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Item P1
MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: July 2, 2014 SUBJECT: County Divisions' Monthly Activity Report for June, 2014 MONTHLY ACTIVITY REPORT-JUNE,2014 KEY WEST AIRPORT • In June, passenger figures for May were compiled.During that month,the four airlines serving Key West International Airport carried a total of 75,648 passengers. This is a 10.6% increase over May of 2013. The year-to-date passenger numbers for the first five months of 2014 are 11.2%higher than the same period in 2013. • New artwork was installed above the ticket counters in the new terminal. Artist Bill Thompson created the underwater scenes with funding from the Art in Public Places program administered by the Monroe County Council of the Arts. • Airport staff was busy during the month of June dealing with airport security issues, preparing operating budgets for the upcoming fiscal year and working with the FDOT laying out capital improvements for the next five years. MARATHON AIRPORT • Sent out quarterly CPI rent increase to tenant • Met with Southern Airways Express to discuss possible air service to Marathon Airport • Attended USCG security grant review meeting • Coordinated Marathon Airport helicopter safety and community awareness meeting with based helicopter tenants and Mayor Ramsay. • Held monthly airport tenants meeting with guest speaker from NWS to discuss hurricane season • Coordinated new hangar construction meeting with tenants and Jacobs engineering to Kick Off the project design phase. COMMUNITY SUPPORT SERVICES In-Home And Nutrition Services (IHNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 04/21/2014-05/20/2014: 1 • C-1 Congregate Meals totaled 1245 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C-2 Home Delivered Meals Hots totaled 195 units, and Home Delivered Meals Frozen totaled 3325 units. We continue to receive a large number of referrals for Home Delivered Meals. In-Home Services (Information in this section is for the period 04/21/2014 05/20/2014): • III-B Chore: 12.9 units this period, 48.40 units year-to-date, 10.45% achieved. • III-B Screening and Assessment: 0 units this period, 0 units year-to-date, 0% achieved. • III-B Homemaking/Personal Care: 74.5 units this period, 238.25 units year-to- date, 30% achieved. • III-E Screening and Assessment: 0 units this period, 0 units year to date, 0% achieved. • III-E Chore: 0 units this period, 10 units year-to-date, 18% achieved. III-E In-Home Respite: 0 units this period, 290 units year-to-date, 13.12% year-to- date-achieved. III-E Facility Respite: 379.25 units this period, 1145.75 units year to date, 10.3%year- to-date achieved. Non-OAA Programs: CCDA(Community Care for Disabled Adults)for APRIL 2013: • Case Management: 17 units for the month were produced; 117.75 units year-to- date. • Homemaking: 220 units for the month were produced; 1653.25 units year-to date. • Home-Delivered Meals: 180 meals for the month were provided; 1365 meals year-to-date. • Personal Care: 89.25 units for the monthly were produced; 736.25 units year-to- date. Overall Program Achievement was 73.28% achieved, 10.05%underachieved. CCE (Community Care for the Elderly) for the period 04/21/2014-5/20/2014: • Case Management: 0 units for the period and 281.5 units year-to-date. 24.88% achieved year-to-date. We are currently 100% achieved • Case Aide: 0 unit achieved and 8.25 unit year-to-date, 0 % achieved year-to-date. • Companionship: 0 units achieved and 625.75 units year-to-date, 0% achieved year-to-date. • Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year- to-date. • Enhanced Chore: 0 units achieved and 13 units year-to-date, 0% achieved year-to- date. • Chore: 0 units achieved and 100.75 units year-to-date, 100% achieved year-to- date. • Homemaking: 0 units for the period and 6073 units year-to-date 135.90% achieved year-to-date. There are 156 clients on the waiting list. • Specialized Medical Equipment: 0 unit for the period and 3 unit year-to-date, 0% achieved year-to-date. 2 • Transportation: 0 units for the period and 79 units year-to-date, 0% achieved year- to-date. • Personal Care: 0 units for the period and 4078.25 units year-to-date. 112.84% achieved year-to-date. There are 49 clients on the waiting list. • Respite: 0 units for the period and 641.25 units year-to-date. 95.58% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 100% achievement. We are 16.67% overachieved ADI (Alzheimer's Disease Initiative) for the period 4/21/2014-5/20/2014: 239.5 units were produced in the period and 2867.5 units year to date. 80.20% achieved. HCE (Home Care for the Elderly Program) for the period 05/16/14-6/15/2014: 4.75 billable units this period, 199.25 billable units year-to-date at the beginning of the contract year, 75.16% achieved. Monroe County Transit • One-way trips provided: 1,755 • Unduplicated clients served: 241 • Special Needs Clients registered: 643 Deposited Revenue: $2,086.94 Expenditures: 69,23 5.78 Percentage Spent Fiscal YTD: 69.5% Community Support Services Incoming calls, provision of information and referrals 588 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Unduplicated Welfare client households that received service 136 New Welfare cases receiving service 43 Low Income Crisis Assistance cases— 33 $ 6,006.02 Low Income Home Energy Assistance cases- 38 $ 11,800.00 Home and field visits 15 Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In- Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 392 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. Welfare Rent Assistance Pending 8 $ 2,400.00 Pauper Cremations 1 $600.00 BAYSHORE MANOR 3 Bayshore Manor's current census is 14 residents. The current census is two private pay and 12 subsidized residents. BSM provided 298.25 hrs. of OA3E respite care and 186 hours of CCE care this month. Bayshore Manor has seven OA3E clients and one CCE client.There are three clients on the waiting list. Revenue for June 2014 $27,495.16 Expenditures for the same period $24,205.34 Percentage of the budget spent year to date 58.53 LIBRARY • Library usage figures continue to reflect that the increase in Library onsite service hours and the increasing offerings of services through technology are widely appreciated by patrons. • People counters at the branches indicated that the number of visits made in person to the Libraries in May, 2014, totaled 32,538, continuing evidence of the popularity of our onsite services, also shown by the circulation count of 28,543 items checked out in that time. Program attendance reached over 1,400 for the month, further indication of their appeal in the community. • New Library cards also showed an increase, with 255 new patrons added to the roll, a slight increase over April and an increase of 8% over the previous year. • Reference questions handled by staff via email, text, chat, phone, in-person and through social media, totaled 14,407, again a slight increase over April and 76% above last year's figure-- another example of the