Item C38 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July16, 2014 Division: Engineering&Public Works
Bulk Item: Yes X NO Department: Wastewater
Staff Contact Person/Phone#:Wilson(453-8797)
AGENDA ITEM WORDING: Approval for expansion of the Ramrod Central Sewer collection
system to include an additional three(3)parcels at a cost of$53,848.80($17,949.60/EDU)less the
assessment revenue of$13,500($4,500/EDU).
ITEM BACKGROUND: FKAA requested price quotations for expanding the central collection
system on Ramrod Key after inspection of the proximity of these three parcels to the existing collection
system. The quoted price for the six parcels meets the criterion established by the BOCC in January&
July 2013. Including the properties, each of which is a single family residence for which permits are
ready to be issued, will enable a higher level of treatment than the on-site BAT systems that would
otherwise be installed at a similar cost. The properties will be assessed $4,500/EDU and they will be
added to the assessment rolls upon approval. These properties were not initially included in the
collection system because permits were not in process at the time of the initial design. Capacity in the
system is available since the design included anticipated future buildout.
PREVIOUS RELEVANT BOCC ACTION: In January and July of 2013, the BOCC approved
expansion of the Inner & Outer Islands collection systems to include an additional 131 and 6 EDUs,
respectively. In 2009 the Commission established a breakpoint of$22,000/EDU for adding properties
to the central sewer system
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Recommend Approval
TOTAL COST: $40,348.80 INDIRECT COST: Staff Time BUDGETED: Yes No-X
DIFFERENTIAL OF LOCAL PREFERENCE:N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
P)L-
APPROVED BY: County Atty OMB/Purchap'-Ij sing_ Risk Management
DOCUMENTATION: Included X Not Required,__
DISPOSITION: AGENDA ITEM#
Revised 7/09
Wilson-Kevin
From: Tom Walker <twalker@fkaa.com>
Sent: Thursday,July 10, 2014 8:48 AM
To: Wilson-Kevin
Subject: Ramrod Properties
Attachments: RFQ%20012%20-%20Krause%20addition%20RESPONSE%20070814.pdf
Kevin—the 3 Krause properties will cost$53k or$17.7/property to connect to central system. Can you approve or need
BoCC to include in service area?It's surrounded by service area....will on 3 sides..0
t
REQUEST FOR QUOTATION
j' QUOTATION NO: 012
TO: Layne Heavy Civil DATE: July 3,2014
FROM: Florida Keys Aqueduct Authority
PROJECT: Cudjoe Regional Wastewater Program-Outer Islands
KEYWORD DESCRIPTION: LPS Service Extension-Ramrod Key
DATE QUOTATION REQUIRED: July 11, 2014
The following modification to the contract has been identified, Pursuant to the General Conditions,please provide a quotation far the
alteration as described in Item 1.The quotation should include an itemized breakdown of contractor and subcontractor costs,including
labor,materials,rentals,approved services,overhead,and profit.This request shall not be considered authorization to proceed with the
work Therein described.
To be completed by Initiator of Re
1.Scope of Work:
Provide a cost to extend LPS service to the Ramrod Key properties shown on the attached sketch. Estimated
quantities for the work are as follows:
ITEM UNIT PRICE QUANTITY COST
2" HPDE R, 1 FM
w/fittings „ $ 20.00 1150 23,000.00
2" HPDE Ball'Valve
W/Box $ 5.00 $ 535.00
Siimplex Station
(complete) $ 6,400.0 � " 3 $ 19,200.00
Flushing Connection
Assembly ��„� 1,450.00 1 „ , $ 1,450.00
Silt Fencing As required ,
Mark4t)- 8% $ 3,'w53 ,g0
TOUL $ 47,719.8 ,.,"
*Cost subject to 0DP
2.Reason(s)for Modification: ® Owner❑ Unforeseen Conditions(site,weather,etc. [:]Other
Extend service to additional properties.
3.Approval of Request:
Owner: Donald Hubbs Date: July 3,2014
Engineer: Walt Schwarz Date: July 3,2014
PAGE 1 OF 2
RFQ No,012
To be completed by Contractor:
4. Total cost of modification (attach detailed breakdown) $ 53,848.80
5. Will a modification to the contract time be required? ❑ Yes ®No
6. Attachment identification: (list) Cost Breakdown Attached.
7. Quotation is in effect until: (date) 8/30/14
Digitally signed by patrick.stalker@layne.com
patrick.stalker@layne.com D�I:cn patrickstalker(alayne.eom
8. Approval of Quotation Date;2014,07,0811:07:51-04'00'
Contractor Layne Heavy Civil Date 7/8/14
As stated on the attached cost breakdown, Clearing of the ROW to be done by others,
PAGE 2 OF 2
RFQ No.012
RFQ No. 012 -Cost Breakdown
Item Unit Price Quantity Total Cost
2" HDPE DR11 FM w/ Fittings $ 21.00 1150 $ 24,150.00
2" HDPE Ball Valve w/Box $ 535.00 1 $ 535.00
Simplex Station (Install Only) $ 2,900.00 3 $ 8,700.00
Flushing Connection $ 1,450.00 1 $ 1,450.00
Service Connection $ 1,000.00 3 $ 3,000.00
Tie-in to Existing LPS $ 2,650.00 1 $ 2,650.00
Silt Fence $ 2.50 1150 $ 2,875.00
Clearing ROW By Others
Engineering/Permiting $ 6,500.00 1 $ 6,500.00
Mark-up -8% $ 3,988.80
TOTAL $ 53,848.80
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Wilson-Kevin
From: Tmirn Walker /twa|kmr@8ma.com>
Sent: Tuesday,July OO. 20l43:56PM
To: Hudey-Chhstine;VVUson'Kevim;Julie[heorc Kirk Zue|ch
Cc: RudyKamse(rksconst@beUsouthoet); Tuicke,-a4ary; ^Eadie' Bob'; Bill Brmokman;
Trwers'Johm;Joshua Pee|e\ Donald Hubbs
Subject: KE3 lots on Ramrod -pemmitx /eadv not in service area
Christine—we have recommended that these 3 properties be included in the central system as their connection costs
are less than the cost of providing on-site systems. if the County concurs with adding these to the Cudjoe Regional
service area,we will execute a Change Order with the Contractor for this work.
Thanks'
Tom(}. Walker, PE, 0CEE
Manager ofEngineering
Florida Keys Aqueduct Authority
305.295.2140
From: Hurley-Christine [ ]
Sent:Tuesday,July 0G, 20149:32AM
To: Wilson-Kevin; Tom Walker; ]u\ieCheon; 0rkZue|ch
Cc: RudyKmuoe ; TucharMary; 'Eadie, Bob'; Bill Broohman; Travars-John
Subject: 3 lots on Ramrod ' permits ready- not in service area
Kevin: VVe have three permits ready for pickup. But, didn't realize they are NOT in current[udUoe Service area. They are
between Johnson 5t and Mako Avenue. Rudy Krause will email us the RE#s.
He has requested FKAA add the three lots to service area. if they don't he needs to design, permit and build on site
aerobic systems.
Can someone from FKAA tell meif they think these sites will get added?We could issue permit with condition perhaps—
that aerobic will be installed if�KAA doesn't add. Let me know, Christinet
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