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12th Change Order 10/27/2004 ONROE COUNTY ENGINEERING/CONSTRUCTION MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: - Renovation of the Old Mariners Hospital CHANGE ORDER NO: 12 Total Previous Change Orders $170,800.00 Current Change Order $15 018.47 Original Contract Amount $2,829.600.00 Revised Contract Amount $3,015,418.47 Change in Contract Time 0 days Detailed description of change order and justification: Changes-in landscaping mitigation requirements: Pro esat ReguestNo. 29 As a result of the June 2002 decision b the Village of lslarnorada to re-classify the proiect site's hardwood hammock from a `Moderate uallt ' to a 'high unlit ° desi nation the site re uirerr eats fo,r_11andscaping on the project have significantly increased, The architect has submitted an a dated landscaping lan in order to res and to these increases. This plan reflects the rntfi ation re uirements of the Village of Islamorada and has been formally a roved by the Village Planning Department. The re wired-landscaoina needs to be in lace and inspected before Islamorada will issue a final Certificate of Occu anc for the ro'ect. Total cost of ro osed change order: $15,018.47 The contractor has requested 0 da s extension. Total for Change order: $15,018.47 ARCHITECT:.. B rt Bender,.. hlteet Date CONTRACTOR:. to D.L.Porter Constructors,Inc. Date CONSTRUCTION MANAGER: 07 ;+moo rry Rlk rd,I E,/ Date COUNTY ENGINEER: Darn .Koppel,P.E. Date DIRECTOR OF PUBLIC WORKS: '' -` °�✓`, 0ektilierce Date r i COUNTY ADMINISTRATOR: James L.Roberts Date CMD007-11/03/97 Change Order Attachment per Ordinance No. 004-1999 Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: Changes in landscaping mitigation requirements: Based upon a shift in the Village of Islamorada's habitat analysis methodology the project's original landscaping proposal was rejected by the Planning Department in June 2002. This meant that the amount of clearing on the site was severely restricted (causing changes in site layout) and the landscaping mitigation requirements were significantly increased. The architect has consequently re-designed the landscaping plan (which has been approved by the Planning Department, September 2004) and the contractor has submitted pricing requirements which reflect these unforeseen increases. a Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: r Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: e Project architect approves the change order. Yes ® No ❑ If no, explanation of why: M Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: N/A CMD007-11/03/97 ®Il�ll lfl�lilf IV IU I r ii � September 29, 2004 Mr. William Gravely Monroe County Construction Management The Historic Gato Cigar Factory 1100 Simonton Street Key West, FL 33040 RE: Mariner's Proposals Request No. 29 D.L. Porter Work Proposal Dated 9/28/04 Recommendations Dear William, Attached is D.L. Porter's response to Proposal Request No. 29, Landscape Revisions. As you are aware, the Village of Islamorada has required mitigation of trees removed for the fire lane based on their L.D.R. requirements for high quality hammock designation. Therefore, we re- designed the landscape plan and utilized the landscape design services of Craig Reynolds to ensure compliance and minimize cost impact to Monroe County. Also, Porter has requested a time extension from September 14 to whatever date they are authorized to proceed. For purposes of this recommendation, I will assume they will receive Monroe County's approval on Monday, October 4, 2004, or 20 days. Also, as discussed, Porter has requested $500 per day for general conditions expenses, which, as I explained to you, Monroe County will not pay. Therefore, I will deduct that request and let the appropriate parties debate it later, so that any further delays are minimized. My recommendation is made with consideration given to the following. 1. The change is necessary because the Village of Islamorada has required additional mitigation beyond the original permit plans. 2. Monroe County's biologist prepared a habitat analysis that was included with the specifications when originally bid. The landscape plan was prepared based on that report as a moderate quality hammock. The change came after the contract was executed. 