Twenty-one people attended the workshops. • Held three regional Master Gardener meetings for twenty-four volunteers. Topics discussed were: upcoming horticultural events, plant clinics, upcoming trainings, field trips, citizen science programs, and office volunteers. The Florida Sea Grant Marine Extension Agent accomplished the following activities: 8 • Was invited to speak at the Water Quality Protection Program to update board members about funding opportunities and future plans for volunteer-based water quality monitoring for constituents. • Attended a two-day New Extension Agent Training that was held at the University of Florida in Gainesville. • Started teaching the Florida Master Naturalist Program in Key West. Eleven people have signed up for classes beginning February 26 through March 26. Participants will learn about the coastal ecology of Florida and marine &wildlife. EMERGENCY SERVICES FIRE RESCUE • BOCC approved the hiring of the new Billing Supervisor, Jan Purdin; MCFR started coordinating the applicants for Assistant Billing Specialist. • Finished ePCR's (electronic patient care reports) data migration to Zoll Data Systems server • Zoll representative conducted week- long training session on new software anticipating bringing ambulance billing in house. • Continued to work on Sugarloaf Lease; and School Gym Agreement for career and volunteer to utilize school work out facilities. EMERGENCY MANAGEMENT • Hosted and participated at the Florida Division of Emergency Management Radiological Emergency Preparedness Exercise at the Murray Nelson Cultural Center in Key Largo. • Attended a South Florida Regional Planning Council meeting to discuss the results of the evacuation and shelter Operational Scenarios. • Participated in Agency for Persons with Disabilities (APD) conference with Counties Emergency Management community regarding the proposed rule and planning provisions. The proposed rule covers a wide spectrum of licensing requirements which the emergency management community reviews and determines whether health care agencies are in compliance with AHCA guidelines. • Obtained monies from the Regional EM grant to bring Radio Disney to the Marathon to join Monroe County Emergency Management in public outreach during the March, 2014 Marathon Seafood Festival. • Met with the Florida Division of Emergency Management to discuss the shelter retrofit reports for FIU, preliminary reports for the Fairgrounds, and next step processes. EMS/TRAUMA STAR • Oriented, Trained and Released 3 new firefighter flight paramedics. • Conducted new hire medical testing for 20 potential firefighter paramedics. • Conducted a Quality Assurance Audit of ePCR's (electronic patient care reports) for 2 MCFR paramedics. • Created and implemented supply room ordering and inventory procedures for Trauma Star through our software inventory tracking system, Operative IQ. 9 • Conducted 12 lead advanced EKG course, 24 MCFR paramedics successfully completed course. • 4 flight crew members attended 2-day EMS education symposium. KWIA • Coordinated and oversaw warranty repairs and safety improvements to KWIA Quick Response Vehicle; ARFF 207. • Met with School administration and coordinated `Facilities Use Agreement' for use of Weight Room at Sugarloaf Middle School for Sugarloaf Station 10 and Cudjoe Station 11. • Organized initial 40 hour IFSAC ARFF course at South Carolina Fire Academy for three new ARFF firefighters. • Organized and hosted Planning and Logistics Meeting at Harvey Government Center for the agencies that are going to participate in the Triennial Full Scale Disaster Drill for KW Airport planned for March 11, 2014. FIRE MARSHAL • Completed final punch list on Stock Island Station No. 8 moving forward on demolition of old station. FIRE ACADEMY • Received certification from State Fire Marshal, Bureau of Fire Standards and Training, for Monroe County Fire Training Academy. • Delivered CPR training for County Safety Officer; 12 participants from Public Works and Solid Waste. • Attended meetings for waste water force main at the Academy grounds. • Administered written exam, Physical Ability Test (PAT), and Medical Ability Test(MAT) for thirty fire fighter Paramedic applicants. • Continuing education and SOP training online through Target Solutions a computer training program utilized by MCFR. PUBLIC WORKS MONROE COUNTY PUBLIC WORKS FEBRUARY 2014 CORRECTION FACILITIES: Stock Island Detention Facility: • Successfully participated in a key ACA Accreditation mock inspection Marathon Jail: • Roof Replacement, awaiting proper close-out documents to complete • Assisted with complete camera replacement Marathon Substation • Received City permit for A/C replacement 10 Monroe County Detention Center-Stock Island Percentage of customer requested work orders completed within 3 days with KPI 81%of 147 Customer requested work orders were completed within three days during Jan. 2014 KPI =%x requested x.01- 1.60 1.40 1.20 1.00 e . 0.90 --- 0.60 0.40 0.20 0.00 13Feb 13M ar 13Apr 13May 13,1un 13Jull 13Aug 135ept 130ct 13Nov 13Dec 14,lan a%Complete 85.50% 89..20% 75.30% 84.40% 84.60% 92.00% 87.00% 92.00% 85.00% 83.00% 81.00% 81.00% W KPI 1.14 1.24 1.22 1.24 1.21 1.43 1.38 1.46 0.97 0.68 0.89 1.19 wiWIX Complete I IKPI —2 per.Mov.Avg.(%Coirnpl@ete) —2 per.Mov.Avg.