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Item C30 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: August 20, 2014 Division: County Administrator Bulk Item: Yes X No Department: Purchasing Staff Contact Person/Phone #:-Emie Coughlin 295-4315 AGENDA ITEM WORDING: Approval to amend the existing contract with Buccaneer Courier to add four( 4 ) additional courier stops at the request of the Supervisor of Elections and Building Department. ITEM BACKGROUND: The Supervisor of Elections has moved into their new office located at 10005-10015 Overseas Highway, Marathon, Florida. The Building Department needed 3 additional stops for their KW, Marathon and Key Largo offices for transporting of not more than 3 boxes which will be paid directly out of their budget in Fund 180. PREVIOUS RELEVANT BOCC ACTION: On January 28", 2009 the BOCC granted approval to award bid and authorized execution of two (2) year contract with an option to renew for two (2) additional two (2) year periods. On April 15, 2009, addendum no.] and amendment was approved adding two courier stops for the Health Department. The first contract renewal was approved on April 20t", 2011, the second and final renewal was approved on February 20", 2013. CONTRACT/AGREEMENT CHANGES: Yes, additional courier stops. STAFF RECOMMENDATION.. S:............................Approval............................................................................................ ........................... TOTAL COST: $86,640.00/year BUDGETED: Yes X No COST TO COUNTY: $75,240.00 -SOURCE OF FUNDS: MCHD, Bldg. Fund 180, General Fund 001 REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 2/27/01 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Buccaneer Courier Contract 4 Effective Date: 6/15/2014 Expiration Date: 3/15/2015 Contract Purpose/Description: ------ ------ Approval to amend existing courier contract for additional courier stop at the ' request of the Building Department and Su ervisor of Elections. Contract Manager: -Ernie Coughlin 295-4315 Purchasing/Stop 41 request (Name) (Ext.) (Department/Stop 4) Lor BOCC,meeting on 8/20/2014 _Agenda Deadline: 8/5/2014 CONTRAC]" COSTS Total Dollar Value of Contract: $ $86,640.00 Current Year Portion: $ $22,230.00 Budgeted'? Yes® No ❑ Account Codes: 06030-530340, 89000-530340 52502-5 3­6­,40 Grant: $ County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities,Janitorial, salaries,etc.) CONTRACT REVIEW Changes Date Out at-/,I Needed Division Director 7 YesF� NoE], .......... . ..... es F Risk Management YF❑ No O.M.B./Purchasing YeC NoD' J14, County Attorney YesFj NoVI 44ILL Comments: OMB Form Revised 2/27/01 MCI'42 COURIER SERVICE AGREEMENT ADDENDUM NO. 2 AND AMENDMENT THIS ADDENDUM AND AMENDMENT is entered into this 20TH day of August, 2014, between the Monroe County Board of County Commissioners (COUNTY) and Buccaneer Courier (Buccaneer) in order to amend that certain agreement between the parties dated January 28, 2009 as follows: 1. Three (3) additional courier stops for the Building Department in Key West, Marathon, and Key Largo for transporting of not more than three boxes. These additional stops will be paid out directly from the Building Fund 180. 2. One (1) additional delivery and pick-up for the Supervisor of Elections at Unit A & B, 100th Street Center, commonly known as 10005-10015 Overseas Highway, Marathon, FL. 33050. 3. In all other respects, the Agreement entered January 28, 2009, as amended April 15, 2009, April 20, 2011, and February 20, 2013 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in their respective names. