Item L1 MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: August 5, 2014
SUBJECT: County Divisions' Monthly Activity Report for July, 2014
MONTHLY ACTIVITY REPORT—July,2014
KEY WEST &MARATHON AIRPORT
• On July 1 & 2, I attended Airport Security Coordinator training at Dallas, TX, this
will allow me to function in the capacity of ASC /ASC alternate at Key West Intl.
Airport.
• On July 4, Marathon airport was extremely busy with small general aviation
aircraft and all available tie down areas were full. The FBO (Marathon General
Aviation) was forced to park aircraft in alternative areas.
• On July 8, 1 meet with Charlene Helba who is representing her father J. Beckwitt
regarding the Beckwitt hangar property adjacent to the MTH airport. We
discussed TTF leases, equipment storage leases and the renewal of our existing
lease that expires in September, 2014; we did not come to firm conclusion on any
of the topics.
• On July 9, 1 meet with TSA Assistant Federal Security Director Dirk Herberz to
discuss the results of the 2014 Key West Airport security audit.
• On July 10, 1 conducted a required annual Airport Security Training table top
exercise with the TSA and key security stakeholders for the Key West Intl.
Airport.
• On July 22, 1 attended the Marathon City Council meeting and provided a power
point presentation on the current and past projects for the Marathon Airport.
• On July 23, 1 attended the PFC airline consultation meeting for the Key West
Airport where the airport presented future PFC application projects to the airlines
for comment.
• On July 24, 1 presented the FY 15 budgets for the Key West & Marathon airports
to the BOCC.
• On July 28, 1 attended a tour of the NAS with Roman G. and Peter H., we
discussed future projects and other topics associated with the NAS Key West.
EMPLOYEE SERVICES
1. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
1
Newsletters
II. TURNOVER NUMBERS:
Monthly Turnover: .97% Turnover for the year: 8.88%
Resignations: 3 1 Terminations: I Retired: I Deceased: 0 Layoffs: 0
HUMAN RESOURCES
Finished drafting all job descriptions (except for clerical). Departments are reviewing.
Pre-determination Hearing— 1
Grievance Council Hearings—2
IAFF Negotiation Meeting
Teamsters Negotiation Meeting
Personnel Policies and Procedures Board meeting
Meeting with ADP to discuss possible implementation of Payroll/HRIS system
State Council meeting as local Chapter President in Tampa
RISK
Selection Committee Meeting—Risk Consultant
Attended Hurricane Recovery Workshop—Emergency Mgmt
BENEFITS
Selection Committee Meeting—Life Insurance RFP
WORKERS COMPENSATION
Completed 3rd quarter billing
SAFETY
Annual park inspection deficiencies noted in January: 10 minimal risk deficiencies remain of
the total 53 found.
Safety Officer attended Respirator Fit Test"Train the Trainer" class.
Attended safety instruction for two Bicycle Safety Day events — Big Pine Key Parka and
Bernstein Park
Reviewed/investigated/routed 10 accident and injury reports
Attended Hurricane Recovery Workshop—Emergency Mgmt.
January 1 —June 301":
Injuries by Type and Percentage of Total #of Reprts
G-h Management
SAS
Oil
u
v
tll lllp`dItl�Vi��l��li�"�
COMMUNITY SUPPORT SERVICES
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 05/21/2014-06/20/2014:
0 C-1 Congregate Meals totaled I I I I units during this period. Monthly goals for
this program continue to fluctuate based upon the availability of funds.
2
• C-2 Home Delivered Meals Hots totaled 161 units, and Home Delivered Meals
Frozen totaled 3095 units. We continue to receive a large number of referrals for
Home Delivered Meals.
• In-Home Services (Information in this section is for the period 05/21/2014-
06/20/2014):
• III-B Chore: 15.25 units this period, 78.15 units year-to-date, 10.45% achieved.
• III-B Screening and Assessment: 0 units this period, 0 units year-to-date, 0%
achieved.
• III-B Homemaking/Personal Care: 171.75 units this period, 454 units year-to-
date, 30% achieved.
• III-E Screening and Assessment: 0 units this period, 0 units year to date, 0%
achieved.
• III-E Chore: 0 units this period, 10 units year-to-date, 18% achieved.
• III-E In-Home Respite: 139.75 units this period, 236.50 units year-to-date, 13.12%
year-to-date-achieved.
• III-E Facility Respite: 379.25 units this period, 1145.75 units year to date, 10.3%year-
to-date achieved.
Non-OAA Programs:
CCDA(Community Care for Disabled Adults)for MAY 2013:
• Case Management: 5 units for the month were produced; 122.75 units year-to-
date.
• Homemaking: 136 units for the month were produced; 1789.25 units year-to
date.
• Home-Delivered Meals: 115 meals for the month were provided; 1480 meals
year-to-date.
• Personal Care: 57.75 units for the monthly were produced; 794 units year-to-date.
Overall Program Achievement was 73.28% achieved, 10.05%underachieved.
CCE (Community Care for the Elderly) for the period 05/21/2014-6/20/2014:
• Case Management: 0 units for the period and 281.5 units year-to-date. 24.88%
achieved year-to-date. We are currently 100% achieved
• Case Aide: 0 unit achieved and 8.25 unit year-to-date, 0 % achieved year-to-date.
• Companionship: 0 units achieved and 625.75 units year-to-date, 0% achieved
year-to-date.
• Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-
to-date.
• Enhanced Chore: 0 units achieved and 13 units year-to-date, 0% achieved year-to-
date.
• Chore: 0 units achieved and 100.75 units year-to-date, 100% achieved year-to-
date.
