Loading...
Item C17 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting ate: July 16,2014 Division: County Attorney Bulk Item: Yes� No Staff ContactPerson: Peter Horton/Pedro Mercado AGENDA ITEM WORDING: Approval granting Peter Horton authority to execute a Project Facility Understanding Agree e t with U.S. Customs and Border Protection. BACKGROUND:ITEM Although the Key West International Airport is designatedas a port of entry for U.S. Customs and Border Protection ( )purposes, the airport is still required to provide a turn-key facility for CBP operations. This has been an ongoing eneral obligation for the air-port since P operations began, although uc of the funding, in particular, for construction and renovations come in the form of grants. The CBP has now requested, by letter, that the airport acknowledge that general obligation. As stated, the letter and agreement a general in nature and are not directed towards any particular CBP project, either ongoing or in the future. Included as backup are the letter and e Project Facility Understanding ee ent. PREVIOUS RELEVANT BOCC ACTION: None CONTRACT/AGREEMENT : N/A. STAFF RE ATIONS: Approve TOTAL COST: $151, : Yes No COST TO COUNTY: $0.00 COST '170 AIRPORT: SOURCE OF FUNDS: G rant REVENUE PRODUCING: Yes No XX AMOUNT PER MONTH Year CountyAPPROVED BY: �/Pur asin sManagement""'. ' DOCUMENTATION: Included 3X Not Required.,,... DISPOSITION:..—,— AGENDA ITEM#— evise 2 05 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS �. . .�.......__.w_ ,... ... ..._..W.,........... �w.._. .....�e..... _m.......__. m ....._s�,.__..m �.. ...� ......... CONTRACT SUMMARY Contract Contract with: U.S. Customs and Border Protection Effective Date: Expiration Date: Contract Purpose/Description :Project Facility Understanding Agreement with U.S. Customs and Border Protection Contract Manager: Peter Horton #5200 Airports - Stop# (name) (Ext.) (Department/Stop) for B CC meeting on: 7/1 12014 Agenda Deadline: 7✓1✓2014 ._....A_.......__. ........ �..._ . G�ONTRAr T GO .�._____.. _ _r.�.�-. STS Total Dollar Value of Contract: $1151,406.00 Current Year Portion; Budgeted"? N/A Account Codes: Grant-TBD Grant: Yes Airport Match: Yes ADDITIONAL T Estimated Ongoing Costs., For; . (notun do m, i� llarvalue above') (eg,maintenance,utilities Janitorial,salaries,etc, t included CONTRACT REVIEW Changes Date In Needed Reviewer Date Olut Yes No Airports Director ✓ ✓ { ) { ) _ _ f ✓ Peter Horton Risk Management ��J MJ ✓ { ) { ) r ✓ or Risk nt .M,B.✓Pure using ✓e✓.1 . { ) { fo County Attorney ✓ ✓ ( ) { ✓ 6✓ IY Comments: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS ...........----............... ................... ..............................--.—........................................... ....................................-.......... CONTRAC-. T SUMMARY Contract # Contract with: U.S. Customs and Border Protection Effective Date: Expiration Date: Contract Purpose/Description :Project Facility Understanding Agreement with U.S. Customs and Border Protection Contract Manager: Peter Horton # 5200 Airports ® Stop # 5 (name) (Ext.) (Department/ Stop) for BOCC meeting on: 7/16/2014 Agenda Deadline: 7/1/2014 ....................................... CONTRACT COSTS Total Dollar Value of Contract: $151,406.00 Current Year Portion: Budgeted? N/A Account Codes: Grant- TBD Grant: Yes Airport Match: Yes ADDITIONAL COSTS Estimated Ongoing Costs: For: . (not included in dollar value above) (eg. maintenance, utilities,janitorial,salaries, etc.) .................. .................................... CONTRACT REVIEW Changes Date In Needed Reviewer Date Out Yes No Airports Director -1�('2-0-0-- (-M- 1�... ....... rt n Risk Management ..........................................................�J� � tNs:o r' Manag J.;. ' ., - I T*-dl (,� /��7/ Lf O.M.B./Purchasing -io---LOM t4 ........................... .................. ..................... for OMB CountyAttorney ...............I/............... ...................-............................................................................................................................................................................. ..................-4.......................I/........................ County Attorney Comments: ............................ ....... ........-............ ............. .... ...... ---—------ ...................................... 909 SF� Rrsl Atienu , Su4v 'Y',X MiaiW FL �3 1 3 1 J.S.Oistorns and Border Protection Project Facility Understanding Agreement- Key West International Airport- General Aviation Facility Federal Inspection Services (FIS) Facility 1. I have received a copy of the U.S, Department of Homeland Security, U S Customs and Border Protection (CBP), Airport Terminal Design Standards (ATDS) Passenger Processing Facilities, dated June 2012, VoicelData Communications Room Requirements dated June 2009, and the CBP Minimum Physical Security Requirements, and understand that these are the minimum facility design requirements and are intended to be used as guidelines. Any additional facility requirements required by local, state or federal law, code, standards or statute must be incorporated into the Cruise Terminal 4 Federal Inspection Services Facility ("FISH'). 2. 1 understand that the facility is provided by Key West International Airport at no cost to the government and will be constructed as a "turnkey" project. A turnkey project includes, but is not limited to: complete construction, finishes, equipment, signage, furniture, cabling, information technology (IT) infrastructure, security systems, CCTV, alarms, emergency power supply, uninterrupted power source (UPS), telephone system, computer equipment,office equipment, appliances, fume hood, disposal system, non-intrusive inspectional equipment, relocation, etc, The facility shall be complete, fully operational and ready for occupancy. 3. 