3. 3rd Year 2nd Amendment 02/19/2014 -,� �s/P .: AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
r.. 4; ' MONROE COUNTY,FLORIDA
DATE: March 11, 2014
TO: SlieriffRick Ramsey
Monroe County Sheriffs Office
ATTIC• Tamara Snider
Grants Administrator
FROM: Villa Fernandez, D.
At the February 19, 2014 Board of County Commissioner's meeting, the Board granted approval and
authorized execution of the following items:
Item L2 MOU between the Monroe County Sheriff's Office and Monroe County Board of County
Commissioners to apply for reimbursement of funds from the UASI FY 2012 Grant/Homeland Security
Office of Domestic Preparedness reinforcement equipment approved by the granting agency.
/Item L3 Recession of Amendment #0002 approved at the October 16, 2013 BOCC Meeting and
approved the revised Amendment #0002 to DCF Criminal Justice Mental Health and Substance Abuse
Reinvestment Grant/MOU for the "Third Year".
Enclosed a duplicate duplicate original of the above-mentioned, executed on behalf of Monroe County,
for your handling.
cc: County Attorney
Finance
File
SOO Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone 305-295-3130 Fax 305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146
LHZ37
Amendment 00002
January 6,2019
THIS AMENDMENT, entered into between the State of Florida..Department of Children and
Families, hereinafter referred to as the "Department," and Monroe County Board of County
Commissioners, hereinafter referred to as the `County; amends Memorandum of
Understanding (MOU)#LHZ37.
Amendment Number 0001, effective 10/29/12, reduced funding, added reporting requirements,
added a liability responsibility, updated the Procurement/Program Manager for the Department,
and added the County's responsibility to return any unmatched grant funds, any unused
advanced grant funds and any unapplied accrued interest.
This amendment corrects the total award amount of the MOU, updates the County Grant
Manager and the Department's Procurement/Program Manager, extends the MOU end date to
June 30, 2014, and modifies the line item budget and budget narrative because of the
redistribution of funds.
1. Page 2, MOU, first paragraph, is hereby amended to read:
NOW, THEREFORE, the Department hereby awards the sum of
$615,094.14 to the County over three years with $249,823.00 of that total
grant amount being awarded beginning with state fiscal year 2010-2011
under the following terms and conditions:
2. Page 4, MOU, Item 19, is hereby amended to read:
19. This Grant Memorandum of Understanding shall be effective on the date signed by both
parties. It shall end at midnight, Eastern time, on June 30, 2014.
3. Page 5, MOU, Item 24.b), the first paragraph, is hereby amended to read:
b) The name, address, telephone number, and email address of the Grant Manager
for the County under this Grant Memorandum of Understanding is:
Laura deLoach-Hartle
Sr.Administrator Grants & Special Projects Monroe County BOCC
1100 Simonton Street
Key West, Florida 33040
Phone: 305.292.4482
Email: deloachhartle-IauraCQmonroecounty-toov
4. Page 5, MOU, Item 24.c), is hereby amended to read:
c) The name, address, telephone number, and email address of the Procurement/Program
Manager for the Department of Children and Families under this Grant Memorandum of
Understanding is:
Gloria C. Henderson, MPA
Substance Abuse and Mental Health
Florida Department of Children and Families
1317 Winewood Boulevard, Building 8, Room 281
Tallahassee, Florida 32399-0700
LHZ37 Amendment 00002
January 6,2014
Phone: (850) 714-4295
Email: Gloria_C_Henderson@dcf.state.fl.us
5. Page 8,Attachment I, Criminal Justice, Mental Health and Substance Abuse Reinvestment
Grant Cover Page For Implementation Grant, dated August 1, 2012, is hereby deleted in its
entirety and Page 8,Attachment I, Criminal Justice, Mental Health and Substance Abuse
Reinvestment Grant Cover Page For Implementation Grant, dated January 6, 2014, is
inserted in lieu thereof and attached hereto.
