Item C12 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Augu
st jst 20, 2014 Division: Emergency Services
Bulk Item: Yes X No — Department: Emergency Manap zement
Staff Contact Person/Phone# Jose Tezanos/305-2819-6325
AGENDA ITEM WORDING: Approval of a Memorandum of Agreement (MOA)between the City of
Miami and Monroe County for distribution of additional accessories, as listed in Attachment A to the
MOA, to be used with generators accepted during the June 11, 2014 BOCC meeting, at no cost to the
county and valued at $,51,262.26 with no county match; and authorization for the County Administrator
to execute any other required documentation in relation to the application process.
ITEM BACKGROUND: The United States Department of Homeland Security's Office!of Grants &
Training(OG&T), through the State of Florida, Division of Emergency Management, has subgranted
the Urban Area Security Initiative(UASI) Grant Program, FY 2011, to provide funds to address the
unique equipment, training, planning,, exercise and operational needs for urban areas,and to assist them
in building,and enhanced and sustainable capacity to prevent,respond to, and recover from threats or
acts of terrorism. The Monroe County Public Works Department will have responsibility to maintain,
inventory, and dispose of equipment in accordance with UASI grant's policy.
PREVIOUS RELEVANT BOARD ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08,
UASI FY09, UASI FY 10, UASI FY 11, UASI FY 12, and UASI FY13 were approved on the March 15,
2006, May 11, 2007, March 19, 2008, January 20, 2010, January 19, 2011, February 15, 2012, January
16, 2013, November 2,0, 2013, and March 19, 2014 BOCC meetings respectively. On June 11, 2014, as
item C-5, the BOCC approved a Memorandum of Agreement between the City of Miami and Monroe
County by which the County accepted two (2) Diesel Generators with Tandem Trailers at no cost to the
County and valued at $58,017.48 and $5'3,250.78 respectively.
CONTRACTIAGREEMENT CHANGES: NIA
STAFF RECOMMENDATIONS: Approve
TOTAL COST: 51,262.26 INDIRECT COST: — BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ 0.00 SOURCE OF FUNDS: UASI Grant
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH— Year
,&,
APPROVED BY: County Atty OMBI/Purchasing X Risk Management
DOCUMENTATION: Included X Not Required_
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Miami Contract#R 14 0251
..............................--....................................................
Effective Date: August 20, 2014
..... .................................
Expiration Date: ................................---------------
Contract Purpose/Description:
Approval of a Memorandum of Agreement between the City of Miami and Monroe
Count for distribution of additional accessories, as listed in Attachment A, to be used with
generators accepted.during the June It, 2014 BOCC meeting, at no cost to the county and
valued at $51,262.26 with no county match; and authorization for the County Administrator to
execute any other required documentation in relation to the application process.
Contract Manager: Jose Tezanos 6325 14
............ ... ...............................
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on Aug. 20, 2014 Agenda Deadline: Aug. 5, 2014 ..........
CONTRACT COSTS
Total Dollar Value of Contract: $ 51,262.26 Current Year Portion., $ 51,262 26.
.........
Budgeted? Yes[] No Account-Codes:......
Grant: $ 51,262.26 .........................................
County Match: $ 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e g. maintenance,u t i I Git ies'.... an....... ...................................................
jitoria),salaries,ete.L---.i
CONTRACT REVIEW
Changes Date Out
Date In Needed R w r
Yeso NoE]--"
Division Director
Risk Managemen Yes No
Ell
[:] ff
O.M.B./Purchasing Yes No -al A-M
County Attorney 4[13�Xflf Yes[-]No[:2/_
Comments:
OMB Form Revised 2/27/01 MCP#2
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT AGENCIES
FOR DISTRIBUTION OF EQUIPMENT
"Monroe County"
This Agreement is entered into this — day of 2014, by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and Monroe County, (the "Participating Agency").
