3. 3rd Year 2nd Amendment 09/17/2013 rescinded AMY HEAVILIH3 CPA
E CLERK OF CIRCUIT COURT & COMPTROLLER
� 1Mffi ROE COUNTY,FLORIDA
DATE: October 22, 2013
TO: Sheriff Rick Ramsey
Monroe County Sheriffs Office
ATTN:: Tamara Snider
Grants Administrator
FROM: Vitia Fernandez, D.C.
At the September 17, 2013, Board of County Commissioner's meeting, the Board granted approval and
authorized execution of the Item K2 Amendment #0002 to DCF Criminal Justice Mental Health and
Substance Abuse Reinvestment Grant/MOU for the"Third Year".
Enclosed are four duplicate originals of the above-mentioned, executed on behalf of Monroe County,for
your handling. Please be sure to return two fully executed duplicate originals to our office for the
Clerk's record and for the Finance Department. Should you have any questions please do not hesitate
to contact this office.
cc: County Attorney (v/o document)
Finance
File
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
LHZ37 Amendment 00002
August 23,2013
THIS AMENDMENT, entered into between the State of Florida, Department of Children and
Families, hereinafter referred to as the "department" and Monroe County Board of County
Commissioners hereinafter referred to as the "County," amends Memorandum of
Understanding (MOU)#LHZ37.
Amendment Number 0001 reduced funding, added reporting requirements, added a liability
responsibility, updated the Substance Abuse and Program Office contact and the Grant
Manager for the department and added the County's responsibility to return any unmatched
grant funds, any unused advanced grant funds and any unapplied accrued.
This amendment shall re-distribute budget funds to increase costs for travel, training, grant
services and consultants costs and add Adult Treatment and Enhanced Grant Services, update
the Grant Manager for the County, update the Substance Abuse and Program Office contact
and the Grant Manager for the department.
1. Page 2, MOU, first paragraph, is hereby amended to read:
NOW, THEREFORE, the Department hereby awards the sum of
$615,251.42 to County over three years with $249,823 of that total grant
amount being awarded beginning with state fiscal year 2010-2011 under
the following teens and conditions:
2. Page 5, MOU, Item 24.b), the first paragraph, is hereby amended to read:
b) The name, address, telephone number, and email address of the Grant Manager
for the County under this Grant Memorandum of Understanding is:
Laura deLoach-Hartle
Sr. Administrator Grants& Special Projects Monroe County BOCC
The Historic Gato Cigar Factory
1100 Simonton Street
Key West, FL 33040
Phone: 305.292.4482
Email: deloachhartle-Iaura@monroecounty-fl.00v
3. Page 5, MOU, Item 24.c), is hereby amended to read:
e) The name, address, telephone number, and email address of the Substance
Abuse and Mental Health Program Office contact for the Department of Children
and Families under this Grant Memorandum of Understanding is:
Ute Gazioch
Adult Mental Health
Substance Abuse and Mental Health Program Office
Florida Department of Children and Families
1317 Winewood Boulevard, Building 5, Room 223
Tallahassee, Florida 32399-0700
Phone: (850)714-4322
Email: Ute_Gazioch@dcf.state.fl.us
1
LHZ37 Amendment#0002
August 23,2013
4. Page 5, MOU, Item 24.d), is hereby amended to read:
d) The name, address, telephone number, and email address of the Grant Manager for
the Department of Children and Families under this Grant Memorandum of Understanding is:
Linda Antwi
Substance Abuse and Mental Health
Contracts Unit
1317 Winewood Blvd., Bldg. 6, Room 339
Tallahassee, FL 32399-0700
(850)717-4529
Email: Linda_Antwi@dcf.state.fl.us
5. Page 8, Attachment I, dated August 3, 2012, is hereby deleted in its entirety and Page 8,
Revised Attachment I, dated August 1, 2013, is inserted in lieu thereof and attached hereto.
6. Pages 19 through 23, Attachment I, are hereby deleted in their entirety and Pages 19
through 23, dated July 31, 2013, are inserted in lieu thereof and attached hereto.
7. Page 35, Attachment I, dated August 10, 2012,is hereby deleted in its entirety and Page 35,
dated July 31, 2013, is inserted in lieu thereof and attached hereto.
This amendment shall begin on August 23, 2013 or the date on which the amendment has
been signed by both parties, whichever is later.
