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Item C25 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date; Julyl6, 2014 Division:— Public Works/Engineering Bulk Item: Yes X No Department:_p ment Staff Contact Person/Phone #: Kevin Wilson X8797 AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County Administrator's Office. ITEM BACKGROUND: There were 7 change orders considered and approved by the County Administrator and/or Deputy Administrator for the period beginning May 28, 2014 and ending June 30, 2014 totaling '$32,844.70. There were no change orders denied by County staff. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was adopted in order to provide that the County Administrator may approve separate, non-cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT/AGRE EMEN'T CHANGES: N/A STAFF RECOMMENDATIONS: N/A TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: N/A SOURCE OF FUNDS:,,_.... N/A REVENUE PRODUCING: Yes No X — AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included Not Required X DISPOSITION: AGENDA ITEM #— Revised 7/09 Y = 'C m e a'' t j J C "o 1A N O dX fLp 3 t � o m > aui a 0- -0 -0 a� o c c +°3 a 2. � E aaii � fro p E > � - M W-- @ - u fo ¢ o fo a J W � M 3 c c'a� �� aXi oL a) Q c � *� c_ cE +ou� v 3cs c Ln ocw - M oL '" E aiTlu o EU p. 0C,A = -0 v Ln 0 0 w 0 E _ c Lua� E � �o Lfop pEc� a aTi E V w c p `° afOi> > a°�i w o Y fo fo � O 2 � Tin = 3 . Y O = Z V o LU a� LL Lu 0 O\i O\i N ..Lf 0�0 01 01 O CD IN Z O CD 0 O C. CDO Q � U *� a a✓ a, LID O ^ u 0 n in. o u +.. E O aJ ',,.'� +� c 10 N a1 � Z I La, T a-0 fo L O Vf py Z > rn O o oY'oL E� C.c tw c M +p cW F � u �c L v E p U � L cL *O O W ° O � o- p o W c - Z � � o�N � t'c � +L' �� n aO (0 .f'fO 7 L a 3 4J fy .0 a1 L c O c fn U v N ] rco (p IM 0 a = V roo0 SE pan E 3 tfoc U W riInEn auiL ��o � �' 33 fo = d c a� mm o o (n a c H W � afOia�iaTi ta-iL a� ai o v � c = u U D Y u N 6 c' a) z a ¢ O LL. o .. .. ....... — m ce O n W � Z o o^ oo c O O o O `^ � c O a0 0 m o T N � a r � V c O ,M-i Cl) d' U 0 o aci +� aci aci aci fo aci rn of rn fag U U � Ln ¢ E 2_ 2_ LL ` M f000 w 7 LL " LL ... m C 0. •.•— W C C f0 aJ o 12 f0 a f0 a.N, f0 . ce V u t j• L L L O O tUpI �_ V1 Kopf Vl Ln Ln f0 m m m MONROE COUNTY/ENGIIVEMNG/ PROF MANAGWEN r CONTRACr CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 13 Construction of a New Stock Island Fire Station INITIATION DATE: May 22, 2014 TO CONTRACTOR: CONTRACT CRATE: October 17, 2012 Burke Construction Group, Inc. 10145 NIN le Street Doral,FL 33172 The Contract is changed as follows: The original(Contract Sum)(+Guaranteed Maximum Price}............................................$3,266,250.00 Net change by previously authorized Change Orders......•................................•...........$ (14,310.68) The(contract Sum)(Guaranteed Maximum Price)prior to this Change!order was..•..........$3,241,939.42 The(Contract Sum)(Guaranteed Maximum Price)will be(increased(decreased) (unchanged)by this,Change ange iraer.. —.$ 19,899.00 The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is,......$3,260,594.42 The Contract Time will be(increased)(decreased)(Mchanaed)by.................... ............. NIA The date of Substantial Completion as of the date of this Change Order is....................•..March 14, 2014 Detailed description of change order and yustificatiom Included in the parr" final m osaI wa, a 000 al( r an o a- i e emir nrrrental clean were, 1t 9 .00I th r lowiia a r r` o 0 Additional gengLal c n grti";sa w i Ili elactrica�;�arvi h art f th ri final. i i �"n�. h �.. LecQp§.iggrodafter more th ra 3 s of i s a n_ lay t( esrart (liti s wo rl n s up-the Mwee lines t the Fare atation un it ll+tonroe ca t i ii t we h an is ue had to be WM h g1gra Construction ! err Idt �' ese n no fallit to the Contractor n mount to rL e !°l Station is now 100%c m lgte and re m i s under the gdainal budget. 1"his chime Order is, f the n inal Co trac ice Not valid until signed ly Owner Architect jif applicable).and 0 r r ARCHITECT: ,., P.Ho rchitec .