RECITALS
WHEREAS, the United States Department of Homeland Security ("USDHS"),
through the State of Florida Division of Emergency Management, has sub-granted the
Urban Area Security Initiative ("UASI") Grant Program 2011 to the City of Miami,
accepted pursuant to Resolution No. 12-0083, adopted March 8, 2012, to provide funds
to address the unique equipment, training, planning, exercise and operational needs for
urban areas, and to assist them in building an enhanced and sustainable capacity to
prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, in accordance with the UASI 2011 Grant Program, the participating
agencies will uphold the Memoranda of Agreements ("Agreement") which will now
include the distribution of equipment as identified in "Attachment A", which specifies
responsibilities, use, maintenance, inventory, and disposal responsibilities in
accordance with the UASI grant's policies; and
WHEREAS, the City Commission, by Resolution No. 14-02511 adopted on July
I oth, 2014, has authorized the City Manager to enter into this Agreement with the
Participating Agency on behalf of the City of Miami; and
WHEREAS, the purchase and distribution of this equipment are additional
accessories to be used along with former Memorandum of Agreement (Resolution No.
14-0066, adopted on February 27 th, 2014) with the same Participating Agencies for the
original purchase of portable generators; and
I
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates the transfer of federal UASI grant funded
equipment, from the Sponsoring Agency to the Participating agency, and
identifies, such in "Attachment A" per Participating Agency.
B. This Agreement stipulates the Participating Agency's responsibilities for said
equipment as per the Sponsoring Agency's and the UASI grant's guidelines.
C. This Agreement describes the intent and sole purpose of equipment as used
in coordination by the Participating Agency for the participation, use, and
availability of "Regional"' equipment. "Regional", for the purposes of this grant
and it's participants, is equipment or training that shall benefit and be made
available to UASI participants (the "Requesting Agency"), as part of the
collaboration of South Florida local and state first responder agencies, as
listed above but not limited to, in working effectively and efficiently together to
prepare for, respond to, and recover from man-made or natural disasters.
11. PARTICIPATING AGENCY'S RESPONSIBILITIES
A. The Participating Agency shall not sell or otherwise dispose of this equipment
without the written consent of the Sponsoring Agency. If and when the
Sponsoring Agency approves of Participating Agency selling or disposing of
said equipment, the Participating Agency will dispose of equipment properly.
B. The Participating Agency shall submit an inventory report to the Sponsoring
Agency when requested and in a timely manner. The inventory reports shall
include but not limited to: the make, model, serial number, location, Point of
Contact ("POC") who has functional authority, condition of equipment and any
additional information as requested.
C. The Participating Agency shall provide/make available the equipment for
inventory and audit site visits as requested,
D. The Participating Agency shall be fully responsible for the funding and
coordination of maintenance to keep the "Regional" equipment in-service,
2
fully operational, and available for use in the event the Requesting Agency
requires the use of the listed equipment in "Attachment A".
E. Ensure that equipment obtained from the UASI Grant Program is readily
available for use by personnel trained to use such equipment for actual
emergencies or exercises. Also, ensure that such equipment is readily
available for onsite monitoring by DNS, DEM, and the Sponsoring Agency, If
the Participating Agency is incapable of staffing the equipment, such
equipment shall be made available to another Participating Agency for use
during any actual emergencies or exercises. Failure to ensure equipment
availability may result in loss of funding and/or equipment to the Participating
Agency.
F. All equipment obtained from the UASI Grant Program is the sole
responsibility of the receiving agency. This includes, where applicable,
maintenance, replacement, training on equipment, and insuring of equipment
and personnel, and compliance with intra-agency auditing requirements.
Ill. CONDITIONS: DEFAULT, REMEDIES, TERMINATION
A. This Agreement may be modified or amended only with the written agreement
of each party.
B. EVENT 01F DEFAULT - If any of the responsibilities or obligations listed
above in Section 11 are not met, provided, or responded to in a timely manner,
the Sponsoring Agency has the option to terminate the Agreement.
C. REMEDIES - If an Event of Default occurs, then the Sponsoring Agency may,
after thirty calendar days, written notice to the Participating Agency and upon
the Participating Agency's failure to cure within those thirty days, exercise any
one or more of the following remedies, either concurrently or consecutively:
a. Terminate this Agreement, provided that the Participating Agency
is given at least thirty days prior written notice of the termination. The
notice shall be effective when placed in the United States, first class
mail, postage prepaid, by registered or certified mail-return receipt
requested;
i
b. Begin an appropriate legal or equitable action to enforce performance
of this Agreement;
c. Require that the Participating Agency refund to the Sponsoring Agency
any monies used for ineligible purpose under the laws, rules and
regulations governing the use of the these funds;
d. Request additional information from the Participating Agency to
determine the reasons for or the extent of non-compliance or lack of
performance;
e. Require that the Participating Agency return all distributed equipment
identified in "Attachment A" to the Sponsoring Agency
D. TERMINATION — The Sponsoring Agency may terminate the Agreement for
cause after thirty days written notice. Cause can include misuse of funds,
fraud, lack of compliance with Section 11 and any other applicable rules, laws
and regulations, failure to perform on time, and refusal by the Participating
Agency to permit public access to any document, paper, letter, or other
material subject to disclosure under Chapter 119, Fla. Stat., as amended.