still growing popularity of e- reference as well as onsite information resources. • The public access PC sessions recorded as provided to the public for the month are consistently high, at 7,476 (4% over a year ago); the WI-Fi usage logged in at 2,298, for a combined total of 9,774 customers using this resource; staff attribute this high usage to the lower cost and proliferation of portable devices, along with the increased bandwidth available to library patrons. Smartphones and other smaller devices are also being used to connect to the public wi-fi unobserved, driving the actual customer number even higher. • E-visits to the Library's online resources reached 359,783, a sizeable 205%higher than last year. These resources include our Library website, online catalog and digital exhibit of historical images. • Circulation of eBooks and eAudiobooks increased by 56% from May, 2013, as 1,523 checkouts of our digital materials were recorded. This reflects our growing collection and the increasing popularity of the format, which now allows the easier discovery system and downloading of the materials recently introduced by the vendor. EXTENSION SERVICES • Number of services provided: 225 phone calls, 28 office visits, 9 visits to clients, 27 learning events with 287 participants, 5 media submissions, and 471 publications distributed. Total Budget for FY 13/14: $189,427.00; Year to Date Expenditures and Encumbrances: $144,429.46; Remaining Balance: $44,997.54; Percentage of budget spent and/or encumbered year-to-date: 76%. 4 The County Extension Director/Family & Community Development Agent accomplished the following activities: • Coordinated the Monroe County Climate Change Advisory Committee meeting during which development of recommendations for Adaptation Action Areas was worked on. The committee learned about state and local initiatives in development to prepare for Monroe County recommendations. • Attended a two-day Go SOLAR Fest in Broward County. This program will bring Department of Energy funding to Monroe County to reduce the barriers to home solar installation. • Presented Monroe County and Extension sustainability initiatives at the Green Business Leadership meeting in Key West, and helped to organize the top 15 employers in Monroe County to share green practices and coordinate efforts such as the availability of green products. The Environmental Horticulture Agent accomplished the following activities: • Attended a one-day in-service training for Extension Agents in Citra, FL on "Teaching Plant Phenology Monitoring to Master Gardeners" held by the OF Master Gardener Program. • Attended the Florida Keys Invasive Exotic Task Force meeting to discuss updating two invasive exotic manuals: "Identification Guide for Invasive Exotic Plants of the Florida Keys" and "Plant Substitution Guide for the Florida Keys." • Gave a presentation about incineration and composting to the Lower Keys League of Women Voters Natural Resources Committee. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Attended the Florida Keys National Marine Sanctuary Advisory Committee meeting at Hawks Cay Resort, Duck Key. • Completed a two-day Florida DEP Stormwater, Erosion, and Sedimentation Control Inspector Training Program at the Marathon Government Center. • Attended the Gulf of Mexico Fishery Management Council meeting in Key West; displayed a Florida Sea Grant educational booth that showed information about barotrauma and circle hooks. EMERGENCY SERVICES FIRE RESCUE • Completed Lieutenant's Promotional Process, one firefighter was promoted to lieutenant. • Participated with the annual LKMC evacuation drill with the North Carolina Air National Guard. MCFR provided four rescue trucks and two battalion chiefs with a total of 13 MCFR members able to participate in drill. EMERGENCY MANAGEMENT • Updated and amended Monroe County appendix to the 2014 State of Florida Radiological Emergency Response Plan. • Held County evacuation transportation meeting with City of Key West Transit and Monroe County School District. 5 • Conducted a conference call and webinar with State, regional and local partners to discuss contingency planning in the event Monroe County suffers a prolonged loss of water supply. • Inventoried, updated, and restocked required equipment for EOC functionality. • Held Emergency Management/municipalities meeting to review joint emergency plans and procedures EMS/TRAUMA STAR • Trauma Star flew thirty-three (21) flights to Mainland hospitals for definitive care as of 6/26/14. • 3 Flight Crew members attended MasCAL course at University of Miami Gordon Center for Research. • Conducted a Quality Assurance Audit of ePCR's for three(3)paramedics. • Continued with field training of Paramedics on quality assurance/billing issues of ePCR reports. • Completed training and testing for four (4) Provisional Paramedics to move to Charge Medic status. • Conducted interview and hiring process for New Flight Nurse. • Updated Telemedicine Daily check procedure. KWIA • Provided medical standby and support for Florida Keys Community College (FKCC) annual Swim Around Key West, > 300 athletes participated. • Coordinated and attended two ARFF Live Fire Training Burns with NAS Key West Fire Department at the Boca Chica Airfield, 20 MCFR ARFF Firefighters attended the training. • Acquired and placed in-service a Public Access AED at KWIA in the ramp area, bringing to a total of 8 Public Access AEDs at KWIA. • Acquired and placed in-service a Public Access AED in the main terminal at The Florida Keys Airport in Marathon. FIRE MARSHAL • Development review committee meetings. • Finalized fire hydrant locations and submitted work order to contractor. • Several pre-app meetings for major projects in Ocean Reef Club. FIRE ACADEMY • Target Solutions—continuing education and SOP training, online. • Delivered CPR training for Safety Officer; 12 participants from Public Works and Fleet Services • Firefighter 2 class has completed—Eight graduates successfully passed State Fire Marshal's "Practical Examination." • Three applicants participated in Lieutenant's promotional written exam — One qualified and participated oral interview. PUBLIC WORKS CORRECTION FACILITIES: Stock Island Detention Facility 6 • Fire panel and device replacement is 95% complete • Completed first phase for modification of First Appearance room to new secured Judge's chambers • Completed important repair of vehicle gate Monroe County Detention Center-Stock Island Percentage of customer requested work orders completed within 3 d4 s with KIWI 82%of 146 Customer requested work orders were completed within three days during May,2014 -KPI %x requested x,t11 1,60 1.40 t �.rnxx. www.,w 1.21 ;; t t t 1, max. x t t t t 0,80 t fl, 1 0,40 010 0.00 i 1:3May 131tan 1:31til 13Atig 1:3Sept 1:3O t 1:.3Nov 131}er Man 141 eb 14Mar 14Apr 14May t %COM Jett} 84,40% 84-60% 92-00% 87,00% 2.00% 85.00% 83.00% `1.00% 81,00% 76.00°% '81.OVA $6.00% 82.00% KPI 1,24 1,21 1,43 138 L46 0,97' 0,68 0,89 1,19 0,90 0,87 117 1,20' %crarttp�ete 6.w KPI 2 per,MOV,Avg, Complete)' M 2 per.Mov.Avg.