�., Da CONTRACTOR: hstrucdfi"G a �,Inc Date PROJECT MANAGER: I//X' Mike ik area Date DIRECTOR PUBLIC WORKSIENGINEERING `�4,v/ K in Wil Da COUNTY/DEPUTY ADMINISTRATOR; ._. siNC)@itaae Frederick ate Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: A $25,000 allowance for an environmental cleanup on site was required prior to construction, and was part of the original contract specifications. The $10,005.00 credit was not in the original specifications. • Change Order was included in the original specifications. Yes ® No ❑ If Yes, explanation of increase in price: There is a decrease in price for the environmental cleanup. The increase in cost is for general conditions that were unexpected and at no fault to the Contractor. • Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: cl, m 00 'n M �N tr, oc oo r- cD �46 C� am rl� GA N cli M M Em acs 51 o 4.) o20 T, Ei Z, 7) 7 S5 r`u4 <"uz 6) cr cn m H U > In 8, P6-I M C" r s ("5 �2 8 It 00 o u u 4L Q Q�s In CA, Cr In c m r In 0 0 �21 I� CA 11 A 11 AD 11 'n 'n, cT 'n C, 0; 'I o c, 0 '3 8 SRI 0 0 0 11 0 cl 11 0 Q, 0 0 0 0 0 , 0,0 0 C., 0 .0 0 0�Os 0 0 �n C5 'D c, cx o o 0 11 0 C', 0 0 0 0 ID C, 0 0 0 IL,L g g is, a -g 914 n 19 pry t,, I ID c, F" 18 oj o 8 8 8 C5 R a n 0 6 0 0 P, Thfv en -Ig '8 p g" Ar 8 i 3, a 2, "3, S� In N ci S 8 j E 8 S v o c;en 4© 0 Q 1� c - � C� Is s (n 2 0 8 j" 0 0 10 o �n o c ol 6 o 1, 0 o o z,'o 0 o 0 0 C, C, o o � w�vl I 0 0,0 00 11 C, o o C., 1 0 o c':c o 0 6 6, 0, o c5l 0 0 8 ol r� 8, In, �, 1 �a wl� al I .................. 0�t g o 0 , 81 0 0 0 c, <-, 0 0 8 0 0 C, 8 Is 8 IS 00 8 IS 8b 0 1� M 1, -2 C?, M 0 -P 'D 'M 8 I C4 a -i ;"q M 4 e4� ,f 4 61 t r. 0 1=1 i 0 8,ID 1, 0 0 c, 0 o 0 1., 0 8 10 8 0 I'D �n 0 IF ID 0 11 'n' S I& AD F) 2 2 C,"CA!rs 8 "1 0 0 IS c" ,A= eti} a, CA 8 8 8 8 18 F, a 81 00 0 l 11 'S S, "1 8 8, 8 8jo 8, 8 Is, 0 11 S �3 IS S o I.� C' 0 C' In P 8 P 8� 01 0CS cn i� �- 4 N I� CA' 14 m t.0 f 6,CC) 1 In I l�4 -g- i3o n i4 I W rA d. . ....... c" 41 11 n- V rl L u� a, 0 N 0h vo 's, �"i�� 0 N r',4 n n �Q 0 0 0 0 0 o 0 c 0,6 o o o 0,010 c 0 0� Z L .. ........ g gig gio 0 0 5 0 0 0 o 0 5 S, c� -z,2 c� '4 2 S--,. 2 -2 757 C, 0 C5 F) 0, S 0 8 D, 0 -8 -(1 ,`�". i,, 10 S co, a� a, Ic 0,�, _� 11% —_I Z" �1� e4, CIA i rq �F� 8 8 8,8 8 8 CO" 8 8 a 8 CO 8 8 3 i s 3!s C) 8, 0 0 0 0,0 0 0 8 81,9� 8 �3 8 8 8 811" 0,0 o 8, 8 8 9 2 ID 0 ej .6 A a, w ........... 0 0 ID o o g 10 N 1, 0 C� 9�, z, "i 81 0 0, g, 4 't N It 0 777 s 87- s 8 00 8 n 0 8 8 o 1� Ni 11 It N,N,I ed us Jim 51, tg 4, gat 4r 4t V '2 0;0 0 0 Q tl 10 P r- v 71- i (305)295-14000' 1001 James Street PO Box 6100 ene Key West,FL 33041-6100 set ( yb www.KeysEnergy.com TY BOARD OF THE CITY OF KEY WEST Mr. Kevin G. Wilson, PE Public Works&Engineering Division 1100 Simonton Street via a%Gronic mail Key West, FL 33040 January 28, 2014 SUBJECT: Request for Exception to Policy for Metering the Stock Island Fire Station Mr. Wilson: In response to your request regarding an exception to KEYS policy regarding metering for the Stock Island Fire Station, KEYS agrees to make an exception and install an instrument meter rather than the planned self-contained meter. KEYS makes this one time exception, based specifically on the fact that this is a public facility that will benefit the community and save Monroe County taxpayers. In making this exception, KEYS requires Monroe County to advance,to KEYS the difference between the tariff cost of the Current Transformer meter and Self Contained meter which totals $1,275. The County acknowledges its agreement with this exception by having the County Administrator sign a copy of this letter and return it to KEYS. Additionally, the County will have the Contractor and the Electrical Subcontractor sign this letter as well, thereby acknowledging that this is a one-time exception and will in no way be precedent setting for future electrical requirements. We are pleased to be able to identify a solution that we trust is helpful to Monroe County. If you have questions or need further clarification, please call me at (305) 295-1020. Regards, 16 . .^� ,. Lynne Tejeda General Manager&CEO County Admini rator Lynne.Tejeda0KeysEnergy.com cc: Roman Gastesi, Monroe County Administrator tontraccp David Martinez, Burke Construction, Partner/CFO Raymond Vazquez, Florida Keys Electric Jack Wetzler, KEYS Asst. General Manager/ CFO Dale Finigan, KEYS Director of Engineering/Control Center Electrical Subcontractor Alex Tejeda, KEYS Director of Customer Services MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 12 Construction of a New Stock Island Fire Station INITIATION DATE: April 29, 2014 TO CONTRACTOR: CONTRACT DATE: October 17, 2012 Burke Construction Group, Inc. 10145 NW 19" Street Doral, FL 33172 The Contract is changed as follows: The original(Canter Surn) (Guaranteed Maximum price) .$3,256,250.00 Net change by previously authorized Change Orders.... ... . .$ (22,039.28) The C Change order was. The( ontract Sri)(Guaranteed Maimurn Pri )uvilNobeorhris asecl)(d�ecre d).. "_'..$3,234,210.72 (unchanged)by this Change Order.......