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
ATTEST:
BY: BY:
Todd B. Hannon Daniel J. Alfonso
City Clerk City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
BY: BY:
Victoria M&ndez Ann-Made Sharpe, Interim Director
City Attorney Department of Risk Management
PARTICIPATING AGENCY
"Monroe County"
ATTEST:
BY:
Name:
NAME:
Title:
TITLE:
APPROVED AS TO FORM AND
CORRECTNESS:
J-
Partii ipating Agency Attorney
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT AGENCIES
FOR DISTRIBUTION OF EQUIPMENT
• City of Hialeah
Broward County
City of Ft.Lauderdale
• Palm Beach County
• Monroe County
Miami-Dade Countyy
AttachmentRegional i i of Equipment
,,,,.!, a,„✓. „r., / „rrC.�r rill ;,rill d hl, ,,,,, ; r rn
/ r r1//r�Quanfi
,i��
WSRPDNOO-Portable Poorer
Disctribution Panel for 2 $4,9 1.P2 $9,933.94
generator
City of Hialeah WSEDK510-Ellectrical Distribution 1 2,533,401 $4kJi,vCa34.4
Kit S O Acne
WSPPDST-Portable Distribution 402m 1 805.82
Stand
i
i
WSPPIDNOO-Portable Power
Dis tri utS lon Parcel. for $4,961.02 $9,923.194
generator
W'S DKSO-El ctr�.0 1. DistributionBroward County l $2,533..40, $40,S34=40
Kit au g Amp
WSPPDST-Portable Distribution � $902m'9�� $9'ilS:fl'2
�S t as nri j
SPPDP4001 -P rt bla, Power
Di ntribu,ation Panel for 2 $4, 961.0�3 $9,9 2 A4
generator
WSE'k1K50--S:i ectr,inu l. Distribution i
;City of Et. LauderdT.le � 1,6 � 3',533,49 c401 534.40
kK i t 0 ,srttra
i
fI
S PP1t S1'-P o rtable Di stri. uticra .4 3.9 1 M 135.S3
Stand
WSPPE)NOO—Portable Prwer
Disirtri ution Panel for 2 I 4, 961. 03 $9,92 .0 14
generator
S PC113- la^tr1 1 i ttti2u.aticn
Palm Beach County a3,S3 3.41 $40,5;34,40
Kit 53 n
'SPP ST-Partable Di tributiuz
I
.91. 8105. 12
Stand
i
WS'PP'19P4d1O -Portabli. Power
Sisct.r,i_but.ion Panel for � 2 4,961,1C 2 =9,922.134
generator
WS DK51fl-Slect.ra aal Distribution � � t1 � �,,i'33.4iC1 $40 534.41C1
Monroe County Kit 50, imp , ,
i
I
WSPPOST-Portable Distribution 2 493.91 $tICI5.,431
Stand
r � r i r
WSPPDP400-PortablePower
Disctribution Panel f'or 2 $4,961.02 $9, 922.O�4
generator
Miami-Dade County WSEOE50-- lectric�;il Distribution I 16
a2,533.90 $40,524.40
Kit 50 Ar �
I
WSPPDST-Porta u1. Distribution 2 $402.91 $8iCJ3.82,.
S taml
i
WSPPDP400-Portable Power
LUsctribution Panel, for � 2 $4,961.02 $9,922.104
generator
i
Cif of Miami WS LK50-Electri�.al Distribution �kb
y Kit t uPr 2,53, „40 40,S34 .4S
I �
WSPPDST-Portablip Distribution
St, n<d 2 402,91 $805,82
I
$33 y3 ,82