• Homemaking: 0 units for the period and 6073 units year-to-date 135.90%
achieved year-to-date. There are 156 clients on the waiting list.
• Specialized Medical Equipment: 0 unit for the period and 3 unit year-to-date, 0%
achieved year-to-date.
• Transportation: 0 units for the period and 79 units year-to-date, 0% achieved year-
to-date.
3
• Personal Care: 0 units for the period and 4078.25 units year-to-date. 112.84%
achieved year-to-date. There are 49 clients on the waiting list.
• Respite: 0 units for the period and 641.25 units year-to-date. 95.58% achieved year
to date. There are 20 clients on the waiting list.
o CCE overall is at 100% achievement. We are 16.67% overachieved
o ADI (Alzheimer's Disease Initiative) for the period 5/21/2014-6/20/2014: 322.8
units were produced in the period and 3190.30 units year to date. 80.20%
achieved.
o HCE (Home Care for the Elderly Program) for the period 06/16/14-7/15/2014:
6.25 billable units this period, 205.50 billable units year-to-date at the beginning
of the contract year, 75.16% achieved.
Monroe County Transit
• One-way trips provided: 1,954
• Unduplicated clients served: 248
• Special Needs Clients registered: 649
Deposited Revenue: $2,655.75
Expenditures: 71,875.61
Percentage Spent Fiscal YTD: 75%
Community Support Services
Incoming calls, provision of information and referrals 735
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for
Food Stamp benefits, where the closest food bank is located, how to report suspected
abuse, or to find out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance,prescription drug assistance,
and welfare assistance.
Unduplicated Welfare client households that received service 128
New Welfare cases receiving service 21
Low Income Crisis Assistance cases— 40 $ 10,819.15
Low Income Home Energy Assistance cases- 41 $ 11,900.00
Home and field visits 41
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent
clients.
Case Managers make these visits to perform annual or semi-annual updates for In-
Home and Nutrition clients. WAP clients are visited for testing for possible
Weatherization services to their homes. ESG rent clients are visited for the
Habitability Study required prior to receiving rental assistance through this grant.
Office visits 401
Office visits reflects the number of visitors that come into to all three locations of
our Social Services offices throughout the month.
Prescriptions 6 $ 762.48
Shelter ESG 9 $ 4,438.00
Personal Care Clients 1 $ 291.16
BAYSHORE MANOR
4
Bayshore Manor's current census is 15 residents. The current census is two private
pay and 13 subsidized residents. BSM provided 405 hrs. of OA3E respite care and
88.75 hours of CCE care this month. Bayshore Manor has six OA3E clients and one
CCE client.
There are two clients on the waiting list.
Revenue for July 2014 $ 28513.58
Expenditures for the same period $ 51508.62
Percentage of the budget spent year to date 67.73
LIBRARY
• Library usage figures continue to reflect that the increase in offerings of services
through technology is widely appreciated by patrons.
• People counters at the branches indicated that the number of visits made in person
to the Libraries in June, 2014, totaled 32,172, continuing evidence of the
popularity of our onsite services, also shown by the circulation count of 27,745
items checked out in that time. Program attendance reached over 2,100 onsite for
the month, and over 230 attendees of our outreach programs were a further
indication of their appeal in the community.
• New Library cards brought 266 new patrons added to the roll, a slight increase
over the previous month
• Reference questions handled by staff via email, text, chat, phone, in-person and
through social media, totaled 13,947, 72% above last year's figure-- another
example of the still growing popularity of e-reference as well as onsite
information resources.
• The public access PC sessions recorded as provided to the public for the month
are consistently high, at 7,068, while the Wi-Fi usage was estimated at 2,482, (an
increase of 11%) for a combined total of 9,550 customers using this resource;
staff attribute this high usage to the lower cost and proliferation of portable
devices, along with the increased bandwidth available to library patrons.
Smartphones and other smaller devices are also being used to connect to the
public wi-fi unobserved, driving the actual customer number even higher.
• E-visits to the Library's online resources reached 532,748, a sizeable 303%higher
than last year. These resources include our Library website, online catalog and
digital exhibit of historical images.
• Circulation of eBooks and eAudiobooks broke all records with 1,576 checkouts
logged, an increase of 60% over last June. This reflects our growing collection
and the increasing popularity of the format, which now allows the easier
discovery system and downloading of the materials recently introduced by the
vendor.
EXTENSION SERVICES
5
• Number of services provided: 184 phone calls, 23 office visits, 12 visits to clients,
15 learning events with 446 participants, 5 media submissions, and 496
publications distributed. Total Budget for FY 13/14: $189,427.00; Year to Date
Expenditures and Encumbrances: $149,433.41; Remaining Balance: $39,993.59;
Percentage of budget spent and/or encumbered year-to-date: 78%.
The County Extension Director/Family & Community Development Agent
accomplished the following activities:
• Attended the Florida Keys Green Living & Energy Education (GLEE) board
meeting. Was selected to be a board member to enable greater collaboration and
utilization of statewide Extension specialists in local green efforts.
• Participated in a coordinated outreach effort to increase green business
certifications in Monroe County by developing educational modules to teach
businesses how to get green certified. Through a partnership with Florida Green
Energy Works, the City of Key West, UFAFAS Monroe County Extension
Services, and GLEE, local businesses are now able to be offered the Green
Business Certification platform of the nationally operating Green Business
Bureau.
• Became a member of the Community Resiliency Focus Group, led by the Florida
Department of Economic Opportunity. This group will work to provide examples
across the state on local efforts to increase resiliency.