$ 7,728.70 The new(Contract Sum (Guaranteed Maximum Price)including this Change Order is.. $ The Contract Time will be(increased) (decreased)(unchanged}by.......................... ....... NIA The date of Substantial Completion as of the date of this Change Order is.......................March 14, 2014 Detailed description of change order and justification: hang sin flee duct r�r gd rg�I trap �'s were a:ecessa s r�esx,�It of e lsin tCaer eleuatcr re l�arrical room to include a mini-s lit it conditioner. r r final drr �c rl la v for rra cl arrz F wr rr r trr a+ t�et t€trrr�r tare ra rirement as re urrad tr Idre state l uilrlirrg_rocle l u tr gilr ryas -des�tad a yL7rl tl2 achanical ray rr�t a.rn(ni-� lit air' cry rrlitican_ a�i ! a!r qd for jta rrapclaanical r'r�orn bars claarr e 7rddr is .37 cair iira caar anal r o _._ Not valid until si reed'Saf O rrtier„ Architect f a tale and Co rasctor ARCHITECT; �VVW n P,H rchi A, P.A. 'Date CONTRACTOR: qrg r ,ti u , Inc. Bate PROJECT MANAGER: ike Na a Date DIRECTOR PUBLIC WORKS/ENGINEERING in —� �� Va COUNTYIDEPUTY ADMINISTRATOR: �= . Ro On silDebbie Frederick ate Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ❑ No If Yes, explanation: Note: The original specifications included ductwork in the elevator mechanical room. This ductwork was re-designed and omitted from the elevator mechanical room, and a mini-split air conditioning unit was installed to comply with state building code temperature requirements. • Change Order was included in the original specifications. Yes ® No ❑ If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: CHANGE ORDER OWNER ARCHITECT CONTRACTOR FIELD L Lif L�,Lf L/L LJUJ f l LJ?—fj—) to 141A DOCUMENT G701 OTHER PROJECT: Stock Island Fire Station CHANGE ORDER NUMBER: 017 Rev.#2 Mahoney Ave&2nd St. Key West,FL 33040 DATE: 4/29/2014 CONTRACTOR PROJECT#: 1210 CONTRACT DATE: 1213/2012 TO CONTRACTOR: Burke Construction Group,Inc. 10145 NW 19th Street Dural,FL 33172 The Contract is changed as follows: Misc ductwork and fire damper change. $ 7,287,79 Subtotal -------------- S 7,287 79 Contractor Overhead-- 0% Contractor Proflt--- 5% 364.39 Insurance 1% S 76,52 Total----—--—-- $ 7,728.70 Not valid until signed by the Owner and Contractor, The onglinal(Contract Sum)(G6aFaRte&d4AaAmwff02eee)was......... $ $ 3,256,250.00 Net change by previously authorized Change Orders..,_.......... .......... S $ (25,971'76) n The(Contract Sum) prior to this Charge Order was .................. $ $ The(Contract Sum)4 Pri6e)will be(increased)(dBGF9868d) 7,728.70 kunchangad)by'this Change Order in the amount of.............................._,....I......,...—....— $ The new(Contract Sum) including this Change Order will pe—. $ The Contract Time will be4kwfea6ed)(deGFeasO(unchanged)by 0 Calendar days The date of Substantial Completion as of the date of this Change Order therefore is L/11 G' William P.Horn Architect,PA Burke Construction Group,Inc. Monroe County Board-of('ount Commiss. Consultant CONTRACTOR OWNER 915 Eaton Street 10045 NW 19th Street 500 White Head Street Address Address Address Key West,FL 33040 Rural,FL 33172 Key West,FL 33040 BY BY BY DATE DATE DATE m p N 00 \ 1� i--I r1 r-1 C O O O O O O IM O O 0 O O O I� m N V 00 'i to O KI G 0' m 0) D: O O CD O O O CU1 lf1 Ln Lf1 V1 Lf1 M cn cn M M fn L? i/} in i/} V► in J m ` Ln p C O OCY) Ln mtA 1 00 00 Lf1 r = p p W C O O m m o- ao ui � ��,° rvi m m � 1Ln Ln cri m y "i,d1 in in inIAice, in in in in i M Ln o po co -4 Ln Ln r-I r-I m I in Ln CL � 1 'A �ir} in in in en in w vi 0 m 0 cl u� Y j O E y w O m a oc m v 0- Ln c m co Co i � N, 0 O O L m C m m mLn (p a � co HC t .2 CU V, cu a) cu v �>v E O m E E w u M ao _ v ' ' m U EN w VI O I; V) U U LL W U W W V) Naj y y � � � � �. � Sa 'Ti � � . � I 0 �~ q } � � \� } : } \ � o / »� o \ � o o rq Lj) . { / @ q m ¢ % / ` e Ln Lr) 1-1 m a) \/ &wi rn /\ r ;] W-1-1 �\ IA- t � � � 0 u 5 \ 2 � / § # § 0 % \ § \ § c � 6 J r- , 2 2 e 2 o aj t W f / cu / 2 2 \ 2 R / S t E a = / o \ \ / L / CL / / k 0 \ `X co Oi r— ro m Z q - G - - s a d 9 24xlIL — u ry u m m;D r*a �o -nay n Z� 30�o a C7n 0 W OD i u, ^%N GL d� � f x. � fi a CO 0 V 8x4,l T71CD ,An yy 'CTs 4 p ... P b i 100 f l/ a 2r I m { ! tail7 � I I co � s� u � c7 7y ti I � lOz . .O � w 21 OUn Who OZI V. 0.9 4 OAA " s. (CAN P i O �l � �0. O 1 rob Oz I ONPONV I CVO�l39 3AOGV wadi 3asln© O LXa �... "� 10 wnN3ld /M ,a, z l xtz OUR »,£IXOz LX6 Mo 09l d, 0„s (z) . � � / \ { rTT \ § . . ^ IZyA\ ` } . � C ! : HVAC Associates, Inc. INVOICE P.O. Box 1355 Pompano Beach, FL 33061-1355 No. 661158C Office 954-783-4892 Fax 954-783-4893 PAGE 1 OF 1 ..W Job #A832 Your PO# TBA Rep ship Via:AAA COOPER Inv.Date STOCK ISLAND FIRE STATION Vendor # MULTIPLE AK Pro# 1077217 10/25/13 SOLD TE.M.ENVffRONMENff'AL&NffECH SERV SHIP TO T E.M.ENVIRONMENTAL&MECH SEPIV TO 3210 Flag]er Avenue c/o STOCK ISLAND FIRE STATION Key West,FL 33Q40 OVERSEAS 14WY STOCK ISLAND,FL 33040 ITEM CODE DESCRIPTION TOTAL 3.00 DAMPERS DAMPERS 1.00 iQP QUOTED PRICE TOTAL 3,955.60 arum, Fabric Air DJNpersiop Froducra TOSHIBA Leading[innovation Innovators in etir (ov contrac TIERMS:Net 30 Remit To: SUB-TOTAL � 3,955,00 AS PER HVAC ASSOCIATES, INC., QUOTATION AND CREDIT P.O.Box 1355 SHIPPING 0.00 APPLICATION TERMS AND CONDITIONS OF SALE'. Pompano(Beach,FL 33061-1355 TAX 6.00°!