Item L4 BOARD OF'COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 20,2014 Division: County Administration
Bulk Item: Yes X No Departraent: County Administration
Staff Contact Person: Kevin Madok X4480
AGENDA ITEM WORDING:Approval of a three year Interlocal Agreement(subject to annual
appropriation)to reimburse the Key Largo Fire Rescue and Emergency Medical Services District for
the purchase of certain fire vehicles and for the installation of fire hydrants within the District
boundaries.
rrEm mcxcmum Monroe County's fiscal year 2014 adopted capital budget included a line item
of$150,000 to reimburse the Key Largo Fire Rescue and Emergency Medical Services District for the
purchase of fire vehicles and$100,000 for the reimbursement of fire hydrant installations.
During the year,the County Administrator met with officials of the District and agreed to seek
approval to extend the reimbursement program for two additional fiscal years. Fiscal years 2015 and
2016 will each include the reimbursement to the District of V 50,000 for fire vehicles,and$150,000 for
fire hydrant installations.
PREVIOUS RELEVANT BOCC ACTION: Adoption of the Five Year Capital Plan along with the
Budget on September 26,2013.
CONTRACT/AGREEMENT CHANGES: N/A.
STAFF RECOMMENDATIONS: Approval
TOTAL COST; $85Q.000 INDIRECT COST: BUDGETED:Yes X (partial)
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $850,000 SOURCE OF FUNDS: �04 Infimtructure Sales Surtax
REVENUE PRODUCING: Yes_ No X AMOUNT PER MONTH Year
APPROVED BY: County At4/0MBMurcbasing Risk M gement..L`----'
DOCUMENTATION: Included Not Required _
DISPOSITION: AGENDA ITEM#__
MONROE COUNTY BOARD OF COUNTY CONMUSSIONERS
CONTRACT SUMMARY
Contract with: Key Largo Fire Rescue Contract
Effective Date: 8/20/2014
Expiration Date: 9/30/2016
Contract Purpose/Description:
Reimbursement to the Key Largo Fire Rescue and Emergency Services District far fire:
vehicle Enhases and fire hydrant installations.
Contract Manager- Kevin Madok 4480 Strategic Planning #1
(Name) (Ext.) (Departmeut/Stop
for BOCC mqq!!gS on 8/20/2014 Agenda Deadline: 8/5/2014
CONTRACT COSTS
Total Dollar Value of Contract: $ 850,000 Current Year Portion: $ 250,000
Budgeted?Yes® , No ❑ Account Codes: 3Q4-200-0-56064Q-QP 1422-
c3rant: $ 304-260OK560640-CP 14Q3,--
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $—Jyr For.
of included in dollar value above), (es.maintenswe,utilities,janitprial,salaries,-etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed R
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Division Director V-4Y' Yes[]No�Noy®
Risk Management L
Y- No
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O.M.B./Purchasing YeSEI No[R' E&-IAXOL� lit
iK. 14'aw —57-ao
County Attorney i YeSEI No2 C!Lluku
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Comments:
OMB Fo=Revised 2127/01 MCP"#2
INTERLOCAL AGREEMENT
MONROE COUNTY AND KEY LARGO FIRE RESCUE AND EMERGENCY
MEDICAL SERVICES DISTRICT
THIS INTERLOCAL AGREEMENT is entered into this _ _ day of .......I............... 2014
pursuant to Sec. 163.01, F.S., by and between Monroe County, a political subdivision of the
State of Florida, (hereafter "COUNTY'), and Key Largo Fire Rescue and Emergency Medical
Services,an independent special district,(hereafter"DISTRICT").
WHEREAS, the Legislature of the State of Florida has enacted Chapter 2005-329
establishing the Key Largo Fire Rescue and Emergency Medical Services independent special
district,which is a public corporation charged with the responsibility of providing fire rescue and
emergency medical services within its geographical boundaries; and
WHEREAS, the Key Largo Fire Rescue and Emergency Medical Services independent
special district encompasses the geographic area of alli of Cross Key and that part of Key Largo
from South Bay Harbor Drive and Lobster Lane to the southern boundary of the right-of-way of
County roads 9,05 and 905A within Monroe County; and
WHEREAS, Section 212.055(2), Fla. Sta, authorizes the COUNTY to levy a one cent
discretionary sales surtax in order to finance, plan and construct infrastructure, defined in the
statute to include, among other things, any fixed capital expenditure or fixed capital outlay
associated with the construction of public facilities that have a life expectancy of five or more
years, and also fire department vehicles and emergency medical service vehicles;and
WHEREAS, Section 163.01, Fla. Stat. provides that a public agency of this state,
defined to include political subdivisions and special districts, may exercise jointly with any other
public agency any power, privilege, or authority which such agencies share in common and
which each might exercise separately, and that the joint exercise of power shall be evidenced, in
the form of an interlocal agreement.