The Environmental Horticulture Agent accomplished the following activities:
• Assisted Kansas University Entomology researcher Steven Davis in finding
Geiger Beetles larva and pupa for genetic research. Master Gardeners were asked
to assist with identifying Geiger trees in Key Largo, Tavernier, Marathon, and
Key West. The results were provided to Mr. Davis and he came to South Florida
to collect samples for his research.
• Attended two Grimal Grove orientations and a tour of the progress of the Grove.
Discussed were future Extension projects and demonstration projects for
environmentally horticultural education programming on Florida Keys native
plants, water conservation (cisterns and rain-barrels), composting, vegetable
gardening, plants Key deer and iguanas eat and don't eat, and insect identification
on tropical fruit trees.
• Set up a tropical fruit education booth and mango fruit display at the Tropical
Fruit Fiesta at the Stock Island Village Marina. Over 300 people were in
attendance.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Attended the Joint South Florida Fishery Management meetings in Key Largo that
included the Gulf of Mexico Fisheries Management Council, the South Atlantic
Fisheries Management Council, and the Florida Fish & Wildlife Conservation
Commission. Topic discussed was regulatory consistency for Florida Keys'
fishery management.
• Held a OF/IFAS/Monroe County Florida Sea Grant Marine Extension Advisory
Committee meeting in Marathon. Eight members attended.
• Attended the Water Quality Protection Program Canal Subcommittee meeting.
Topics discussed were plans to begin canal restoration demonstration projects and
construction phases.
6
EMERGENCY SERVICES
FIRE RESCUE
• Continue to work on negotiating the union contract.
• Fire /EMS budget presentation to BOCC in Key West.
• Art work for Conch Key Fire station underway.
• Continuing to work with architect and engineering to develop plans for Fire
Academy Facility.
EMERGENCY MANAGEMENT
• Updated Nimscast (National Incident Management System Compliance
Assistance Support Tool) and I.R.I.S. (Incident Resource Inventory System) to
ensure EM Compliance with Training and Resourcing requirements.
• Conducted follow up Emergency Transportation planning meeting with Monroe
County Social Services, Monroe County School District, City of Key West
Department of Transportation, and Safeguard America Bus Company (private
sector) regarding out-of-county transportation during emergency events.
• Completed the Monroe County Radiological exercise agreement with FEMA
outlining county response activities for the 2015 Turkey Point Nuclear Power
Plant(HAB) Hostile Action Based Exercise.
• Conducted a presentation at the Islamorada Chamber of Commerce's monthly
meeting about integrating the private sector into disaster operations and the
Monroe County Business Resiliency Collation initiative.
• Conducted a countywide Hurricane Recovery Workshop that provided an
overview of the County's Recovery plan, a summary of key State and Federal
programs and presented participants with specific scenarios to respond to. 40
participants from various county departments, various county agencies and
municipalities were in attendance.
EMS/TRAUMA STAR
• Trauma Star flew 33 flights to mainland hospitals for definitive care in the month
of July.
• Conducted Lucas2 (mechanical CPR device) training for all field personnel.
• Conducted "Termination in the Field" and CPR Pit Crew training for all field
personnel.
• Continued with field training of Paramedics on quality assurance/billing issues of
ePCR reports.
• Trained and released (1) new Flight Nurse to facilitate inter facility Trauma Sat
Flights.
FIRE MARSHAL
• Working with FKAA and 3rd Generation Plumbing on hydrant install for lower
keys and upper keys.
• Annual day-care inspections upper and lower keys.
• Preparing for upcoming Hero's Welcome event at Hawks Cay, and National
Night Out on Big Pine and Stock Island.
FIRE ACADEMY
• Target Solutions—continuing online education and SOP training.
7
• Scheduling Fire Fighter EMT, and Fire Fighter Paramedic pre-employment
processing procedures; written exams, physical ability test (PAT), medical ability
test (MAT), and interviews.
• Scheduling training sessions; company training station/on-duty personnel , first
responder EMS, Fire Fighter I and pump operations.
PUBLIC WORKS
MONROE COUNTY PUBLIC WORKS
JULY 2014
CORRECTION FACILITIES:
Stock Island Detention Facility
• Completed modification of First Appearance room into new secured Judge's
chambers
• Assisting MCSO with upcoming ICE inspections
• Completed annual PM's for Detention Center chillers
Monroe County Detention Center Stock Island
Percentage of customer requested work orders completed within 3 days with KRI'
33 f 162 Customer requested work orders were,,completed within three days during June,2014
XPI=%x requested x.01-
1,40
1,20
"w n ..... rx_r.
..
rrr.
x. ££ ram..
t7.
0,40 �
020
0.( )
I�31JTI 1:4ICjI 1 Aug 1..4Sept 1100 1 Nov 1:3[7ec 14.1an 1 1'eh 1Amar 14Apr 1Way 14:hin
COt P112ted 8,1,6 % 92,90% 87.00% 92.00%c 85DOW, 8100% 81,00``� 81,00% 76.09% 81.00% 86M% 82.00% 83,30
KPI 1.21 1.43 1.38 1.48 0,97 0,68 0,89 1.19 0,90 037 1.17 LAD 135
%completed k—.WKM 2 per.Mov,Avg.(A eo pleted) 2 per.Mov.Av&(M)
8
•
t r J t JA f t
For the period February 2012 through June 2014:
Total kilowatt-hour Savings = 1,626,130
Total CO2 Reduction= 1,121 Metric Tons = CO2 Emissions from 126,173 gallons of
gasoline consumed
Total Energy Dollar Savings = $173,855
*Note: MagLev Chiller was out of service for part of 14Mar
FACILITIES MAINTENANCE/PARKS & BEACHES:
UPPER KEYS:
Nelson GC:
• Provided assistance in (4) Events requiring 50.5 hours of employee overtime
• Raised front counter for Supervisor of Elections
• Assisted Building Dept. moving and assembling furniture
• Assisted Code Compliance Dept. fixing furniture
• Contractor extended concrete pad for the new generator on the back of the building
PK Courthouse:
• Repaired sidewalk and exterior sign
• Cleaned and coated roof for Court Room "B"
• Painted walls and vestibule of Judge Garcia's chambers
Islamorada Library:
• Repaired leaking ceiling
Ellis Building:
• Repaired exterior sign
• Contractor installed hydro-stop waterproofing on the roof
• Contractor installed gutters and downspouts to the building
Key Largo Park:
• Repaired basketball and baseball field fence
• Repaired tennis court post
• Painted back boards
• Removed graffiti from Pavilion area
9
Harry Harris Park:
• Repaired sprinkler system
• Installed bathroom light at sheriff's office
Friendship Park:
• Installed new sink in the restroom due to vandalism
Sunset Point Park:
• Repaired gate that was broken by a boat trailer
Key Largo (Rowell's Marina):
• Assisted Key Largo Chamber of Commerce with its annual Four of July event that
required 48 hours of employee overtime.