All provisions in the MOU and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this nine (9) page amendment to be
executed by their officials thereunto duly authorized.
PROVIDER: STATE OF FLORIDA
ONROE COUNTY BOARD OF COUNTY DEPARTMENT OF CHILDREN AND
° ISSIO�'S FAMILIES - -
�-ii1V
'' I� SIGNED
_ BY:
kat
I /
r-: 6edi'yt X ��Jyeat NAME: Rob Siedlecki
t' .V TITLE: / aer TITLE: Assistant Secretary for Substance
g'ti, Abuse and Mental Health
:,� MONROE COUNTY ATTORNEY
• AP HOVE �? FARM:
•
i YNTHIA L. HALL 2
ASSISTANT COUNTYATTORNEY
Date 9-30- 013
• LHZ37 Amendment#0002
August 23,2013
DATE: CO 7 /26/3 DATE:
FEDERAL ID NUMBER: 59-6000749
3
LHZ37 Amendment#0002
August 23,2013
ATTACHMENT I MOU#LHZ237
Criminal Justice,Mental Health and Substance Abuse Reinvestment Grant
Cover Page For Implementation Grant
I'IZOI'Oti \i. I\FO12\l \'I IO\
Project Title: Implementation/Expansion Grant
County or Counties: Monroe
(.I2 \\ I I'OI\I 01 ( O\I \("1
Contact Name: Laura deLoach-Hartle
Department: Grant Administrator—Monroe County
Address Line 1: 1100 Simonton Street
Address Line 2:
City: Key West State: Florida Zip: 1 33040
Email: deloachhartle-lauranmonroecounty-fl,aov
Phone: 305-292-4482 Fax:
Contact Name(if any): Chief Tommy Taylor/Grants Administrator Tamara Snider
Organization: Monroe County Sheriff's Office
Address Line 1: 5525 College Road
Address Line 2:
City: Key West State: [Florida Zi33040
p:
Email: ttaylor( ikeysso.net / tsnider@keysso.net
Phone: 305-293-7325 Fax: 305-293-7353
1.Total Amount of Grant Funds Requested:•orant Funds includes all accrued Interest $615,251.42
2.Total Matching Funds(Provided by applicant and project
partners):In-Kind for 3 yrs=$843.174.98+Cash Match for 3 yrs 581,500 -$904,874.96 $904,674.96
3.Total Project Cost(Add amounts in 1 and 2): $1,519,926.38
( i:12I.11•1 I\(:UI I IGLU.
Certifying Official's Signature
Certifying Official's Name Michael Ric;..---AA/V
(printed):
Title: Chief,Bureau of Administration
Date: August 1,2013
Page 8
4
LHZ37 Amendment#0002
August 23,2013
Budget Summary
AMENDED JULY 31,2013
For Year 3 Grant Period 4-1-13 to 3-31-14
A.Personnel: Total Personnel $105,000.00
B.Fringe Benefits: Total Fringe Benefits: $38.745.00
C.Travel/Training/Professional Renewals/Agency Membership Fees: $23 481.00
D.Equipment:$-0-
E.Supplies: Total Supplies $11.610.46
F.Construction:$-0-
G.Trainers/Consultants/Contractual: Total Contractual $166,620.00
H.Other: $0.00
Total Direct Costs 3rd Year; $345,456.46 per 3rd year(Based on Roll-over balance from Year 2 of$95.476.14
plus Year 3 Advanced Funding of$249,143.42 plus Accrued Interest thru 3-31-13 of$836.86
($679.58+$157.281
Total Direct Funding for 3 Years: $249.823,00 for 1"Year+114952.88+495.26=$115,448.14 for 2dd Year+
249,143,42+679.58+157.28-$249,950.28 for 3rd Year=$615251.42
I. In-Kind Match: $281.058.32 per year(x 3 years=$843,174.961
J. Cash Match:
Monroe County Sheriff's Office will provide 10%cash match per year—
Year 1-$249,823.00=$25,000
Year 2-$114,952.88=$11,500
Year 3-$249,143.42=$25,000
Estimated total cash match:$61.500(to be used for purchase of additional services).
