1st Amendment 07/18/2012 DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: July 26, 2012
TO: Kim Wilkes Wean, Sr. Grants
Coordinator-Social Services
FROM: Pamela G. HancC.
At the July 18, 2012, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Item B15 Modification #001 to the Low Income Home
Energy Assistance Program Federally funded Subgrant Agreement Number
12EA-OF-11-54-01-019 between Monroe County Board of County Commissioners and the State
of Florida, Department of Economic Opportunity for the provision of funds to pay electric bills
for low income Monroe County residents.
Enclosed are five duplicate originals of the above-mentioned, executed on behalf of
Monroe County, for your handling. Please be sure to return the "Monroe County Clerk's Office"
and "Monroe County Finance Department"originals as soon as possible. Should you have any
questions, please feel free to contact my office.
cc: County Attorney w/o document
Finance
File
Monroe County Clerk's Office
•
C ("
rY
- - CONTRACT NO:I2EA-OF-11-54-01-019
= MODIFICATION NO: 001
N - MODIFICATION OF AGREEMENT
=' BETWEEN
--FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
AND
Monroe County Board of County Commissioners
This Modification is made and entered into by and between the State of Florida,
Department of Economic Opportunity, ("the Department"), and Monroe County Board of
County Commissioners the("Recipient")to modify DEO Contract Number 12EA-OF-I 1-54-0I-
019 , ("the Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement,
pursuant to which the Department has provided a subgrant of$181.340 to the Recipient; and
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
I. Paragraph(17)(a) Funding/Consideration is hereby modified to read as follows:
"This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for costs
incurred in the satisfactory performance of work hereunder in an amount not to exceed
$256,314 subject to the availability of funds and appropriate budget authority." This revised
contract amount includes:
I. $ 181,340 Current FFY 2012-2013 LIHEAP allocation
2. +$ 12,169 Carryover(FY 2011-2012)
3. +$ 62805 Base Increase in Funding
$ 256,314 Total Contract Amount
2. Attachment J (Budget Summary and Workplan) is hereby deleted in its entirety and
replaced with Amended Attachment J.
3. Attachment K (Budget Detail) is hereby deleted in its entirety and replaced with Amended
Attachment K.
4. All provisions of the Agreement being modified and any attachments thereto in conflict with
this Modification shall be and are hereby changed to conform with this
modification, effective as of the date of the last execution of this Modification by both
parties.
5. All provisions not in conflict with this Modification remain in full force and effect, and are
to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF,the parties hereto have executed this document as of the dates set out
herein.
RECIPIENT STATE OF FLORIDA
/1 :��///� �i� Department of Economic Opportunity
By: `b'I�'.✓en�C BY
Ken Reecy, Assistant Dire or
Mayor David P. Rice Division of Community Development
(Type Name and Title Here) f�
Date: July 18, 2012 Date: v 3 /2.-
54 - G000749
Fedgrelldentification Number Approved es to form and legal
sufficiency,subject only to full and
proper execution by the parties
L GECIERiy/ By: An
'�/ tip•-oved Date:
DEN CLEPY � ( 2-
lAST
NTY ORN LL
2QJ /
LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM
MODIFICATION
ATTACHMENT J-BUDGET SUMMARY and WORKPLAN
FOR DEO USE ONLY
Recipient: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Mod No:
FS Reviewed:
Contract No: 12EA-OF-11-54-01-019 FS Rev.Date:
BUDGET SUMMARY
A. B. C. D.
Adjustments to TOTAL
LIHEAP FUNDS ONLY Last Approved Approved Budget Modified
Budget (plus or minus) Budget
Amount B+C
1 TOTAL FUNDS 181,340.00 74.974.00 256,314.00
ADMINISTRATIVE EXPENSES (Cell 2D cannot exceed 8.5%of Cell 1D)
Maximum Administrative Expenses: I $21,786.69 1
2 Salaries incl Fringe,Rent,Utilities,Travel,Other 15,413.00 3,396.00 18,809.00
OUTREACH EXPENSES (Cell 3D cannot exceed Cell 1D minus Cell 2D times.15)
Maximum Outreach Expenses: 1 $35,625.75
3 Salaries incl Fringe,Rent,Utilities,Travel,Other 24,889.00 7,129.00 32,018.00
DIRECT CLIENT ASSISTANCE
Home Energy Assistansce
4 Cell 4D must be at least 25%of Cell 1D 45,500.00 39,500.00 85,000.00
Minimum Home Energy:I $64,078.50
5 Crisis Assistance 91,688.00 23,299.00 114,987.00
Weather Related/Supply Shortage/Disaster
6 Cell 6D must be at least 2%of Cell 1D 3,850.00 1,650.00 5,500.00
Minimum Weather Related:I $5,126.28
Subtotal Direct Client Assistance
7 141,038.00 64,449.00 205,487.00
(Line 4+Line 5+Line 6)
LEVERAGING FUNDS ONLY
8 Home Energy Assistance 0.00
9 Crisis Assistance 0.00
10 Subtotal Leveraging Assistance 0.00 0.00 0.00
(Line 8+Line 9)
11 GRAND TOTALS 181,340.00 74,974.00 256,314.00
WORKPLAN
#of Households
Last Approved REPORTED as of Amended Estimated Estimated Cost Per Amended
Type of Assistance Estimated Number Estimated
most recent Number of Household"
of Households Monthly Report Households Expenditures***
LIHEAP (Direct Client Assistance)
Home Energy 182 47 340 250.00 85,000.00
Crisis Assistance 259 74 385 298.67 114,987.95 ,
Weather Relataed/Supply 14 0 20 275.00 5,500.00
TOTAL 455 121 745 205,487.95 ,
LEVERAGE(Direct Client Assistance)
Home Energy 0.00
Crisis Assistance 0.00
TOTAL 0 0 0 0.00
If less than 8.5%of Line 1 is budgeted for Administrative Expenses,the maximum allowed for Outreach Expenses may be increased. The total
Administrative Expenses plus the total Outreach Expenses may not exceed the sum of the original maximum allowed for these items.