MIDDLE KEYS FACILITIES:
Marathon Gov't Annex
• Replacement of the two main A/C systems is complete
Marathon Government Center
• Continued assisting Emergency Communications with Dispatch renovations
• Assisted FKEC with main electrical service transformers replacement
Marathon Supervisor of Elections
• Assisted in relocation to new lease space
LOWER KEYS FACILITIES:
• Continued decking repairs at the Big Pine Park Deputy House
• Completed the equipment installation for the East Martello Gallery air conditioning
replacement project
• Started installation of a resident room closet at Bayshore Manor
• Replaced the Astro City playground entrance sign
• Started repairs to the Bernstein Park Deputy House stairs and front door
• Sound absorbing acoustical panels were installed in the Gato Building County
Administrator conference room, engineering conference room and offices.
• Issued purchase order and planning for treatment of subterranean termites at
Bayshore Manor
• Planning for treatment of drywood termites at the Harvey Government Center and
Bayshore Manor is active.
• Purchase Order was issued to Daikin for emergency replacement of the Harvey
Government Center air conditioning chiller
• Painting was performed at Bayshore Manor group areas and the Freeman Justice
Center judicial areas
• Asbestos survey services purchase order issued and planning/permitting active for
demolition of the Public Works Road Department trailer
FLEET MANAGEMENT:
• Three garages combined provided preventative maintenance and completed approx.
100 vehicle inspections
• Three garages combined opened and/or completed approximately 260 work orders
10
• Three garages combined processed and/or distributed approximately 8,000 gallons of
unleaded gasoline and 3,600 gallons of diesel fuel
• Received one new Lowboy Trailer and one new Chipper Truck for Key West Road
Department
• Received one new Bucket Truck for Key West Facilities Maintenance Department
• 50% of Garage Staff completed Trustee Supervision refresher training
• Garage Staff completed monthly safety refresher training
• Repaired Plantation Key Fuel Facilities which was damaged by lightning strike
• Received Ford Motor Company diagnostic tools for Upper and Lower Keys Garages
• Completed Marathon and Key West Garage Facility Inspections
• Prepped/provided three temporary loaner vehicles for Engineering and Marathon
Animal Control
• Assisted various Departments with projected vehicle hourly rate charges
• Received and posted new FDEP fuel tank registration placards at multiple fuel tank
locations
• Marathon Garage Staff diagnosed and repaired internal engine problem on Bay Shore
Manner Van rather than outsource at estimated savings to Department and County of
$1,000.00
• Received approximately $900.00 for sale of used motor oil
ROAD DEPARTMENT:
LOWER KEYS:
• Chip/Brush - 10 miles
• Rights of Way mowed— 12 miles
• Weed Eating - 2.5 miles
• Cold Patch Pot Holes - 1.75 tons
• Road Sweeping - 6 miles
• Cleaned 6 Drains
• Shoulder Work— 1 mile
• Install Seepage Trench on 1st Street, Big Coppitt Key
• Nine Mulch deliveries totaling 31.5 tons which saved $3,890.25 in dump fees
• Sign Technician - 33 locates/66 signs/36 post
• Moving Roads office to vacant Deputy house at Bernstein Park
• Attended Trustee training w/MCSO at the Monroe County Detention Center
• Chip Brush for Key Haven Community Cleanup
Roads Support:
• Swept Higgs Beach for 4tn of July celebration.
• Trimmed trees at Monroe County Detention Center
Si6n Tech. /installer Support:
• Made signs for Higgs Beach Children's Playground
• Upgrades, repairs and replacement of signs and posts at Higgs Beach
• Painted ADA ramp curbing at Monroe County Detention Center for Engineering
• Made signs for Monroe County Courthouse
11
UPPER KEYS:
• Buzz Bar/Chipper Operation - 13.27 miles
• Miles Of ROW Mowed - 69.13 miles
• Shoulder Work/Cold Patch - 12 roads/9,800 lbs. of cold patch used
• Sign Department - 27 signs installed/6 posts installed/6 locates performed
• Line Striping/Stop Bar Installation - 28 Stop Bars Installed/600 ft. of line striping
with new machine
• Weed Eating Operation - 29 streets and 4 subdivisions
• Trash Pickup—4,000 lbs.