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk Mayor Sylvia Murphy Date: (SEAL) 'CONTRACTOR: Attest: BUCC EER COURIE �� Wi By: mess By By: Phj Tit( : /* Witness They forgot to put their bags out last night! COU, rier, Stop List I forgot the stop number... o� E 3IBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/stop/month) Monroe County Courier SeMce Stops STOP #1 The Historic Gato Cigar Factory CAD County Administrator 1100 Simonton Street SAF Safety Office The Mail Room ART Monroe Council of the Arts Key West, Florida 33040 GRP Group Insurance WKC Workers Compensation RSK Risk Management PER Personnel Office OMB Budget Office PUR Purchasing Office GRT Grants Office EXS Extension Services OUT TO KEY WEST SSD Social Services Dept. 8:30 AM and 12:15 PM PWD Public Works Division OUT TO KEYS NORTH PMD Project Management 3:15 PM ENG Engineering Department from Keys North to Key West SWM Solid Waste Management 8:00 AM STOP #2. Monroe County Health Dept. DOH Department Of Health The Historic Gato Cigar Factory 1100 Simonton Street, 1st Floor Key West, Florida 33040 STOP #2 B DOH Department Of Health Monroe County Roosevelt Sands Center Olivia Street Key West, Florida 33040 E IIBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/step/month) STOP #3 1201 White Street, Suite 102 TDC Tourist Development Council Key West, Florida 33040 STOP #4. 3583 S. Roosevelt Blvd. FMS Fleet Management Service Key West, Florida 33040 PFM Public Facility Maintenance RDS Road Department STOP #5. 3491 S. Roosevelt Blvd. APK Airport Director's Office Key West, Florida 33040 STOP #5-B. The Harvey Govt. Center TSD Technical Services Dept. located in the Historic Truman Building VAD Veteran Affairs Dept. 1200 Truman Avenue TAX Tax Collector, 1st floor Key West, Florida 33040 LAT Land Authority STOP #6. 700 Fleming Street LIB Key West Library Key West, Florida 33040 STOP #7, CAY County Attorney I I11 12t11 Street, Suite 408 Key West, Florida 33040 STOP #7A KOL Commissioner Kolhage CAR Commissioner Carruthers E 3IBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/step/month) STOP #8 Monroe County Courthouse CTA Court Administrator 500 Whitehead Street CLK Clerk of the Courts Key West, Florida 33040 PAO Property Appraiser Office FIN Finance Department PAY Payroll Department SOE Supervisor of Elections STA State Attorney STOP #9. 3:30 PM Monroe County Bayshore Manor SSB Bayshore Manor 5200 College Road Key West, FL 33040 STOP #9 A 3:35 PM BLD Building Dept. (Boxes) Juvenile Justice Building 5503 College Road Key West, FL 33040 STOP #9 B SHF Sheriff Dept. 3:35 PM BLD Building Dept. (RM#2030) Juvenile Justice Building NDF New Detention Facility 5503 College Road CDF Code Enforcement Key West, FL 33040 GAL Guardian Ad Litem PTS Pre-Trial Services STOP #l 11; DOH Environmental Health 3:35 PM E 3IBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/step/month) STOP #10 4:05 PM Cudjoe Key HAZ Hazardous Waste Transfer Station Transfer Station MM #21.5 Blimp Road Cudjoe Key, Florida 33042 STOP #10-A (last stop on way back) After 5:00 PM #25 Ships Way NUG Commissioner Neugent Big Pine Key, FL 33043 STOP #10-113. After 5:00 PM Big Pine Key Library LIB Big Pine Key Library Big Pine Key Shopping Center FIR Big Pine Key Fire Rescue 213 Key Deer Blvd. SSD Transportation Big Pine Key, FL 33043 STOP #11. After 5:00 PM Monroe County Regional Service Ctr. EVR Environmental Resources 2798 Overseas Highway, MM 47.5 (gulf) CDF Code Enforcement Marathon, Florida 33050 PFM Facility Maint. (Bldg.Super.) PAO Property Appraiser Office PLN Planning Department GMD Growth Management BLD Building Department GIs GIs Department STOP #1 1A