(KPI) J11110i For the period February 2012 through January 2014: Total kilowatt-hour Savings = 1,350,742 Total CO2 Reduction = 953 Metric Tons = CO2 Emissions from 106,840 gallons of gasoline consumed Total Energy Dollar Savings = $145,407 FACILITIES MAINTENANCE/PARKS & BEACHES: UPPER KEYS: Nelson Center: Eight(8) Events required a total of(25) hours of employee overtime Completed yearly calibration of the HVAC system Ellis Building: Painted Property Appraiser's offices 11 Tavernier Fire Station: Installed new dishwasher Old Tavernier Health Department Installed door plates for security reasons Key Largo Park: Installed GFI outlets replaced Exit light, replaced emergency lights and sewer vent in Concession Stand MIDDLE KEYS FACILITIES: Marathon Gov't Center • Carpet& Tile replacement is 90% complete • New sewer tie-in is 99% complete with wells having been abandoned and awaiting DEP final approvals Marathon Gov't Annex • Received City permit for A/C replacement PW Compound • Restriped Parking Lot Health Department • Completed Helipad mangrove trimming LOWER KEYS FACILITIES: • Public Works Facility Maintenance crews supported the Bayshore Manor above ceiling inspections • Performed Water Backflow repairs at Grassy Key Firemen Training Facility and Big Pine Community Park • Replaced existing outdoor storage shed for the KW Library • The replacement of the Records Facility Clerk's Evidence Storage Vault fire suppression system project is in permitting • TDC funded Higgs Beach Brick Paving project is in permitting • Wall and floor repairs at the KW Public Works Sign Trailer are continuing • Quotes being received for replacement of the KW Road Department office trailer • Field engineering and working with the Architect is progressing on the East Martello Gallery Air Conditioning replacement project • Astro City playground equipment repairs were performed • Door, wall and painting work orders were performed in support of Health Department move to DJJ offices • Painting at the Gato Building Health Department and KW Courthouse Clerk's offices are in progress • Pumped out septic tank at Big Pine Community Park Deputies house FLEET MANAGEMENT: • Marathon garage staff utilized HD hydraulic pump from surplus tractor; saved $1,850.00 by not having to purchase new one • Received and processed 11 new pick-up trucks for various county departments 12 • Repaired/resolved three separate automated fuel malfunctions in-house rather than using outsourced contractor • Ordered new crew-cab chipper truck and new lowboy trailer for KW Road Department • Completed mechanics monthly safety refresher training • Three garages combined provided preventative maintenance and safety inspections on approximately 77 units • Three garages combined opened and/or processed approximately 200 work orders • Plantation garage staff completed extensive transmission repairs on Road Department Skid steer Loader • Plantation Key garage staff completed extensive cleaning and corrosion control on 8000 gallon fuel tank • Four Fleet garage employees received up-dated CPR and First Aid Certification • Key West garage staff completed extensive repairs on Transportation Dept. Passenger Bus rather than using outsourced contractor • Provided assistant to Property/Inventory Clerk with new vehicle registrations and vehicle processing procedures • Provided purchase package for new emergency power generator to be located at Murray Nelson Building ROAD DEPARTMENT: UPPER KEYS: • Buzz Bar/Chipper Operation - 16.72 miles • Miles of Right of Way Mowed - 36.51 miles • Shoulder Work - 2062 ft., 48 tons of material • Sign Department- 55 signs installed/19 posts installed/3 locates performed • Stump Grinding - 6 stumps • Grade, fill pot holes and water bond Marseilles Blvd. (entire road 2,255 ft., 87 tons of crushed limerock) • Repaired Boat Ramp at Card Sound Toll Plaza(18 tons of crushed limerock) Special Project: • Painted sign at Rowell's property • Grade, Roll, Water Bond and repair 1,863 f.t of road at Medical Examiners/Fire Training Facility (18 tons of crushed limerock) • Safety meeting held 1/31/2014 CARD SOUND ROAD: • Buzz Bar/Chipper operation6.1 miles • Mowing operation4.0 • Trash Pick Up 4,620 lbs • Miles of Roadway for trash pick-up covered—110 LOWER KEYS: • Chip/Brush- 10 miles • Rights of Way mowed - 10 miles • Weed Eating operations - 40 roads/14 miles • Cold Patch Pot holes - 1 tons 13 • Road Sweeping- 15 miles-Stock Island/Big Coppitt/Key West • Sign Technician 32 locates/42 signs/30 post • Recycled old sheet metal from Sign Shop added revenue of$40.50 • 16 mulch deliveries for a total of 56 tons saved $6,916.00 in dump fees • Cleaned drains and replace 4 storm grates on Stock Island • Shoulder work on Stock Island using 18 tons of fill from Rockland property • Repaired sink hole with 3 tons of EZ Street Cold Patch, East Loma Drive, Big Pine Key • Paint over graffiti on Loop Road, Sugarloaf Key • Attended Safety Meeting SOLID WASTE MANAGEMENT: RECYCLING • Staff contacted IT staff in Key Largo regarding scheduling an E-Waste amnesty day for their department. Upon BOCC approval of property deletion forms, the date will be finalized • Staff met with the owners of Looe Key Dive Resort to implement recycling for the hotel and restaurant on property. Staff recommended going from an 8yd trash dumpster to using a 4yd trash and a 4yd recycling dumpster which will result in a cost savings of at least$153.00 per month. Staff gave informational brochures to the owners and will provide multilingual information to post on property. Looe Key will start this program in March and is making arrangements with Waste Management. Staff will monitor their progress in the upcoming months • Staff visited Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing inspections of commercial and residential recycling practices • Staff will help implement recycling in Section 8, Housing Authority properties throughout the Keys. Staff has scheduled appointments with the county haulers on an individual basis to help in the setup of recycling for these properties. • Staff inspected all county parks for recycling and trash container needs. The parks are in need of new trash and recycling cans. The existing cans are deteriorating and with a lot of them replacement parts are no longer available. Staff is researching cost effective ways to upgrade the park's needs. U v 14 • Staff met with local manager Laura of the Coca Cola distribution center about providing 55 gallon plastic recycling drums for county parks and county events. The first shipment of 25 drums donated by Coca Cola has been picked up by county staff. These drums are being stored at the Cudjoe Key Transfer station. New recycling tops and informational stickers have been ordered for these drums. Staff will distribute some to local schools for the students to do some recycling themes on