° 1.50% 296,63 THANK YOU FOR YOUR BUSINESS! INVOICE TOTAL 4,251.63 MFH SHEET METAL FABRICATORS 'N VO I C E 17901 NW MIAMI CT N MIAMI BEACH FL 33169 PH (305)749-1337 FAX (305)749-1368 Project: STOCK ISLAND FIRE STATION BIII To: TEM ENVIRONMENTAL & MECHANICAL SVC Invoice number: 33653 31425 SW 202 AVE Invoice date: 8/23/2013 HOMESTEAD , FL 33030 Our Jobld: 33653 P.O.Number. Terms: NET 30 Description 1 LOT GALVANIZED DUCTWORK 1,487.47 6%Sales Tax 89.25 1.5%Surtax 22.31 Please indicate our Invoice Number on your remittance Total due: 1,599.03 .a WJ e MFH SHEET METAL FABRICATORS INVOICE 17901 NW MIAMI CT N MIAMI BEACH FL 33169 Project: PH (305)749-1337 FAX (305)749-1368 STOCK ISLAND FIRE STATION Bill To. TEM ENVIRONMENTAL&MECHANICAL SVC Invoice number: 33653 31426 SW 202 AVE Invoice date: 8123/2013 HOMESTEAD , FL 33030 Our Jobld: 33653 P.O.Number: Terms: NET 30 Description Price Amoynt DEUVERY 240-00 Please Indicate our Invoice Number on your remittance Total due: 240.00 MONROE COUNi'YANGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 1 Bayshore Manor Emergency Repairs INITIATION DATE: May 27, 2014 TO CONTRACTOR: CONTRACT DATE: March 18, 2014 Sea Tech of the Florida Keys, Inc. P.O. Box 420529 Summerland Key, FL 33042 The Contract is changed as follows: The original( a t rn)(Guaranteed Maximum Price).......d •••�•�- $158,166,00 Net change by previously authorized Change Orders... ........ ....... . 0.00 The Gran ract Suml(Guaranteed Maximum Price)prior to this Change order was..,....., .. . 15 ,16.00 The( ntragt Sum)(Guaranteed Maximum Price)will be increa @M(decreased) (unchanged)by this Change Order —5 3,300,00 The new nt act aqmJ(Guaranteed Maximum Price)including this Change Order is . . . 161,466.00 The Contract Time will be(increased)(decreased)(g chan ed)by..., , ...... NIA The date of Substantial Completion as of the date of this Change Order is, .... . June 27, 201 Detailed description of change order and justification: Contractor to relpcate fife vuvater dir frarfL hr exterior catches to un r the roof ye r th qne rat an� thrqugtLthe walls aad dir fret off valve dcr. �1 �00 �Contractor also to�r tads theA elec ri a1 panel—from�100w a ,tp t? r r t a orr modbte gpgr ides cr c , da ionira qg rOme rt tUriceof This cepQer is 2.08 '? the raralBfr �nce Not va'ild until si ned bv Owner Archltect lif,a l cable).ano Contractor ARCHITECT. ,A.....� �...., ... at CONTRACTOR: Ty -•w e ech of a orlda Keys„. Inc. Date PROJECT MANAGER: W._ .. .,., Doug Sposito; Date DIRECTOR PUBIC WORKSIENGINEERING t eve Wllrta tl �� �w Date COUNTY/DEPUTY ADMINISTRATOR: Rona stestlDebbie Frederick D to Change Order Attachment per Ordinance No. 004-1999 Change Order was not included in the original contract specifications. Yes® No❑ If Yes, explanation: The repairs at Bayshore Manor are on an emergency basis and there are no original specifications to detail the work. The water line was installed improperly many years ago and needs to be reinstalled properly. The current electrical capacity is not sufficient to handle an upgrade to the HVAC systems (heating, ventilating, & air-conditioning). An upgrade in the electrical will enable the building to maintain a much more current and efficient air conditioning system. Change Order was included in the original specifications. Yes❑ No If Yes, explanation of increase in price: Change Order exceeds$25,000 or 5%of contract price(whichever is greater). Yes❑ No 21 If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes❑ No If no, explanation of why: There is no project architect for this project. e Change Order is correcting an error or omission in design document. Yes❑No Should a claim under the applicable professional liability policy be made? Yes❑ No Explain: 1e0Te0hr%.0MC* OF THE FLORIDA KEYS DESIGN BUILD CONTRACTORS May 27,2014 Monroe County Engineering Attn:Doug Sposito 1100 Simonton Street,2-216 Key West,FL 33040 Re: Emergency Repairs-Bay Shore Manor Assisted Living Subject: Change order#01-reroute waterline&upgrade A/C panel We hereby propose to furnish materials,equipment and perform the labor necessary to complete the items listed in the attached Scope of Work from Doug Sposito dated 2/20/2014. 1. Relocate the %2 PVC water line from the exterior porches to just under the roof eve with penetrations through the walls and including a shut of valve......................$1,100.00 2. Upgrade A/C panel from 100 amp to 150 amp panel to service the future installed Carrier High Efficiency 50 TC WeatherMaker* Series,Two-stage cooling model with Electric heat and WeatherShieldTm coastal protection rooftop units.......................