After 5:00 PM Monroe County Regional Service Ctr. BLD Building Department (Boxes) 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 E IIBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/step/month) STOP #12 After 5:00 PM Marathon Sheriffs Office SHF Sheriff s Department 3101 Overseas Highway, MM 48 (ocean) CTH Courthouse Marathon, Florida 33050 TAX Tax Collector CLK Clerk STOP #13. After 5:00 PM Marathon Library LIB Marathon Library 3251 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 STOP #14. After 5:00 PM FMD Fire Marshall Marathon Government Annex EMS Emergency Medical Services 490 63rd Street (ocean) EMG Emergency Management Marathon, Florida 33050 FRD Fire Rescue SSD Social Services VAD Veteran Affairs SOE Supervisor of Elections SSD Transportation STOP #15. After 5:00 PM Marathon Airport APM Airport Manager's Office 9000 Overseas Highway, MM 51.5 RIC Commissioner Rice Marathon, Florida 33050 STOP #16. After 5:00 PM Marathon Public Works RDS Road Department 10600 Aviation Blvd. PFM Facilities Maintenance Marathon, Florida 33050 ENG Engineering FMS Fleet Management Services E 3IBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/step/month) STOP# 17 After 5:00 PM Long Key Transfer Station only Transfer Station MM 68 U.S. #1 (gulf) Long Key, Florida 33001 STOP #18. After 5:00 PM Islamorada Library LIB Islamorada Library MM 81.5 U.S. #1 (gulf) Islamorada, Florida 33036 STOP #19. After 5:00 PM PWD Public Works Plantation Key Public Works EMG Emergency Management 186 Key Heights Dr, MM 88-89 (gulf) FMS Fleet Management Services Plantation Key, Florida 33070 ENG Engineering SSD Social Services SSD Transportation STOP #19A After 5:00 PM 87831 Overseas Hwy. PK Garage Islamorada, Florida 33036 STOP #20. After 5:00 PM Ellis Building 88800 Overseas Hwy, MM 88-89 (gulf) TAX Tax Collector Plantation Key, Florida 33070 PAO Property Appraiser Office DRG Drug Court STOP #21. After 5:00 PM Plantation Government Center 88820 Overseas Hwy, MM 88-89 (gulf) Plantation Key, Florida 33070 CLK Clerk of Court E 3IBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/step/month) STOP #22 After 5:00 PM Key Largo Volunteer Ambulance Corp. KLV Key Largo Volunteer Amb. 98600 Overseas Hwy, MM 98.6 (median) UKT Upper Keys Trauma Center Key Largo, Florida 33037 STOP #23. After 5:00 PM Tradewinds Plaza LIB Key Largo Library 101485 Overseas Hwy, MM 101.485 (ocean) TAX Tax Collector's Office Key Largo, Florida 33037 STOP #24. After 5:00 PM Key Largo Transfer Station Transfer Station only 1180 State Road 905 (gulf) Key Largo, Florida 33037 STOP #25. After 5:00 PM Cardsound Toll Bridge CDS Card Sound Bridge County Road 905A US #AIA STOP #26. After 5:00 PM Murray E Nelson Govt& Cultural Center MUR Commissioner Murphy 102050 Overseas Highway EXS Extension Service Key Largo, FL 33037 VAD Veterans Affairs Approx. 11:00 PM SOE Supervisor of Elections CDF Code Enforcement BLD Building Department PLN Planning Department DOH Environmental Health PMD Project Management E 3IBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/step/month) STOP #26A After 5:00 PM Murray E Nelson Govt& Cultural Center BLD Building Department (Boxes) 102050 Overseas Highway Key Largo, FL 33037 Approx. 11:00 PM STOP # 27 Ruth Ivins Clinic DOH Department of Health 3333 Overseas Hwy Marathon, Florida 33050 STOP # 28. Health Dept. DOH Department of Health Roth Building 50 High Point Road Tavernier, Florida 33070 STOP # 29. Unit A &Unit B SOE Supervisor of Elections 100th Street Center 10005-10015 Overseas Highway Marathon, Florida 33050 E 3IBI I'A(Revised retro-active 6/15/14) (38 Courier Stops, $190.00/step/month)