Item C20 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 20 2014 Division: Public Works/Engineering
Bulk Item: Yes X No Department: Project M�tnaetge�it__
Staff Contact Person/Phone#:Kevin Wilson X8797
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were 3 change orders considered and approved by the County
Administrator and/or Deputy Administrator for the period beginning July 1, 2014 and ending July 31,
2014 totaling $21,396.00 There were no change orders denied by County staff.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A _.._ Indirect Costs BUDGETED: Yes N/A No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required X
DISPOSITION: AGENDA ITEM#
Revised 7/09
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
East Martello Roof Repairs
INITIATION DATE: June 23, 2014
TO CONTRACTOR: CONTRACT DATE: February 19, 2014
Roofing by Ruff, Inc.
937 Fleming Street
Key West, FL 33040
The Contract is changed as follows:
The original(Contract Sum)(Guaranteed Maximum Price)...........................................$371,800.00
Net change by previously authorized Change Orders...................................................$ 0.00
The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was.............$371,800.00
The(Contract Sum)(Guaranteed Maximum Price)will be increased (decreased)
(unchanged)by this Change Order.......$ 8,340.00
The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is.,.....$ 380,140.00
The Contract Time will be(increased)(decreased)(unchanged)by..................................
The date of Substantial Completion as of the date of this Change Order is........................ June 2, 2014
Detailed description of change order and justification_
Replace bricks that were missina or loose from underneath the old flashing, and even out some areas
where bricks . re too uneven la_to re ce the flashing.
Thi ch n e rderis2.243%oftheofiainal ont ct rice.
tioll.va—rod mplif signed by Owner Ar hi ect lif applicable n Contractor
ARCHITECT: _.._ ...,.... ..._..� Date._.._
CONTRACTOR:
n �
Roofing by Ruff, Inc. bate
PROJECT MANAGER
Mike N le a Dat
DIRECTOR PUBLIC WORKS/ENGINEERING
Dad
COUNTY/DEPUTY ADMINISTRATOR: � �
c mar esl'Debbie Frederick t,e
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes® No ❑
If Yes, explanation:
Missing or loose bricks were found after the old flashing was removed. This was not known at
the time of the original specifications.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5%_of contract price(whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Materials (fit Unit Unu ended
Lime mortar 1 lot $80.02 $80.02
Brick 105 ea $1.19 $124.95
sand 0.5 ton $45.00 $22.50
$0.00
$0.00
$0.00
Subtotal Materials $227.47
Tax-FL&Monroe County 7.5% $17.06
Total Materials $244.53
Labor #of Men Hrs Rate Cost
point and repair top 2 courses around the 3 29 $68.00 $5,916.00
perimeter $0.00
square off and rebuild corner piers 2 7 $68.00 $952.00
pick up sand&brick 1 5 $68.00 $340.00
Labor Total $7,208.00
Eauipment Cost
Total Equipment $0.00
Other #of Men Days Rate Cost
$0..00
Subcontractor
$0.00
Sub Mark up @ 5% $0.00
OH @ 5% $372.63
Subtotal $7,825.16
Profit @ 5% $391.26
Subtotal $8,216
Bond @ 1.5% $123.25
Total $8,340
U.S. Heritage Group, Inc. Invoice
3516 N.Kostner Ave. DATE INvo ICE#
Chicago,IL 60641 �...... .U— ...
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Baltimore,MD 21223 Marathon,FL 33050
Attn:Anthony Porzillo Attn:Anthony Porzillo
REP TERMS
Prepaid
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2/24/2014 UPS 19 Ibs 1ZA265R30368412703 East Mortella Towers,FL
ITEM CODE DESCRIPTION
...m.... QUANTITY PRICE EACH AMOUNT
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NHL3.5 Heritage Natal Hydraulic Lime net wt.55Ibs
Shipping Shipping&Handling 30.82 30.82
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Total $80.02
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 5
Bayshore Manor Emergency Repairs
INITIATION DATE: June 30, 2014
TO CONTRACTOR: CONTRACT DATE: March 18, 2014
SeaTech of the Florida Keys, Inc.
