HomeMy WebLinkAbout3rd Amendment 10/18/2006 'S
DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: October 26, 2006
TO: Dave Koppel, County Engineer
Engineering Division
FROM:FROM. Pamela G. Hancot �7f-
Deputy Clerk Y
At the October 18, 2006, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Third Amendment to Agreement between Monroe County
and Currie Sowards Aguila Architects for Architectural Consultant Services at the Freeman
Justice Center for additional fees anticipated because of the construction period extension and
additional redesigning and consulting services.
Enclosed is a dupicate original of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File
V ISO
THIRD AMENDMENT TO AGREEMENT
BETWEEN OWNER AND ARCHITECT CONSULTANT
THIS THIRD AMENDMENT ("AMENDMENT") to the AGREEMENT
BETWEEN OWNER AND ARCHITECT CONSULTANT ("AGREEMENT') dated
December 21, 2005, for the Freeman Justice Building entered into between MONROE
COUNTY ("OWNER") and CURRIE SOWARDS AGUILA ARCHITECTS
("ARCHITECTS") is made and entered into this 18'" day of October, 2006 in order to
amend the AGREEMENT as follows:
WHEREAS, on December 21"'2005, the parties entered into the AGREEMENT
for architectural services for the Freeman Justice Center; and
WHEREAS, on February 15,2006,the parties agreed to a FIRST AMENDMENT
TO THE AGREEMENT to include two levels of CAD technicians and therefore two
hourly wages for each CAD technician included in article 4, paragraph 15; and
WHEREAS, on July 19, 2006, the parties agreed to a SECOND AMENDMENT
TO THE AGREEMENT increasing the architectural services fee by$45,000.00; and
WHEREAS, ARCHITECT requests that due to the construction period extension
and the additional redesigning and consulting services requested or required, it is
anticipated that additional fees will be incurred as follows:
a. Architectural Construction Administration Fees $111,000.00
b. Mechanical, Electrical, Plumbing
Construction Administration Fees 7,000.00
c. Structural Construction Administration Fees 12,000.00
d. Interior Design Administration Fees 12,000.00
Total Anticipated Additional Fees $142,000.00
Additional fees shall continue to be invoiced at the approved hourly rates not to exceed
$142,000.00;
NOW THEREFORE, IN CONSIDERATION of the mutual promises contained
herein, the parties hereby agree as follows:
1. ARTICLE 4,Paragraph 15, shall be amended to read as follows:
Hourly Rate. The ARCHITECT shall be compensated for services performed at
the following standard hourly rates not to exceed the amount of FOUR
HUNDRED TWELVE THOUSAND DOLLARS AND NO CENTS
($412,000.00):
Principal Architect, Robert G. Currie $175.00
Project Architect, Hank Goldman 150.00
Mechanical Engineer 175.00
Structural Engineer 150.00
Landscape Architect 150.00
Interior Designer 150.00
Project Manager 125.00
§1 0 V
CADD Technician Level I 80.00
CADD Technician Level II 60.00
Support Staff 45.00
2. The remaining terms of the AGREEMENT, not inconsistent herewith, shall
remain in full force and effect. The reimbursable expense of$25,000.00 remains
unchanged.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date
stated above.
(Seal) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY . KOLHAGE, CLERK OF MONROE CVNTY, FLORIDA
B : By:
ty Clerk
Attest: ARC TECT
By: By:
Title:
MONROE COUNTY ATTORNEY
APPR D AS TO FORM:
SU N M. ORIMSLE
ASSIS COUNTY A ORNEY
Date 1
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CURRIE • SOWARDS • AGUILA • ARCHITECTS
Robert G. Currie, AIA Jess M. Sowards, AIA Jose N. Aquila, AIA
September 7, 2006
Mr. Jerry Barnett
Facilities Development Coordinator
Monroe County
1100 Simonton Street
Room 2-216
Key West, Florida 33040
Re: Freeman Justice Center
Professional Architectural Services
Dear Jerry,
As a follow up to our earlier conversation,this letter will serve to inform you (Monroe
County) that our firm has reached a point in the above referenced project where the fees
for services are not sufficient to complete the required tasks as they continue to evolve.