Total Project Amount: $1,519,926.38
Page 19
5
LHZ37 Amendment it0002
August 23,2013
Budget Detail Narrative
AMENDED July 31,2013
For Year 3 Grant Period 4-1-13 to 3-31-14
A.Personnel
Total Personnel Cost is: $105.000.00
Project Director I. $60,000
Reentry Coordinator 1. 45,000
Total: $105,000
The Project Director will devote 100%effort to the project,representing$60,000 in annual salary.The Project
Director will provide executive oversight,responsible for administration and evaluation of program and supervision
of project staff.The Project Director will have a Master's Degree in a clinical area,extensive experience in the
Administration of Mental Health,Substance Abuse and Co-Occurring Disorders Treatment Programs and experience
with the criminal justice population.
The Reentry Coordinator will devote 100%effort to the project,representing$45,000 in annual salary.The Reentry
Coordinator will be required to have 5 years of experience with the criminal justice/substance abuse&mental
health population.The Reentry Coordinator will provide screening,assessment,transition planning to support
community reintegration,coordination with the criminal justice system,and case coordination with community
agencies.The Reentry Coordinator will also assist the client in obtaining housing,employment,income and support
entitlements.
Note:Cost of Living:
The salaries established for these positions take into account the remoteness and extreme high cost of living in the
Florida Keys.The Price Level Index is 109.63,while the Florida State Average is 100,making it the most expensive
place in the State of Florida to live.In addition,Monroe County ranks first among the State's counties in the cost of
housing and health care,and third in the cost of food and beverages.
B.Fringe Benefits
The standard fringe benefit rates for Project personnel are as follows:
I. FICA=7.65%or$8,033
2. Retirement=5.18%or$5,439
3. Worker's Compensation= 100(4.21x1.3)or$5,747
4. Wellness,Life Insurance,Health Insurance,Statutory Liability,and Professional Liability are estimated as
there are no standard annual rates=$19,526
Project Director= $20,745
Reentry Coordinator= 18000
Total Cost= $38.745 _
Page 20
6
LHZ37 Amendment 80002
August 23,2013
C.Travevrraininv/Professional Renewals/Agency Membership Fees: $23.481.00
I. Staff Direct Expenses:
*Travel is required for the Project Staff in order to provide services to clients in the community,as well as visit other
community service providers,criminal justice agencies and court systems throughout the Keys and the State of
Florida,attend required meetings and/or conferences.It is anticipated that staff will travel approximately 400 miles
per month at a rate of$.445 x 12 months=$2,136.
*Florida CIT Coalition Meetings/Travel/Per DienVLodging for Staff @ 2 x per year @
$700 per hip=$1,400.00
*Travel/CEUs-Grant Training/Conferences/Miscellaneous Travel $8,000.00
*Miscellaneous Renewal Professional Licenses/Certifications: $500.00
*Agency Membership Fees $200.00
SUB TOTAL FOR STAFF DIRECT EXPENSES: $12,236.00 PER YEAR
2.Evaluator.CIT Trainer and/or Consultants Direct Expenses:
Evaluator's Travel:
Evaluator's Travel Expenses,Per Diem,and Lodging= $1,120.00
*CIT Trainer(s)and/or Consultant(s)' Travel(s):
CIT Trainer(s)and/or Consultant(s)'Travel Expenses,Per Diem,Lodging,Vehicle Rental,Etc. = $10,125
*estimated travel cost*
SUB TOTAL FOR EVALUATOR,CIT TRAINER(S)AND/OR CONSULTANT(S)DIRECT EXPENSES:
$11,245.00 PER YEAR
D.Equipment: S E. Sunolies:Total Supplies Cost: $11.610.46
Operating Supplies:
*Two cell phones,including monthly service $2,040.00 per year
Page 21
7
•
LHZ37 Amendment I10002
August 23,2013
*Supplies(paper,notepads,staplers,hole punches,tape,tape dispensers,pens,pencils,graduation pins,notebooks,
CIT Supplies,etc. $3,393.65 per year
*Printing/Copying $750.00 per year
*Postage to mail correspondence $250.00 per year