NOW,THERFORE IN CONSIDERATION of the mutual consideration and premises
set forth below, the parties hereto agree as follows:
1. PURPOSE OF THE INTERLOCAL AGREEMENT:
The purpose of this agreement is to set forth the terms and conditions under which the
DISTRICT will purchase fire vehicles and purchase and install fire hydrants and the COUNTY
will reimburse the DISTRICT using infrastructure sales surtax monies.
2. PURCHASE OF ITEMS BY THE DISTRICT:
2.1. The DISTRICT has purchased three (3) fire trucks and intends to purchase additional
emergency services vehicles in the future.
Tanker Freightliner Truck 2014 1 FVHG 5CY8 EHFV 75112
Ladder HME Custom Cab&Chassis 20:14 44 kft 4286 e!wz 22508
Squad Freightliner Truck 20:14 1 FVMG 5CY8 EHFV 7512
1
2.2 The DISTRICT warrants and represents that each of the vehicles has a minimum expected
life of at least five(5) years. The District will retain ownership of the approved equipment and
will maintain the fire and other emergency services vehicles on the DISTRICT's inventory, and
will not sell, transfer or assign either the asset or title to the asset for a minimum of five(5)years
from the date of execution of this Agreement without the prior express written consent of the
COUNTY.
2.3. The DISTRICT will purchase 33 hydrants over the next am (3) years. The DISTRICT
will install each of the hydrants in the geographical area covered by the DISTRICT. All
installation will occur in compliance with rules issued by the Florida Keys Aqueduct Authority.
The hydrant locations shall be selected in coordination/concurrence with the Monroe County Fire
Marshal.
2A In purchasing these items, the DISTRICT will follow the competitive procurement statutes
of the State of Florida,as required by the District's purchasing policies and procedures.
3. REIMBURSEMENT:
3.1. After purchase of the fire, rescue and ems vehicles and hydrants, including installation, the
DISTRICT shall render to the COUNTY a proper itemized invoice in accordance with the
Florida Local Government Prompt Payment Act. The invoice shall be properly dated,describing
the equipment purchased(including the make,modell, and VIN number if applicable), the cost of
the equipment and installation, and all other information required by the COUNTY for
reimbursement. Upon receipt of the appropriate documents the COUNTY shall reimburse the
DISTRICT for said expenditures.
3.2 Reimbursement requests wiill be submitted by the DISTRICT to the COUNTY. The
COUNTY shall only reimburse those reimbursable expenses which are reviewed and approved
as complying with Monroe County Code of Ordinances, State laws and regulations.
3.3 The maximum amounts for reimbursement are as follows.
FY 2014 FY 2015 FY 2016
Fire/EMS $150,000.00 $150,000.00 $150,000.00
vehicles
......................
Jt-o!aVt—s ---_4yArants- $150,
$100 OOO.qq $150,000.00 $150,000.00L _.I.--1--...................I........
3.4 The request for reimbursement must be signed by the Chairman or Vice-Chairman of the
DISTRICT Commission. It must be notarized,and must include the following language:
I certify that the above amounts have been paid to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County
Commissioners and will not be submitted for reimbursement to any other
funding source,
2
3.5 This Agreement is subject to annual appropriation by the Board of County Commissioners
of Monroe County, Florida.
4. INSURANCE AND HOLD HARMLESS:
4.1 The parties to this agreement stipulate that each is a state governmental agency as defined
by Florida Statutes and represents to the other that it has purchased suitable Public Liability,
Vehicle Liability,and Workers' Compensation insurance, or is self-insured, in amounts adequate
to respond to any and all claims under federal or state actions for civil rights violations, which
are not limited by Florida Statutes Section 768.28 and Chapter 440,as well as any and all claims
within the limitations of Florida Statutes Section 768.29 and Chapter 440, arising out of the
activities governed by this agreement.
4.2 To the extent allowed by law, each party shall be responsible for any acts, or omissions, of
negligence on the,pail of its employees, agents,contractors,and subcontractors and shall defend,
indemnify and hold the other party, its officers and employees, agents and contractors, harmless
from all claims, demands, causes of action, losses, costs, and expenses of whatever type -
including investigation and witness costs and expenses and attorneys' fees and costs - that arise
out of or are attributable to arising out of such actions or omissions. The purchase of insurance
does not release or vitiate either party's obligations under this paragraph.
4.3 Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
COUNTY and DISTRICT in this Agreement and the acquisition of any commercial liability
insurance coverage, self-insurance coverage, or local government liability insurance pool
coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall
any contract entered into by the COUNTY or DISTRICT be required to contain any provision
for waiver.
S. GOVERNING LAW,VENUE, INTERPRETATION,COSTS,AND FEES;
5.1 This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida applicable to contracts made and to be performed entirely in the State.
5.2. In the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, the COUNTY and DISTRICT agree that venue
will lie in the appropriate court or before the appropriate administrative body in Monroe County,
Florida.
5.3. The COUNTY and DISTRICT agree that in the event any cause of action or administrative
proceeding is initiated or defended by any party relative to the enforcement or interpretation of
this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs,
investigative, and out-of-pocket expenses,as an award against the non-prevailing party,and shall
include attorney's fees, courts costs, investigative, and out-of-pocket expenses in appellate
proceedings.