them. Those and the remaining drums and tops will be distributed to Parks and Recreation for placing were they may be needed. • Staff hopes to continue this program from park to park in an effort to have matching trash and recycling receptacles. This will not only beautify but make the parks uniformed and will increase recycling by having a recycling can next to every trash can. This is also a very cost effective and shows the county's dedication to recycling by working with Coca Cola and recycling their unwanted drums in a useful way. • Staff met with the local Pepsi Cola representative to inquire about possible donations similar to what Coca Cola has done. The Local representative is in discussions with the corporate office of Pepsi Cola to see what could be done. Staff is waiting on a response. • Staff confirmed that Monroe County's Marathon Facilities and Maintenance Department and Ocean Reef Solid Waste received their startup kit for the Call 2 Recycle battery recycling program, and met or spoke to staff to insure the program was understood and set up accordingly • Staff helped Monroe County's Facilities Maintenance remove old household hazardous waste from the Hickory House property on Stock Island ��IWr ✓ ry . w / l i • Staff met with Sea Tech, Inc. to finalize pricing and accessories for the new Household Hazardous Waste sheds. Pricing and accessories were agreed to and will be presented for approval at the April BOCC meeting. If approved, a purchase order will be issued for June 2014 delivery and installation of the new sheds • Staff removed household hazardous waste from the roadside at 28209 Julia St. on Little Torch Key at the request of The Monroe County Sheriff s department. 15 u Itt � 14 • Staff was in Marathon distributing flyers advertising the upcoming weekend HHW collections for The City of Marathon. Staff participated in the weekend pilot program for collection of HHW. This program will be held on the last Saturday of each month thru September 2014 ����p��JpJlllll IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII w • Staff has partnered with Florida Dept. of Environmental Protection (FDEP)to host three Hazardous and E-waste workshop: March 12the at the Marathon Government Center, March 19 at the Harvey Government Center and March 28th at the Nelson Government Center. The presentations will focus on household hazardous waste disposal for Conditionally Exempt Small Quantity Generators (Businesses), how to reduce hazardous waste, the cost of disposal,proper storage, handling, transportation and the laws that govern Conditionally Exempt Small Quantity Generators • Staff distributed recycling brochures to Sea Horse trailer park in Big Pine Key and are working with them to implement recycling at the park • Staff will be making a presentation to Science Teacher Lucy Given's 5fh & 6fh grade class at The Plantation Key Elementary school and meeting with the cafeteria/janitorial staff to help with their recycling difficulties in the school Hazardous Waste • Household Hazardous Waste Department held seven collections at four different sites collecting waste from 165 residents, and commercial accounts 16 • Our Hazardous and E-Waste Commercial Collection participants included Waste Management, Key West(1200 lbs. E-Waste and 260 lbs. HHW); Pennekamp State Park(40 gal. contaminated fuel and 16 fluorescent bulbs); Salvation Army (1,700 lbs. E-Waste); Margaretville Key West(16 fluorescent bulbs and 220 lbs. E-Waste); and Monroe County Property Appraiser Office (500 lbs. E-Waste) • Monroe County HHW staff shipped 25 pallets of E-Waste and one pallet of crushed fluorescent bulbs weighing 17,960 lbs. (making it 38,340 Ibs. in the first two months)to Intercon Solutions for recycling. • Monroe County staff participated in the household hazardous waste Saturday collection for the City of Marathon, and collected 5,060 lbs. of Household Hazardous Waste and 3,220 lbs. of E-Waste from 80 participants. �il� �'��IIIYI��illlllii�I I r rr • Monroe County HHW Staff recycled 419 fluorescent bulbs using the bulb crusher, and recycled 150 lbs. of batteries with call2recycle. r Pollution Control and Post Closure Operation Pollution Control Operations continued to remove debris which was illegally dumped. For the month of February 25.08 tons was collected from the county rights of way. Also collected 12.61 tons for other departments: 9,580 lbs from the Key West Garage; 4,920 lbs from Marathon Public Works; 8,960 lbs from Higgs Beach; 720 lbs of tires from the Marathon Garage, 1,040 lbs of scrap metal from the PK garage, and disposed of 500 lbs of turtle carcass for the Turtle Hospital Parks and Recreation Advisory Board Advisory Board meeting was held on February 101h, at Big Pine Park. Topics discussed were proposed amphitheater, frequency of use of Skate Park, and proposal for extending 17 park hours. Next Advisory board meeting will be held on March 101h at Stock Island Marina ENGINEERING • Tom's Harbor Channel —Project complete. Final retainage invoice has been paid and staff has submitted final reimbursement request to FDOT. • Old SR 940 Leg A (Watson Boulevard) Bridge — Construction complete. 100% construction audit performed by FDOT on February 21". Awaiting final release of liens from contractor to issue retainage payment; consultant to provide the record drawings prior to close out of contract. • US 1 Bayside Pedestrian Bridge/Bayside Trail — 100%plan review by FDOT will be completed 3/10/2014. CIGP grant agreement approved at February BOCC meeting. Staff coordinating utility relocation with AT&T and FKEC in advance of construction. Preparing to negotiate CEI task order with on call consultant. • No Name Key Bridge Repair Project — Staff received five responses to the CEI RFQ on February 251h. Ranking meeting scheduled for March 21". Awaiting receipt of executed LAP agreement from FDOT and Notice to Proceed with bidding construction projects. • Asphalt Pavement Evaluation and Management — Staff received final report and training on Micropaver software on February 24th and 25th; awaiting some revisions