(KPI) x:E a a a For the period February 2012 through May 2014: Total kilowatt-hour Savings = 1,565,1 1 1 Total CO2 Reduction= 1,079 Metric Tons = CO2 Emissions from 121,438 gallons of gasoline consumed Total Energy Dollar Savings = S 167,552 Note:MagLev Chiller was out of service for part of 14Mar FACILITIES MAINTENANCE/PARKS & BEACHES: 7 UPPER KEYS: Nelson Center: • Four(4) events required a total of four hours of employee overtime • Contractor completed installation of additional pavers at back of the property • Repaired side walk near dock marine area(safety issue) Courthouse: • Installed(5) Clear Shutters Hurricane • Installed (4) Exterior Flood LED Lights Islamorada Library: • Resolved(2) A/C problems Card Sound Office: • Installed a new electric circuit Ellis Building: • Built sidewalk from back door to parking area Key Largo Park: • Resolved all the safety inspection issues • Replaced Flag and Rope Harry Harris Park: • Repaired existed kiosk sign and workshop door • Repaired all safety issues • Contractor repaired batting cage • Contractor replaced fence at playground area • Contractor installed Multi-Dome Shade Structure (paid 100%by TDC) Friendship Park: • Repaired all safety issues Old Settlers Park: • Replaced parking lot ropes and poles • DAC Board approved TDC project grant of$49,200 MIDDLE KEYS FACILITIES: Marathon Gov't Annex • Prepped and installed video equipment for Emergency Management • Refinished deck and installed new canopy Marathon Government Center • Assisted Emergency Communications with renovation of 911 Dispatch— Marathon Tax Collector • Completed interior painting Marathon Supervisor of Elections • Completed lease agreement for new space and secured contractor for build-out Trimmed all Middle Keys coconut trees for storm season LOWER KEYS FACILITIES: • Replaced vinyl floor tile with ceramic tile, painted and installed new shelves at Key West Garage Offices 8 • Replaced all door locks and hardware for Fleet Management offices • Repaired concrete columns and started deck repairs at Big Pine Key Park Deputy House • Replaced damaged deck floor joist at Big Pine Key Stiglitz House • Engineering drawings were completed for the East Martello Gallery air conditioning replacement project • Carpet replacement and reorganizing of the Gato Building mail room completed • Higgs Beach seawall sand erosion repairs were completed • New rule signs were fabricated and installed at the Higgs Beach tennis courts • Installation of shade structures completed at Higgs Beach playground (paid 100%by TDC) • Installation of shade structures completed at Big Pine Park playground FLEET MANAGEMENT: • Three garages combined opened and/or closed approximately 260 work orders • Three garages combined provided preventative maintenance and completed approximately 110 vehicle inspections • Garage staff completed Emergency Evacuation annual refresher training • Replaced gasoline/diesel fuel pumps and FDEP mandated spill containment at Marathon fuel facilities • Completed purchase and activated new paint stripers for Upper and Lower Keys Road Departments • Received new tractor tree trimmer for Lower Keys Road Department and began preparation of same • Completed purchase process for new Lower Keys Facilities Maintenance Department Pickup truck • Finalized new contract for emergency generator inspections and repairs • Finalized amendment to agreement with County's fuel delivery contractor for delivery of diesel fuel • Received new Building Department Pickup truck and began preparation of same • Received new Animal Control van and began preparation of same ROAD DEPARTMENT: UPPER KEYS: • Buzz Bar/Chipper Operation - 16.30 miles • Miles of ROW mowed- 43.35 miles • Shoulder Work- 250 ft./14 tons of material used • Sign Department -56 new signs installed/7 new sign posts installed/6 locates performed • Weed Eating Operation - 20 roads • Pot Holes Repair/Cold Patch - 6 roads/600 lbs. cold patch used • Sweeping Operation —4,780 ft. • Bucket Truck Work - all of Duck Key Special Proiects • Prep special needs hurricane cot trailer 9 • Install four barricades on Card Sound Road • Assist Miami Dade Environmental Resources installing three Barricades • Assist Parks by installing three new signs, removing all coconuts and palm fronds, and removing/ disposing of 15.49 tons of seaweed at HH Park • Repair and paint center divider on Truman Bridge in Duck Key • Pick up and deliver 18 tons of#57 rock to Roth Building • Pick up and deliver 18 tons of#57 rock to Key Largo Park duplex • Move and re-install barriers at Jet Ski beach for movie shoot • Dig out and prep for new sidewalk at Ellis building For Facilities Maint. • Clean up County property at MM97 for Beth Bergh, MC Land Steward and dispose 78.59 tons of illegally dumped debris • Community clean up at Sampson Rd in Key Largo with Monroe County Sheriff's Office • Safety meeting held 6/27/14 (chipper operation safety) • LOWER KEYS: • Chip/Brush -15 miles • Right of Ways Mowed -3 miles • Weed Eating - 5 miles • Cold Patch Pot Holes - 3.5 tons • Road Sweeping - 4 miles • Cleaned 15 Drains • Shoulder Work- 3 Miles • Mulch Deliveries - 10 with a total of 39.5 tons, saving $4,878.25 in dump fees • Attended CPR training at Harvey Government Center • Sign Technician - 19 locates/44 signs/27 post Roads Support • Drain Cleaning at Gato Building; Harvey Government Building; Freeman Justice Center and Wilhelmina Harvey Park. • Haul and spread sand and rock at Higgs Beach • Removed playground equipment from Astro City • Recycled old sheet metal from Sign Shop with a savings of$42.15 • Repaired guardrail damaged by private company and sent invoice to Risk Mgmt. SOLID WASTE MANAGEMENT: Household Hazardous and E-Waste • Seven (7) collections were held in June serving 79 Monroe County residents • Our Hazardous and E-Waste Commercial Collection participants include R.H. Gunderson, (240 lbs. E-Waste), Monroe County (1940 lb. E-waste and 770 lb. HHW) Gulf View Waterfront Resort (250 lb. E-Waste) Garden of Eden, and Key West (20 lb. HHW) Waste Management, Key West(1,400 lbs. E-Waste and 1601bs. HHW) • Monroe County Staff with the help of Mrs. Madok held an Amnesty Day for Gerald Adams, helping the school get rid of 2,900 lbs. of E-waste /HHW, and 420 fluorescent bulbs 10 • Monroe County Staff collected 430 lbs. of lead seal batteries for recycling by Interstate and 450 gal. of used oil was collected and recycled by EMC Oil Corp. • Staff crushed 899 fluorescent bulbs using our bulb eater, and punched 291 spray paint cans, evacuating their contents making them none hazardous • Staff contacted the Sheriff's office to let them know we collect usable spray paint that could be best recycled by them in their efforts to rid the Keys of graffiti; staff sorted through the collection of paints testing colors needed and was able provide the Sheriff substation with approximately twenty(20) cans o„ oem • Staff shipped out 21,120 lbs. of E-waste and three 55 gal drums of compact fluorescent bulbs to