As you may recall, in previous correspondence where we discussed the status of fees
versus services we mentioned that we would make every effort to complete all the added
tasks within the approved fee structure. However, with the extended duration of
construction activities coupled with all the additional services required and not
anticipated we and our consultants will need additional fees.
A few points to consider include:
• Originally anticipated construction completion date was May 9,2006.
• Two County approved extensions of contract period have been granted bringing
the new date of completion to January 24,2007.
• As of today's date we have accrued $66,230 in non-construction administration
related Items (see attached).
• There has been extensive re-design of mechanical systems.
• The scope of services related to interior design has increased dramatically now
requiring design, purchasing and Installation assistance.
In addition I am attaching a fee discipline breakdown sheet that illustrates our totals
to-date showing how the additional unanticipated services have affected the original
fees. Note that the line item labeled General Construction Administration indicates a
total expended to-date of$136,727.50 which is in line with our original pro}acphsneovelonment
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FORMERLY ROBERT O. CURRIE PARTNERSHIP, INC. • AIA FLORIDA FIRM OF THE YEAR 2000
134 Northeast Furst Avenue • Delray Beach, FIor1Aa 33444 • 561276-4951 • Fax:561243-8184 • AA0002271
www.curri arc_con1
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The conclusion we have reached is that primarily two things have contributed to the
original assumption being oft the construction period expected to exceed the original
date by almost twelve months,and the additional redesign and consulting services that
have been requested or required by the County to assist the contractor in completing
their work.
With the above in mind,and with the information available at this time,we anticipate
that the construction period will continue for an additional eight months from now and
therefore anticipate that we will need additional fees to cover the following activities:
• Architectural Construction Administration fees: $ 111,000.00
• MEP Construction Administration fees: $ 7,000.00
• Structural Construction Administration fees: $ 12,000.00
• Interior Design Administration fees: $ 12,000.00
Total additional fees anticipated $142,000.00
Should Monroe County prefer,we would gladly continue invoicing at our approved hourly
rates against the figure stated above and hope that we would not require the full
amount. We would appreciate your favorable consideration of our request. I will be happy
to discuss this in further detail should you desire.
Sincerely,
CURRIE SOWARDS AGUILA ARCHITECTS
Jose. AlA
Principal
Copy: Ann Reiger
File 05090E5
Monroe County
Faclll les Development
SEP 11 2006
RECEIVED BY:
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CURRIE • SOWARDS • AGUILA • ARCHITECTS
Robert G. Currie, AIA Jess M. Sowards, AIR Jose MAdguRco
Facilities Development
September 7, 2006
p SEP 11 2006
Freeman Justice Center TIME: n.
Non-CA required items RECEIVED BY: 1!
The following listing represents some of the issues raised during the construction period for the
Freeman Justice Center project for which Currie Sowards Aguila Architects and their
consultants have provided additional professional design services considered beyond the
typical or anticipated construction administration services. This list is current as of the date
noted above.
1. EIFS vs. Brick vs. Stucco for exterior.
2. Rework door schedule (Fire doors are missing. Security needs to be implemented and
coordinated with courts and with sheriffs). Verify hurricane resistance.
3. Access to roof via elevator vs. 4 roof hatches.
4. Revise site to accommodate the following:
a. Grade changes vs. floor elevation at entry.
b. Exit to grade from stair# 2.
c. Retaining wall.
Locate transformer pad.
e. Accommodate backflow preventer.
5. Sally port:
a. Provide accommodation for H.C.
b. Portal to small for SWAT vehicle.
6. Parking for judges
a. Provide roll up doors for security.
7. Network Room on 2' floor.
a. FM 200 system interferes with duct. Revise ducts.
b. Need cool air and exhaust ("Controlled"just for this room).
S. Assembly Determination
a. Some walls are not called out as rated walls but have some doors that are
rated and some doors that are not rated.
9. Add fire dampers at fire walls.
10. PVC in plenum? (Not allowed per code).
11. Relocate switches in court rooms for security.
12. Stone bands and details need structure.
13. Interiors need to be selected due to"original sub" samples not being returned.
14. Need electrical access under judges platform.
15. Need fans in garage area. Due to less than 50% open (per code).
16. Meet with courts and sheriffs office for security drawings. (Cameras) for accreditation.
17. Coordinate artist with architecture. I.E. bronze doors with elevator doors.
lb. Delete bathroom in sally port. Coordinate lines from above no longer in walls below.