P.O. Box 420529
Summerland Key, FL 33042
The Contract is changed as follows:
The original (Contract Sum)(Guaranteed Maximum Price)..................„............,.,.,..,.....$158,166.00
Net change by previously authorized Change Orders...................................................$ 6,461.00
The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was.............$ 164,627.00
The(Contract Sum)(Guaranteed Maximum Price)will be(increased)(decreased)
(unchanged)by this Change Order.......$ 9,064.00
The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is.......$ 173,691.00
The Contract Time will be increased (decreased)(unchanged)by.......... ................... 60 Days
The date of Substantial Completion as of the date of this Change Order is........................July 30,2014
Detailed description of change order and justification:
RpRlggg 4 exterior doors and frames and extend the date of substan ' 1 gem ale
b tl0 s from June
27 2014 to Jul 30' 2014.
This change Order is 5 73%of the original contract price.
Not valid until signed by Own r Architect ilf a llcable and Contractor
ARCHITECT: N/A
Date
XZ
CONTRACTOR: 7/7 I LJ
S+ a a of orida Keys, Inc. D to
PROJECT MANAGER:
Dou Sposito to
DIRECTOR PUBLIC WORKS/ENGINEERING
vonI u;&
D
ata
COUNTY/DEPUTY ADMINISTRATOR:
Roman Gastesi/Debbie Frederick
i
s
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
The repairs at Bayshore Manor are on an emergency basis and there are no original
specifications to detail the work.
The replacement of four doors exiting onto the porches will include new jambs, closers,
hardware, trim and paint to add to the beauty of the repairs.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: There is no project architect for this project.
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
.1caTech P%.o inc.
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
June 30,2014
Monroe County Engineering
Attn:Doug Sposito
1100 Simonton Street,2-216
Key West, FL 33040
Re: Bay Shore Manor Assisted Living
1. Subject: Proposal— Replace (1) door to match,trim,jams, weather strip, closures,
lockable hardware, stainless hinges, paint
We hereby propose to furnish materials, equipment and perform the labor necessary to:
1-Replace exterior door/frame with new metal door/frame
1.1 Remove old Door/Frame 8 hrs @ 30 $240.00
1.2 New Door/Frame 1 ea @ 917 $917.00
1.6 Installation door/hardware 20 hrs @ 30 $600.00
1.7 Paint 1 Is @ 150 $150.00
Subtotal $1,907.00
O/H 9% $171.63
Subtotal $2,078.63
Profit 9% $187.08
TOTAL $� 66
All material is guaranteed to be as specified and the above work to be performed in accordance with the
manufacturer's specifications and completed in a substantial workmanlike manner for the sum of.
Two Thousand, Two Hundred Sixty Six Dollars......................$2,266.00
Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
Page 1 of 2
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC.
Note- This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. Payment will be made as outlined above.
Signature Date
Page 2 of 2
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ge in.Mill Commercial Threshold lea
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Unit Price Quantity Item Total
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i #220D-4 Southwest Stone Semi-
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****Estimated Subtotal $39.98
TAX 3.00
TOTAL 42.98
Brush, etc. 17.00
Labor _.._ 9 :0
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO:6
Bayshore Manor Emergency Repairs
INITIATION DATE: July 7, 2014
TO CONTRACTOR: CONTRACT DATE: March 18, 2014
SeaTech of the Florida Keys, Inc.
P.O. Box 420529
Summerland Key, FL 33042
The Contract is changed as follows:
The original(Contract Sum) (Guaranteed Maximum Price).......,.............,.............e....... $158,166.00
Net change by previously authorized Change Orders.......................,,...........................$ 15,525.00
The(Qgj)kjct (Guaranteed Maximum Price)prior to this Change order was............ $173,691.00
The(Qpajlggj )(Guaranteed Maximum Price)gill be (decreased)
(unchanged)by this Change Order.......$ 3,992.00
The new l ontract Sum)(Guaranteed Maximum Price)including this Change Order Is.,,....$ 177,683.00
The Contract Time will be(increased)(decreased) n a )by., ... .. .. NIA
The date of Substantial Completion as of the date of this Change Order Is.................... ... July 30, 2014
Detailed description of change order and justification:
Furnish gfd,,jngkL1 linear feet of nod-an hap-4ffl#1g aloag the new screertgAggrch en o ure.