$2,200.00 All material is guaranteed to be as specified and the above work to be performed in accordance with the manufacturer's specifications and completed in a substantial workmanlike manner for the sum of: Three Thousand,One Hundred Twenty Dollars....................................................$3,300.00 Payment in full upon completion. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH, INC. Note-This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Signature Date Page 1 of 1 Ri er-Ann From: Sposito-Doug Sent: Thursday, May 29, 2014 9:14 AM To: Riger-Ann Subject, FW: Bayshore manor change order(s) Attachments: AC Specs.pdf sow Thank you Doug Sposito Project Manager Monroe County Engineering 1100'Simonton Street, 2-216 Key West, FL 33040 (305)-304-5025 Cell (305)-292 4527 Key West Sposito-doug@monroecounty-fl.gov � ke i PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE. From: Sposito-Doug Sent: Thursday,, May 08, 2014 2:37" PM To: Ryon Lachalpelle (Wonl@seatech.cc) Subject: Bayshore manor channge order(s) Ryon, 1. Will you provide a change order to relocate the'✓P PVC water line from the exterior iporches to just under the roof eve. Please include a valve on the service side. It will entail drilling new penetrations through the exterior walls. Charlie is familiar with the scope. 2. When we repair/replace/upgrade the AC subpanel on the south side exterior wall will you a. Verify existing supply and breakers will support the following new rooftop AC units(see attachment): 2-Units to Ibe Carrier High Efficiency 50 TC WeatherMaker* Series,Two-stage cooling model with Electric heat and WeatherShieldTM coastal protection, or equivalent make and models 1 RTU-1 10 Ton Roof Top Unit WW/Ellectric Heat RTU-2 8,5 Ton Roof Top Unit WW/Electric Heat b, If it Will not,then provide a change order for any additional work outside the current scope to support these units.To the sub panel only. Nothing from the sub panel to the units. Thank you Doug Sposi^to Project Manager Monroe County Engineering 1100 Simonton Street, 2-216 Key West, FIL 33040 (305)-304-5025 Cell (305)-292 4527 Key Wiest sposito-doug@?moinroecouinty-fl.gov a` PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAY BE SUBJECT TO PUBLIC DISCLOSURE. 2 MONROE COUNTY PUBLIC WORKS Change Order PROJECT: CHANGE ORDER NUMBER: 003 Monroe County,FL— Fire Detection and Alarm System Replacement DATE:June 3,2014 Monroe County Detention Center CONTRACTOR: PROJECT NUMBER: PWD-none-25-2012 Siemens Industry,Inc. CONTRACT DATE:April 17,2013 3021 North Commerce Parkway NOTICE TO PROCEED: dune 7,2013 Miramar,Florida 33025 CONTRACT FOR: General Construction THE CONTRACT IS CHANGED AS FOLLOWS: Due to the complexity and time impact with implementing the Apogee/Fire XLS interface, the contract time is hereby extended by(90)ninety days. Please note that the contract amount has not changed. The original Contract Sum was $270,580:00 The net change by previously authorized Change Orders $0-------- The Contract Sum prior to this Change Order was $27M80.00 The Contract Sum will be changed by this Change Order in the amount of $0----- The new Contract Sum including this Change Order will be $270.580.00 The Contract Time will be increased by(90)ninety days. The date of Substantial Completion as of the date of this Change Order therefore,is September 9,2014. NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND THE OWNER Robert A.Stone, MCPw Siemens Industry,Inc. ,Uppeundy � Owner's Representative Contractor Owner 5501 College Road, 3021 N.Commerce Parkway 1100 Simonton Street Ivey West,FL 33040 MiMmar ,FL 33 5_ Kev Weft,EL 33040 Address Address A us BY(Signature) BY(Sig ature) -_ BV M ati °e) _—. ��3� i DA _. TE DATE DATE+ SIEMENS June,2, 2014 Robert A. Stone Director, Middle Keys Operation Monroe County Public Works 10600 Aviation Blvd Marathon, Fl.33050 SUBJECT: Request for Time Extension PROJECT: Monroe County Detention Center Dear Mr. Stone: ISSUE: The implementation of the building automation Apogee/Insight for fire alarm interface and required programming, updating building floor plans into this software. This interface& programming will extend the completion schedule dates and required testing that needs to be done with this program in operation. BACKGROUND: The building floor plans need to program and implemented into the Insight program.The base project installation needs to be completed with all changes and new added devices shown on asbuilt drawings which will be turned into CAD files. There are custom screens and messages that we will need to be put together in an example package for approval by customer first and then write these into the program.The building