Item G3 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 20, 2014 Division: Growth Management
Bulk Item: Yes X No — Department,: Land Steward
Staff Contact Person/Phone#: Beth Bergh ( x 2511)
AGENDA ITEM WORDING:
Approval of a task assignment with Florida Fish & Wildlife Conservation Commission (FFWCC) to
receive $70,000 for the removal of invasive exotic plants from conservation lands that are owned or
managed by Monroe County.
ITEM BACKGROUND:
Monroe County has been awarded funding for invasive exotic plant removal from FFWCC through the
Florida Keys Invasive Exotics Task Force. This task assignment covers the upcoming State fiscal year
2014-2015 and will build on the success of the eight, prior years. The funds will be used to hire a
contractor to perform exotic plant removal on conservation lands that are owned or managed by the
County. The local match requirement of$15,000 will be funded by mitigation fees paid by developers
into the Environmental Land Management and Restoration Fund (no ad valorem funds).
PREVIOUS RELEVANT BOCC ACTION:
May 21, 2014-approval of a 1.0 year contract for funding to remove invasive exotic plant species.
February 2004-approval of a 10 year contract for funding to remove invasive exotic plant species
(contract expired in 2014)
The Board has approved annual task assignments for funding since 2005.
CONTRACT/AGREEMENT CHANGES: None
.............................................. ..................
STAFF RECOMMENDATIONS: Approval
TOTAL COST:.A, ,5,QQ_Q____._INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: —NA
No ad valorem
COST TO COUNTY:-$15,000 (local match)—SOURCE. OF FUNDS: Fund 160- Env Res(Fund
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Att A/Purf-asing Risk Managemen
yl`�
DOCUMENTATION: Included X Not Required,
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Conti-act with: FFWCC Contract# 13101-FK-126
Effective Date: Upon execution
Expiration Date: June 30, 2015
Conti-act Purpose/Description:
Task Assignment # FK 126- Invasive Exotics Removal Funding - Conti-acted removal
of invasive exotic plant species from publicly owned conservation lands ill Monroe
County.
Contract Manager: Beth Bergh 251.1 Growth Management/ I I
(Name) (Ext,) (Department/Stop
for BOCCm,eeting oil 8/20/14 Agenda Deadline: 8/5/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 85,000 Current Year Portion: $ -0
Budgeted? YesZ No � Account Codes:
Grant: $ 70,000
County Match: $ 15,000
ADDITIONAL COSTS
Estimated Ongoing Costs: $ jyr For:
(Not included in dollar value above) (e*. maintenance, utilities, janitorial, salartjs_,eteT_
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes[:] NoF-11-'.,
Risk Management Yesn No
O.M.B./Purchasing lAt114 Yes[] No t
F� 0
County Attorney Yes[] Nof"7-1'
Comments: &_e
CiA,
OMB Form Revised 2/27/01 MCP#2
TASK ASSIGNMENI'NOTIFICATION FORM
FWC CONIAACTNO. 1,3101
Task Assignment Number 1<K-126 Date: 6:bane 2014
Contractor Name:Monroe County FWC Contract Manager:Roark Cleary(850)617-9427
Contractor's Contract Manager:Beth Bergh 305.289.2511 FWCSite Manager Jackie Sinith(772)87 1-5407
Project,Title:Monroe County Contracted Initial PID#: 97849391000
Task Descri1xion and Payment Schedule:See Exhibit I. The Contractor is not authorized to perforni work on any additional sites until such tine as the FWC and
the Contiractor have fully executed a Change Order for said additional work. Any work per(brined by the Contractor contrary to this rask Assigpiment shall be at
the(.7ontinctors expense.The Contractor is autborind to subcontract.
Deliverables: As specified in the Scope of Work(Exhibit 1);systematically traverse,locate,and treat 100%of the listed invasive plant,,.-,within the 10 acres of
Monroe County Properties resulting in a minninum of'95%oftarget plants being killed.
Task Assignment Conditions
I. The 'ontrictor shall provide written notification to die Contract Manager op om completion oftreannent event(s).
2. Upon FWC Site Manager approval,the Contractor is authorized to control incidental occurienocs ofany current FFPPC category one or category two invasive
exotic plant spoxi"encounteroxt within the project Site(s). Costs tbr these control operations shall not exceed the established'Task Assignment amount,and must
neat jeopardise the Contractor's ability to achieve the requireol level of control for the primary target species. It is the responsibility of dies C'ontractor tar determine
that all control operations do not exceed the established'Falk Assignment amount.