19. Provide additional rooms for card reader. Provided two rooms with sprinklers and A/C
FORMERLY ROBERT O . CURRIE PARTNERSHIP, INC. • MA FLORIDA FIRM OF THE YEAR 2000
134 Northeast Ftrst Avenue • Delray Beach, floritla 33444 • 561 •276•4951 • Fax: 561-243-8184 • AA000227I
www.curri arc-corn
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Monroe County
Facilities Development
and electrical.
20. Relocate IT equipment per court's "LT head". SEP 11 L(iuo
21. Delete FM 200 System. nMe II
22. Light poles are not hurricane resistant, RECEIVED ev: (k"
23. Light pole locations need photometrics.
24. Need photometrics in garage.
25. Need to provide handicapped parking at exterior of building for public (per code).
26. Top of fuel tank for generator at elev. +12.5' may create circulation problems for cars In
parking lot.
27. Need to call out UL # for all fire walls. Create and show life safety drawings to Are
Marshall.
28. Review all product approvals for hurricane resistance.
29. Reject specified louvers that did not comply with hurricane code.
30. Need to detail security roll down doors for former judges parking and sally port.
31. Show ramps for H.C. from road north of building to entry at building.
32. Need to add vandal proof light in areas where"detainees" might be.
33. Need to add expanded metal lath to walls where holding cells allow escape. Need to run
walls to underside of concrete slab above and protect ducts from access in those
areas.
34. Review fiberglass Insulation for chilled water lines (Must be closed cell "cellular glass-
like"foam glass).
35. Need to provide hot water system.
36. Need to vent electrical equipment rooms.
37. Per NFPA 88, need two hour separation from parking to anything. (Includes fire dampers
for generator room and floor slab above).
38. Need to provide rated opening through rated walls for A/C supply and return.
39. Ground floor holding area has masonry wall above bullet proof glass. (No means of
holding the masonry up). Needs structure.
40. Roofing spec has been changed to provide savings but notice of acceptance has not
been provided for new spec.
41. Structure needs to be revised for elevator to go to machine room level.
42. Need to revise mechanical layout and structure;To keep ducts at roof from leaving
machine room going outside of structure, then going down through roof. (No hurricane
resistant duct work exists).
43. Design "system"to"secure detainees" on their way from buss to sally port.
44. Raised ceiling height in all holding areas to reduce possible vandalism.
45. Resolved judge's parking areas (relocated).
46. Proposed canopy at buss to sally port route.
47. Have provided steel columns to hold up masonry above bullet proof glass. Lintels and
sills (struct).
48. Providing details for bullet proof glass to column connection.
49. Provide new wall and footing at fan exhaust for garage.
50. Add electrical room near elevator equipment room.
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Monroe Coco
Si. Revise lobby for security equipment and circulation. FOCO s Devemprgen/
52. Provide ventilation in electrical rooms.
53. Need fans in judge's parking area or"open" roll down. SEP 11 2UU5
➢MF:
54. Delete one H.C. parking space under building. e[ceNtn ev.
55. Door located without adequate room for trim that was specified.
56. Wood door frames in 1 'h hour rated openings.
57. Fire Department requests Life Safety drawings.
58. Need "wash down"area for contamination abatement.
59. Provide gun storage in entry lobby and sally port.
00. Relocated doors I walls to accommodate furniture with handicapped access
requirements.
61. Relocated "Rooftop"vents in mechanical room to"wall louvers"for hurricane reasons.
62. Details for roof hatch and steel ladder.
63. Review sidewalks requirements for artwork.
64. Show bullet resistant walls.
65. "Zone of?' /C per Fire Marshall's request.
66. Revise millwork drawings per handicapped requirements.
67. Add janitor storage areas.
68. Modify A/C system to accommodate too much "fresh air in system".
69. Detail public toilet partitions.
70. Replace O.H. doors at judge's parking to rolling grills.
71. Call from Terry Thomess regarding revised spec on bronze panels.
72. A/C conflict. Duct sizes vs. SM depth.
73. Draw"security fence" plan /elevation /det. Cot S.E. stair exit.
74. Revise former judge's parking to storage area.
75. Revision to parking on Thomas Street.
End of report.
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