*Reentry and community education/resource materials/supplies/etc$5,176.81 per year
F.Construction $-0-
G.Trainer/Consultant/Contractual: $166 620.00
I. Total Contractual Adult Treatment Services with Daniela Menardi,LCSW,CAP
*For individual/family sessions at$100/hour,group sessions at$20/hour and/or EMDR sessions at
$150/hour = $45,060
*Additional individual/group treatment services/clinical consultation,etc. _$15,000
TOTAL=$60,060
2. Total Contractual with A Positive Step for BrietStrategic Family Therapy at$5,000 for 5 Juveniles per year
— TOTAL=$25,000
3. CIT Trainers' Training Fees @$2,000/week x 3 training sessions=$6,000
CIT Trainers' Fees,etc.@$400 for prep work for I day=$400
*rates effective 4/1/2013—5/31/2013*
CIT Trainer/Consultants' Fees @$800/day x 5 daily sessions=$4,000
CIT Trainer/Consultants'Training preparation,conference calls,reports,technical assistance,consultation,
etc.Fees @$75/hour x 44 hours=$3,300
*new rates effective 6/1/2013—completion of the grant* TOTAL=$13,700
4. Total Evaluation Services:
*Evaluator Contract with Clare S Shaw,MA(LM Family,LLC)= $10,000
*Evaluator Supplies: $300
*Incentives:Clients who complete the 6 month data follow-up will be given
$20 gift certificates as an incentive for completion$20 x 48 clients= $960
TOTAL=$11,260
5. Adult Treatment Enhanced Services:
*Financial Assistance for Transitional Housing Facilities to include housing fee,drug testing,medications,
transportation,etc. TOTAL=$34,600
6. Adult Treatment Enhanced Services:
*Intensive Out-patient Services TOTAL=$22,000
H.Other $0
Page 22
S
LHZ37 Amendment#0002
August23,2013
Total Direct Costs 3rd Year:5345.456.4E per 3rd year(Based on Roll-over balance from Year 2 of S95.476.18
plus Year 3 Advanced Funding of$249.143A2 plus Accrued Interest thru 3-31-13 of 5836.86
0679.58+5157.281
Total Direct FundIna for 3 Years: $249,823.00 for 1d Year+114952.88+495.26=S115.448.14 for Yd Year+
249.143.42-F679.58+157.28=S249980.28 for 3'd Year=$615.251.42
I. In-Kind: $281,058.32
-Lower Keys Medical Center-$250,000 per year for Medical Services(x 3 years=$750,000.00).
-Institute of Criminal Justice—FKCC-$4,200.00 per year for CIT Training Space(x 3 years=$12,600.00).
-16ih Judicial Circuit Drug-$5,936.32 per year for Counseling&Drug Testing(x 3 years=$17,808.96).
-Florida Keys Outreach Coalition,Inc.-$4,704 per year for Transitional Housing and supportive services 9 x 3 years
=S14,112.00).
-Monroe County Sheriff's Office-$16,218.00 per year for grant administration/staff assistance,office space,
supplies,air cards,computer equipment(i.e.laptop,monitors,docking station,desk top computer/hard drive,etc.),
printer,vehicle usage,etc.(x 3 years=S48,654.00).
Subtotal of In Kind Match: $281.05832 per year(x 3 years=$843.174.96}
J. Cash Match
Monroe County Sheriff's Office will provide 10%cash match per year—
Year 1 -$249,823.00=S25,000
Year 2-$114,952.88=$11,500
Year 3-$249,143.42=$25,000
Estimated total cash match:$61,500.00(to be used for purchase of additional services).
Total Project Amount $1,519,926.38
Year 1 Expenses $100,516.49
Year 2 Expenses $169,278.47
Year 3 Budget $345,456.46
3 Years Match $843,174.96 (In kind)
3 Years Cash Match $61,500.00
Page 23
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LHZ37 Amendment#0002
August 23,2013
MATCH COLLECTION SUMMARY REPORT
DATE: July 31, 2013
County: Monroe
Type of Grant: Reinvestment Implementation Grant
Match Requirement Percentage: 100%
Total Match Required for the Grant: $904.674.96(for 3 years)
Match Reported this Period:
Cash: $61,500.00
In-Kind: $843,174.96
Total: $904.674.96
Comments:
Cash Match:
Monroe County Sheriffs Office will provide 10%cash match per year—
Year 1 $249,823.00=$25,000
Year 2 $114,952.88=$11,500
Year 3 $249,143.42=$25,000
Estimated total cash match: $61,500(to be used for purchase of additional services)
In-Kind:
3 Years Match: $281,058.32 per year x 3 years=$843,174.96
Page 35
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