Special Projects:
• Deliver and spread 35.88 tons of#57 rock to MCSO PK Station
• Re-grade Jet Ski Beach Parking area per DEP
• Remove six truckloads of illegal debris for MC Land Steward and block area with
boulders and barricades @ MM97 and US 1
• Transport equipment for Key West
• Paint Tiuman Bridge damaged curb
• Pick up 47.89 tons of#57 rock at CEMEX
• Clear Roadway(Hibiscus)behind Magnolia location(not complete)
• Safety Meeting 07/25/2014
• Inmate training class 07/16/2014
• Respirator instructions and fitting class
CARDSOUND
• Mowing operation - 9 Miles
• Weed eating operation - 10 Miles
• Trash pickup—2,520 lbs.
• Miles of roadway driven for trash pick Up - 110 miles
SOLID WASTE MANAGEMENT:
Household Hazardous and E-Waste
• Held six collections in the month of July and accepted material from 112 Monroe
County participants
• Our Hazardous and E-Waste Commercial Collection participants include the Property
Appraiser's Office in Key West(8601bs. E-Waste), Key West Citizen (360 lb. E-
waste) Key West Facilities Maintenance (700 lb. E-Waste), Sea Tech (720 lbs.
HHW), Waste Management, Key West (2,480 lbs. E-Waste and 220 lbs. HHW)
• Collected 1,160 lbs. of lead seal batteries for recycling by interstate, 320 gal. used oil,
1-55 gal. drum full of oil filters, and 1 10 gal. of contaminated fuel was collected and
recycled by EMC Oil Corp.
• Staff crushed 1 10 fluorescent bulbs using our bulb eater, and punched 135 spray paint
cans, evacuating their contents making them non-hazardous
• Mailed out five boxes of batteries to Call2recycle weighing 275 lbs.
• Our collection in the City of Marathon on Saturday July 26th took in 5001bs. of HHW
and 520 lbs. of E-waste
12
• Monroe County staff shipped out 23,040 lbs. of E-waste and 3-55 gal drums of
crushed fluorescent bulbs to the County's contractor Intercon Solutions for proper
recycling
Monroe County Participants
July
Sis
Tota t
......................3.00"
....................... J
2013-642 une
2013
2014- 1030
May
Increase of 388
0 April
Participants
112 March
.........
N February
2014
z E January
0 50 100 150 200 250
.................................................................................................................
Electronic Waste Recycle Shipment Weights
120,000
100,000
80,000
z
:) 60,000
0 N 2013
40,000
20,000 In 2014
0
Shipment Weight Totals Jaiinuairy -July
• Solid Waste held an Amnesty Day for Monroe County Schools and Florida Keys
Community College. Staff helped the Monroe County School District properly
recycle of 2,560 lbs. of E-waste and 3,700 lbs. of HHW, and 55 fluorescent bulbs
saving Monroe County Schools an estimated $8,000 in disposal fees.
11
13
" . . ........
Ills ��
r
I
—x
Staff collected 1,000 lbs. of HHW, and 5,000 lbs. E-Waste saving Florida Keys
Community College approximately$10,000 in disposal fees
a
RECYCLING:
• Staff visited businesses and multi-family developments in the Marathon Garbage and
Keys Sanitary service areas observing their recycling practices and making suggestions
as to how they can become better recyclers and save money in the process
• Met with Marathon Office Depot store manager to discuss recycling. This store only has
an 8 yard trash dumpster but 80% of what they dispose of is paper and or cardboard. The
Manager will be in contact with Marathon Garbage Service to make adjustments to their
service and start recycling, thus saving Office Depot approximately$200.00 per month;
staff will monitor the progress
• Requested that Waste Management provide/deliver 18 of the 18-gallon recycling bins to
the Harry Bethel Housing Complex on Stock Tsland. This will allow 18 new residential
units that had no recycling in the past w/the opportunity to recycle; staff will provide the
residents of these units with recycling brochures to help with proper recycling
• Recorded new radio commercials that focuses on our 55%recycling rate and why a
business should recycle and the cost savings associated with it. Radio ads are being
scheduled to run on 92.7 and 104.1 radio stations.
14
• Delivered two of the new 55-gallon drums from Coca Cola to Barrett Printing Company
to place informational stickers on the recycling and trash cans for use at County parks.
Coca Cola has struck a relationship with the Recycling Program and is exploring a
possible partnership to promote and increase recycling at the parks.
• Met with the manager at Tower of Pizza in Key Largo about recycling and how they
could save $140 per month by recycling. The owner is using Key Lime Recycling (legal
cardboard hauler) for free cardboard pick up and does not want to add any other recycling
at this time
• Completed PowerPoint presentation for the North American Hazardous Materials
Management Association national conference being held in Orlando August 17th-21st.
Staff will be a part of a panel that will discuss the challenges of HHW collection and
disposal in Florida—Diverse Approaches and Recycling to 75%.
• Met with general manager of I-Hop restaurant in Marathon about saving approximately
$260.00 per month if they start recycling. They will start recycling at the Marathon
location and other locations in Key West and Homestead and are expected to save
approximately$900 to $1000 per month by recycling at all three locations
• Met with general manager of Boyd's Campground about starting a recycling program.
They have not recycled in the past because of information given that it would cost them
more to do so. Staff explained that garbage cost would decrease if they were to recycle.
They need to switch to 96 gallon cans for trash and 96 gallon recycling cans. Waste
Management will provide 96 gallon recycling cans, but not 96 gallon trash cans for
commercial accounts like in the City of Key West. Staff will continue to work with
Waste Management to help make these available county businesses
• Met with general manager at Burdines Restaurant& Marina in Marathon about starting
a recycling program. Burdines can potentially save up to $450 per month by recycling.
Staff prepared an example for the owners to view. Staff will help implement the
recycling program in August if the owners choose to start recycling.