Total of Line 2 plus Line 3 may not exceed: $57,412.44 Amount budgeted Line 2+Line 3= $50,827.00
••Estimated Cost per Household must be based on the agency's historic average cost or an explanation provided.
"'Estimated Expenditues given in the Workplan,must agree with the corresponding values on Lines 4-7.
STATE OF FLORIDA
REC4, MONROE COUNTY BOARD OF COUNTY COMMISSIoNEILS Department of Economic Opportunity
AV
4.
Au onzed Signatory By.
SHERYL GRAHAM Ken Reecy,Assistant Director
Signatory's Name(Type) Division of Community Development
SOCIAL SERVICES DIRECTOR
Signatory's Title T •• "y1'• •IP ' r, • ORNEY
IN
?'min.-- s "R• ED i� 'ORM V •Se-lL
Date Signed MM, / D. -Signed
DROJ E- =.•
ASSI u I ` OR
late C icA 17
LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM
MODIFICATION
ATTACHMENT K--- EXPENDITURE DETAIL
III. ADMINISTRATIVE AND OUTREACH EXPENSE BUDGET DETAIL(lines 2-3)
Recipient: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
EXPENDITURE DETAILLine Budgeted
Item
Round up line item total to dollars.
Number9
Do not use cents and decimals In totals Amount
2 ADMINISTRATIVE EXPENSES:
salary:Director 4,26]00
5%LIHEAP, 15%CCE,20%MCT,4%C1,4%C2,22%GENERAL REVENUE,30%WAP
105 HRS X$40.64/HR LOADED WITH FRINGE
salary:Sr.Grants Coordinator 10,187.00
15%LIHEAP,40%CCE,5%MCT,5%ADI,5%CCDA,5%C1,5%C2,20%GENERAL REVENUE
312 FIRS X$32.65/HR LOADED WITH FRINGE
MISC-OTHER:
1)PHONE,POSTAGE,FREIGHT- 250.00
2)PRINTING AND BINDING SUPPLIES- 355.00
3)OFFICE SUPPLIES 500.00
4)OPERATING SUPPLIES 250.00
5)RENTAL/COPIER 500.00
6)MAINTENANCE AGREEMENT 2,500.00
(annual fee for maintaining internal data client tracking system)
4,355.00
TOTAL ADMINISTRATIVE EXPENSES 18,809.00
3 OUTREACH EXPENSES
salary: FULL TIME CASE MANAGER(INTAKE,ELIGIBILITY) 15,662.00
25%LIHEAP, 75%GENERAL REVENUE
520 FIRS X$30.12/HR LOADED WITH FRINGE
salary:STAFF ASSISTANTS(TWO INTAKE,ELIGIBILITY) 15,872.00
20%LIHEAP, 80%GENERAL REVENUE
400 HRS X$19.84/HR LOADED WITH FRINGE x 2
TRAVEL: 1088 MILES X$.445/PER MILE 484.00
TOTAL OUTREACH EXPENSES 32,018.00
LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM
MODIFICATION
ATTACHMENT L
MULTI-COUNTY FUND DISTRIBUTION
RECIPIENT: MONROE COUNTY BOARD OF COUNTY COMMISSIC CONTRACT#: 12EA-OF-11-54-01-019
Number of Counties to be Served with this agreement: 1
If the Recipient will serve more than one county with the this agreement,complete the form below. Describe how
you will equitably allocate LIHEAP resources to each of the counties you serve. This plan must be in part based on
the 150%poverty population of each county.
Instructions: Enter appropriate data only in the cells below that are highlighted in yellow. Percentages will
automatically populate when the total direct client assistance amount and all three columns for each county are
Poverty Population Data Souce: Provide the U.S.Census data source for the 150%of poverty population used
including the year of the data. If any other data or factors are used in allocating the funds,describe and give the
source.
co• E
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TOTAL DIRECT %OF AGENCY'S
COUNTY'S% CLIENT DIRECT CLIENT
150%POVERTY OF POVERTY ASSISTANCE ASSISTANCE
COUNTY POPULATION'' POPULATION IN 5205,487.00 DOLLARS
SERVICE AREA COUNTY ALLOCATED TO
ALLOCATION THIS COUNTY
MONROE 205,487.00 100.00°0
Total Budgeted Direct
0 0% 205,487.00 100.00%
Client Assistance'
Allocation must be equal to Attachment J,Budget Summary and Workplan,Line 7.