floor plans will need to be approved by the customer before being implemented into the program. SITUATION: The substantial completion date is June 11, 2014. REQUEST: We are requesting an additional 90 days to complete the installation and all required close out documentations.This would put the new substantial completion date 9/11/2014. If you have any questions,contact me as soon as possible. My telephone numbers are 954-364-6770, and my cell phone number is 954-806-8732. Very truly yours, Edward Pleffner Operations Manager MEMORANDUM DATE: JUNE 3, 2014 TO: DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR RE: FIRE DETECTION AND ALARM SYSTEM REPLACEMENT- MONROE COUNTY DETENTION CENTER- STOCK ISLAND Attached for approval is Change Order No. 3, executed by the Contractor and myself for the project referenced above. This is a no cost change order and only extends the substantial completion date by ninety days. At this time, the substantial completion date is June 11, 2014. Due to the proposed submittal process and required programming for the Apogee/Fire Panel interface, additional time is requested by the Contractor. Please see the attached request. The interface allows for communication between the fire alarm system and the Jail's building automation system. This would instantly allow main control officers to view fire events, floor plans and other pertinent information on their workstation computer screen of which would enhance response time and documentation. It is also intended that this would provide adequate time for proper project close out. Therefore, I recommend the requested ninety-day time extension. If approved, the new substantial completion date would be September 9, 2014. Please let me know if there are any questions or more information is desired. M E M O R A N D U M DATE: June 6,2014 TO: Vitia Fernandez,Deputy Clerk FROM: Beth Leto,Public Works RE: CO#3—Siemens Industry,Inc. Enclosed please find fully-executed original of Change Order#3, for the Monroe County Detention Center Fire Detection and Alarm Replacement Project, extending contract completion date by ninety (90) days to September 9, 2014, as executed by Debbie Frederick,Deputy County Administrator,in accordance with Ordinance 026-1998. Should you have any questions, please feel free to contact me at x4560. cc: Bob Stone Ann Riger Tina Kunst MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 2 Bayshore Manor Emergency Repairs INITIATION DATE: June 5, 2014 TO CONTRACTOR: CONTRACT DATE: March 18, 2014 Sea Tech of the Florida Keys, Inc. P.O. Box 420529 Summedand Key, FL 33042 The Contract is changed as follows: The original (Contract Sum l (Guaranteed Maximum Price)......................................... $168,166.00 Net change by previously authorized Change Orders.. ........ .................$ 3,300.00 The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was.............$ 161,466.00 The(Contract Sum)(Guaranteed Maximum Price)will be+ in r gM(decreased) (unchanged)by this Change Order.......$ 2,140.00 The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is.......$ 163,606.00 The Contract Time will be(increased) (decreased)(unchanged)by— ........... NIA The date of Substantial Completion as of the date of this Change Order is........................ June 27,2014 Detailed description of change order and justification: The screanacf orc aLey was M=kLelj remradeled"ww" a news h st t. TAm QQ& n re wa had a l o kee a the remodeled earan This change Order is 1 353 of the original contra rice. Not valid until sinned by Owner Architect(if ayolicablel.and Contractor ARCHITECT: N/ Date CONTRACTOR. Se ech lortda Keys, Inc, ate PROJECT MANAGER: dug Sposito to DIRECTOR PUBLIC WORKS/ENGINEERING n ,w ( D ata COUNTY/DEPUTY ADMINISTRATOR: q rm � ` Roarr astesIlDebble Frederick a � Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: The repairs at Bayshore Manor are on an emergency basis and there are no original specifications to detail the work. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ❑ No If no, explanation of why: There is no project architect for this project. • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: inc. OF THE FLORIDA KEYS DESIGN BUILD CONTRACTORS June 5,2014 Monroe County Engineering Attn: Doug Sposito 1100 Simonton Street,2-216 Key West,FL 33040 Re: Emergency Repairs- Bay Shore Manor Assisted Living Subject: Change Order#02-Pressure wash and paint window shutters within porch area. We hereby propose to furnish materials,equipment and perform the labor necessary to complete the items listed in the attached Scope of Work from Doug Sposito dated 6/4/2014. 1. Pressure wash and paint exterior shutters and hardware with similar color and a gloss sheen within the new screened porch area only....................................