• Spoke with the manager of D Hookers Sports Bar and Grill in Key Largo about the
potential savings by starting a recycling program and that they could potentially save up
to $150 per month. Staff made suggestions how to start and will monitor their progress
• Made a presentation and provided recycling information, educational coloring books
and pencils to the Key West Montessori School's summer youth camp
• Secured free advertising space for the Hazardous Waste and Recycling information
flyers to be included in the Sugarloaf Shores Monthly newsletter
• Scheduled with Tez Waters for a Police Athletic League (PAL) summer camp beach
clean-up taking place at Higgs Beach on August 5th
• Recycling staff met with Kathy Mantz, Outreach Representative for Waste
Management, to discuss their participation in future County events and outreach efforts
• Continue coordinating fourth quarter recycling newsletter to be placed on county
website and distributed to the public
• Hosted informational booth at the Fourth of July event and fireworks held at the Big
Pine Community Park. Staff distributed recycling information and Monroe County re-
usable shopping bags. Staff answered questions concerning recycling and household
hazardous waste. There was a huge participation by residents in this event.
15
Yi ill a ii V I
POLLUTION CONTROL
• Collected 56.00 tons from the county rights of way and also collected 13.81 tons for
other departments as follows:
9,020 lbs. from the Key West Garage
4,620 lbs. from Higgs Beach
6,760 lbs. of material from Marathon Public Works
7,220 lbs. of brush from Roads
• Also collected 680 lbs. of turtle carcass from the Turtle Hospital and a special clean-
up of 4800 lbs. of Yard Waste from 269 Lower Matecumbe Road in Key Largo
• Pollution Control staff also helped in the efforts to clean up the Key Largo Arby's
surroundings, and helped the HHW team process the materials collected during
Amnesty Day at the Monroe County School District and Florida Keys Community
College
LANDFILL OPERATIONS
• Landfill Operators and will be attending Spotter Training on August 16t'
PARKS AND RECREATION ADVISORY BOARD (PRAB)
• Advisory Board did not meet in July; their next meeting is tentatively scheduled for
Monday, October 6, 2014, 6:OOPM at Big Pine Park.
• July was Parks and Recreation Month in Monroe County; the PRAB in partnership
with the Health Department hosted Bicycle Safety Day, with free helmets and
premiums for attendees at Bernstein Park (distributed 39 helmets), Big Pine Park
(distributed 28 helmets) and Key Largo Park(distributed 43 helmets).
• For the Key Largo event we also partnered with Key Largo Bike Tours. Along with
the helmets we also distributed safety information, bicycle lights, bells, reusable bags,
whistles, reflective bracelets and cold water; these events were free to all participants
16
�G
b
I!
F Yv;!YI,.,x��iV w uu I'1IV611v uuVVV�,gW
M
1
yid
� r
4 ,0
ENGINEERING
• Old SR 940 Leg A (Watson Boulevard) Bridge — Construction 100% complete.
Staff is processing reimbursement request for retamage payment.
• US 1 Bayside Trail — Contract for construction and task order for CEI services
were approved at July agenda. Anticipate pre-construction meeting in mid-
August.
• US 1 Bayside Pedestrian Bridge — 100% plans received from Metric Engineering.
Staff reviewing prior to submittal to FDOT.
• No Name Key Bridge Repair Project— The county received nine bids on June 26,
2014; awaiting FDOT concurrence of low bidder and receipt of notice to proceed
with contracting. CEI contract approved at June BOCC meeting.
17
• Sexton Cove Roadway and Drainage Improvement Project — Task order for
design was approved on the May agenda; consultant has begun surveying task.
Staff scheduling progress meeting for mid-August.
• Lake Surprise Estates Roadway and Drainage Improvement Project - Project kick
off meeting held on July 17, 2014; staff conducted site visit with consultant.
Environmental sub-consultant beginning work.
• Card Sound Bridge Repair Project—Consultant responded to all FDOT comments
on the 90% plans and is preparing 100% plans and specifications for FDOT
review; staff submitted a request for construction funding to FDOT. Received
confirmation from US Army Corps that Corps permit not required for project.
• CR905 Bike Lanes — Construction 48% complete. Contractor has completed
paving from US 1 to Card Sound Road on one side.
• Bridge Inventory Management Project — Consultant submitted draft cost matrix
showing repair and replacement costs for each Monroe County bridge. Anticipate
receipt of draft report in August 2014.
• FDOT Traffic Signal Maintenance Agreement— Staff attended meeting at District
6 offices with FDOT State Traffic Operations personnel to discuss ongoing
revisions to the traffic signal maintenance agreement. FDOT has agreed to
maintain mast arm structures rather than including this in the maintenance
agreements with local agencies.
• Duck Key Security District — Approval to advertise ordinance amending speed
limit ordinance and correcting signage (10 MPH) on Duck Key bridges on August
agenda.
PROJECT MANAGEMENT
• ADA Compliance Segments #1 and#2 - D.L. Porter has mobilized and completed
renovations on 27 of the 32 ADA sites in the Upper, Middle & Lower Keys.
Contractor was granted a 30 day time extension to finish work in upper keys.
• BPK Park/Higgs Scenic Overlooks — The design contract with Stantec is on the
August BOCC agenda for approval. The scope includes installation of a new
boardwalk at Big Pine Community Park and rehabilitation of the Reynolds Street
Pier including repairs to the decking, stairways, spall repair, and an upgraded
"gateway"feature at the pier entrance.
• Big Pine School Crossing —A community workshop was held before the end of
the 2013-14 school year. A supplemental scope for additional work was approved
by FDOT in July. URS has initiated the data collection activities. The
supplemental report is anticipated to be presented to the BOCC in September.
• Big Pine Swimming Hole — LAP agreement will be brought to the BOCC once
FDOT confirms the funding schedule.
