Item C15 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/16/2014 Division: Count LAdministrator
Bulk Item: Yes Department: Airports
Staff Contact Person hone#: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of Task Order#2014-001 with CDM Smith for Construction
Administration Services (the "Project") for the Florida Keys Marathon Airport Terminal Sewer Laterals,
........... ------ —-----
ITEM BACKGROUND: The FDOT has provided grants to provide 50%) funding for the design and
construction of the sewer laterals for both the airport and the tenants.
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PREVIOUS RELEVANT BOCC ACTION: January 19, 2012, #C22-approval of CDM Smith Master
Agreement; March 21, 2012, #C-34-ratification of CDM sample Task Order; July 20, 2011, #C-29-ratification
of FDOT grant#AQ606.
CONTRACT/AGREEMENT CHANGES: NA
STAFF RECOMMENDATION: Approval.
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TOTAL COST: $69,510.00 INDIRECT COST: NA BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None SOURCE OF FUNDS: FDOT/Oi)eratinR
COST TO AIRPORT: $34,755.00
COST TO PFC: None
REVENUE PRODUCING: Yes i o X AMOUNT PER YEAR: NA
APPROVED BY: County Attorney 041B/Purciksing is Management
DOCUMENTATION: Include�, X Not Required ..........A,.-...........
DISPOSITION: AGENDA ITEM#.......................................................................................................
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
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CONTRACT SUMMARY
Contract#
Contract with: CDM Smith Effective Date: 7/16/2014
Expiration Date, 270 Days
Contract Purpose/Description: Task Order #2014-001, Marathon Airport Terminal Sewer Latieralls-
Construction Administration Services (the "Project").
Contract Manager: Peter (Horton # 5200 Airports - Stop # 5
(nairne) (Ext.) (Department/ Stop)
for B1OCC meeting on: 7/16/2014 Agenda Deadline: 7/1/2014
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CONTRACT COSTS
Total Dollar Value of Contract: �$69,51 O�100 Current Year Portion:
Budgeted? Yes Account Codes: 403-63580-560630-GAMD,69-530310
Grant: FDOT A0606
Airport Match: 50%
ADDITIONAL COSTS
Estimated Ongoing Costs- For: .
(not included in dollar value above) �(leg, maintenance, utifities,janitorial, salaries, etc.)
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CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director 4--
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Risk Management _ / I L �fori, MInag ent JIL
O.M.B./Purchasing1/7 X�
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County Attorney cp Atr/ 14,
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cou Attorn
Comments-
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L
TASK ORDER NO.2014-001 TO
MASTER SERVICES AGREEMENT
BETWEEN
OWNER AND ENGINEER
This is Task Order No.2014-001 dated June .111,2014 attached to and made part of the Master Services
Agreement dated January 19,2012,between CDM Smith Inc. (ENGINEER)and Monroe County(OWNER).
This Task Order describes the Scope of Services,Time Schedule,Charges,and Payment Conditions for the Task
Order known as:
Marathon Airport Terminal Sewer Laterals—Construction Administration Services(the"Project")
I. Scope of Services
ENGINEER shall provide for OWNER the following specific Services:
See attached Exhibit 'A'
2. Time Schedule
The time periods for the performance of ENGINEER'S Services are as follows:
270 days from Execution of this task order.
3. gqmpp sation and Invt2icin g
Compensation for Services of Engineer described in this Task Order will be on the following basis:
Lump sum amount of$69,5 10(see attached Exhibit'13')
4. Terms and Conditions
The to and conditions of the Agreement referred to above shall apply to this Task Order except to the extent
expressly modified herein. IN the event of any such modification,the modification shall be set forth below and
the Article of the Agreement to be modified shall be specifically references. Modifications included in this Task
Order are:
N/A
7/2009 Page i
Task Order Master Services Agr
Maradion Mrpon'TennirW Sewer Laterai Construefion AdIrrun5tranon Seirvicvs
Fask Ordler No 2014 00 N
June 1 20M
Acceptance of the terms of this Task Order is acknowledged by the following authorized signatures of the parties to the
Agreement:
OWNER
By:
Title,
w
ENGINf`
rf;
By: Ll?,Af4A
w
Title: 0 Ca.1
F
7/2008 Page 2
Task Order..Master:"services At r
arauVuouu Ariport TerrruinaQ weever II aterall Const.-ucRioa i Adam nw.stirauuoiN S irvuces
June 201A
Exhiblt 'A'to
Task Order No. 2014-001
Florida Keys Marathon Airport
Marathon Airport Terminal Sewer Force Main Connection
Construction Administration Services
This Authorization,when executed, shall be incorporated in and become part of the Agreement for
Professional Services between the Monroe County(OWNER), and CDM Smith Inc. (ENGINEER),dated
January 19,2012 hereafter referred to as the Agreement.
PROJECT BACKGROUND
OWNER has requested that ENGINEER provide construction administration and supervision services for
the construction of the system to connect the existing Marathon Airport Terminal Building(TB)to the
central sewer system.
SCOPE OF WORK
A wastewater pump station pumps wastewater from the Marathon Airport Terminal Building to a
wastewater treatment facility with an effluent disposal injection well.The OWNER is abandoning the
existing treatment facility and sending the TB wastewater to the central City of Marathon sewer force
main.The force main is located in the Monroe County Right of Way adjacent to the Highway 1 Right of
Way,which runs along the front of the TB.