6. Pages 19 through 23, Attachment I, Budget Summary and Budget Detail Narrative, dated
August 1, 2012, are hereby deleted in their entirety and Pages 19 through 24, Budget
Summary and Budget Detail Narrative, dated January 6, 2014, are inserted in lieu thereof
and attached hereto.
7. Pages 24 through 149 are hereby renumbered as pages 25 through 150.
8. Page 35,Attachment I, Match Collection Summary Report, dated August 1, 2012, is hereby
deleted in its entirety, and Page 36, Match Collection Summary Report, dated January 6,
2014, is inserted in lieu thereof and attached hereto.
This amendment shall begin on January 6, 2014, or the date on which the amendment has
been signed by both parties, whichever is later.
All provisions in the MOU and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this ten (10) page amendment to be
executed by their officials thereunto duly authorized.
PROVIDER: STATE OF FLORIDA
MONROE C UNTY BOARD OF COUNTY DEPARTMENT OF CHILDREN AND
COMMISSI ERS FAMILIES
SI NED SIGNED
BY: BY:
N -
/ NAME: Sylvia J. Murphy NAME: Hayden J. Mathieson - r
TITLE: Mayor TITLE: Director for Substance Abuse and A -1
Mental Health 6-3
DATE: 03/12/14 D. ` 3• rVi* s
1-1
fV
FEDERAL ID NUMBER: 59-6000749 c •
, .. c-
MON OE COUNTY ATTORNEY A
A OV DAt TORM:
YNTHIA L. HALL
ASSIST NT COUNTY ATTORNEY AMYHEaV/UN,CLERK
Date a- 3- 9,01R -g ri ��
DEPUTY -LGPK
LHZ37 Amendment#0002
January 6,2014
ATTACHMENT I MOUS 1112237
Cduainal Jueticc,h)ental Health and Substance Abuse Rehm,(ment Grant
Cover Page Fur Implementation(;;rant
1)11(11'0't1. I\1 0)I01%I k)\
Prujrx�Title: rmpleeneaustion,kxp�lo)1Gaun
County ar fktuntice: )lltmrue
I'Ol\I OI ( (I\.I 1/ I
Contact Nance: Laura delosch-Hartle
Dgvalment: GrsnttAtbninistrutor Alnnmecnunty
Address Line 1: 1100 Simonton Skeet
Address Tine 2:
(ltv: key West Slate: 1 Florida 'Zip;
304O
V: I-
>rtnail: -donclibalalaurattmnnmeao ntv gov
Ilion: 305-292-4482 •Fax:
.suu1IIO�'u. ( ()' I \( IL
Contact Name(If any); Chi}•f 1 amity Iatior:Grants Administrator Tamara Snlrlrr
O - -on: Monroe County Sheriff's()trice •
A<Qtrtiss Line 1: 3335 ColleJe Reed
Address line 2: .
City: Kcy West I State: 1 Florida l I op:J 1 33040
ITmnl: • •von.net t , _ Q' .0.1- —.
?bone: 305-293-7325 1'nx: 303-293.7351 "'
Pt'\I)IV:IUI'OI'I tit I\n IN IC III\r. 1( .\U.ti
I.Tvlul Amount of Grant Funds Requested:.cronn act.:eos., sun.,grim-i Sol 5,004.14
2.Total Matching Tomb,(Protidod by applteeni and pnrjucl
patine's):n land Mra}ri=$!43,1Maer Cash Matt or rea36t.aoo Ia04.e?tee 5904674.96
3.Total Project Gtest(Add amounts in I and 2 : S1,519,769.10
Certifying Official's Signature
Certifying Official's Name Noised Rice
(printed):
Tills: C'hict Bureau of A[Lnitaisuulirn
Date: Dues:robot 19,2013
8
LHZ37 Amendment 80002
January 6,2014
Budget Summary
A.Personnel: $1 1 1,900.00
P.Frinae Benefits: $36.212.00
C.Travel: $28.584.00
D.Equipment:
E.Supplies: $6.693.18
F.Construction: 1•G.Trainers/Consultants/Contractual: $160.050.00
H.Other: $1.860.00
Total Direct Costs 3rd Year:$345.299.18 per 3rd year(Based on Roll-over balance from Year 2 of 595,476.18
plus Year3 Advanced Fundlne of5249,143.42 plus Accrued Interest thru 11-30-12 of$679.58
Total Direct Fupdine for 3 Years: $24 823.00 for In Year+114952.88+495.26=$115,448.14(or 2n1 Year+
249,143.42+679.58 n$249,823.00 for 31.Year=$615.094.14
I. In-Kind Match: $281.058.32 Der year(x 3 years=$843.174.961
J. Cash Match:
Monroe County Sheriff's Office will provide 10%cash match per year—
Year I $249,823.00=$25,000
Year 2$114,952.88=$11,500
Year 3$249,143.42=$25,000
Estimated total cash match:$61,500(to be used for additional allowable expenses).
