Item C32 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/16/14 Division: Public Works............................
Bulk Item: Yes X No Department: _Soli.d Waste MqqageMgqt_
Staff Contact: Rosa Washingon/292-4432
AGENDA ITEM WORDING: Approval to award bid and enter into agreement with We Buy
Scrap LLC, for the Sale/Purchase of one(1) Thurman Steel In-Ground Truck Scale, including
removal and delivery to new location. We Buy Scrap LLC,was the only bidder. This agreement
will expire midnight August 16, 2014.
ITEM BACKGROUND: This Sale/Purchase is for the Thurman Steel In-Ground Scale located at the
former Magnolia Recycling site, 300 Magnolia Street, in Key Largo. The scale is no longer needed at
that site because Waste Management's recycling operation was relocated to the Key Largo Transfer
Station,
PREVIOUS RELEVANT BOCC ACTION: This item was approved for surplus at the June 19,
2013, BOCC meeting.
CONTRACT/AGREEMENT CHANGES: NONE
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $ BUDGETED: Yes No
COST TO COUNTY: $ 0 (ApproX) SOURCE OF FUNDS:
REVENUE PRODUCING: Yes X No AMOUNT PER YEAR: S3,2000
4P t4
County At OMB/Ptircl g Management
APPROVED BV: Cou Risk
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 11/06
BUDGET AND FINANCE
PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: JUNE 10, 2014 AT 3:00 PM,
TITLE: ONE (1) THURMAN STEEL IN-GROUND TRUCK SCALE INCLUDING CONTRACTOR'S
PURCHASE OF SCALE, REMOVAL AND DELIVERY TO NEW LOCATION
RESPONDENTS BID BOND BID AMOUNT
WE BUY SCRAP LLC. 25% $3,000.00
Bid Committee Present Emie Coughlin-Purchasing Office
Members of the Public Present None
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted&Suspended Vendor listings. All bids listed above were received by the date and time specified.
'Bid Opened By: Emie Coughlin-Purchasing Manager
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: We Buy Scrap LLC Contract
Effective Date: 07/16/2014
Expiration Date: 08/16/2014
Contract Purpose/Description: Sale/Purchase for one (1) Thurman Steel In-Ground Scale,
including removal and delivery to new location.
.......... ..........
Contract Manager: -Rosa Wash.inqjqr� 4432 _ Public Works -#1
(Name) (Ext.) (Department/Stop#)
for BOCC meetin2 on Jul z 16,2014 Agencla Deadline: July1, 2014
REVENUE
Total Dollar Value of Contract- $ 3,000.00 Current Year Portion'.
Budgeted? Yes No Account Codes: 414-364001-GF
Grant: $ _0_
County Match: $ _0_
ADDITIONAL COSTS
Estimated Ongoing Costs: $ n/a r. For: n/a vLL
.......................
�Not included in dollar value above) ie.2,, maintenance, utilities, janitorial, salaries, etc.) _J
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes[:] NoM"" -7/L
Risk Management Yes[:] WE]"
Q.M.B./Pure asing YesD NoW
County Attorney r Yes[:] NorP
M
Comments:
OMB Form Revised 2/27/01 MCP#2
AGREEMENT FOR THE SALE/'PURCHASE OF ONE(1)THURMAN STEEL IN-GROUND
TRUCK SCALE INCLUDING REMOVAL AND DELIVERY TO NEW LOCATION
THIS SALE AND PURCHASE AGREEMENT is for the sale, removal and delivery to the new location
of one (1)Thurman Steel In-Ground Scale, located at 300 Magnolia Street, Key Largo, (Florida 33037-
4437, is entered into this 16`"day of July 2014, by and between the Board of County Commissioners of
Monroe County, Florida, a political subdivision of the State of Florida (County)and We Buy Scrap LLC
(Buyer), 1141 Old Okeechobee Road,West Palm Beach, Fi. 33401.
WHEREAS,the Board of County Commissioners has the right and authority to sell County-owned
property under the provisions of Section 125.35, Florida Statutes; and
WHEREAS,We Buy Scrap LLC is in the business of buying and selling scrap metal; and
WHEREAS,the Board of Commissioners hereby agrees to sell and BUYER hereby agrees to buy in
accordance with this contract,one (1)Thurman Steel In-Ground Scale, along with removal and delivery
to the new location, as outlined in competitive bid package, located at 300 Magnolia Street, Key Largo.