the County's contracted recycle company Intercon Solutions City of Marathon • Monroe County continues to provide the City of Marathon residents, , with once a month local opportunity to dispose of Hazardous Waste and E-Waste; on Saturday, May 31 st and June 28th, staff received 2,360 lbs. of HHW and 800 lb. of E-waste from approximately 50 residents RECYCLING • Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing one-on-one communications with businesses and residents about recycling. • Staff also continued the inspections of commercial and residential recycling practices I �fllels- �, x ' t „Aft ��, luy • Staff is continuing compiling a list of all trailer parks, condo associations, multi- family housing units and Housing Authority property's that lack recycling containers and will provide this list to the Waste haulers to insure these properties receive the new 65 gallon recycling containers when they become available ll • Staff has been working on the Fall 2014 newsletter to be re-launched on the county website • Staff is preparing a Power Point presentation that focuses on the state mandated 75% recycling rate and household hazardous waste recycling and disposal for the upcoming (NAHMMA)North American Hazardous Materials Management Association's national conference in Orlando were staff was asked to be a panel speaker at this event showcasing the improvements that Monroe County has made and the continuous ongoing efforts of Monroe County • Staff continues to contact specialty haulers and recyclers in the county to make sure they are properly reporting monthly numbers to Monroe County and The Department of Environmental Protection • Staff updated the Solid Waste Recycling portion of the County's website • Staff had a meeting to discuss the new upcoming fiscal year and how to proceed with events, public outreach and overall goals of the department • Staff met with the Chambers of Commerce from the Lower Keys through Key Largo and will be doing a Presentation and Q&A on commercial recycling for each Chamber at their monthly member luncheons in July and August • Staff set up an informational booth at The Stock Island Marina Fruit Fiesta Festival and spoke with and handed out brochures about recycling and household hazardous waste disposal to county residents i POLLUTION CONTROL • The Landfill's Post Closure Operations is operating smoothly • Our Pollution Control Operations continues to remove debris illegally dumped in the county rights of way; for the period of May 27-June 30, we collected 45.59 tons. • Also collected 16.93 tons for other departments (16,860 lbs. from the Key West Garage; 15,220 lbs. from Higgs Beach and 10,000 lbs. of material for Marathon Public Works. Also • Also had a"special" clean-up for Deputy Lazaro on Stock Island PARKS AND RECREATION ADVISORY BOARD The RFP for Higgs Beach vendors was broadcasted on 6/5/14, with an opening bid date of 7/24/14 12 ENGINEERING • Old SR 940 Leg A (Watson Boulevard) Bridge — Construction 100% complete. Consultant provided record drawings; received confirmation from FDOT that construction audit findings have been addressed. Staff is processing contractor retainage invoice. • US 1 Bayside Trail —Received three bids on June 17th. Contract for construction and task order for CEI services are on the July agenda. Anticipate pre- construction meeting in mid-August. • US 1 Bayside Pedestrian Bridge — Received notification from the Coast Guard that the Public Notice for the proposed bridge is available for review and public comment; staff sent required Notice of Availability letter to newspaper for publishing. • No Name Key Bridge Repair Project— The county received nine bids on June 26, 2014; staff is reviewing the bids to confirm that bidders are FDOT qualified and that bids are fully responsive. CEI contract approved at June BOCC meeting. • Asphalt Pavement Evaluation and Management (Sexton Cove and Lake Surprise Estates) -Task orders approved on May agenda; executed task orders received from Clerk in mid-June and staff is scheduling project kick off meetings with consultants. • Card Sound Bridge Repair Project — Consultant preparing 100% plans and specifications for FDOT review; staff submitted a request for construction funding to FDOT. • CR905 Bike Lanes — Construction 42% complete. Staff and CEI coordinating with utilities to complete relocation in advance of construction. • Bridge Inventory Management Project — Consultant has completed inspections and is finalizing cost estimates; staff participated in a conference call on June 271h to discuss potential options for replacing the Truman and Bimini bridges in Duck Key with wider structures. Anticipate receipt of draft report in August 2014. • FDOT Traffic Signal Maintenance Agreement — Agreement approved by BOCC in June. • Pigeon Key Ferry Contract— Agreements approved at June BOCC meeting . • Duck Key Security District — Staff researching cost for additional security cameras at the request of the Security District board; staff amending speed limit ordinance and correcting signage (10 MPH) on Duck Key bridges. PROJECT MANAGEMENT • ADA Compliance Segments #1 and#2 - D.L. Porter has mobilized and completed renovations on 12 of the 32 ADA sites in the Middle & Lower Keys. Contractor is progressing to perform work in the Upper Keys and Key West at the same time. • ADA Segment #4 - Pedro Falcon Electrical Contractors has completed this proj ect. 13 • Bayshore Manor Emergency Repairs — The project has reached substantial completion. • BPK Park/Higgs Scenic Overlooks — Stantec was selected as the top ranked firm in the RFQ process. The "request to negotiate"is on the July BOCC agenda. • Big Pine Swimming Hole — LAP agreement will be brought to the BOCC once FDOT confirms the funding schedule. • Blimp Road Boat Ramp —County Staff is in the process of negotiating with the sole proposer for Boat Ramp repair services. • Crawl Key Fire Training Facility — Bill Horn, the Architect, has presented Chief Callahan and Craig Marston with preliminary drawings. They have endorsed them and Mr. Horn is proceeding with final drawings. • E Martello Roof Repair - Project is completed and has been inspected by the City of Key West and Kemper (supplier of the roofing material). Awaiting all close out documents. • Freeman Justice Center Acoustics —Currie, Sowards, Aguila Architects are designing the project. • Higgs Beach Road —A contract for design services will be brought to BOCC for approval at the August meeting. • Key West Lighthouse Lightning Protection - Lightning protection has been installed, inspected and signed off by the City of Key West. We have all close out documents, warranties, and guarantees. The project is complete. • Magnolia Street Public Works Facility - Currie, Sowards, Aguila Architects are designing the project. • Marathon Airport Customs — Pedro Falcon is the apparent lowest bidder. Contract will be presented to the BOCC for approval. • Marathon Library — Awaiting A/E proposal for site layout options to present to School