1 understand that the complete design, procurement and installation of the information technology infrastructure required for CBP operation of the facility will be performed by CBP and that all costs incurred by CBP for this equipment and work will be reimbursed to CBP by the airport authority. 4, 1 understand that the facility and furnishings must be adequately maintained (i.e all monthly utilities, phone service, housekeeping, maintenance finishes) at the airport authority's expense, 5. 1 understand that complete design and construction documents must be submitted reviewed and approved by all CBP points of contact in writing prior to moving to the next stage in the design/construction process, 6, 1 understand that my point of contact for this project is to be the CBP Project Manager .................... 7 ci—n t—FZ77 e ignature T41e Date ` Lt 1z 14 k, 0 11L Director 9�1 S Mr. Peter Horton Key We�,,t International Airport GAF Pace 2 C, ShOUld you ha\e any questions regarding the content of this letter, please contact rrie dif-eCtly dt (305) 810-5120 or you may have as rnember of your staff contact I..,eona Haynes, Assistant Director, Mssion Support. at (30) 8 10...5107. Sincerely, Vernon T, Forel Director, Field Operatiom, Miami Miami Field Office Enclosure cc- Port Director, Key West U. S. CUSTOMS AND BORDER PROTECTION (CBP) MEMORANDUM OF AGREEMENT TO REIMBUMSE CBP This Memorandum of Agreement ("MOA") outlines the agreement between the below named Airport Authority and CBP in regards to the Authority's responsibility to reimburse CBP for costs related to providing information technology(IT) services at the below named location. The legal authority for CBP to enter into and to require such an agreement is found at 8 U.&C. §§ 1223(b), 1356(a) and 19 U.S.C. §§ 58b, 58c(b)(9)(B)(ii). Authority Monroe Connty Location: Key 3491 S. Roosevelt Blvd Key West FL 33040 MONROE COUNTY RESPONSIBILITIES Data and Cabling Monroe County will be responsible for the procurement and installation of all data cabling and electrical components required for connectivity of the Automated Data Processing(ADP) equipment according to CBP Office of Information Technology(OIT)provided specifications. Reimbursement of ADP Costs Monroe County agrees to reimburse CBP for all ADP costs, including equipment purchase, installation, connectivity and recurring costs relative to standing-up and continuous CBP operations for the Federal Inspection Services Facility(FIS) at the Key West International Airport (EYW), Estimated ADP costs total $151,406. Attached is CBP OIT's Cost ROM that identifies the ADP equipment requirements for the FIS at EYW for which Airport Authority will reimburse CBP, Monroe County will be billed for the costs of the ADP equipment, the one-time and recurring charges for the network, and any required replacement equipment. Recurring out-year network charges are estimated at $14,138 per year. AP Ali ent ades Upgrades to the ADP equipment may be required on a schedule determined by CBP (approximately every 3-5 years), as needed. Monroe County also agrees to reimburse CBP costs to upgrade ADP equipment. CBP will provide Monroe County at minimum a I 80-day notice advance of required upgrades. Monroe County Accounts Payable Information Monroe County Tax Identification Number: 596.0, 0,07,49,--- ................... ............ Monroe County Bill To Representative: Direct2Lqf K orts Mon-roe County Bill To Address: 3491 S. Roosevelt Blvd., lie West,,FL 33040 PAYMOUP-rocess Upon execution of this MOA, CBP OIT will forward a signed original copy to the CBP National Finance Center(NFC). on receipt and installation of equipment,the NFC will send the Monroe County a bill for the actual ADP costs not to exceed $151,406. The CBP NFC will also 06/25/14 bill Monroe County 90-days prior to the due date for$14,138 in recurring out-year network charges owed, and any sums owed for future ADP equipment upgrades and replacements. Pursuant to 19 C.F.R, § 24.3a, any amounts due CBP under the terms of this agreement not reimbursed within 30 days of billing will begin accruing interest charges based on current US, Treasury borrowing rates and may ultimately be referred for collection against the Airport Authority's surety. Eqqipzrs ent ers its Monroe County will retain ownership of all ADP equipment purchased by CBP and reimbursed by Monroe County for the FIS. Within one month (30-days) following installation and reimbursement, CBP OIT will deliver a list of Serial Numbers and/or other identification and warranty information for the Monroe County owned ADP equipment to Monroe County as instructed below. Monroe County ADP Equipment Administrator: Laura Deloach-Hartle Monroe County Ship to Address: 3491 So. Roosevelt Blyd.,,,Key,,West Jl. 33040 U.S. CUSTOMS AND BORDER PRQTECIIQNJCARJRK���� Rqgipmgn I,Qonnecfivi,ly enance ­.­ _@gLMqj The CBP OIT will be responsible for supplying and installing required data equipment connection(s) from Monroe County to the CBI National Data Center, and imaging,maintaining, and controlling the equipment as required by CBP. Monroe County will incur no additional costs or CBP IT charged service fees for any required ADP equipment maintenance/repair/replacement covered by equipment warranties. CBP LogLe�Eui�ment CBP will ensure the GAF is operational on/by[Date], either by furnishing the required equipment identified in the attached Monroe Co DP equipment CBP OIT Cost ROM, or by supplying and installing CBP loaner equipment at the GAF for inspectional use from [Date],until the subject equipment is installed at the Key West International Airport, AUTHORIZATION (TWO ORIGINALS wrrH SIGNATURES ARE REQUIRED) Agreement to these terms is attested by the signatures below. Peter J. Horton, Director Ra-meand Title, Airport-Authority ligna_ e4­­ .Date .................. V ernon T 'stet D ate Director,Field Operations Customs and Border Protection COUNt ii Y )ftVED'A 06/25/14 2 TANT C NTY RN Date /I