NOW THEREFORE IN CONSIDERATION OF the mutual promises contained herein,the
parties agree as follows:
BUYER hereby agrees to pay the purchase price of three thousand dollars($3,000),which shall be paid
in the following manner:
a. Deposit: BUYER deposits Seven Hundred fifty Dollars($750),which represents 25%of
bid price, in the form of a certified or cashier's check,made (payable to Monroe County.
b. Balance: BUYER shall be required to pay the balance of the purchase price in the amount of
two thousand two hundred fifty dollars($2,250.00) by cash,or cashier's check, made
payable to Monroe County, before removal is commenced.
c. Bill of Sale: Bill of sale shall be delivered after proper removal and the payment of any
collateral damages is collected.
1. TERM OF AGREEMENT:This agreement shall be for a thirty(30)day period from July 16,
2014 and ending at 12:00 midnight August 16,2014.The term of this agreement may be
extended upon written agreement by the parties.
2. EXPENSES: BUYER shall be responsible for and pay all any costs incurred by the BUYER in
the removal and relocation of the scale to its new location.
3. CONDITION OF THE SCALE: BUYER acknowledges that he has inspected the Scale and
agrees to accept the Scale in "AS IS, WHERE IS CONDITION." County makes no warranties or
1
representations whatever astothe condition ofthe Scale mr its fitness for any particular
uses orpurpose.
4LUw|0EMNUFICATUON AND HOLD HARMLESS: The BUYER covenants and agrees to
indemnify and hold harmless COUNTY/Monroe County and Monroe County Board of County
Commissioners, its officers and employees from liabilities, damages, losses and costs,
including but not limited to, reasonable attorneys'fees,for any and all losses and damages,
including claims for bodily injury, including death, personal injury,and property damage,
including property owned by Monroe County,to the extent caused by the negligence,
recklessness,or intentional wrong conduct of the BUYER, 5ubcontractor(s)and other
persons employed or utilized by BUYER in the performance of the contract.
The first ten dollars($10.00)of remuneration paid to the BUYER is for the indemnification
provided for above. The extent of liability isinno way limited to, reduced,or lessened by
the insurance requirements contained elsewhere within this CONTRACT.
5. INSURANCE: Before removal begins BUYER must produce proof of insurance at a
minimum as follows, with Monroe County BOCC listed as additionally insured on all except
Workers Compensation:
Worker's Compensation $IOO,0OO Bodily Injury byAccident; $500\000Bodi|y
Injury by Disease, Policy limits;$1DO,0UO Bodily Injury byDisease,each
Employee Vehicle Liability-$1DO,OOD combined single limit
General Liability'$30O,ODOcombined single limit
6. NO PERSONAL LIABILITY: No covenant or agreement contained herein shall be deemed
to be a covenant or agreement of any member, officer, agent mr employee ofMonroe
County in his or her individual capacity, and no member, officer,agent or employee of
Monroe County shall be liable personally on this CONTRACT or be subject to any personal
liability or accountability by reason of the execution of this CONTRACT.
� 7. P0BLIC RECORDS: Pursuant to F.S. 119.0701, Contractor and its subcontractors shall
�
� comply with all public records laws of the State mfFlorida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
Monroe County in order to perform the service.
(b) Provide the public with access to public records on the terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost
provided in Florida Statutes,Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
/d\ Meet all requirements for retaining public records and transfer,atnm cost,to N4nnvme
County all public records in possession of the contractor upon termination of the contract
| and destroy any duplicate public records that are exempt or confidential and exempt from
� public records disclosure requirements. All records stored electronically must be provided to
�
| 2
Monroe County in a format that is compatible with the information technology systems of
Monroe County. ,
&AUTHORIZED SIGNATORY: The signatories below represent that they have full authority
to execute this agreement on behalf of their respective agencies.
(Seal) BOARD OF COUNTY COMMISSIONERS
Attest.Amy Heavilin OF MONROE COUNTY,FLORIDA
By: By:
Deputy Clerk Mayor Sylvia Murphy
(Seal) WE BUY SCRAP LLC.
Attest:
By:
Eric Hellems/Manager
APPRjV,i Aw.. TO NI
CHRISTINEI LIR,MBEh A ROWS
_,
ISTA CNTY
ATTORNEY
PVY
Date
3