Board. • Plantation Key Court House - RFQ in selection committee, asbestos survey, land survey and Facilities assessment report of existing court house scheduled. • Senior Nutrition Center—Architect Bill Horn is designing the project. • Sewer hookup Marathon Court house/Clerk's office/Library and Sheriff's Station - Drawings are complete and in the Marathon Building Department for permitting. • Stock Island Fire Station — Close out documents have been received and waiting for final lien releases from all subcontractors. Certificate of Occupancy has been issued by Monroe County Building Department. • Summerland Fire Station—Contracted appraisal of property on Summerland Key. • W Martello Building Renovation - Lowest apparent bidder was Barracuda Inc. Contract going to July 16th BOCC for approval. TECHNICAL SERVICES Availability of Entire Network - Last Month Availability of Entire Network 99.34% 14 Monroe County Mobility Summary report for network 'MX-Controller' June 2014 • Distinct clients: 4848 (Daily average: 725) • Data transferred: 1.81 TB Top applications by usage Application Usage* %Usage 1 Netilix 227.87 GB 12.3% 2 iTunes 205.22 GB 1 1.1% 3 Miscellaneous web 177.00 GB 9.6% 4 Miscellaneous video 173.16 GB 9.4% 5 Miscellaneous secure web 156.20 GB 8.4% 6 CDNs 133.16 GB 7.2% 7 Google Video 132.18 GB 7.1% 8 RTMP(Adobe Flash) 1 17.1 1 GB 6.3% 9 Facebook 72.97 GB 3.9% 10 Google Does 64.11 GB 3.5% Top clients by usage Operating Description Manufacturer system Usage T %Usage 1 SCTNTRTFFTC Intel windows 164.71 GB 8.9% 7/Vista 2 JANTONELLI- Apple Generic 26.00 GB 1.4% PC Android 3 PCONCHFLYER- Apple Other 24.40 GB 1.3% 4 COMPUTER-HP Murata Other 20.03 GB 1.1% Manufactuaring 5 BRANDON-HP Universal Generic 19.72 GB 1.1% Global... Android 6 BRANDON-HP HTC Android LG 17.82 GB 1.0% Nexus 5&7 7 LTMANNY Apple Android LG 17.47 GB 0.9% Nexus 5&7 8 18:3d:a2:3f:33:38 Unknown Unknown 17.21 GB 0.9% 9 ATH-NAT712 Murata Other 17.01 GB 0.9% Manufactuaring 10 TERRY-PC Apple Android LG 16.42 GB 0.9% Nexus 5&7 Top operating systems by usage 15 Operating system #Clients v %Clients Usage %Usage I Generic 2401 49.5% 729.42 GB 39.3% Android 2 Other 1784 36.8% 398.54 GB 21.5% Android 3 LGNexus 1398 28.8% 390.53 GB 21.1% 5&7 4 Windows 301 6.2% 251.04 GB 13.5% 7Nista 5 Windows 243 5.0% 54.51 GB 2.9% 6 Apple iOS 96 2.0% 17.42 GB 0.9% 7 Windows 41 0.8% 11.70 GB 0.6% 8 8 Mac OS X 9 0.2% 1.18 GB 0.1% 9 Android 1 <0.I% 3 KB <0.1% Top device manufacturers by usage Manufacturer #Clients* %Clients Usage %Usage 1 Apple 4046 83.5% 1.17 TB 64.6% 2 Intel 234 4.8% 213.65 GB 11.5% Hon a 64.19 GB 3.5% 3 166 3.4/a Hai/Foxconn 4 Samsung 1225 25.3% 60.71 GB 3.3% 5 Private 229 4.7% 48.46 GB 2.6% 6 LG Electronics 303 6.2% 38.93 GB 2.1% 7 Murata 113 2.3% 32.47 GB 1.8% Manufactuaring 8 Other 72 1.5% 22.96 GB 1.2% Chicony 20 0.4/o a 21.47 GB 1.2% Electronics 10 Universal 12 0.2% 18.61 GB 1.0% Global... 16 Min/Max/Average bps In/Out a X PIORT a 1,u7 ualafu"Ili the.Outside Internet Interface a Jur 1 2014,2: 8 am-Jul 12014,158 am Zoom 1h 12h124h Ca i i ua axr +ui kz. ura e. � f 0�a�' We completed 276 work orders, installed new Comcast circuit at Supervisor of Elections in Marathon, continued to rolled out new computers, continued to install new network switches, negotiated a change to Civic Plus'javascript code to support our new app, hired an intern for the new internship program with Florida Keys College, started a beta test program for our new mobile application, configured new chassis switch in the Harvey Government Center, updated library computers, moved more data into the SAN for Alchemy, updated job descriptions per Evergreen compensation study, selected a recommended hosting provider to replace AT&T in Miami and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 605 Office visits: 269 New clients: 37 Field visits: 13 Benefits Delivery at Discharge: 8 Transportation program: Transportation calls: 430 Veterans transported: 159 Financial data: The financial data for the month of June totals $257,366.79 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. 17 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS —MAY 2014 18 GROWTH MANAGEMENT REVENUE vs. EXSPENSES FY 2011, 2012, 2013, 2014 Total Total Revenue Total Revenue Total Total Revenue Total Revenue Account Number Revenue BUDGETED FYTD as of May FYTD as of May Y F I I FY 12 FY 13 Revenue FY'14 2013 2014 REVENUE Administrative Engineering 001-000000-341921-SG $19,866 $7,636 $4,125 $7,000 $3,375 $0 Boat Improvement Fund 157-347270-SP/347271-SP $699,750 $674,826 $682,080 $705,000 S376,364 $366,527 Building Book/Copylctc. 180-369001-GM $10,836 $8,283 S14,689 $8,000 $8,690 $20,371 Building-Incorncfrom Pernuts/Applica 180-322005-SG $2,180,439 $1,928,235 $2,303,328 $2,100,000 $1,468,490 $1,883,270 Certificate of Competency/Contractor F 190-322103-SG $19,817 $158,515 S22,665 $160,0001 $17,190 $134,825 Code Compliance 148-341916-SG/148-354001-SG $532,445 $423,630 $488,442 $443,000 S332,843 $331,188 Education Fees-Building 158-322005-SG $24,677 $23,496 S45,799 $0 $15,878 $18,489 EducationFees-Environmental 158-322006-SG $14,254 $14,242 S15,634 $0 $10,154 $11,550 Environmental Mitigation 160-351400-SP $155,042 $240,275 $128,478 $100,000 $36,574 $326,510 Fire Marshal 148-341906-SG $15,240 $18,188 S26,775 S25,000 $16,443 $17,522 Flood Review(sub-account ofBuildin 180-322005-SG - $0 $0 $14,280 $1,020 Flood Variance 148-341907-SG $0 $50 $0 $0 $0 $0 Historic Preservation 148-341913-SG $0 $800 $50 $0 $50 $100 Impact Fees 130-131-132-133-134-135-136 $163,363 $165,601 $0 $0 $78,091 $204,429 Conservation Land Purchase(ROGO B 158-341905-SG $0 $0 $0 $0 $12,697 Marine Resources 157-62613-343700-SP/I 57-00000 $3,079 $1,300 $0 $0 $0 $0 Planning Adrnin/Research/Copy/etc. 148-369001-GM $295 $1,979 $896 $0 $581 $352 Radon/DCA 180-341904-SG $26,526 $23,780 S31,160 S26,500 $19,564 $24,660 Recovery/DBPR 180-341908-SG $26,551 $23,780 S31,099 S26,000 $19,564 $24,660 Wastewater 310-000000-325100-GM $0 $561,067 $555,000 $38,858 $80,529 Zoning/ROGO/Environmental 148-341905-SG $471,401 $425,3081 $511,695 $480,000 S302,561 $479,594 Total 1 $4,362,5811 $4,139,9241 $4,867,9821 $4,635,5001 $2,759,5411 $3,938,295 EXPENSES Total Actual Total Actual Total Actual Total Total Expenses Total Expenses Fund-Cost Center Expenses Expenses BUDGETED FYTD as of May FYTD as of May FYI FY12 Expenses FY13 Expenses FY14 2013 2014 Boating Improvement-County$ 157-62613 $106,379 $248,216 $352,305 $426,970 S144,938 $132,278 Boating lnprovement-State$ 157-62520 $364,167 $218,771 $245,441 $1,706,01.11 S125,556 $154,418 Building Dept. 190-52502 $2,351,380 $2,208,997 $2,133,467 $2,623,920 $1,322,771 $1,265,957 Building Dept.Education 158-52501 $6,222 $24,782 Code Compliance 148-60500 $995,330 $1,045,479 $1,236,940 $1,397,326 S738,638 $726,099 Comprehensive Plan 148-51000 $240,249 $202,756 $127,921 $270,000 $45,269 $27,568 Environmental Resources 148-52000 $295,142 $355,116 $440,918 $592,2511 S261,629 $300,380 Environmental Resources Educ. 158-52503 1 $765 $5,378 Environmental Restoration 160-52002 $158,229 $120,893 $141,751 $174,2461 $86,850 $100,806 Geographic Info.