Financial Consequences:
Ifthe Connactor materially tails to comply with the ternis and conditions OfthiS PtHehaSeOrdff as determincA by the Contract Manager,including,any
F'"iml and State statutes,rides or regulations applicable to this Purchase Oider,the Commission shall take one or more oftlw tbllowing actions,as
appiropriate fior the circumstances and allowed by law:A-Temporarily withhold msh payments pending correction of the deficiency;B-1Ceducnon ofcash
payment if corn ection of deficiency is not made;C-Disallow all or part of the cost ofthe activity or action net in compliance;0-Itcqucst refund ol'previously
disbursed payments related to deficiency;F-Wholly or partly suspend oi terminate this agreement;F-Withhold Inture Purchase Order for the project or
Ix-ogram;G-Seek other remedies legally available.
Task Assignment Start Date: Up om execution Final Treatment Completion 1)ate: June 30,2015
Task Assignment Type: Amount Not To Exceed:
Fixed Price S70,0K00
"total"cask Assignment Value S70,0M.00
Funding Information:
ORG CODE EO JOBJECT CODE MODULE SPEC.CAT. PROJECT# YEAR AMOUNT
77358090200 02 1139940 102334 FK-1 26 14-15 1$70,0(1t).00
MONROECOUNTY F[,0RlDA FISH AND WILDLIFI,'CONSERVATION COMMISSION
q0
Contract Manager Da te Roark Cleary,Cot Date
O-)ntrad spc�i-la Fl�t Date Cost Center Adn't te
------------
IPM Section Leader Date
Y AT TO MO ROE -U N�T
PPROVED ASA-0 IF to Divisiori Director/designee Date
Data:
FWC Contract No. 13101;Task Assignment FK-126,Page 1 ol`2
TASK ASSIGNMENT RESPONSIBILITtES
RESPONSIBILITIES OFTHE C'ONTRACTOR:
I. Upon full execution of the Task Assignment,the,Contractor will coordinate with the FWC Site Manager to establish a mutually
agreeable work scheolule;
2. A Ground Crew Supervisor, employed by the Contractor,will be present at all times when work on the site is underway;
3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites.The Ground Crew Supervisor
will assure contract crews are knowledgeable of,and remain within property and treatment boundaries. Every effort shall be
made by the Contractor to avoid damage to native vegetation and wildlife;
4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture
and Consumer Services(FDACS)in the Natural Areas categories, A copy of each supervisor's FDACS certification will be
provided to the FWC Site Manager prior to initiation of on-site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight(8)field employees at any given time,unless otherwise noted
it)the Task Assignment;
6. The Ground Crew Supervisor shall lit responsible for the collection,recording,and timely submission of all data and reports
required. At weekly intervals and at the completion of initial treatments and site rcassessanent,a complete report will be
Submitted to the Site Manager olctailing sites treated,number and size of plants killed,and type oftreatment used.This data will
I
be record FWC;on the FW "Daily Progress Repo)rt.I"orm";
7. The Contractor will strictly adhere to all herbicide label application,precautionary,and safety statements;
8. All control efforts shall be at least 95%effective in preventing I-C-SIM'OLA Of treated target vegetation. if 95%kill rate is not
achieved liar any area of the project after twcr months following project completion,One additional thorough treatment ofthe
plant species listed under"Project Goals"in the prqject area will be the responsibility of the Contractor at no cost to the FWC;
9. The Contractor shall forward an original invoice along with all corresponding Daily progress Report Fornis,completed and
approved,to FWC Invasive Plant Management,3800 Commonwealth Boulevard,MS 705,Tallahassee,Florida 32399-3000
within ten(10)working(lays of work completion.
10. RESPONSIBILITIES OFTIIE FWC SITE MANAGER:
11. The Site Manager reserves the right to inspect,at any time,the Contractor's procedure,spray system(s),spray solution(s),an(]
other ancillary equipment,and to approve operating personnel. Inspection,however,will not relieve the Contractor of any
obligations or responsibilil ics nor will it transfer any liability to the lands listed under"ProJect 1,A)cation",
11 No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology;
11 The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments ofiall funds
en curn bered under this Task Assignment. payment will be approved only for that work approved'by the Site Manager. Acopy
of the approved invoice will be forwarded to the site management agency,
FWC Contract No. 13101;Task Assignment FK-126,Page 2 of 2
Project
Exhibit 1
Project Information
Project Title : Monroe County Contracted Removal (Initial)
Fiscal Year : 2014-2015
Project Category : Large
Treatment Type : Initial
Timing of the Treatment(s) : Information not provided
Contact Information
First Name: Betti
Last Name : Bergh
Addre*ssl 2796 Overseers Hwy,Suite 400
City : MARATHON
State: FL
Zip: 33050
Primary Phone : 305 289-2S1.1
Email ; bergh-Beth@mOnroecounty-fl,gov
Location
Managed Area : Monroe County Managed Areas.