Total Project Amount: $1,519,769.10
19
LHZ37 Amendment#0002
January 6,2014
Budget Detail Narrative
A.Personnel $111.900
Project Director(I) $75,000
Reentry Coordinator(I) $36,900
The Project Director will devote 100%effort to the project,representing$60,000 in annual
salary. The Project Director will provide executive oversight,responsible for administration
and evaluation of program and supervision of project staff. The Project Director will have a
Master's Degree in a clinical area,extensive experience in the Administration of Mental
Health,Substance Abuse and Co-Occurring Disorders Treatment Programs and experience
with the criminal justice population. Increased due to grant extension of 3 months.
The Reentry Coordinator will devote 100%effort to the project,representing$45,000 in
annual salary. The Reentry Coordinator will be required to have S years of experience with
the criminal justice/substance abuse&mental health population. The Reentry Coordinator
will provide screening,assessment,transition planning to support community reintegration,
coordination with the criminal justice system,and case coordination with community
agencies. The Reentry Coordinator will also assist the client in obtaining housing,
employment, income and support entitlements. Decreased due to resignation notice effective
12-29-13.
Note:Cost of Living: The salaries established for these positions take into account the
remoteness and extreme high cost of living in the Florida Keys. The Price Level Index is
109.63,while the Florida State Average is I00,making it the most expensive place in the
State of Florida to live. In addition, Monroe County ranks first among the State's counties in
the cost of housing and health care,and third in the cost of food and beverages.
B.Fringe Benefits $36.212
Total Fringe Benefits(FICA=7.65%/Retirement=6.95%/W.C.=/I00x.27x 1.30)These
are standard fringe benefits for Project personnel including: FICA,Retirement, Life
Insurance,Health Insurance, Worker's Compensation,Statutory Liability,and Professional
Liability.
Project Director $23,350
Reentry Coordinator $12,862
These figures were adjusted to the salary figures above.