(0) 148-50002 $168,827 $172,444 $170,289 $202,0491 S106,959 $99,775 Growth Mgnrt.Admin. 148-50001 $909,891 $414,698 $397,252 $731,921 S241,130 $259,085 Planning 148 50500 $1,052,377 $1,182,900 $1,250,154 $1,239,450 S716,823 $645,218 Planning Commission 148-51500 $81,844 $76,0301 S73,875 S81,000 $45,214 $49,387 Total $6,723,815 $6,266,3001 $6,570,312 $9,447,148 $3,842,7631 $3,791,131 Difference Revenue vs,Expense -$2,361,234 .$2,126,376 .$1,702,330 .$4,811,648 .$1,083,2221 $147,164 19 MONROE COUNTY GROWTH MANAGEMENT REVENUE Fiscal Year To Date Comparison Does riot include"Boat Improvement Fund' revenue $4,500,000 295 $ , ,L , 8, $3,500,000 $3,t3C 3Ct 2,7 , 41 t $2,500,000ivvvvvvvvvvvvvvvvvvvvvvvvvvvv dddddddddddddddddddddddddddd vvvvvvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvvvvvvvvvv $2,000,000ivvvvvvvvvvvvvvvvvvvvvvvvvvvv on dddddddddddddddddddddddddd vvvvvvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvvvvvvvvvv dddddddddddddddddddddddddddd vvvvvvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvvvvvvvvvv dddddddddddddddddddddddddddd ivvvvvvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvvvvvvvvvv dddddddddddddddddddddddddddd vvvvvvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvvvvvvvvvv } ivvvvvvvvvvvvvvvvvvvvvvvvvvvv im'Tot aI Revenue FYI as of May 2013 0 Tot aI Reven tie FYI D as of May 201 MONR E COUNTY GROWTH MANAGEMENTI Off{ tx Ktv £tv.a�:Ity hvi --r REVENUE UE TAKEN IN BY OFFICE RECEIPT# Three Month - Yearly Comparison Off Nv-!F ak3t'n er rw k E_'" .r. uan-'tt_ $700, 00 } .. $500,000 $3C��l,000 3297 $3941Q46 1$2SO16841 x $200,00 1$$$ x xvvv vv v v on. $100, 00 t x 010M EN v cvv xvvv cvvv vv vv cvvv $ xddd tdd11 Mar-2 >1.3 Mar•2 14 Apr-2 >13 Apr•2 14 May-2013 May-2014 I Lipper Keys $102,702.23 S286,398.98 $141-4,315.98 $177,377.59 5138,909.87 S198,78734 Middle Keys $122,98634 $3 3,903.55 5147,787,34 $202,832.62 $181,211,34 $177,805,18 Lower Keys $2 ,955.52 $21,182,16 _ $37. 7.25 $44,702.7 $73, 24162 5 1,71 S5 TOTAL' $250F 4.15 S651,490.69 S329,970,57 542 , 13. 53 4,045.83 $418,312,7 20 Y m ONROE COUNTY GROWTH MANAGEMENT r_ dge REVENUE TAKEN IN BY PERMIT "WORK" LOCATION a F F , " Kt CtVw,ryw Three Mont - Yearly Comparison $700,000.00 6, 5 j alb $400,000,00 $300,000-00 xxxx $200,000M Him SHE HIM t.. Fix. x x t H x x x t IN IN— NMMMM Mar-2914 Mar-2014 Apr-2013 Apr-2014 May_2013 ay-2914 0 Lower Keys $82,318,80 5239,507,63 $103,358.27 5154,40 .38 $177,621,78 5149,316,45 Middle Keys 56,749.68 518,507-12 $18 135.16 529,242-58 $12,86036 513,029-82 Cher 546,223,23 557,389-39 $49,426.79 559,870- 5 $93.6 9,29 536,714-27 Us Upper Keys $115,392.44 5336,08 i.55 $159,059.35 5181,396-19 $139,874.40 5219,252.24 TOTAL $25�7a 4.15 5�51,�?�3,ri9 $329,970.57 5424r911 $ 94,045,83 5418t312,78 21 22 BUILDING DEPARTMENT MONROE COUNTY 6E2OWTH MANAGEMENT BUILOING DEPARTMENT PERMIT ACTS BY OFFICE Includes all Reviewinglinsperting Departments:Building,Fire,Planning and Environmental t ISSUED PERMITS PLAN REVIEWS INSPECTIONS 2,500 Eg 1,000 rmmm rmmm Is L JrrrEFF :trr rIs rrr3 r+ 1 rrrF trr rrr ...... rrrF trr rrr w ix v XMxx. A7f^2013 May-2014 May-2013 Mey^2014 May-2013 Ma y-2h1 4 F usurer Keys 191 156 459 599 S54. 1,066 r Middle Keys 30 35 5B 84 104 218 Upper Keys 231 210 702 959 1,209 1,414 TOTAL 452 401 11219 ,, L5541 2,167 2,700 I"nr..np:�rr.r:r;. I3:.; t7xryu�»x.: .t. rx :r4•�n:r. _... _... _... _... _... _... _... _... _... _._ ',,. it. .3 . .-.r',.,Y ..p k;:=,Ir. �'..F.'u 1'^,Ir•Lr:it.?.n, ',,. A . 5.t v re k—Sxa.m 1....{5{Ek'0 t4#tl ;:.., .„!'5 p+54 WV ,5,c.Y::CY u ,, K_vn.N , Fr Y is MONROE COUNTY GROWTH MANAGEMENT .*.t;=�:. Fr FY BUILDING DEPARTMENT _ ,IORVALUAT/ON OF I SUED PERMITS BY PERMIT"WORK" LOCATION I—,r Tara. —F.t F F—:.n 0 mr—i Cotpari ©n by Office 1(x000,C1 14,0 ,000 10a0 ..O7. rrrrrrrrt. rrrrrrrrt rrrrr rtlr{ }t} $$$$$$$$t $$$$$$$$$x rrrrrrrrt rrrrrrrrrF rrrrrrrrt rrrrrrrrrx 4, 0J 0 r rrrrrrrrt Frrrrrrrrx rrrrrrrrt rrrrrrrrrx rrrrrrrrt rrrrrrrrrx rrrrrrrrt rrrrrrrrrx Z,C?� rCklt� rrrrrrrrt rrrrrrrrrx rrrrrrrrt rrrrrrrrrx rrrrrrrrt rrrrrrrrrx. � ', ___rrrrrrrrt rrrrrrrrrx May-2013 May-2014 r Lower Keys $7,736,665 $6,681,211 r Middle Keys', $270,310 $217,449 Upper Keys $5,251,660.. $6,509,941 s TOTAL. $13,258,635 $13,40 ,501 23 n .r a MONROE COUNTY GROWTH MANAGEMENT 4vs BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY vt Ma ar,a,ar' BY PERMIT"WORK" LOCATION a e Hr a ,�rrer� i t-avr i e r Creek 50�ju P: Q a Comparison by {office 4- Do .. 400 .. 3 50 300 50 266 150 ion 50 F.FCT EXAM MFCH PUMP ELECT FXAM MFCH PLUMB F[.FCT EXAM MFCH PIUN4113 tower Lower Lower Lower Mddle Middle Middle Middle Upper ' Upper Upper upper , Kays Keys Keys Keys Keys Keys Ke s Keys Kays K°ys Ke s Keys ... Y............................................................................................. y Y..................... Y Y..............................................: H May-2614 57 166 49 42 8 20 7 14 100 228 39 66 sr Mq-2013. 65 134 40 25 7 11 10 7 80 193 36 49 24 4 4= MONROE COUNTY GROWTH MANAGEMENT CI w r C t :.r, I I1�'Le F�Sig f BUILDING DEPARTMENT INSPECTION ACTIVITY u r r rE .� . _.In.r. BY PERMIT "WORK" LOCATION N' Comparison by Office 1000800 '700 600 5 400 300 4 200 649 100 #1 or -sw E,crildinc ; Electric Mecharti PIUmbin Bj �irtg Electric Me r.arti Plrr nbin BUildirtg Electric ecl:a i alr ,iry call,11 K calm:C> 9 I ovir,r, ."Fmt r I wage rt^t ; KIM& Middle it t lr Mld 1ry UPppr Upper l cjr I pvv r Upper r Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys zt.Ma}-2014 EEC 1E3 47 97 76 19 6 62 530 141 39 Z 57 ....... ............ ......... ............ ........ ........ May-20131 116 64 8 34 11 r 10J71 IA 31 266 GIS OFFICE GIS Projects -Data/Map Requests/Technical/Programming - No Name Key Mapping—Engineering—Kevin Wilson - Cudjoe Regional Sewer District Mapping - Planning - Stock Island Mapping—Engineering—Tina LoSacco - Paradise Pit—LUD Amendment—Planning - LUD —Analysis —Code Compliance - Tier III Subdivisions/Sewer—Mapping - Planning - 2010 Tier Overlay Mapping Application—updates - FEMA Flood Zones —Property Appraiser—Rob Shaw - GIS Data Download website - Aerial Map Book scanning (1989 aerials) GIS Addressing - 30 New physical address assignments MARINE RESOURCES OFFICE 25 Channel Marker Program: Channel Marker/Buoy Replacements 50 40 30 20 10 June July Aug Sept Oct Nov Dec Jan Feb March April May III Nil E1,1111 July $0.00 August $5,803.00 September $9,140.00 October $1,800.00 November $0.00 December $4,990.00 February $2,147.50 March $43,253.00 April $2,500.00 May $17,149.00 Total $87,282.50 Total annual costs for aao[May 20l4were approximately 0% lower than costs in May 20|3 ($94,824). 26 Derelict Vessel Program: Derelict Vessels Removed 1 .. 1 .. S 4 0 0 June July Augg Seat tact NovDec Jan Fels March April May 2013 2014 June 2013 $0.00 July $12,488.00 August $10,870.00 September $45,217.00 October $24,529.00 November $10,400.00 December $6,800.00 January 2014 $17,585.00 February $14,029.00 March $6,549.00 April $13,894.00 27 May $2,867.00 Total $165,228.00 Removal costs for the past twelve month period were approximately 12% lower than the same timeframe in 2013 ($186,777). Vessel Pumpout Program: Number of Pu pouts 1600 1400 at . 