This ghpnoe Order is .524 of the o lnal cc Ira l rice,
Not valid until a reed Owner Architect IN Ni abta and Contractor
ARCHITECT: NIA
Date
` -
CONTRACTOR:
aTech lorida Keys, Inc. Date
PROJECT MANAGER: 114
Dog Spos Date
DIRECTOR PUBLIC WORKS/ENGINEERING "' ._
in.WI Da
COUNTY/DEPUTY ADMINISTRATOR: t
. orb Oastesi/Debbie Frederick ate
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
The repairs at Bayshore Manor are on an emergency basis and there are no original
specifications to detail the work.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: There is no project architect for this project.
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
w
J;eaTech Owkwo ince
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
July 7,2014
Monroe County Engineering
Attn: Doug Sposito
1100 Simonton Street,2-216
Key West, FL 33040
Re: Bay Shore Manor Assisted Living
Subject: Proposal—Install 220 linear feet of wooden handrails along new screened porch
enclosure.
We hereby propose to furnish materials, equipment and perform the labor necessary to:
1.1 Materials
30.0 8 ft handrails @ 25.03 7.50% $26.91 $807.22
50.0 Brackets @ 3.98 7.50% $4.28 $213.93
1.0 5 gal paint @ 166 7.50% $178.45 $178.45
1.2 Labor
paint $960.00
install brackets $720.00
install handrails $480.00
Subtotal $3,359.59
O/H 9% $302.36
Subtotal $3,661.96
Profit 9% $329.58
TOTAL
All material is guaranteed to be as specified and the above work to be performed in accordance with the
manufacturer's specifications and completed in a substantial workmanlike manner for the sum of:
Three Thousand, Nine Hundred Ninety Two Dollars...........$3,992.00
Page 1 of 2
Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC.
Note-This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. Payment will be made as outlined above.
Signature Date
Page 2 of
a
7/7/2014 American Wood Moulding VUM 231 1-1/2 in.x 1-11/16 in.x 96 in.Pine Handrail Moulding-231-8 at The Home Depot
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t data E Fort Lauderdale#6372(Change)
American Wood Moulding Model#231-8
WM 231 1-1/2 in. x 1-11/16 in. x 96 in. Pine Handrail Moulding
Write the First Review Ask 8 Answer(1)
$25-031each
Item cannot be shipped to the following state(s):AK,GU,HI,PR,VI
PRODUCT SOLD ONLINE ONLY
PRODUCT OVERVIEW Model#231-8 Internet#2 0433 641 3
General purpose mouldings,such as lattice,stop,S4S,quarter round and others are used in many different applications.General purpose mouldings can be used to
combine 2 window units,cover comer wall cracks,provide accent pieces and complete door units.General purpose mouldings come in many different sizes,shapes and
species.
California residents:seeProposition 65 informationr
Pine wood mouldings offer natural beauty
Pine wood mouldings are easily cut
Pine wood mouldings are nailed in place using common finishing nails
Pine wood mouldings come in a wide variety of designs
SPECIFICATIONS
Assembled Depth(in.) 1.5 in Assembled Height(in.) 96 in
Assembled Width(in.) 1.6875 in Color Family White
Finish Unfinished Flexible No
Interior/Exterior Interior Kits No
Manufacturer Warranty None Material Wood
Moisture Resistant No Moulding Use General Purpose
Paintable/Stainable Yes Pattern Number 231
Prefinished No Pro Pack No
Product Depth(in.) 1.5 Product Height(in.) 95
Product Width(in.) 1.6875 Returnable 90-Day
Rot Resistant No Solid/Finger Joint Solid
SHIPPING OPTIONS
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717/2014 Everbilt White Handrail Bracket-15357 at The Horne Depot
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Everbilt Model#15357
White Handrail Bracket
Write the Flrst Review $3.98/each
Item cannot be shipped to the following state(s):AK,GU,HI,PR,VI
IN STOCK AT YOUR LOCAL STORE
E Fort.Lauderdaie#6313 lil hi Stock
Fort.l._rbuderdale. FL 33304 ?"r�ur 'M 1:3ay i)M
Change Pick Up Store
PRODUCT OVERVIEW Model#15357 Internet#202034109 Store SKU#586438
The Everbilt Handrail Bracket is ideal for supporting handrails at any angle.Use in hallways or stairwells.Great for indoor or outdoor use.Easyto install.