• E Martello Roof Repair - Additional leaks were discovered in another roof area
unrelated to the original contract and have requested a change order to correct
these roof leaks.
• Higgs Beach Road —A contract for design services being reviewed by the county
legal staff and is anticipated to be brought to BOCC for approval in August.
• Higgs Beach Fitness Trail —Individual equipment station type/locations are being
finalized by Friends of Higgs Beach(FoHB). FoHB reported that they have raised
18
approximately 85% of the funds required to purchase the equipment. Final plans
will be completed by the project architect by the end of CY 2014.
• Old 7 Mile Bridge —FDOT is currently designing and permitting the repairs to the
existing bridge. Benthic and historic reviews are underway. The plans are 30%
complete are anticipated to be sent to Monroe County for review in late fall 2014.
• Pigeon Key Ramp — This project was presented to FDOT for TAP funding in
July. The project awards for Miami-Dade and Monroe Counties will be
announced in Fall 2014.
• Rowell's — The County was awarded a 550,000 TDC grant this year to complete
preliminary site prep activities (mangrove trimming, wetland delineation, exotic
plant removal). This project was also presented to FDOT for grant funding for the
restrooms, landscaping, parking area, and lighting. Final project awards for
Miami-Dade and Monroe Counties will be announced in Fall 2014.
• Sewer hookup Marathon Court house/Clerk's office/Library and Sheriff's Station
- Permitting has been approved and the RFP sent to legal for review.
• W Martello Building Renovation - Contract was approved by the BOCC in July.
Pre-construction meeting to be scheduled once executed contract is received back
from Clerk's office.
TECHNICAL SERVICES
Availability of Entire Network - Last Month
Availability of Entire Network
99.16%
Summary reports VViiirelless"_csveir tlhe Mast morntllh
Usage
(Total 303.88 GB:J 261.74 GB t 42.14 GB)
Top APs by usage
# Name Model Usage v Clients
1 KW HGC-AP5 MR24 87.70 GB 344
2 MAR-ECIC-AP3 MR16 53.47 GB 335
3 KW HGC-AP3 MR24 34.05 GB 134
4 MAR-ECIC-API MR16 22.34 GB 233
5 KW--1 DC APMR24 20.44 GB 430
6 MAR-ECIC-AP2 MR16 18.65 GB 267
7 MAR ANNEX AP MR16 18.06 GB 104
8 KW-BOCC-DIST7-AP MR24 11.23 GB 225
9 KW HGC-API MR16 10.62GB 352
10 KW-1iGC-AP4 MR16 9.49 GB 147
19
Top SSIDs by usage
# SSID Encryption #Clients %Clients Usage v %Usage
1 MC-Public Open 1507 97.5% 252.08 GB 83.0%
2 MC-WIFI WPA2 70 4.5% 51.81 GB 17.0%
Top clients by usage
# Description Usage v %Usage
1 iamess wad 47.73 GB 15.7%
2 .iames5-iPad 21.01 GB 6.9%
3 RWMacBookA.ir 9.54 GB 3.1%
4 James-Carry 7.15 GB 2.4%
5 b ae� n� 6.37 GB 2.1%
6 CASAALBERTO 6.22 GB 2.0%
7 android-}aF}a5ee224eda1e 5.50 GB 1.8%
...............................:..........:......................................................
8 Roberts-Mac-mire 5.34 GB 1.8%
9 QULDRA.-1 ILLA.-FC 4.87 GB 1.6%
10 android-75fed9cfcdc38ae 4.86 GB 1.6%
Top client device manufacturers by usage
# Manufacturer #Clients %Clients Usage v %Usage
1 Apple 943 61.0% 175.70 GB 57.8%
2 Intel 82 5.3% 36.22 GB 11.9%
3 Samsung 210 13.6% 27.01 GB 8.9%
4 Hon Hai/Foxconn 22 1.4% 11.18 GB 3.7%
5 Azurewave Technologies. 1 0.1% 6.22 GB 2.0%
6 Nokia 19 1.2% 5.81 GB 1.9%
7 Gemtek 3 0.2% 4.98 GB 1.6%
8 Azurewave 1 0.1% 4.86 GB 1.6%
9 Murata Manufacturing 42 2.7% 4.75 GB 1.6%
10 LG Electronics 52 3.4% 4.52 GB 1.5%
Top AP models by per-device usage
# Model #APs Usage Avg usage per AP v
1 MR24 5 159.76 GB 31.95 GB
2 MR 16 8 144.12 GB 18.02 GB
Usage details
20
Top applications by usage
# Application Usage v %Usage
1 iTunes 36.54 GB 12.1%
2 Xfiniry TV 35.12 GB 11.6%
3 Miscellaneous web 28.23 GB 9.3%
4 Miscellaneous secure web 24.74 GB 8.2%
5 Facebook 22.63 GB 7.5%
6 CDNs 21.45 GB 7.1%
7 ESPN 16.73 GB 5.5%
8 Non-web TCP 14.95 GB 4.9%
9 Google Video 14.34 GB 4.7%
10 Miscellaneous video 11.38 GB 3.8%
Top operating systems by usage
# OS #Clients %Clients Usage v %Usage
1 Apple iOS 910 58.9% 154.73 GB 50.9%
2 Windows 7/Vista 100 6.5% 54.84 GB 18.0%
3 Android LG Nexus 5&7 207 13.4% 28.61 GB 9.4%
4 Generic Android 201 13.0% 19.67 GB 6.5%
5 Windows 8 34 2.2% 16.06 GB 5.3%
6 Windows 7 3 0.2% 14.41 GB 4.7%
7 Mac OS X 17 1.1% 6.58 GB 2.2%
8 Android 43 2.8% 6.28 GB 2.1%
9 Windows XP 9 0.6% 2.60 GB 0.9%
