Item P9 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19, 2014 Division: County Administrator
Bulk Item: No X Department: County Administrator
Staff Contact/Phone#: Rhonda Haag,453-8774
AGENDA ITEM WORDING: Discussion, update,recommendation and direction on the County's
yard waste processing.
ITEM BACKGROUND: Staff has prepared a draft Request For Proposals for processing of the
County's yard waste and desires input for the evaluation criteria before finalizing the RFP. Discussion
is also requested of the previous offers provided by vendors for processing of the yard waste.
PREVIOUS RELEVANT BOCC ACTION:
08/23/13: BOCC was briefed on the potential for two solid waste ordinance modifications; one
extends the allowable term of solid waste collection agreements from 5 to 10 years and the other sets
forth an exemption to competitive bidding for all solid waste services.
09/17/23: BOCC approves two solid waste ordinance modifications. One extends the allowable term of
collection agreements from 5 to 10 years and the other sets forth an exemption to competitive bidding
for all solid waste services. The ordinances will be effective upon filing with the Department of State.
10/11/13: The two ordinances (Ordinance No. 034-2013 and Ordinance No. 035-2013) are effective.
10/16/13: BOCC Presentation and discussion of the current offers from the solid waste vendors. 30
day extension to negotiations authorized and more cost effective offers requested.
11/20/13: BOCC presentation and discussion of the semi-final offers from the solid waste vendors. 3
week extension to negotiations authorized and more cost effective offers requested.
12/11/13: BOCC presentation and discussion of the final offers for solid waste and a potential
incineration demonstration project. BOCC authorized moving forward with drafting of the solid waste
contracts and also consideration of an incineration demonstration project in Ramrod.
02/19/14: BOCC discussed the incineration demonstration project, and discussed moving forward with
a solicitation for processing of yard waste. No formal vote taken.
CONTRACT/AGREEMENT CHANGES: Not applicable
STAFF RECOMMENDATIONS: Options to be presented for approval
TOTAL COST: _$ INDIRECT COST:
BUDGETED: Yes No— DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ SOURCE OF FUNDS: 414 Fund
REVENUE PRODUCING: Yes No_ AMOUNT PER MONTH Year
APPROVED BY: County Att� OMB/Purchasing g Risk Management
DOCUMENTATION: Included Not Required To be Presented X
DISPOSITION: AGENDA ITEM# CAD#