$2,140.00 All material is guaranteed to be as specified and the above work to be performed in accordance with the manufacturer's specifications and completed in a substantial workmanlike manner for the sum of. Two Thousand,One Hundred Forty Dollars........................................$2,140.00 Payment in full upon completion. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH, INC. Note -This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Signature Date Page 1 of 1 MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO�-s Sayshore Manor Emergency Repairs INITIATION DATE: June 18, 2014 TO CONTRACTOR: CONTRACT DATE: March 18, 2014 Sea Tech of the Florida Keys, Inc. P.O. Box 420529 Summertand Key, FL 33042 The Contract is changed as follows: The original (Contract Sum) (Guaranteed Maximum Price)........—.................................$158,166.00 Net change by previously authorized Change Orders.................................................-$ 5,440,00 The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was.............$163,606-00 The(Contract Sum)(Guaranteed Maximum Price)will be(increased)(decreased) (unchanged)by this Change Order.......$ 567.00 The new(Contract Sum)(Guaranteed Maximum Price) including this Change Order is.......$ 164,173.00 The Contract Time will be(increased)(decreased)(unchanged)by.................................. N/A The date of Substantial Completion as of the date of this Change Order is........................ June 27,2014 Detailed description of change order and justification: Contractor to add a new hose bib to the water cooler and to the outside water line This chaage Order,is.3584%of the or final contract riC�. Not vall-d U,pL11gIqned U ggger Archltect, if avolicable).and 99ritracLor ARCHITECT: NIA �bate CONTRACTOR: Sea echof ye,, orrida Keys,Inc. Date PROJECT MANAGER: DOU41 Sposito Date DIRECTOR PUBLIC WORKS/ENGINEERING In i 17/v COUNTY/DEPUTY ADMINISTRATOR: I , 1 � 0 astesilDebble l=rederick Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ If Yes,explanation. The repairs at Bayshore Manor are on an emergency basis and there are no original specifications to, detail the work. Change Order#1 included relocating the PVC water line, after which It was determined that two new hose bibs were needed. • Change Order was included in the original specifications. Yes❑No If Yes,explanation of increase in price: • Change Order exceeds$25,000 or 5%of contract price(whichever is greater). Yes❑ No If Yes,explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes[]No If no,explanation of why: There is no project architect for this project. • Change Omer is correcting an error or omission in design document. Yes❑No Should a claim under the applicable professional liability policy be made? Yes❑ No Explain: OF THE FLORIDA KEYS DESIGN BUILD CONTRACTORS June 18,2014 Monroe County Engineering Attn:Doug Sposito 1100 Simonton Street,2-216 Key West,FL 33040 Re: Emergency Repairs-Bay Shore Manor Assisted Living Subject: Change Order#03-Add two Hose Bibs We hereby propose to furnish materials,equipment and perform the labor necessary to: -Add two hose bibs,one for water cooler and one on the outside. 1. Add two hose bibs,one for water cooler&one on the outside.......$567.00 M All material is guaranteed to be as specified and the above work to be performed in accordance with the manufacturer's specifications and completed in a substantial workmanlike manner for the sum of Five Hundred Sixty-seven Dollars........................................$567.00 Payment in full upon completion. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH, INC. Note-This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Signature Date Page 1 of 1 m MEMORANDUM TO: Board of County Commissioners From: Debbie Frederick Deputy County Administrator Date: June 26, 2014 RE: Change Orders Attached is a proposed change order #3 for SeaTech of the Florida Keys, Inc. for Bayshore Manor Emergency Repairs project. The Contract Sum will be increased by this Change Order for an additional $567.00. Contractor to add a new hose bib to the water cooler, and to the outside water line. According to Ordinance No. 004-1999 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Deputy Administrator intends to approve this change order on Friday, June 27, 2014. C/O a k*L M m bie Frederick Deputy County Administrator DF/ef M.ONROE COUNTY/ENGWERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 4 Sayshore Manor Emergency Repairs INITIATION DATE: June 25, 2014 TO CONTRACTOR: CONTRACT DATE: March 18, 2014 SeaTech of the Florida Keys, Inc. P.O. Box 420529 Summedand Key, FL 33042 The Contract is changed as follows: The original(Contract Sum)(Guaranteed Maximum Price)............................................