to software and database by consultant. Staff preparing technical specifications in anticipation of executing task orders for design of initial projects. • Card Sound Bridge Repair Project— 60% plans submitted to FDOT for review on February 18th. Revised cost estimate submitted to FDOT with request to clarify process for applying for grant funding for work on toll roads. • CR905 Bike Lanes —Construction underway. • Bridge Inventory Management Project — obtained scope and cost proposal from Consultant. Task Order on March agenda for approval by BOCC. • Old 7 Mile Bridge Repairs —FDOT project kick off meeting for design services is tentatively scheduled for May 21, 2015. FDOT has programmed $261,169 in design fees for bridge rehabilitation/repairs. PROJECT MANAGEMENT • ADA Compliance Segments 41 and 42--Project Management is seeking clarification from the bidders. • ADA Segment 44- Pedro Falcon Electrical Contractors have completed work on 8 of the 9 sites and on schedule for a mid-March completion. Final completion for this contract is set at April 6th. • Bayshore Manor Beam Replacement - SeaTech has completed the emergency beam repair. The inspection of the facility has been completed and a full report was issued based on the results of the inspections. Additional emergency issues were discovered during the inspections. Waiting for pricing for additional repairs from contractor. 18 • BPK Park/Higgs scenic Vista —The revised RFQ for design and permitting services has been reviewed by legal and will be advertised in March 2014. • Big Pine Swimming Hole — The sublease agreement has been reviewed and approved by FDEP and county legal staff. The final agreement is scheduled for BOCC approval in March 2014. • Blimp Road Boat Ramp —A Request for Proposals (RFP) is advertised, Bid opening is set for March 25th. • Crawl Key Fire Training Facility—Project is under review. • Higgs Beach Road —A Request for Qualifications (RFQ) is being prepared for design services. • Magnolia Street Public Works Facility - Architect Jose Aguila has been contacted to finish a comprehensive conceptual site plan of the Magnolia Street Property. • Marathon Airport Customs - Contractor is still making revisions to the plans indicating the airport is an essential facility and will now have the signed/sealed plans available the second week of March. • E Martello Roof Repair- BOCC has approved a contract with Roofing by Ruff at the February meeting. A pre-construction meeting was held on Feb. 21 st Drawings have been submitted to the building department for permitting. Notice to proceed is effective March 3' • W Martello Building Renovation - Should have completed drawings by first week in March. • Plantation Key Court House - A job site walk through took place the week of February 17th to discuss the upcoming Court House/Jail Facility. An RFQ should go out by the end of March. • Senior Nutrition Center - One year ago a review of the facility strongly recommended repairs be made within one year. A meeting will take place Friday, February 28th to make a final decision on those repairs. • Space Allocation — Renovation of DOH spaces in Gato nearly complete. Relocation of DOH Northside clinic offices to Gato delayed pending completion of renovation— completion expected by end of March. • Department of Health—Environmental Health now operating at DJJ. • Stock Island Fire Station — Due to problems with Keys Energy Services the project was extended to March 14th° but we are scheduled to move the Firemen in by March 1st. Working on punch list items that remain, mainly housekeeping. INFORMATION TECHNOLOGY Availability of Entire Network - Last Month Availabilitv of Entire Network 98.82% Monroe County Mobility Summary report for network 'MX_Controller' Jan 30 2014 through Feb 28 2014 19 • Distinct clients: 7776 (Daily average: 509) • Data transferred: 1.23 TB Top applications by usage Application Usage* %Usage 1 iTunes 314.20 GB 24.5% 2 Miscellaneous web 104.61 GB 8.2% 3 Miscellaneous secure web 102.30 GB 8.0% 4 CDNs 86.43 GB 6.8% 5 Netflix 83.97 GB 6.6% 6 Non-web TCP 80.07 GB 6.3% 7 Google Video 61.08 GB 4.8% 8 Miscellaneous video 58.28 GB 4.6% 9 Facebook 49.25 GB 3.8% 10 apple.com 46.93 GB 3.7% Top clients by usage Operating Description Manufacturer system Usage* %Usage 1 JohnRichmond-PC Askey Windows 103.68 GB 8.2% Computer 7/Vista 2 danny-estradas- Apple Other 21.07 GB 1.7% MacBook-Pro 3 Erics-MacBook-Air Apple Other 18.52 GB 1.5% 4 ted-lunds-imac-208 Apple Mac OS X 9.60 GB 0.8% Hon 5 Savage-HP Hai/Foxconn Other 8.76 GB 0.7% 6 iPhone-3 Apple Other 8.25 GB 0.7% 7 Stevens-MacBook- Apple Other 7.67 GB 0.6% Air-3 8 milans-MacBook-Pro Apple Other 7.29 GB 0.6% 9 90:18:7c:2d:c8:5a Samsung Other 6.94 GB 0.6% 10 a4:17:31:ea:b4:f7 Unknown Unknown 6.69 GB 0.5% Top operating systems by usage Operating system #Clients* %Clients Usage %Usage 1 Other 7278 93.6% 1.02 TB 83.0% 2 Windows 299 3.8% 136.72 GB 10.9% 7/Vista 3 Windows idows 307 3.9% 33.86 GB 2.7% XP 4 Apple iOS 227 2.9% 30.70 GB 2.4% 5 Mac OS X 9 0.1% 11.07 GB 0.9% 20 6 8 Windows 27 0.3% 1.39 GB 0.1% 7 Android 2 <0.1% 11 KB <0.1% Top device manufacturers by usage Manufacturer #Clients* %Clients Usage %Usage 1 Apple 5840 75.1% 897.80 GB 71.3% 2 Askey 2 <0.1% 103.59 GB 8.2% Computer 3 Samsung 596 7.7% 61.89 GB 4.9% 4 Private 159 2.0% 39.81 GB 3.2% 5 Intel 286 3.7% 37.34 GB 3.0% 6 Hon Hai/Eoxconn 123 1.6% 30.58 GB 2.4% 7 LG Electronics 94 1.2% 13.06 GB 1.0% 8 ASUS 44 0.6% 9.61 GB 0.8% 9 Microsoft 23 0.3% 9.00 GB 0.7% Samsung 10 ELECTRO 67 0.9% 5.09 GB 0.4% MECHANICS rN, <raid vv 7< <erit by Meraki Dashboard 21 in MWAvverag bps In/Out a XPCIR.r EI IT HELP' ethO,-Outside I Interface Jan 3.1 2014,10:19 pm.,Mar 1 2014,2 24 am Zoow 1ih 12h 24h r� 1100 C I10bios Ia�l q err 50 C,110l ios .,, 0 bps �I I II iN�N �I � � � iN i�° , m• II I II_' �� ' u iw II 3 IF 1.:ro DO n fury 1.7 FeI�� g p 4 rw:ib gp� Jhk1 ilu � llvp .... ......... ......... ......... inn ......... JIM average Receive bps fvNllA_Firewrall 1520.,ethO Outside Initernet,Interface I average Receive bps f IIA FiwHall 1520 ethO,,outside