Total Acreage of Managed Area : 1,606
Lead Agency : Monroe County
Regional working Group: Florida Keys
Project Location
Monroe Country conservation lands are located throughout the Florida Keys from Key west to Key Largo, with the majority of the lands located In the
Lower Keys (south of the Seven Mile Bridge)and in Key Largo, These lands are either owned by Monroe County or owned by the State of Florida and
managed by the County through a management lease, There are approximately 3,878 parcels and 1,700 acres of Monroe County conservation lands.
Most individual parcels are only 0.1 acre in size, but many are contiguous and combine to form much larger management units, The current project
includes work an Upper Sugarloaf Key, Big pine Key, Fat Deer Key and Key Largo.
Project ountkMs
Mororoe
---------
Directions to Pre-bid Location
NA - County to hire contractor
Description
i-ivatlitat Description
See attached tables(PDF) of Natural Communities and Adjacent Natural Areas.These:areas provide habitat and resources for a myriad of wildlife,
including resident and migratory birds, and endemic plant species. The non-native plants that invade these areas decrease habitat value and lower
blodiversity. lust a few of the state and federally listed endangered and threatened species of animals and plants that potentially utilize these
habitats include: white-crowned pigeon (Columba leucocephala), Key deer(Odocoileus virginianus claviurn), Lower Keys marsh, rabbit(Sylvilagus
palustris hefneri), Schaus swallowtail butterfly (Heraclides aristodemis ponceanus), Bartram's hairstreak butterfly (Strymon acis bartrami), eastern
indigo snake(Drymarchon corals couperl), key mud turtle (Kinosternon baurii), piping plover(Charadrius melodus), Key Largo cotton mouse
(Peromyscus gossypinus allapaticola), Blodgett's wild mercury(Argythamnia blodgettii), skyblue clustervine (lacquemontia pentanthos), manchineel
(Hippomane mancinella),and Garber's spurge (Chamaesyce garberi), Additional sites may be added to the project by the Land Steward, as needed, if
requested by neighboring property owners or if the site is a new acqulsition by the County.
F AT Natural communities
_ _ ._. �µ
Unit Hardwood Forested �
r7' a I�ds `
2 100..... °
lu
nwaar aw�a uaw vrev swi �s s ..... - wui nouwaw ter.. r msasrarm.nma ., ,„mreenm�w. mmua cmrmmrwir�wa m-uvnnmmuam�msm�u�,,,...,w�....„K nw wu wmuvxra .v. .. .�..n,m,.am r,...gu
Hardrrrood Forested ... pUrine and Estoarhne
ear uplands- Nepetated wetlands
13h
54M °a Tl o
Targeted Plants
� Australian trine Casuarina s ecles
raarlfrr,pupper ,. i __ � .. _ _._ scgainus terebinthifolius
.. ..S _. .._. _._w�..._f6i_..,
� .. seasrde ma@�ae, arkfa ....., ..., .,..__ TGresasi�j.'. r9rra>ir
ieadtree Leucaena dedcocepfaaga ,.
Other Targeted Plant
Unit Treatment history
w ®. MOM ". „,
700'7 10 1,9,1 2 in funds Aus p�ere, Pra�lliarr i( tery Icad tree, seaside rnaBi€e Initial„ `�6 700 00
f}OS_. w 1ta 9 12 16 _ IP,,,M funds saroe as above _ . ..w.. Initial .8,Q1�oCD C70.. _ _ M
2009 13 2,12,16 IP fun i f^i funds s�.dnc as akrcawe Tixitial 80"C)00.00
2010 11 2 9 12 .._%PM f€ncls_; same as above ..,._µ.. Initial 80 CPt70:p0.._.. .W_a.�.,..m.� e,.,r ...,......�..�,,.. ......................,..W.....�.. .u�._..,�_ .�...... ..�.�:,....... ... .' ....M...w . ._..:... ._. ..._..,,. ..._�_..
2011 / 9,12,13Aa IP1 funds sate as ab¢vr. Trait€al $50,000.00
2012 tr 1 9J,2'ia3,,,, IPM Funds ; aarvle as above � � Initial „�O�OC9l�a�G9
i_,..20I4 s 2,12 IPM funds same as above Initial $50,000.00
Unit Description
w r
r2 I cover class 2(I acre irvfested� .