6. SEVERABILITY:
3
If any term, covenant,condition or provision of this Agreement(or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant, condition and
provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted
by law unless the enforcement of the remaining terms, covenants, conditions and provisions of
this Agreement would prevent the accomplishment of the original intent of this Agreement. The
COUNTY and DISTRICT agree to reform the Agreement to replace any stricken provision with
a valid provision that comes as close as possible to the intent of the stricken provision.
7. BINDING EFFECT:
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of the COUNTY and DISTRICT and their respective legal representatives, successors,
and assigns.
8'. AUTHORITY:
Each party represents and warrants to the other that the execution, delivery and performance of
this Agreement have been duty authorized by all necessary COUNTY and corporate action, as
required by law.
9. CLAIMS FOR FEDERAL OR STATE AID:
The DISTRICT and COUNTY agree that each shall be, and is, empowered to apply for, seek,
and obtain federal and state funds to firffier the purpose of this Agreement.
10. NON-DISCRIMINATION:
The DISTRICT and COUNTY agree that there will be no discrimination against any person.
The DISTRICT and COUNTY agree to comply with all Federal and Florida statutes, and all
local ordinances, as applicable, relating to nondiscrimination. These include but are not limited
to: 1)Title VI of the Civil Rights Act of 1964(PL 88-35�2)which prohibits discrimination on the
basis of race, color or national origin; 2,) Title IX of the Education Amendment of 1972, as
amended(20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis
of sex; 3,) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which
prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as
amended(42 USC ss.6101- 6107) which prohibits discrimination on the basis of age; 5) The
Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating, to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91.616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, ss. 523 and 527(42 USC ss. 690dd-3 and 290ee-3), as amended,relating to
confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil Rights Act of
4
1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or
financing of housing; 9)The Americans with Disabilities Act of 1990(42 USC s. 1201 Note), as
maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10)
Monroe County Code Ch. 13, Art. VI, prohibiting discrimination on the bases of race,color,sex,
religion, disability, national origin, ancestry, sexual orientation, gender identity or expression,
familial status or age; and 11) any other nondiscrimination provisions in any Federal or state
statutes which may apply to the parties to, or the subject matter of,this Agreement.
11. CODE OF ETHICS:
11.1 Both parties understand and agree that the officers and employees of the COUNTY and the
DISTRICT will be required to comply with the standards of conduct for public officers and
employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to,
solicitation or acceptance of gifts; doing business with one's agency; unauthorized
compensation;misuse of public position,conflicting employment or contractual relationship;and
disclosure or use of certain information.
11.2 The DISTRICT warrants that it has not employed, retained or otherwise had act on its
behalf any former COUNTY officer or employee subject to the prohibition of Section 2 of
ordinance No. 010-1990 or any COUNTY officer or employee in violation of Section, 3 of
Ordinance No. 0 10-1990.
12. NO SOLICITATION/PAYMENT:
The COUNTY and DISTRICT warrant that, in respect to itself, it has neither employed nor
retained any company or person,other than a bona fide employee working solely for it, to solicit
or secure this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission,percentage,,gift, or other consideration contingent upon or resulting from the award
or making of this Agreement.
13. PUBLIC ACCESS:
The COUNTY and DISTRICT shall allow and permit reasonable access to, and inspection of, all
documents, papers, letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes.
14. EXECUTION IN COUNTERPARTS:
This Agreement may be executed in any number of counterparts,each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any
of the parties hereto may execute this Agreement by singing any such counterpart.
15. NOTICES.
5
Notices in this Agreement, unless otherwise specified, must be gent by certified mail to the
Wowing:
County: Key Largo Fire Rescue&Emergency Medical Services
District:
County Administrator Bob Thomas,Chairman
1100 Simonton Street P.O.Box 371023
Key West,FL33040 Key Largo,FL 33037-1023
ld. FULL UNDERSTANDING;
This Agreement is the parties' final mutual understanding. It replaces any earlier agreements or
understandings,whether written or oral. This Agreement cannot be modified or rerplaoed accept
in a written amendment duly executed by both parties.
17. EFFECTIVE DATE:
This Agreement will take effect on the day last signed by the parties to the Agreement.
IN WITNESS WHEREOF,the panics hereto have set their hands and seals the day and year first
above written.
(SEAL) BOARD OF COUNTYCOMMISSIONERS
ATTEST:AMY HEAVILIN,CLERK OF MONROE COUNTY,FLORIDA
BY .,... BY, ......... ...... .
Deputy Clerk Mayor s.A. As...
KEY LARGO FIRE RESCUE and
EMERGENCY MEDICAL SERVICES
r DI ,
By
r "
�V1'itaessa Bob Thomas,Chairman
MONROE COUNTY ATTORNEY
A ROV D-AS T, 1 F, M:
h yNTH
ASSISTANT COUNTY ATTORNEY
Date;