1200 1000 80 600 400 200 June July Aug Sept Oct Nov Dec Jan Feb March April May 2013 2014 28 Sewage Removed(gal.) 30000 2000 20000 1000 10000 000 0 June July Aug S apt Oct Nov DecJan Feb March April May 2013 2014 Pumpout numbers throughout the winter exceeded the quota of 1300 per month. Pumpout numbers for May 2014 were slightly below the quota, with a decline anticipated throughout summer and early fall. CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals: New Cases 144 Inspections 1425 New Citations 9 29 ............................................................................................................................................................................................................................................................... 1866 1800 17 1688 19 1735 17 4600 1521 i 1516 1509 1392 1431 i 1425 j 4 J400 1282 1289 1200 1122 800 600 1425 400 21 21. 200 144 9i ........................ UPPER KEYS OFFICE NEW CASES 35 INSPECTIONS COMPLETED 262 SM I CITATIONS ISSUED 0 CEB 0 30 ..................................................................................................................................................................................................................................................................... 300 262 W TOTAL NEW CASES 250 0 NEW CASES BY INSPECTOR 200 Lj TOTAL INSPECTIONS COMPLETED 150 INSPECTIONS COMPLETED BY 122 INSPECTOR 114 wCASESHEARD 100 BEFORE SPECIAL MAGISTRATE 50 5 26 17 14 4 0 0 1 0 0 0 AN 40 0 '14 0�11 MIDDLE KEYS OFFICE NEW CASES 37 INSPECTIONS COMPLETED 682 SM 18 CITATIONS ISSUED 9 CEB 7 31 80o 700 682 W TOTAL NEW CASES 600 NEW CASES BY INSPECTOR 500 TOTAL INSPECTIONS 1 COMPLETED 4M INSPECTIONS 325 COMPLETED BY INSPECTOR 300 CASES HEARD BEFORE SPECIAL MAGISTRATE 200 22 w CASES HEARD BEFORE 1 99 CONTRACTORS 74 BOARD 61 37 9 1 7 0 9 12 6 0 0 4t 0-\4 04 q YZ 4k C� co ("D 80 co �o ................................................................................................................................... LOWER KEYS OFFICE NEW CASES 72 INSPECTIONS COMPLETED 481 SM 27 CITATIONS ISSUED 0 CEB 0 32 UTOTAL NEW CASES 5(X) 481 U NEW CASES BY INSPECTOR 4(X) TOTAL INSPECTIONS COMPLETED 300 U INSPECTIONS COMPLETED BY INSPECTOR 2(X) 175 155 U CASES HEARD BEFORE SPECIAL MAGISTRATE 92 72 59 CASES HEARD BEFORE CONTRACTORS 0 5 29 27 18 BOARD 1 1 0 0 0 01 0 1 C; X x ZA 40 \0 ,V;z an� c 33 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT CURRENT PLANNING CATEGORY Appeal to Planning Commission, In Progress ......................................................................... 1 Alcoholic Beverage In progress............................................................................................... 1 Conditional Use, Major, Permit, In Progress...........................................................................4 Conditional Use, Minor, Applied............................................................................................. 1 Conditional Use, Minor, Permit, In Progress...........................................................................2 Conditional Use, Minor Completed.........................................................................................2 Conditional Use Minor Deviation Applied.............................................................................. 1 Conditional Use Minor Deviation In Progress.........................................................................2 Conditional Use Minor Deviation Completed......................................................................... 1 Conditional Use Major Deviation, Completed........................................................................ 1 Conditional Use Major Time Extension Issued....................................................................... 1 Conditional Use, TRE, In Progress.......................................................................................... 1 Conditional Use, TDR, In Progress ......................................................................................... 1 Development Agreement, In Progress.....................................................................................2 Public Assembly Permits, Applied.......................................................................................... 1 Public Assembly Permits, In Progress.....................................................................................5 Public Assembly Permits Issued..............................................................................................3 Road Abandonment, Completed.............................................................................................. 1 WaiverAdmin Applied............................................................................................................ 1 Waiver Admin in progress....................................................................................................... 1 Variance, Administrative, Applied.......................................................................................... 1 Variance, Administrative, In Progress.....................................................................................4 Variance Administrative Issued...............................................................................................2 PermitReviews ...................................................................................................................248 VacationRental Applied..........................................................................................................7 Vacation Rental, in progress....................................................................................................9 VacationRental Issued ............................................................................................................6 Vacation Rental Mgr. License, Applied ..................................................................................3 Vacation Rental Mgr. License, In Progress .............................................................................4 Vacation Rental Mgr. Issued....................................................................................................4 Plats, In Progress...................................................................................................................... 1 LUD Map Amendment, In progress ........................................................................................3 MCC Text Amendment Applied.............................................................................................. 1 MCC Text Amendment, In progress....................................................................................... 13 MCCText Amendment Issued................................................................................................ 