20
LHZ37 Amendment 80002
January 6,2014
C.Travel S28.584
I.Staff Direct Expenses:
*Travel is required for the Project Staff in order to provide services to clients in the community,as well as
visit other community service providers,criminal justice agencies and court systems throughout the Keys
and the State of Florida,attend required meetings and/or conferences. It is anticipated that staff will travel
approximately 400 miles per month at a rate of$.445 x 12 months
$2,136
"Florida CIT Coalition Meetings/Travel/Per Diem/Lodging for Staff@ 2 per year
Estimated lodging$200 x 2=$400
Estimated per diem$150 x 2=$300
Estimated mileage$350 x 2=$700 $700 per trip $1,400
'Travel to Training/Conferences(i.e.,FADAA,CIT International,FAMFT,etc)
Estimated lodging$1,800
Estimated per diem$650
Estimated mileage/flights$1,800 $4,250
SUB TOTAL FOR STAFF DIRECT EXPENSES: $7,786
2.Evaluator.CIT Trainer and/or Consultants Direct Expenses:
Travel for one Evaluator: $1,120
Estimated lodging$600 based on$300 per night
Estimated per diem$141 based on$47 per day
Estimated mileage/flights$379 based on$.445 per mile or current airline rate
CIT Travel for I CIT Trainer and 2 CIT Consultants for 10 projected training events to include 2 Train the
Trainer Classes,2 Communications Classes,4 CIT Classes, I CIT Baker Act Class and I Command
Overview/Train the Trainer S19,678
Estimated lodging$12,160 based on$300 per night
Estimated per diem$2,767 based on$47 per day
Estimated mileage/Flights$4,751 based on$.445 per mile or current airline rate
SUB TOTAL FOR EVALUATOR,CIT TRAINER AND/OR CONSULTANTS DIRECT EXPENSES:
$20,798
D.Equipment: $-0-
21
LHZ37 Amendment P0002
January 6,2014
E.Supplies:Total Supplies Cost: $6,693.18
Operating Supplies:
'Two cell phones,including monthly service $2,040.00 per year
*Supplies(paper,notepads,staplers,hole punches,tape,tape dispensers,pens,pencils,graduation pins,
notebooks,CIT Supplies,etc. $3,393.65 per year
*Printing/Copies $250.00 per year
'Postage to mail correspondence $50.00 per year
'Reentry and community education/resource materials/supplies/etc$959.53 per year
F,Construction $-0-
G.Trainer/Consultant/Contractual: $160,050
I. Total Contractual Adult Treatment Services with Daniela Menardi,LCSW,CAP
*For individual/family sessions at$100/hour,group sessions at$20/hour and/or EMDR sessions at
$150/hour-see"note"regarding breakdown of the total for all Sessions{$45,060) plus extension
request{$23,930) = $68,990
Increased due to 3 additional months of services
'Additional individual/group treatment services/clinical consultation = S15,000
TOTAL S83,990
NOTE:
Treatment Program rates reflected from first year's budget and continued in 3rd year amendment-$45,060:
48 clients each receiving 16 group sessions @ S20/session=$320 x 48=$15,360
48 clients each receiving 4 individual sessions @$100 each=$400 x 48=$19,200
70 EMDR sessions @$150/session=S10,500
Therefore$15,360+$19,200+$10,500= $45,060
Added for Extension Reques0 $23,930
Estimated 12 clients each receiving 16 group sessions @$20/session=$320 x 12=$3,840
And 12 clients each receiving 16 individual sessions @$100 each=$1,600 x 12=S19,200
And 6 EMDR sessions @$150/session=$900
Therefore$3,840=$19,200+$900=$23,940
"Only$23,930 is being charged to the Grant"
Third year amendment(added in additional services)= $15,000
Additional individuaUgroup therapy services/therapist clinical consultation
'Estimated 20 hours for therapist clinical consultation services @$75/hour=$1,500
includes estimated 119 additional individual sessions @$100/hour=$11,900.This was to allow the 48
clients previously budgeted only for 4 individual sessions over the 16 week treatment program to now have
individual sessions each week.Number adapted for third year budget as already in the third year awaiting
budget approval.
includes estimated for 10 clients each receiving an additional 8 group session @$20/session=$1,600.
*This extends the 16 week program to 24 weeks as we have had increased number of co-occurring individuals
-who have had multiple issues including medications/hospitalization/therapeutic issues,etc and have needed
additional program time.
$45,060+$23,930+$15,000=$83,990
22
LHZ37 Amendment 80002
January 6,2014
2. CIT Trainer Fee®$2,000/week x 3 training sessions= S6,0D0
CIT Trainer/Consultant Fee®$800/day x 18 day sessions= S14,400
CIT Trainer Fee®$4,000/week x I training session= $4,000
CIT Trainer/Consultant Training preparation,conference calls,reports,technical assistance,
consultation®$75/hour x 44 hours=$3,300
TOTAL=$27,700
3. Total Evaluation Services:
*Evaluator Contract with Clare S Shaw,MA(LM Family,LLC) $12,500
Increased due to 3 additional months on contract
*Evaluator Supplies $300
*Incentives:Clients who complete the 6 month data follow-up will be given
$20 gift certificates as an incentive for completion$20 x 48 clients= $960
TOTAL=$13,760
4. Adult Treatment Enhanced Services: TOTAL=$34,600
•Financial Assistance for Transitional Housing Facilities to include housing fee,drug
testing,medications,transportation,etc.