$158,166.00 Net change by previously authorized Change Orders...................................,...............$ 6,007.00 The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was.............$ 164,173.00 The(Contract Sum)(Guaranteed Maximum Price)will a (decreased) (unchanged)by this Change Order,......$ 454.00 The new(Contract Suml(Guaranteed Maximum Price)including this Change Order is....,..$ 164,627.00 The Contract Time will be(increased)(decreased)( nch )by.... NIA The date of Substantial Completion as of the date of this Change Order is. .......... . Tuner 27,2014 Detailed description of change order and justification: Contractor to fumi h and 10s_1@ff shelving in two§Lo ms on the by d a h This chachar Order is., 7 of ther art 1 c nlr e. Not ARCHITECT: Ot Date CONTRACTOR: Florida Keys, Inc. ate PROJECT MANAGER; b a t Doug Sposito ate DIRECTOR PUBLIC WORKS/ENGINEERING r_ win on m D COUNTY/DEPUTY ADMINISTRATOR: Rom astesilDebbie Frederick Da Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: The repairs at Bayshore Manor are on an emergency basis and there are no original specifications to detail the work. After construction was complete on the back screened-in porch, it was requested to have new shelving installed. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes❑ No If no, explanation of why: There is no project architect for this project • Change Order is correcting an error or omission in design document. Yes❑No Should a claim under the applicable professional liability policy be made? Yes❑ No ED Explain: S4QTe0hr%WMC6 OF THE FLORIDA KEYS DESIGN BUILD CONTRACTORS June 25,2014 Monroe County Engineering Attn:Doug Sposito 1100 Simonton Street,2-216 Key West,FL 33040 Re: Emergency Repairs-Bay Shore Manor Assisted Living Subject: Change Order#04-Add Shelving to new storage rooms We hereby propose to furnish materials,equipment and perform the labor necessary to: -Add shelves in the two storage rooms. I-shelvog lor Storage $38Z00 1.1 Materials $142.00 1.2 Labor $240.00 Subtotal $382.00 O/H 9% $34.38 Subtotal $416.38 Profit 9% $37.47 "fOTA1. 4 All material is guaranteed to be as specified and the above work to be performed in accordance with the manufacturer's specifications and completed in a substantial workmanlike manner for the sum of: Four Hundred Fifty-Four Dollars.......................................$454.00 Payment in full upon completion. Page 1 of 2 Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH, INC. Note-This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Signature Date Page 2 of 2 14314 13583 Entries must be entered by 07/24/2014. Entrants must be 18 or older to enter. See complete rules on website. No purchase necessary. Molire saving. More doing:' 2811 N ROOSEVELT KEY WEST, FL 33040 305-293-1313 6313 00022 06647 06/24/14 09:05 AM CASHIER JOYCE - JUA255 090489148287 2X4-B #2 PT <A> 2X4-8FT #2 PRIME PT WEATHERSHIELD .yr 16,,'4 4.5 7 73. 12 090489125288 1532 PT CDX <A> 15/32" 4X8 PT RTD SHEATHING PLY 2 29.57 59.14 006925093343 4X24 500 <A> 10.47 DIABLO 41IX24" 50G SANDING BELT 2PK I 071514005324 1 8" JAGSWG SLV <A> J 1/8 3e1nWAGE SLEEVE FIT W/STOPS ALUM 48 4.44 025056031105 ROOF PATCH <A> 14.90 LEAK STOPPER 10YR RUBBER PATCH 3.60T , ` q SUBTOTAL 162.07 �T SALES TAX 22.15 TOTAL $174.22 XXXXXXXXXXX1013 AMEX 174.22 AUTH CODE 564192/4220247 TA 11111111111111111111111111111 6313 22 06647 06/24/2014 5929 RETURN POLICY DEFINITIONS POLICY ID DAYS POLICY EXPIRES ON A 1 90 09/22/2014 THE HOME DEPOT RESERVES THE RIGHT TO LIMIT / DENY RETURNS. PLEASE SEE THE RETURN POLICY SIGN IN STORES FOR DETAILS. BUY ONLINE PICK-UP IN STORE AVAILABLE NOW ON HOMEDEPOT.COM. CONVENIENT, EASY AND MOST ORDERS READY IN LESS THAN 2 HOURSI ENTER FOR A CHANCE TO 'WIN A $'5,000 HOME DEPOT GIFT CARDI Share Your Opinion With Usl Complete the brief survey about your store visit and enter for a chance to win at: www.homadepot.com/opinion COMPARTA SU OPINION EN UNA BREVE' ENCUESTA PARA LA OPO'RTUNIDAD DE GANAR„ MEMORANDUM TO: Board of County Commissioners From: Debbie Frederick Deputy County Administrator Date: June 26, 2014 RE: Change Orders Attached is a proposed change order #4 for SeaTech of the Florida Keys, Inc. for Bayshore Manor Emergency Repairs project. The Contract Sum will be increased by this Change Order for an additional $454.00. Contractor to furnish and install shelving in two storage rooms on the back screened porch. According to Ordinance No. 004-1999 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Deputy Administrator intends to approve this change order on Friday, June 27, 2014. _. `"`77 " ,Debbie Frederick Deputy County Administrator DF/ef