Inrerner.Interface Percentile 95 JIM IWkWMa:x IFReceive bps,MIA_FlrewaU 15201.,ethO-Outside Internet Ilnterlace 10 ,average Transmit bps b,91AI7irewall 1520 ethO-Outside Internet Interface �J Avefa:ge Transmit bps hlllA_Firewall 11520, ethCO-Outside Internet Interfa:oc Percentile 95;a h4Vn><Ma:x Transmit bps MIA Firewalll 1520 elhG3.outside Internet Interface We completed 308 work orders, installed new Comcast circuit at the remaining fire stations leaving only Trauma Star and the Marathon Jail left, continued to rolled out new computers, installed the first set of new network switches, finalized the rollout of the new IVR system, updated library computers, ordered new internet circuit for Public wireless, moved more data into the SAN for Alchemy, finished the deployment new Crystal Reports server, configured an additional Pentamation server for Growth Management, and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 501 Office visits: 248 New clients: 47 Field visits: 10 Benefits Delivery at Discharge: 1 Transportation program: Transportation calls: 346 Veterans transported: 175 Financial data: 22 The financial data for the month of February totals $189,548.02 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS JANUARY 2014 23 GROWTH MANAGEMENT REVENUE vs. EXPENSES FY 2011, 2012, 2013, 2014 Total Total Total Revenue Total Revenue Account Number Revenue Total Revenue Total Revenue BUDGETED FYTD as of FYTD as of FVII FY 12 FY 13 Revenue FV14 January 2013 January 2014 REVENUE Administrative Engineering 001-000000-341921-SG $19,866 $7,636 $4,125 $7,000 $1,500 $0 Boat Improvement Fund 157-347270-SP/347271-SP $699,750 $674,826 $682,080 $705,000 $146,439 $152,018 BuildingBook/Copy/etc. 180-369001-GM $10,836 $8,283 $14,689 $8,000 $2,960 $9,865 Building-Income hmPermits/Applica 180-322005-SG $2,180,439 $1,928,235 $2,303,328 $2,100,000 $718,426 $983,608 Certificate of Competency/Contractor F 180-322103-SG $18,817 $158,515 $22,6651 $160,000 $11,050 $125,540 Code Compliance 148-341916-SG/148-354001-SG $532,445 $423,630 $488,442 $443,000 $189,935 $233,549 EducationFees-Building 158-322005-SG $24,677 $23,496 $45,799 $0 $7,417 $10,698 Education Fees-Environmental 158-322006-SG $14,254 $14,242 $15,634 $0 $4,540 $6,700 Environmental Mitigation 160-351400-SP $155,042 $240,275 $128,478 $100,000 $11,691 $258,856 Fire Marshal 148-341906-SG $15,240 $18,188 $26,7751 $25,000 $8,227 $10,452 Flood Review(sub-account of Buildi 180-322005-SG - $0 $0 $8,420 $680 Flood Variance 148-341907-SG $0 $50 $0 $0 $0 Historic Preservation 148-341913-SG $0 $800 $50 $0 $50 Impact Fees 130-131-132-133-134-135-136 $163,363 $165,601 $0 $0 $35,187 $68,752 Conservation Land Purchase(ROGO B 158-341905-SG $0 $0 $0 $0 Marine Resources 157-62613-343700-SP/I 57-00000 $3,079 $1,300 $0 $0 $0 Planning Admin/Research/Copy/etc. 148-369001-GM $295 $1,979 $896 $0 $80 $286 Radon/DCA 180-341904-SG $26,526 $23,780 $31,160 $26,500 $9,855 $12,834 Recovery/DBPR 180-341908-SG $26,551 $23,780 $31,0991 $26,000 $9,855 $12,834 Wastewater 310-000000-325100-GM $0 $561,067 $555,000 $19,346 $39,795 Zoning/ROGO/Environmental 148-341905-SG $471,401 $425,308 $511,695 $480,0001 $155,1091 $268,161 Total $4,362,5811 $4,139,924 $4,867,982 $4,635,5001 $1,340,0861 $2,194,627 EXPENSES Total Actual Total Actual Total Actual Total Total Expenses Total Expenses Fund-Cost Center Expenses Expenses Expenses FY13 BUDGETED FYTD as of FYTD as of FYll FY12 Expenses FY14 January 2013 January 2014 Boating Improvement-County$ 157-62613 $106,379 $248,216 $352,305 $426,970 $63,674 $27,790 Boating Improvement-State$ 157-62520 $364,167 $218,771 $245,441 $1,706,013 $12,973 $43,490 Building Dept. 180-52502 $2,351,380 $2,208,997 $2,133,467 $2,623,920 $576,836 $592,967 Code Compliance 148-60500 $995,330 $1,045,479 $1,236,940 $1,397,326 $340,736 $313,778 Comprehensive Plan 148-51000 $240,249 $202,756 $127,921 $270,000 $19,963 $1,535 Environmental Resources 148-52000 $295,142 $355,116 $440,918 $592,251 $118,239 $118,829 Environmental Restoration 160-52002 $158,229 $120,893 $141,7511 $174,246 $44,190 $26,319 Geographic Info.(GIS) 148-50002 $168,827 $172,444 $170,288 $202,049 $54,839 $39,580 Growth Mgmt.Admin. 148-50001 $909,891 $434,698 $397,252 $733,923 $98,171 $85,645 Planning 148-50500 $1,052,377 $1,182,900 $1,250,154 $1,239,450 $322,9451 $275,516 Planning Commission 148-51500 $81,844 $76,030 $73,875 $81,000 $21,7631 $23,893 Total $6,723,815 $6,266,3001 $6,570,3121 $9,447,148 $1,674,3291 $1,549,342 Difference Revenue vs.Expense) 2,321,234 2,122,3"7 41,702,3301 4,81 1,G481 4334,2431242,242 24 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Does iice=tiiniclla=LoBc�rKeyprcvemenitF nid'R'eveni e. M ONROE COUNTY GROWTH MANAGEMENT offffiice=l/Area=Lower Keys: tYll offficee2/Area MiidepeKellys6riidge. REVENUE TAKEN IN BY OFFICE RECEIPT# Starft.sat-Marateytc,Eiiassy Key,Cty niLayt Three Month - Yearl Com arison Excll�ur�esMRarathic�niGrassyKey,CtyoffLayrtc�ni,Ilsllarmc�racYa,anir� Lower MRat.ecurmbe. 0ffffiice=3/Area=1Jpper Keys: Mc T v rCreek6riidgeuptoOceaniReeff $400,000 $350,000 $37,7 $400,300 $300,000 $392 $2923 $2.50,000 2266�4 $ $2.00,000 $223,97 $150f000 $100f000 $50fOoo $0 dMMMMM IIIIIIIIIIIIII IIIIIIIIIIIIII Nov-2012 Nov-2013 Dec-2012 Dec-2013 Jain,-2013 Jain,-2014 IIIIIIIII Uplpelr Keys $93,405 98 $134,772.62 $91,111.34 $124,341.53 $90,784.48 $165,825.56 iiiiiiiiii Middle Keys $117,915.21 $140,439.31 $174,705.52 $199,282 81 $156,572.61 $210,485.56 IIIII Lowelr Keys $12,646.18 $34,416 90 $26,537.56 $34,090.35 $19,100.54 $23,988.82 TOTAL $223,967.37 $309,628.83 $292,354.42 $357,714 69 $266,457.63 $400,299 94 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... M ONROE COUNTY GROWTH MANAGEMENT REVENUE Fiscal Year To Date Comparison Does not include"Boat Improvement IFund"Revenue $2,500,000 $2,194,627 $2,OOo,00o $1,500,000 $9,340,186 7,000,000 $500fOOo $® MENEM= Total uuulllll Total Revenue FYTD as of January 2013. 111111111111 Total Revenue FYTD as of January 2014. 