TASK I ENGINEERING SERVICES DURING CONSTRUCTION
The ENGINEER will provide engineering services during construction as specified below and intends to
contract with a qualified Minority Business (Enterprise (MBE) subcontractor to provide a project
representative (PR)for construction observation services.The ENGINEER will provide the following
services:
Su task .1- Construction Progress Meetings
The ENGINEER will prepare for and conduct a priecionstruction meeting for the project within three
weeks of construction contract award.The ENGINEER will prepare for and attend three additional
progress or special purpose meetings during the anticipated six(6) month project duration to Final
Acceptance. It is anticipated that one of the special purpose meetings will be a substantial completion
inspection.
Subtask 1.2- Shop Drawing Review
The ENGINEER will review shop drawing submittals for compliance with the requirements of the
Contract Documents.Ten submittal reviews are budgeted for this project.A single re-submittal of each
rejected shop drawing will be counted within the ten shop drawing reviews conducted for this task.
SprMth Page 1 of 4
3/21/14
Subtask 13- Construction Observation and Requests for Information
The ENGINEER will provide construction observation during the anticipated four(4) months of actual on-
site construction during the five (5) month construction period.These services include:
• Three (3) six(6) hour days per week by the PR (up to 48 days) including startup services and
substantial and final acceptance walk through.
• PR will provide an electronic report of each site visit with status photographs and a summary of
project activity.
• Responses to up to Five (5) Requests for information (RFis)from the contractor.
Subtask 1.4- Well Abandonment Observation
The ENGINEER will supply a qualified staff to observe the existing injection TB effluent disposal well
abandonment activities for a total of two (2)8-hour days to verify that the abandonment specifications
are adequately followed by the contractor.
Subtask 1.5- Project Final Acceptance/Closeout
• The ENGINEER will provide closeout services including the following:
• Recommendation of Final Acceptance Payment to Contractor
• Permit Closeout
• Review of record drawings(a total of two reviews) provided by the contractor, produced by an
OWNER approved surveyor.
TASK 2- PROJECT MANAGEMENT AND QUALITY CONTROL
Subtask 2.1 - Project Management
The ENGINEER's project manager will prepare and submit monthly written status reports for an
anticipated project life of five (5) months.This task also includes monthly internal project status review
meetings.
Subtask 2.2- Quality Control (QC)Technical Review
The ENUNEER maintains a QC program on all of our projects.Activities performed under this task
consist of those generally administrative functions required to maintain the project on schedule,within
budget, and that the quality of the work products defined within this scope is consistent with the CDlVI
Smith"s quality management system.
DATA OR COORDINATI Y OWNlER
1. Coordination with TB and other airport tenants for potential access and brief service interruption
issues
2. Information about current and future use of the TB
3. Information on existing wet well pumps
c m
bprm, i t h Page 2 of 4
3/21/14
4. Copies of existing TB facility environmental permits
ASSUMPTIONS
The following are assumptions this scope of work is based on, and any variations thereof may require a
scope and fee modification:
1. As this is work on an existing system, unanticipated circumstances(e.g., environmental
contamination, differing site conditions,etc.)may require a change to the scope and fee.
2. If additional on-site inspection is required by the IFAA or other funding or permitting agency, a
modification to the scope and fee for this Task Order may be required.
3. Total construction Iperiod from Notice to Proceed (NTP)to Final Acceptance is five (5) months,
4. Airport staff will manage day-to-day coordination tasks with contractor for access, etc.
DELIVERABLES
The IENGINEER will provide the following deliverables. In addition to each format listed,the ENGINEER
will provide each deliverable in Adobe PDFO format via email, If format is not listed, only Adobe PDF6'
electiroinic document is provided
• Pre-construction meeting minutes
• One hard copy of each reviewed submittal
• A status report for each construction visit
• Responses to Request for Information by the contractor
• One hard copy of the substantial completion inspection punch list
• Electronic Review comments for contractor-produced record drawings
• Project status report monthly
TIME OF COMPLET(1ONISCHEDULE
The ENGINEER will commence work within seven (7)days of a written notice to proceed from the
OWNER..The estimated overall time for construction is five (5) imonths.
COMPENSATION AND PAYMENT
For the basic services performed under this Scope of Work, the OWNER agrees to pay the ENGINEER the
lump sum fee of$69,510. Partial payment to be made on a monthly basis in proportion to the
percentage of work completed. For invoice purposes only the value of each task is as shown in Table 1.
The ENGINEER will submit monthly written status reports to accompany each invoice,
CDM
Smith Page 3 of 4
3121/1.4
Table 1: For Invoice Purposes Only
.... ........................................................................................................ ................................ ...............
Task No, Task Description Task Value
. ............................................................................. . ..................... .................. ...............'---...........
1 Engineering Services During Construction $ 59,540
............... ........................................................................... .... ........ ............
2 Project Management, and Quality Control $ 9,970
.................. Sum ....................................................... -----.................................................... ............
Total Lump $ 61,510
.................. .. . ...... ...........-—-—-------'-.................................................. ......
WrAlth Page 4 of 4
3/21/14
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