Item C10 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/16/14 Division:---5qci4 Services
Bulk Item: Yes X. No Department- Social Services
Staff Contact Person:- She Grab 305)2924510
W39
AGENDA ITEM WORDING: Ratification of Amendment#002 of the Community Care for the
Elderly(CCE) Contract#KC 1371 between the Alliance for Aging, Inc. (AAA) and Monroe County
Board of County Commissioners(Social Services/in Home Services) for the contract period of 7/1/13
to 6/30/14. Amendment#002 corrects the total number of units in Respite to 650.
ITEM BACKGROUND: Approval of amendment #002 to the CCE contract is to correct Section 11,
Contract Amount, the total number of units under In Home Respite to be 650. Total amount of the
contract remains$302,523.00
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 11/20/13 for
Amendment #001 to the Community Care for the Elderly Contract (CCE) # KC1371, contract year
13/14.
CONTRACT/AGREEMENT CHANGES: Section IT, Contract Amount, is amended to correct the
total number of units under In Home Respite to be 650. No amount change accompanies this
amendment.
STAFF RECOMMENDATIONS: Approval
TOTAL AMOUNT: 0
TOTAL COST: 0 BUDGETED: Yes — No X
COST TO COUNTY: 0 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes— No— AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Afty OMB/Purchasing Risk Management',
DOCUMENTATION: Included X Not Required_ To Follow
DISPOSITION:- AGENDA ITEM#
Rcvised 8M6
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY ------
Contract with:Alliance For Aging, Inc. Contract: KC 1371
Effective Date: 7/1/2013
Expiration Date: 06/3012014
Contract Purpose/Description: Ratification of amendment#002 of the Community Care for the Elderly
(CCE)Contract#KC 1371 between the Alliance for Board Aging,Inc.(AAA)and Monroe County Bo of
County Commissioners(Social Services/In Home Se
rvices)for the contract period of 7/1/13 to 6/30/14.
Amendment#002 corrects the total number of units in Respite to 650.
Contract Manager: Sheryl Graham 2924510 Social Services/Stop I
(Name) (Ext.) (Department/Stop#)
For BOCC meetingon 7/16114 4 30 /V Agenda Deadline- 7/1/2014
CONTRACT COSTS
Total Dollar Value of Contract: $o Current Year Portion:
Budgeted Yes No Account Codes:
Grant:$0
County Match:$0
Additional Match:
Total Match$0
Estimated Ongoing Costs:$ /yr For:
ADDIhdN--AC-COST§--
(Not included in"far value above) - -
(e.g Maintenance,� etc)
CONTRACT REVIEW
Changes
Date Out
Division Qat�In Needed
Y Dire
Director YesO ' ',"
Risk Management
Yes 1,1 No i fl" J
O.M.Bjpurckasing -11 [ 11-f Yes n No
County Attorney
Yes No
Comments:
dm-B Form Revised 2/27/01 MCP#2
W, It
Amendment 002 CONTRACT KC 1371 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners, amends contract KC 1371.
The purpose of this amendment is to correct the total number of units under In-Home
Respite to be 650. Total contract amount is $302,523.
1 Section 11, Contract Amount, is hereby amended to read:
Services to be Provided Service Maximum Maximum Dollars
Unit Rate U,nits of
Service
Case Aide $21.98 200 $4,396
Case Management $50.48 1,230 $51,991
Chore $29A1 85 $2,500
Chore (Enhanced) $32.19 65 $2,092
Companionship $15.33 765 $11,726
Home Modifications $50.00 10 $500
Homemaker $22.06 4,101 $90,468
Personal Care $28.67 3,614 $103,618
Facility Respite $10.00 1,638 $16,380
In Home Respite $2108 650 $15,002
Specialized Medical Equipment $17.00 50 $850
Transportation $40.00 75 $3,000
TOTAL FUNDS AND UNITS IN THIS CONTRACT: $302,523
2. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment,
This amendment is hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized,
Amendment 002 CONTRACT KC 1371 Page 2
PROVIDER.
Monroe County Board of ALLIANCE FOR AGING, INC.
Commissioners, Inc.
SIGNED BY: ` � � SIGNED BY:
x B. Rothman, J �
NAME: i Viz ` , " NAME: s,
President/CEO
TITLE: TITLE:
Apr+l 1-6x,2-0-14
DATE: _.. w l DATE:
P
t
For Fiscal Year 2014.
tib
Y �
" y
Amendment 001 CONTRACT KC 1371 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc, hereinafter referred to as the
"Alliance", and Monroe County Board of Commissioners, Social Services/In-Home Services.
he purpose of this amendment is to modify Attachment 11 of the original contract to read:
AT'I'ACIHMENT 11
COMMUNITY CARE FOR THE ELDERLY
INVOICE REPORT SCHEDULE
Based On Submit to AAA
Report Number On 'Fhis Date
July Advance* July I
August ,Advance* July I
July Expenditure Report ALI(IUSt 15
4 August Expenditure Report September 15
5 September Expenditure Report October 15
6 October Expenditure Report November 15
7 November Expenditure Report December 15
8 December Expenditure Report January 15
9 January Expenditure Report February 15
10 February Expenditure Report March 15
11 March Expenditure Report April 15
12 April Expenditure Report May 15
13 May Expenditure Report June 15
14 June Expenditure Report July 15
15 Final Expenditure and Request for Payment July 25
16 Close Out Report August 15
Legend: Advance based on projected cash need.
Note 1: Report #1 for Advance Basis Agreements cannot be submitted to the Department of Financial Set-vices
(DFS) prior to July I or until the agreement with the AAA has been executed and a copy sent to DFS.
Actual submission of the vouchers to DFS is dependent on the accuracy of the expenditure report.
Note 2: All advance payments made to the Contractor shall be returned to the AAA by the submission (late of
report �-9.
.Note Submission ofexpenditure reports may or may not generate a payment request. If Final expenditure
report retlects funds due hack to the AAA payinent is to accompany the report.
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract. This amendrTient and
iii its attachments are hereby made a part of the contract.
Amendment 001 CONTRACT KC 1371 Page 2
iN VoTNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of ALLIANCE FOR AGING, INC.
ommissiooners, Social
rvices/Ir0m ervices.
SIGNED B SIGNED BY:
'Sy via ura xy Ma E3. Rothman, 1 I_L
NAME: a .nt-"" NAME:
President & CEO
TITLE: Mayor TITLE:
DATE: - 11/20/2013 DATE: <7� �
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