25 26 27 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Does not.include"Beat IhmproveimentFund"Revenue. dfStockIslandLpto7 mile MONROE COUNTY GROWTH MANAGEMENT Stock Island up to 7 maid e bridge. Oftls at Chuck Key Fiesta Key Channel NS,Area Middle Keys:Ia BUILDING DEPARTMENT - JOB VALUATION 4F ISSUED PERMITS tarts a Cxclludes-Marathon,Grassy Key,Cty,cf Layton„I sllarnoreda,and LowermMecurmbe. BY PERMIT"WORK" LOCATION dffic-3/Area upper Keys: MorthofT@vernler Creek Briogeupto Ocean Reef. Fiscal Year Comparison as of Current Reporting Month 60,000,000 50,000,000 . 40,000,000 . 30,000,000 ,000,000 . 10,000,000 . 0 IM111 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuul Oct 2012-Sept 2013 Oct 2013-Sept 2014 IIIIIII Lower Keys $27,428,006 $17,300,306 uuou Middle Keys $568,078 $1,621,874 III Upper Keys $13,393,025 $31,523,098 III TOTAL $41,389,109 $50,445,268 28 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - FLAN REVIEW ACTIVITY Fiscal Year Comparison as of Current Reporting Month 9,000 8,000 7,76 7,000 6,000 5,000 4,000 3,00Q0�� 2,000 1,000 0 i i a Oct 2012-Sept 2013 Oct 2013-Sept 2014 ELECT 1,818 680 EXAM 3,987 1,568 MECH 917 406 IIIIIIIII PILUMIB 1,024 428 TOTAL 7,746 3,082 ................................................................................................................................................................................................................y..�.`.�..............................................................................�.`..y.................................�..y....�...................................................................................................................................... Does not Offoceifincllude"Bo Key,:r©wennerrkFund"Revenue. MONROE COUNTYGROWTH Md�.NI DEMENT Offnce=l/Areatower Kegs: �Y� [l �rl.� �Y L7I� VY Il /"'� H�7 I�Y� stock slandupto 7 dle Kelelarfdge. BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Offnce=2/Arealu1�ddlle Keys: ,tarts zi Duck Keyto Fiesta Key Channe#5, Excludips-M of Layton,samorada,and BY PERMIT""WORK"" LOCATION Low,rer Matiecunnhe. Offh e=3/Are"'pper Keys: Nerth.fTawernfierCreek6rfidgeuptoOle.nReef.Fiscal Year Comparison by Office as of Current(Reporting Month 3000 2500 2000 1500 1000 500 owp ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB Lower Lower Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys 0ct2013-Sept2014 306 710 213 188 27 89 28 36 347 769 165 204 Oct2012 Sept2013 869 1647 489 430 99 212 66 71... 850 2128 362 523 29 M ONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - INSPECTION ACTIVITY Fiscal Year Comparison as of Current Reporting Month 2.5,000 20,000 19,559 15,000 10,000 gr � 5,000 ® uiiiiiiiiiiiiiiiiiiiiiiiiiiihl � uuuuuuuuuuuuulu,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,IIIIIIIIIIIIIIIIIII Oct 2012-Sept 2013 IIIIOIIIclllllltlllllllll2lll013 Sept 2014 IIIIIIIII Building 10,964 4,464 IIIIIIIII Electric 3,005 1,327 (III Mechanical/LP 1,242 545 IIIIIIIII Plumbing 4,348 1,966 TOTAL 19,559 8,302 Does not include a=Loydoat rKeys: vermentFund"Revenue. MON..,,,,,,ROE J*OUNTI GRO I H IYIl11Y!J1GEMENT office=l/Area=Lower Keys: �Y�1wj�Y1lLvfG IyLf �7 Stock I Bland up to 7 miille bridge. oftarts/Area Middle Keys:S BUILDING DEPARTMENT - INSPECTION ACTIVITY Starts at duck Keyto Fiesta Key Channel)#5, �j "WORK"" /� /�, Excludes-MarathoncumbyKey,CtyafLayton,lsllarmarada,and BY PERMIT n Yw1JR.K"" LOCATION Lower Matecu�mbe. Office-3/Area-Upper Keys: 11or,ofTavernier Creek.Bridgeupto Ocean Reef. Fiscal Year Comparison by Office as of Current Reporting Month 9000 8000 .�r..................................................................................................................................................................... ....................................................................... 7000 ' ........................�...... ....................................................................... 6000 ...', 5000 `' .......................................................... ............................................................................� ...........................................� ....�. 4000 3000 2000 1000 ® ..::'.........�.......... l.1.�....[M;C�'a'ni' .......11......... S'uildilrng Electlric MecY�alni Plumbinig 13uildiing Electric Mechalni Plumbilrng Building (Electric Plumbing caIJLP caIJLP cal/LP Lower Lowelr Lower Lower Muddle Middle Middle Middle Upper Upper Upper Upper _Lets _Keys Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s I Oct 2013-Selpt 2014 1887 520 243 398 220 66 40 321 2357 741 262 1247 11111 Oct 2012-Selpt 2013 4587 1286 538 929 518 123 88 373 5859 1596 616 3046 30 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT CURRENT PLANNING CATEGORY Appeal to Planning Commission, In Progress .........................................................................2 Alcoholic Beverage Permit, In Progress.................................................................................. 1 Conditional Use, Major, Permit, In Progress...........................................................................4 Conditional Use, Minor, Permit, In Progress........................................................................... 1 Conditional Use Minor Deviation In Progress.........................................................................2 Conditional Use, Time Extension, Applied............................................................................. 1 Conditional Use, Time Extension, In Progress........................................................................ 1 Conditional Use, TRE, In Progress.......................................................................................... 1 Conditional Use, TDR, In Progress .........................................................................................2 Public Assembly Permits, Applied.......................................................................................... 6 Public Assembly Permits, Issued.............................................................................................3 Public Assembly Permits, In Progress.....................................................................................6 RoadAbandonment, Applied................................................................................................... 