1 ROGOExemptions, Applied...................................................................................................3 ROGOExemptions, in progress ..............................................................................................3 ROGO Exemptions/Denials, Issued.........................................................................................3 LDRD's Applied......................................................................................................................4 LDRD's, in progress ................................................................................................................4 LDRD's Issued......................................................................................................................... 1 Pre-Application Conferences...................................................................................................5 Historic Preservation COA, in progress...................................................................................3 34 ADMINISTRATIVE MEETINGS -May 2014 Development Review Committee— 1 meeting, 1 item Planning Commission Meeting— 1 meeting, 5 items COMPREHENSIVE PLANNING Examples/Details Timeframe: May 2014 AMS MH ES TOTAL CP/LDR Text Amendment, In Progress ........................................... 1 1 CP/LDR Text Amendment, Completed ........................................... 2 2 FLUM/LUD Map Amendment, In progress .....................................2 4 6 Other Report or Special Project, In progress: Research,LHAP, Public Facilities Capacity Report, Press Release, RESTORE, White Paper, etc. .........................................................I 1 1 3 Development Review Committee Meeting ....................................... 1 1 Planning Commission meeting.......................................................... 1 1 1 3 Board of County Commission Meeting ........................................... 2 2 2 6 Other intergovernmental or community group meeting: DEO, SFRPC WQPP, Climate Change Committee, Homeowners Association, NASKW, Keys Days, Seven50, USFWS, etc ................................4 1 1 6 Keith & Schnars Teleconference meeting ........................................1 1 2 Keith & Schnars Contract Management—invoices .......................... 4 4 Keith & Schnars Contract Management—amendments....................10 10 Entire draft CP Conditional Use, Major or Minor, Permit in Progress ...................... 1 1 Beneficial Use, In Progress ............................................................... 1 1 Coordination &Assistance -other County Departments: WW,Land Authority,Fire, etc .................................................................. 2 1 3 Training completed............................................................................ 1 1 Budget/Gov/Max/Climate/PDRP/Annual Training/NROGOIAPA conference/ JAT&performance ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Overview The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and land clearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of applications for Conditional Use approvals, variances to dock & shoreline regulations and 35 prepares amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. There were 2 applications (long dock variances) applied for in May, there are 2 in progress and 1 was issued. Building Permit Application Review Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Fencing Shoreline setbacks • Docking facilities Wetland fill • Endangered Species impacts (PRP) Biologists also review building permit applications for compliance with the Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to federally listed species under the Endangered Species Act. During the month of May, staff reviewed 110 applications for compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment Guides used in the review of permit applications, and Environmental Resources staff has processed an amendment to the Land Development Code to reflect these revisions. Building permit reviews for the month of May 2014 consisted of 342 plan reviews not associated with the PRP. Biologists conducted over 110 field reviews in May in support of permitting services, either to aid in the review of current applications or inspections of permitted activities. Non Permit related Services Conditional Use Applications & Pre-application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre-application conferences (along with the preparation of Letters of Understanding). There were 3 pre-application conferences in May. Development Review Committee Hearings Environmental Resources staff participated in the DRC meeting on May 27th. Planning Commision Hearings Environmental Resources staff participated in the Planning Commission meeting on May 28th. 36 BOCC Hearings Environmental Resources attended 1 BOCC meeting in May. Land Acquisition Initiatives Environmental Resources plays a key role in the development of strategies for the County's land acquisition initiatives and participated in 1 meeting (ARC) in May. There was one meeting in May. Committee/Task Force support The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Change Compact. In addition, the Sr. Administrator of Environmental Resources co-chairs the Lands & Natural Systems committee of the Climate Compact, and continued efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. There were 2 meetings in May. Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Other non-peimit related services provided include coordination and meetings with numerous individuals and agencies, including the following: • Monroe County Climate Change Advisory Committee • Southeast Florida Climate Change Compact • USFWS Permit Referral Process coordination Public Speaking/Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. Endangered Species Coordination The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service was preparing to recommend additional species endemic to the Florida Keys for listing as endangered under the Endangered Species Act. Environmental Resources staff continues to participate (along with additional Growth Management staff) in bi-weekly coordination conferences with FWS regarding the future listing of these species and the designation of critical habitat on Big Pine Key and No Name Key. Go Solar Challenge The U.S. Department of Energy (DOE) awarded a $1.6 million Rooftop Solar Challenge II competitive award to Broward County and their team, of which Monroe County participates, to make it easier for Floridians to obtain grid-tied solar installations. Go SOLAR Florida is one of eight recipients nationwide to receive the grant, which will be used over the next two and a half years to increase the use of and access to solar energy 37 among residents and businesses by reducing market barriers, lowering non-hardware related installation costs and providing access to financing options. Environmental Resources Department staff is assisting the Sustainability Office in the efforts associated with meeting the grant requirements. 38