Item C11 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/16/14 Division: Social Services
Bulk Item: Yes X.- No Department: Social Services
Staff Contact Person: She al Graham(305)2924510
AGENDA ITEM WORDING: Ratification of Amendment#003 of the Community Care for the
Elderly(CCE)Contract 4KC 1371 between the Alliance for Aging,Inc. (AAA)and Monroe County
Board of County Commissioners(Social Services/ln Home Services)for the contract period of 7/1/13
to 6/30/14. Amendment#003 increases the contract amount by$22,709.00 from the original allocation
of$302,523.00 to$325,232.00
ITEM BACKGROUND: Approval of amendment #003 to the CCE contract will enable Monroe
County In Home Services to continue providing services to Monroe County's elderly population under
the Community Care for the Elderly program.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 11/20/13 for
Amendment #001 to the Community Care for the Elderly Contract (CCE) # KC1371, contract year
13/14.
CONTRACT/AGREEMENT CHANGES: Increase the contract amount by$22,709.00 from the
original allocation of$302,523.00 to$325,232.00.
STAFF RECOMMENDATIONS: Approval
TOTAL AMOUNT OF AMENDMENT:$22,709.00
TOTAL COST: $2,270.90(cash) BUDGETED: Yes No
COST TO COUNTY: $2,270.90(cash) SOURCE OF FUNDS: Grant funds plus cash match dollars
REVENUE PRODUCING: Yes— No X AMOUNT PER: MONTH:j YEAR:
"PROVED BY: County Atty. OMB/Purchasing Risk Management
DOCUMENTATION: Included x Not Required To Follow
DISPOSITION:---,------ AGENDA ITEM#
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:Alliance For Aging,Inc. Contract. KC 1371
Effective Date: 7/1/2014
Expiration Date: 06/30/2015
Contract Purpose/Description: Ratification of amendment#003 of the Community Care for the Elderly
(CCE)Contract#KC 1371 between the Alliance for Aging, Inc. (AAA)and Monroe County Board of
County Commissioners(Social ServicesAn Home Services) for the contract period of 7/1/13 to 6/30/14.
Amendment#003 increases the contract amount by$22,709.00 from the original allocation of
$302,523.00 to$325,232.00.
Contract Manager Sheryl Graham 292-4510 Social Services/Stop I
(Name)Aca-J .• (Ext.) (Department/Stop#)
For BOCC meeting on 7/16/14 1101-0114 Agenda Deadline: 7/1/2014
CONTRACT COSTS
Total Dollar Value of Contract. $22,709.00 Current Year Portion:$
-125-6153813
Budgeted Yes No Account Codes: -
Grant:$22,709.00
County Match:$2,270.90 (cash)
Additional Match:
Total Match$ 2,270.90 (cash) ADDITIONAL COSTSEstimated Ongoing Costs:$�_/yr For
(Not included in dollar vsJut above) (c 9 Msinlwanm utilities, itodw,salaries,etc)
CONTRACT REVIEW
Changes
Date Out
Date in Needed e,
Division Director
Yes 0 No n/' 77
Risk Management
Yes 0 No w'
O-M.BJPurchasing Yes I I No
County Attorney
Yes i I No)d
ti
Comments:
OMB Form Revised 2/27/01 MCP#2
Amendment 003 CONTRACT KC 1371 ORIGINAL Page I
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners, amends contract KC 1371.
The purpose of this amendment is to increase the contract amount by $22,709 to cover a
portion of forecast deficit for a total contract amount of$325,232.
1 Section 11, Contract Amount, is hereby amended to read:
Services to be Provided Service Maximum Maximum Dollars
Unit Rate Units of
Service
Case Aide $21.98 200 $4,396
Case Management $50.48 1,030 $51,991
Chore $29.41 85 $2,500
Chore (Enhanced) $32.19 65 $2,092
Companionship $15.33 765 $11,726
Home Modifications $50-00 10 $500
Homemaker $22.06 5,130 $113,177
Personal Care $28.67 3,614 $103,618
Facility Respite $10.00 1,638 $16,380
In Home Respite $23.08 650 $15,002
Specialized Medical Equipment $17,00 50 $850
Transportation 1 $40.00 751 $3,000
TOTAL FUNDS AND UNITS IN THIS CONTRACT: $325,232
2. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment is hereby made a part of the contract.
Amendment 003 CONTRACT KC 1371 ORIGINAL Page 2
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of ALLIANCE FOR AGING, INC.
Commissioners, Inc.
SIGNED BY: ,"° - SIGNED BY:
Max, 8. Rothman, JD, 1,1.M
NAME: : a ti ;:� °a :` ,. NAME: _
President/CEO
TITLE: i c t TITLE:
DATE: 0 DATE:
For Fiscal Year 2013-2014.
M�
AA
Amendment 001 CONTRACT KC 1371 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred to as the
"Alliance", and Monroe County Board of Commissioners, Social Services/In-Home Services.
he purpose of this amendment is to modify Attachment If of the original contract to read:
ATT.-VCH.MENT 11
COMMUNITY CARE FOR THE ELDERLY
INVOICE REPORT SCIIEDULE
Based On Submit to AAA
Report Number On This Date
July Ad\ance* July I
August Advance* July 1
3 July Expenditure Report August 15
4 August Expenditure Report September 15
5 September Expenditure Report October 15
6 October Expenditure Report November 15
7 November Expenditure Report December 15
8 December Expenditure Report January 15
9 January Expenditure Report February 15
10 February Expenditure Report March 15
11 N/larch Expenditure Report April 15
12 April Expenditure Report May 15
13-1 May Expenditure Report June 15
14 June Expenditure Report July 15
15 Final Expenditure and Request for Payment July 25
16 Close Out Report ALI(IYUSt 15
Legend: Advance based on projected cash need.
Note #' 1 : Report -,t I for Advance Basis Agreements cannot be submitted to the Department of Financial Services
Z=
(DFS) prior to July I or until the agreement with the AAA has been executed and a copy sent to DFS.
Actual submission of the vouchers to DFS is dependent on the accuracy of the expenditure report.
Note ;t 2: All advance payments made to the Contractor shall be returned to the AAA by the Submission date of
report 7r9.
Note -3: SUNIIISSiOn of CXPCII(Iiture reports may or may not generate a payment request. If Final expenditure
report reflects funds due back to the AA,-k payment is to accompany the report.
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment,
This amendment and all its attac,)rrents are hereby made a part of the contract. This amendment and
-,11 its attachments are hereby made a part ofthe contract,
Amendment 001 CONTRACT KC 1371 Page 2
iN wITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of ALLIANCE FOR AGING, INC.
ommissioners, Social
rvices/I m ervices.
SIGNED B I` _� SIGNED BY: r
Sy via ur �,Y Ma B. Rothman, J , LL
NAME: a NAME:
President & CEO
TITLE: Mayor TITLE:
DATE: `#1/2.0/2013 DATE:
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