1 Road Abandonment, In Progress .............................................................................................3 Setback Waiver, Administrative, In Progress..........................................................................2 Variance, Administrative, Applied.......................................................................................... 1 Variance, Administrative, In Progress.....................................................................................4 PermitReviews ....................................................................................................................... 142 VacationRental, Applied.........................................................................................................3 Vacation Rental Mgr. License, Applied .................................................................................. 3 Vacation Rental Mgr. License, Issued..................................................................................... 1 Plats, In Progress...................................................................................................................... 1 LUD Map Amendment, In progress ........................................................................................ 3 MCC Text Amendment, Initiated............................................................................................ 1 MCC Text Amendment, In progress........................................................................................ 11 ROGOExemptions, Applied...................................................................................................5 ROGO Exemptions/Denials, Issued.........................................................................................2 LDRD's Issued......................................................................................................................... 1 Requestfor Records.................................................................................................................2 Pre-Application Conferences................................................................................................... 1 Historic Preservation Committee Applications ....................................................................... 1 ADMINISTRATIVE MEETINGS Development Review Committee— 1 meeting, 6 items Planning Commission Meeting— 1 meeting, 3 items PLANNING& ENVIRONMENTAL RESOURCES COMPREHENSIVE PLANNING AMS MH ES TOTAL CP/LDR Text Amendment, In Progress 2 1 3 FLUM/LUD Map Amendment, In progress 2 1 4 7 Other Report or Special Project, In progress: Research, LHAP, Public Facilities Capacity Report, 31 Press Release, RESTORE, White Paper, etc. 2 4 2 8 Development Review Committee Meeting 1 1 2 Planning Commission meeting 2 2 Board of County Commission Meeting 2 2 4 Other intergovernmental or community group meeting: DEO, SFRPC, WQPP, Climate Change Committee, Homeowners Association, NAS`KW, Keys Days, Seven50, US`FWS; etc 3 1 2 6 Keith& Schnars Contract Management—amendments Entire draft CP 2 2 Keith& Schnars Contract Management-scheduling Meetings, notices, advertising 3 3 Keith& Schnars Contract Management-Deliverables Review of draft CP Elements for uncoming BOCC meetings 9 9 18 Conditional Use, Major or Minor, Permit in Progress 1 1 Beneficial Use, In Progress 1 1 Legislative amendment reviews 1 1 Coordination & Assistance -other County Departments: WW, Land Authority,Fire, etc 1 1 Training completed : Budget/Gov Max/Climate/PDRP/Annual Training/NROGO 2 2 ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Overview The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and landclearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of applications for Conditional Use approvals, variances to dock & shoreline regulations and prepares amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Building Permit Application Review Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Shoreline setbacks • Docking facilities • Wetland fill • Endangered Species impacts (PRP) 32 Biologists also review building permit applications for compliance with the Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to Federally listed species under the Endangered Species Act. During the month of January, staff reviewed 62 applications for compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment Guides used in the review of permit applications, and Environmental Resources staff has processed an amendment to the Land Development Code to reflect these revisions. Building permit reviews for the month of January 2014 consisted of 210 plan reviews not associated with the PRP. Biologists conducted 95 field reviews in January in support of permitting services, either to aid in the review of current applications or inspections of permitted activities. Staff conducted an additional 3site reviews in support of Code Compliance,primarily for overgrown canals. Non Permit related Services Conditional Use Applications & Pre-application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre-application conferences (along with the preparation of Letters of Understanding). There were 2 pre-application conferences in Janaury. Planning Commision Hearings Environmental Resources staff participated in the Planning Commission meeting on January 29. BOCC Hearings Environmental Resources staff did not provide presentations to the BOCC in January. Committee/Task Force support The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Chan_ ge Compact. In addition, the Sr. Administrator of Environmental Resources co-chairs the Lands & Natural Systems committee of the Climate Compact, and continued efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Other non-permit related services provided include coordination and meetings with numerous individuals and agencies, including the following: • Monroe County Climate Change Advisory Committee • Southeast Florida Climate Change Compact • USFWS Permit Referral Process coordination 33 Public