9 1 cover class 1 2 acre infested ''
IO 1 cover crass s 1.2 acres infested
12 b cmver cuss 6 ,acre irateted ...
13A 1 (cv r cl 7 es rrjtesjrq. �
... . . covert€ass. 2o;5acres naifestedta.. __ ... .. .` .......n m.
Maintenance
current Fiscal Year Area Maintenance Plane
As with all Monroe County managed lands, once the initial treatment is completed, the site will be maintained by Monroe County staff or its
contractors. Due to the amount of edge associated with the County conservation lands, most properties are maintained on an annual basis.
Restoration Plan for Native Plants
It is anticipated that many work areas will revegetate naturally without artificial seeding or native planting. However, for severely degraded sites with
distant native seed sources, planting of natives will be considered with funds from Monroe County's Environmental Land Management and Restoration
Fund.
Funding and Labor SOUrce for Follow-Up ...Fr atments
Follow up treatments will be done using Monroe County staff or its contractors. Funding source for follow-up treatments will be the Monroe County
Environmental Land Management and Restoration Fund and/or IPM funds (for technician crew) as available
Specifications
Work Specifications
The contractor will be hired by Monroe County in accordance with the County's purchasing procedures. The contractor will remove the exotic
vegetation from designated conservation lands under the direction of the Monroe County Land Steward. Work performance will consist of the
contractor furnishing all labor, herbicides, diluents, small equipment, transportation,spray equipment, etc. and all operations necessary to eradicate
invasive exotic vegetation. Monroe County Public Works or a County contractor will provide heavy equipment(clam truck, dump truck, etc) as
required to remove and dispose of vegetative debris and to cleanup the sites as needed. The contractor will complete Weekly Progress Reports
(WPRs) which will include the date, name of site, hours of work, species removed, and herbicide used, along with other pertinent information. The
WPRs will be submitted to the Monroe County Land Steward. The Land Steward will prepare and submit periodic invoices to the Florida Fish and
Wildlife Conservation Commission(FWC), Invasive Plant Management Section based on the WPRs. The exotic plant species listed under"Project
Goals", and any other FLEPPC Category I or II species found on the site, will be treated according to developed effective control techniques. Plants
shall be treated in place or removed from the site and chipped. Decisions regarding specific plant treatment methods on each site will be made by the
Land Steward. Treating vegetation in place and allowing it to decompose in situ is cost effective and biologically sound. Removing vegetation from
the site will be the preferred treatment method in habitats where fuel loading may be a concern, where excessive mulching would preclude native
seedling recruitment or negatively affect wildlife, where failing trees could pose a hazard to roads or structures, or where aesthetics are a concern.
It is anticipated that many work areas will revegetate naturally without artificial seeding or native planting. However, for EEArftritdbracled sites with
distant native seed sources, planting of natives will be considered with funds from Monroe Countys Environmental land Management and Restoration
Fund. Every effort shall be made by the contractor to avoid damaging native vegetation or disturbing wildlife. The contractor will abide by all
herbicide label application, precautionary, safety, cleaning, and disposal information.
Equipment considerations
The Florida Keys Invasive Exotics Task Force's"Decontamination Protocol" requirements will be included in the County's contract with the selected
contractor
Other Requirements and Provisions
The proposed project will build on the success of the last nine years of invasive exotic removal work on Monroe County conservation lands by enabling
the County to hire contractors to remove Category I and II invasive plant species. The County's contractor(s)will complete as many of the listed
sites as possible within the contracted amount. Therefore, not all sites listed here may be completed. The project will remove stands of inversive
exotic vegetation that are either too large or located too close to improvements (such as power lines, roads and buildings)to be safely removed by
County staff. The proposed sites are within management units that have had extensive exotic removal work in recent years on lands adjacent to the
proposed sites. These adjacent County lands are currently in the maintenance phase. As with all Monroe County managed lands, once the initial
treatment is completed,the site will be maintained by Monroe County staff or its contractors. Additionally, the IPM funding will be used to leverage
restoration funds available from the Monroe County Environmental Land Management and Restoration Fund (MCELMR). The MCELMR funds will
continue to be utilized for invasive exotic removal, site cleanup, native plantings and other restoration efforts. Additional sites may be added to the
project by the Land Steward, as needed, if requested by neighboring property owners or if the site is a new acquisition by the County.