10 Other 67 4.3% 102.8 MB <0.1%
21
MInMrAfAverage"bpp fhl ut EXPCPAT ERDK r HELP
ethO.Outside Internet Interface
Jean 30 20140 12 48 pm.Aug 12014,2,06 am
i
u:,
bri
c� h
P g
We completed 330 work orders, installed new test SDN controllers, activated new Comcast circuit at
Supervisor of Elections in Marathon and at the Medical Examiner's office, continued to rolled out
new computers, continued to install new network switches, hired an intern for the new internship
program with Florida Keys College, upgraded the development framework for our new mobile
application,tested new software environment for public access computers in the Marathon library,
moved Comcast circuit to central Harvey router and onto the new chassis switch in the Harvey
Government Center, updated library computers, moved more data into the SAN for Alchemy and
pushed out Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 907
Office visits: 429
New clients: 41
Field visits: 17
Benefits Delivery at Discharge: 6
Transportation program:
Transportation calls: 205
Veterans transported: 184
Financial data:
The financial data for the month of July totals $268,233.39 and indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
22
GROWTH MANAGEMENT
GROWTH MANAGEMENT REVENUE vs. EXSPENSES FY 2011, 2012, 2013, 2014
Total Total Total Revenue Total Revenue
Account Number Revenue BUDGETED E\''1'U as tit'June EV'PU as tit'June
FV'71 Total Revenue Total Revenue
FV12 FP13 Revenue FV14 2013 2014
REVENUE
Administrative Fngmec,mg 00 1-000000-34192 1-SG $19,866 $7,636 $4.125 $7,000
Boat lmprovcmcnt Fund 157-347270-SPi347271-SP $699,750 $674,926 5682,080 $705,000 S457,705 $440,661
Rud&,,-Rook/Copy/eta 180-369001-GM $10,836 $8,283 $14,689 $8,000
Building-breonre fionr Permit$/Apptica 180-322005-SG S2,180,439 $1,928,235 $2,303,328 S2,100,000
Ceruflcate of Competency/Contractor F 180-322103-SG $18,817 $158,515 $22,665 $160,000
Code Compliance 148-341916-SG/148-354001-SG $532,445 $423,630 S488,442 $443,000
Education Fees-Building 158-322005-SG $24,677 $23,496 $45,799 $0
Education Fees-Environmental 158-322006-SG $[4,254 $14,242 $15,634 $0
Envirsrnmcntal Nfitigation 160-351400-SP si55,n421 $240,275 ,128,478 $100,000
Fire Marshal 148-341906-SG $15,240 $18,188 $26,775 S25,000
Flood Review(sub-account ofRuildin 180-322005-SG SO $0
Flood Valiance 148-341907-SG $0 $50 SO $0
Historic Preservauon 148-341913-SG $0 $800 $50 $0
LnpactFees 130-131-132-133-134-135-136 $163,363 $165,601 SO $0
Conservation Land Purchase(ROGO Bi 158-341905-SG $0 SO $0
Marine Resource, 157-62613-343700-SP/157-0000 $3,079 $1,300 SO $0
Planning Admin/ResearchiCopy/etc. 149-369001-GM $295 $1,979 $896 $0
Radon/DCA 1 8 0-341 904-SG $26,526 $23,780 $31,160 ,26,500
Rccovcrv/DBPR 180-341908-SG $26,551 $23,780 $31,099 S26,000
Wastewater 310-000000-325100-GM $0 5561,067 $555,000
Zoning/ROGOiEnvirmm mat 148-341905-SG $471,401 $425,308 S511,695 $480,000
Total $4,362,581 $4,139,9241 $4,867,982 $4,635,500
EXPENSES
Total Actual Total Actual Total Actual Total Total Expenses Total Expenses
Fund-Cost Ccntcr Expenses Expenses Expenses FYI3 BUDGETED FYTD as of June FYTD as of June
FYlI FY12 Expenses FY14 2013 2014
Boating bnprovenx.nt-CountyS 157-62613 $106,379 $248,216 S352,305 $426,970 S144,961 $216,871
Boaung bnpro-oocot-Side$ 15 7-62 520 $364,167 $218,771 S245,441 S1,706,013 S142,513 $184,055
Rui Idmg Dept 180-52502 S2,351,380 $2,208,997 $2,133,467 S2,623,920 $1,593,011 $1,624,532
Bui Iding Dept Education 158-52501 $10,257 $26,737
Code Coropliancc 148-60500 $995,330 $1,045,479 $1,236,940 S1,397,326 S8181190 $876,755
Cmnprchcnsive Plan 148-51000 $240,249 $202,756 S12-,9211 $270,000 $91,413 W,567
Environmental Resources 148-52000 $295,142 $355,116 S440,918 $592,251 S290,379 $352,695
Euvirou oW Reso ces Educ. 158-5250, $765 $5,530
Euvirouturttl Restoration 160-52002 $158,229 $120,893 S141,751 $174,246 $91,802 $109,362
Geograpluc btfo.(GIS) 148-50002 $168,827 $172,444 S170,288 $202,049 S117,510 $110,889
Gi owdi Mgmt Adam $909,891 $434,698 S397,252 $733,923 S280,898 $297,782
Planning 148-50500 S1,052,377 $1,182,900 $1,250,154 S1,239,450 S871,366 $787,352
IN arming Commission 748-51500 $81,144 $76,030 $73,975 S81,000 $49,388 $56,953
Total $6,723,815 $6,266,300 $6,570,312 $9,447,1481 $4,492,4521 $4,676,981
23