Transitional housing to include:
Initial housing fee of$100/week up to$400 per client x 48 clients
Up to$100 per client to cover transport costs to appointments and/or
identification documents,etc.
o $500 x 48 clients= $24,000
Medications up to$200 per client x 35 clients= $7,000
Drug testing up to$120 per client x 30 clients= $3,600
H.Other $1,860
- Registration Fees for Grant Training/Conferences/Courses and CEU's $1,000
i.e.,FADAA,CIT Inf l., FAMFT, DLCAS,etc.
- Renewal Professional Licenses/Certifications $660
i.e.,CAP, CMHP, ICARC,CCS,LCAS, LMFT,LPC,etc.
- Agency Membership Fees $200
i.e.,FADAA,etc.
Above expenses approved previously per budget amendments.Project Director's position requires
Masters Degree and Professional Licenses which must be maintained.
23
LHZ37 Amendment 80002
January 6,2014
Total Direct Costs 3rd Year:$345.299.18 Der 3rd year(Based on Roll-over balance from Year 2 of
$95.476.18 olus Year3 Advanced fundlne of$219.143.42 olus Accrued Interest thru 11-30-12 of
S679.58
Total Direct Funding for 3 Years: $219.823.00 for la Year+111.952.88+495.26=$115,448.14 for
2"a Year+219.143.42+679.58=$249.823.00 for 3'1 Year=$615.094.14
I. In-Kind: $281,958.32
-Lower Keys Medical Center-$250,000 per year for Medical Services
(x 3 years=$750,000.00).
-Institute of Criminal Justice—FKCC-$4,200.00 per year for CIT Training Space
(x 3 years=$12,600.00).
-16t Judicial Circuit Drug Court-$5,936.32 per year for Counseling&Dnig Testing
(x 3 years=$17,808.96).
-Florida Keys Outreach Coalition, Inc.-$4,704 per year for Transitional Housing and supportive services
(x 3 years=$14,112.00).
-Monroe County Sheriff's Office-$16,218.00 per year for grant adminisMlion/staff assistance,office
space,supplies,air cards,computer equipment(i.e.laptop,monitors,docking station,desk top
computer/hard drive,etc.),printer,vehicle usage,etc.
(x 3 years=$48,654.00).
Subtotal of In Kind Match: $281.058.32 per year(x 3 years a$843.171.961
J. Cash Match
Monroe County Sheriffs Office will provide 10%cash match per year—
_ Year I $249,823.00=$25,000
Year 2$114,952.88—$11,500
Year 3$249,143.42=$25,000
Estimated total cash match:561,500.00(to be used for additional allowable expenses).
Total Project Amount $1,519,769.10
Year l Expenses $100,516.49
Year 2 Expenses $169,278.47
Year 3 Budget $345,299.18
3 Years Match $843,174.96 (In kind)
3 Years Cash Match $61,500.00
24
LHZ37 Amendment 0002
January 6,2014
MATCH COLLECTION SUMMARY REPORT
DATE: December 19,2013
County: Monroe
Type of Grant: Reinvestment Implementation Grant
Match Requirement Percentage: 100%
Total Match Required for the Grant: $904.674.96(for 3 veers)
Match Reported this Period:
Cash: $61,500.00
In-Kind: $843,174.96
Total: $904.67496
Comments:
Cash Match:
Monroe County Sheriffs Office will provide 10%cash match per year—
Year 1 $249,823.00=$25,000
Year2 $114,952.88=$11,500
Year 3 $249,143.42=$25,000
Estimated total cash match:$61,500(to be used for additional allowable expenses)
In-Kind:
3 Years Match: $281,058.32 per year x 3 years=$843,174.96
36