Threatened, etc, Species
These areas provide habitat and resources for a myriad of wildlife, including resident and migratory birds, and endemic plant species. The non-native
plants that invade these areas decrease habitat value and lower biodiversity. Just a few of the state and federally listed endangered and threatened
species of animals and plants that potentially utilize these habitats include: white-crowned pigeon (Columba leucocephala), Key deer (Odocoileus
virgirrianus clavium), Lower Keys marsh rabbit (Sylvilagus palustris hefneri), Schaus swallowtail butterfly (fleraclides aristodemis ponceanus),
Bartram's hairstreak butterfly (Strymon acis bartrami), eastern indigo snake (Drymarchon corais couperi), key mud turtle (Kinosternon baurii), piping
plover (Charadrius rnelodus), Key Largo cotton mouse (Peromyscus gossypinus allapaticola), Blodgett's wild mercury (Argythamnia blodgettij),
skyblue clustervine (Jacquernontia pentanthos), manchineel(Hippomane mancinella),and Garber's spurge (Chainaesyce garberi).
Project Time Frame
The project will begin as soon as funding is available and conclude by June 1, 2015, with the Monroe County Land Steward providing a comprehensive
final report to accompany the final invoice for cost reimbursement to the FWC no later than June 20, 2015,
Education and Regional Issues
Public Education Pro rare
The Monroe County Land Steward will conduct a door-to-door education and outreach effort that will focus on reaching the neighbors of the selected
worksites. This outreach effort will include the distribution of the "Monroe County Conservation Lands" brochure.
Regional Criteria ISSUes
Information not provided
Budget
FWC Upland Invasive Exotic Control Prograrn
Budget Justification Worksheet
Total funds requested from FWC $70,000.00
Method of Control Contracted
Monme County Environmental Land Management and Restoration Fund $15,0
-------------------- ----------------------------------------
Total matching funds from project sponsor(A): $15,000.00
In-kind Contribution
J �
c >
0
0 w
�-- O= w
W
0 wLli
w W
r
w
---
C
z
uJ
se
uj
-
m <
M Q
4 ct
D
W yf
ry
W
CL
ow
'a m
o
4 �
a�
Exhibit 1
MONROE COUNTY CONTRACTED REMOVAL(INITIAL) 2014-2015
Pre-bid reap is not applicable as the County hires the contractor
Exhibit I
UNIT MAPS
Monroe County Conservation Lands
Note: Red hatching indicates public conservation lands. Blue highlight indicates proposed
invasive exotic removal projects on Monroe County conservation lands, Green hatching indicates
previous contracted invasive exotic removal projects within the management unit.
j.
Unit 2- Upper Sugarloaf Key
Unit 9- Big Pine They
Monroe County Page I of 4
Contracted Exotic Removal 2014-15
Exhibit 1
e v.
�s t
I
k., y, „,,,,, r ,✓ � ��° �I,�°V41 i Ili i,,u
I ' d
F;
i
Unit 1.0 - Big Pine Key
al
4JVM�1
%^ A
I J
F
r
7
n J
W'ro.0
I✓ w
i
h
v.m5'
+j
Unit 12 - Big Tine Key
Monroe County Pale 2 of
Contracted Exotic Removal 2014-15
Exhibit 1
't
i
rr
i
Y
I�yliG ,
Y
Unit 1.2-- Big;C hie Key
+aA
UNIT 13A
COCC?F'LUM BEACH
EAT DEER KEY''
Unit 13 A - C:c copl:um, Be adi, Fat leer Keys
Monroe County rage 3 of 4
Contracted Exotic Removal 2014-15
Exhibit 1
lisp
Unit 16 - Key Lai-go
Monroe County Page 4 of 4
Contracted Exotic Removal 2014-15
Exhibit I
MONROE COUNTY CONTRACTED EXOTIC REMOVAL(INITIAL)
2014-2015
Natural Communities:
UNIT KEY PARCELS ACRES NATURAL COMWNITY
2 Upper 1 1 Hardwood hammock
Su
9 Big Pine l tl 1.2 Hardwood hammock,pine
(Eden rockland, buttonwood
Pines)
10 Big Pine 4 1.2 Hardwood hammock,pine
rockland,buttonwood / saltmarsh
12 Big Pine 26 Approx Pine rockland, hardwood
5 hammock, buttonwood
saltmarsh
13A Fat Deer 2 0.7 Hardwood hammock /-Saltmarsh
16 _Largo 5 075---7Hardwood hammock
Adjacent Natural Areas:
UNIT KEY AqjaccLit Natural Areas
2 Upper FWC-WEA
Suga,rlloaff USFWS Refuge
Big Pine USFWS Refu e
10 Big Pine USFWS Refu
12 Big Pine USFWS Refug-e
13A Fat Deer Curry Hammock.SP
16 Laro NA