Speaking/Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. Endangered Species Coordination The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service was preparing to recommend additional species endemic to the Florida Keys for listing as endangered under the Endangered Species Act. Environmental Resources staff continues to participate (along with additional Growth Management staff) in bi-weekly coordination conferences with FWS regarding the future listing of these species and the designation of critical habitat on Big Pine Key and No Name Key. Staff is processing an amendment to the Land Development Code to address the inclusion of additional endangered species. This ordinance is projected to go to the BOCC for approval in March 2014. MARINE RESOURCES OFFIC Channel Marker Program:_ Channel Marker/Buoy Replacements 30 25 20 15 10 5 0 lea Felt March April May June July August Seek Oct Nov Dec Jan 2013 2014 February 2013 $0.00 March $14,090.00 April $16,874.00 May $3,974.00 June $0.00 34 July $0.00 August $5,803.00 September $9,140.00 October $1,800.00 November $0.00 December $4,990.00 January 2014 $500.00 Total $57,171.00 Removal of one destroyed marker was performed in January 2014. Total annual costs as of January 2014 were approximately 34% lower than costs in January 2013 ($86,898). Several large marker/buoy projects are in process and will be completed in the next several months. Derelict Vessel Program: Derelict Vessels Removed 16 12 8 4 0 Feb March April May June July Aug Seek Oct Nov Dec Jan 2013 2014 35 �' II III III III February 2013 $3,195.00 March $9,350.00 April $0.00 May $0.00 June $0.00 July $12,488.00 August $10,870.00 September $45,217.00 October $24,529.00 November $10,400.00 December $6,800.00 January 2014 $17,585.00 Total $140,434.00 Removal costs for the past twelve month period were approximately 33% lower than the same timeframe in 2013 ($212,046). Multiple derelict vessels are currently in process, and removal numbers are anticipated to increase over the next several months. Vessel Pumpout Program: 36 Number of Pumpouts 1400 1200 1000 800 600 400 200 0 Feb March April May June July Aug Sept Oct Nov Dec Jan 2013 2014 Sewage Removed (gat.) 25000 20000 15000 10000 .......... ......H... .......... .......... ........... ......... 5000 ....... ....... 0 '11111111111111!L IIII Feb March April May June July Aug Sept Oct Nov Dec Jan 2013 2014 Pumpout numbers have increased since February 2013 as the Keys-wide vessel pumpout program phased-up service in six coverage areas during the first quarter of service. Pumpout numbers have steadily increased as more vessels are complying with the Pilot Program anchoring ordinance in the 'managed anchoring zones' in the Key West area, and utilizing the free service. Pumpout numbers in December exceeded the quota of 1300 per month and are anticipated to continue throughout season. CODE COMPLIANCE DEPARTMENT 37 The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals New Cases 210 Inspections 1735 New Citations 7 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 2000 ]1804 1�66 1800 170. .... 171 ......,; 1735 1688 1600 1400 1392, 14 1 1200 1122 1000 800 600 400 i� 1 1 i I 200 t i 0 38 January started off 2014 with a bang. The department saw an increase in the number of new cases (210) from the month of December (139). All complaints were addressed. However, the increase is largely due to proactively addressing areas requiring cleanup. The Stock Island office welcomed a new inspector this month who is actively training beginning with trash, debris and overgrown properties. Other violations, building without permits, unlicensed contractor activity, and vacation rentals, remain about the same and appear to be evenly located throughout the county. Computer training classes have resumed and staff is nearing completion of the employee evaluation process. Overgrown vegetation in the canals continues to be a concern to residents and the public. Staff spoke at the Ramrod Key Homeowner's Association and Breeseswept Beach Homeowners Association answering questions regarding trimming and the permit process. Staff is currently sending courtesy notices to property owners of overgrown lots with an adequate compliance date allowing for the permit process and trimming. Staff assisted the Duck Key Property Association in creating a segment of their newsletter to inform owners of vacation rental regulations and guidelines prior to opening their homes as vacation rentals. Topics included the need for a local Business Tax Receipt,proper zoning, advertising,permit requirements, and how to file complaints. There were seventy-one (71) cases scheduled before the Special Magistrate in January: Cases Continued 28 Stipulated Agreements 7 Compliant Prior to Hearing 6 In Violation w/Findings of Fact 18 Withdrawn(Ownership Changes) 4 Approval for Collections 7 Stayed (On Appeal) 1_ 71 There were seven (7)new citations issued and four(4) cases scheduled for the Contractor's Examing Board: In Violation 3 Case Continued 1 4 39 UPPER KEYS NEW CASES 63 INSPECTIONS COMPLETED 265 SM 5 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 300 26 250 j 200 j r. 150 1,01 100 100 / 64 50 �i0 j r r 24 18 210 r r ; 0 1p OR 0 �? MIDDLE KEYS NEW CASES 47 INSPECTIONS COMPLETED 750 SM 13 CITATIONS ISSUED 7 CEB 4 40 800 750 700 3 j 600500 rr,; j 400 j/ r 300 ;. 2 20 19 178 19 100 9,0 4�7 11''10 17 9 13 7 4 LOWER KEYS NEW CASES 100 INSPECTIONS COMPLETED 720 SM 44 41 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 800 720 700 600 j 500 432 400 goo _ j/ 200 1100 107 r 100 23 13 7 2 0 - GIS OFFICE GIS Projects -Data/Map Requests/Technical/Programming: - Big Pine Swimming Hole—Mapping - Planning - TEZ Mapping—Planning - County Aids to Navigaiton, Info Markers —Editing—Marine Resources - H Values —Mapping/Analysis - Environmental - Marsh Rabbit Habitat—Mapping/Analysis -Planning - Tier Overlay—Mapping Application—Map Book 42 - Aerial Map Book scanning (1975 aerials) Data Requests: Program on Sea Level Rise—Climate Central GIS Addressing: - 27 New physical address assignments 43