Made of steel
• Durable white finish
Screws included
• Strong design for added durability
SPECIFICATIONS
Assembled Depth(in.) 3,0 in Assembled Height(in.) 3 in
Assembled Width(in.) 1.37 in Builders Hardware Product Type Stair Handrail Brackets
Fasteners included Yx S Finish Durable White
Finish Family White Load weight capacity 500lb.
Manufacturer Warranty None Material Steel
Maximum Weight Capacity(lb.) 500 Package Quantity 1
Product Depth(in.) 3 Product Height(in.) 3
Product Width(in.) 1.37 in Returnable 90-Day
SHIPPING OPTIONS
Most orders process within 3 business days,
Please allow 3 to 5 business days for Standard Shipping in addition to order processing time,which varies by product. Items deliver by
small parcel service.
Orders forthis item may be expedited for an additional fee.
Other Delivery Options:
Expedited Shipping:Deliverythe second business day in addition to order processing time,which varies byproduct.Items deliver by small
http:/M%w.honiedepot.comlp/E\,erbilt-White-Handrail-Bracket-15357/202034109 1/2
7/7/2014 BEHR Premium Plus Ultra 5-gal.Ultra Pure White Flat Exterior Paint-485005 at The Home Depot
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BEHR Premium Plus Ultra Model#485005
5-gal. Ultra Pure White Flat Exterior Paint
****A (87) Write a Reviewt Ask&Answer(2)
$1 VV■00/each
MN Item cannot be shipped to the following state(s):
AK,CA CT,GU,HI,OR,PR,RI,M.Vr
i
f � r
PRODUCT OVERVIEW Model#485005 Internet#100532295 Store SKU#264001
BEHR Premium Plus Ultra Exterior Paint and Primer in One,featuring NANOGUARD technology,provides an extra protective shell that shields against damage from sunlight,
moisture,stains and dirt.Its the perfect choice for all weather climates,even for application in temperature as low as 35 degrees F(2 degrees C).The unique molecular
structure provides excellent adhesion to multiple surfaces including metal,wood,vinyl,masonry,stucco and brick.
California residents:seeRoposition 65 informationA
• Paint and primer in one
• Ideal for painting rusted metals and tannic woods or making drastic color changes
• Exceptional hide and coverage
• Enhanced mildew resistantfinish
• Backed by limited lifetime guarantee
• Simple application with brushes,rollers and sprays
Flat sheen offers a traditional matte appearance
Subject to or will include a PaintCare recycling fee in the following states:CA4 CT,OR,RI,Vr
Actual paint colors may varyfrom on-screen and printer representations
SPECIFICATIONS
Application Method Spray,Roller or Brush Assembled Depth(in.) 12 in
Assembled Height(in.) 15 in Assembled Width(in.) 12 in
Cleanup Soap and Water Color Family Whites
Color/Finish Ultra Pure White Container Size 5 GA�Gallon
Coverage Area(sq.ft.) 2000.000 Exterior Paint&Stains Product Type Paint&Primer in One
Low Temperature Yes Manufacturer Warranty Limited Lifetime Guarantee
Minimum Temperature for Use(F) 35.0 Paint Base Ultra Pure White
Paint Product Type Exterior Paint/Stain Paint Type Acrylic
Primer Required No Returnable 90-Day
Sheen Flat/Matte Splatter Resistant Yes
Time before recoating(hours) 4 Tintable Yes
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