3. Because of the above, landscape plans were not designed to mitigate high quality hammock and this work cannot be considered an error or omission. 4. The pricing is fair. 5. The time delay and contract extension is justified. The paving cannot proceed until the landscape work is complete. The contract requirement that paving be the last item of work was made to ensure Monroe County an undamaged parking lot at project completion. (This decision was made because of paving punch list issues at Marathon Park.) 6. The Village of Islamorada has accepted our mitigation landscape plan. Brian Sheahan's letter is attached. 410AngeIaStreet Key West,Florida 33040 TeIephane(305) 296-1347 Facsitoite(305) 2 9 6-2 7 2 7 Flo rldaLlcenseAAC002022 Mariner's September 29,2004 Page 2 of 2 Based on the above, I recommend approving this work proposal in the amount of$15,019.47 with a 20 day contract extension, assuming your approval is received prior to Monday, October 4, 2004. Please call if you have any questions. i Sincerely, i Bert L. Bender, Architect BLB/ddk cc: Steve Kanthack, Kevin Groner, D.L. Porter Bill Sprague, Sheriffs Office Construction Manager Jenny Bell Thompson, SherilTs Office Carl Cormier, Monroe County Construction Management Bill Speer, Facilities Manager, DOH D. L. PORTER CQNSTRUCTORS, INC. 6574 PALMER PARK CIRCLE,SARASOTA FL 34238 941-M9400 FAX 941-929,%M To: Bert Bende Matthew Sender&Associates VIA FACiMILE @ 005)2W2n7 FROM Steve Kanthack DATE: September 28,2004 RE: Old Mariners Hospital Renovation fA r ITransm Belt The landscAping was scheduled for 9114104 and we are unable th continue ift the landscape and the rest of the site work as of that date.This delays asphalt etc. have received the pricing for Your new landscape plan wK h ft mw n4gation as " d to the 1iliage of Islamorada. The Nowing is needed to continue: 1. Approval from the Village of Islacrwrada Z Approval from Monroe County for the increased price. I have afthed the new price,but until ti has been approved by Islarnorada,its a moot point The above i5 definitely aflbdng the critical padh fo corrplefori,defaft The job and Iravaft our general conditions costs. Alached is a change ordff request showing the dftence in cost,which Wudles 1he wane and geMW condition casts on a daily basis from 91141041hrough the dues of CO issuance. Time and GC cost increase dak Cc MCCM 295.4321 Bill Sprague 2951 14HEAI�, lep&fd WANNOW e _t C� Z o - - Q � CLa oc4d, Q q a ZL o C7 as r t a iv � �+ m a) � H LL, .Q Fi Fi to m 0 0 O � E IL o z a ff. N. 0 CIO pr .. $ a g - � � ° to '- N p a � m40 �\ 0 `J �• Un o ►- m O � W `t" � co 0 N La W d l- m " o m lz _ CD m07 d c 0CL vi Q a ac mad � v � G C C9 � ~ m ca `CD LU � �. cb w CD C _ O 0 '� di C Q �Gl U 0` CD .es.,•r ,�tia r•..e:�•-r :r.�... .a. ..,.�a...,.._.,,e .„.:-....... .+.,... ,...,........, r r-iuu u.�r uu Flora-Tech Plantscapes, Ipc. Lan"Idscape'Installation Estimate P.O. Box 971819 Wxafri.Florida 33197-19 19 Date ate Tel: 305255-6332 r ]Fax.- 305-254-6S42 W02D ?05 Proposal submflk-d dx ' Y D.L PORTER CWSTRlCTOK INC_ _ REF.MONROE CNIY IFS RENOVATION 6S►a PALNI`R PARK GIRa.& SARASOTA.FL 3QW ATTN; b'TE'VE KANifl= FAXXI Q f Pn4actfjab Name a Locaffivn • x . . PWneM Terwo Net e0 DmcdptionQt ... Y ...,.. M=ERA SIMARf A-GUMBO LII Wjo-72' „ 350�� "lw am-SILWR80TTOMMOOQB•to Z 2 SLMANA TItAA I„ 12 S2 00 00 3 GAL L1GM.1N VITAS � TSQo RED STOPPER T GAL 1 7FIIiM OAORRISII-KEY TmTCH PALM c 3 Soo ad "WftX RADWTAS 3 38d 0a 7 GAL.HAAd3U1 PATENS-FIREUI. p I 95.0a ZAMK Pl1WA-c00NIlE.3 cALx 57 1.735A0 3 GAL l' SQ-FT.) lad q OAD sa�. scar fIf a r4t2�oa AG LASOA AkD MAIVUU PER PLAN TREE REMOVAL AND RELOCATION: LABOR TO RELOCATE2-ALE;X4MXp P4d.MS 1a�16 150.0a LABOR TO REMOVE S.PODOCARPW 3y 1 LIBOR TO REMOVE P SAE OF (NM 1 �.� ON LABOR TO REMOVE 2 TREES ON KM AT UM MRANM(vCWOCS PU..I W* p AIDD�YOl1Advd Fi � OR: •.T��• . „' ` .• . haw som ad_ b bemokaj MdhpWrt�t AR " Is to be Ass A'1*'a*bt* b a, b SU Ttas Is b ow, Sales Tax ACCWTAHM OF - M ...... SAt.: The a a� • s�' 7 snd�T•#►�d .. ,, , ... YOU am t3$a the W&k 00 be If0de#c al c" A4ftfted signaaure&data accepted= T ow Pagra 9 O i -u- mow,�o 5ep_ 26 03 03258p Dave Urseheler 305-254-6542 p.2 Rera-Toch Plaaftcapesi Inc. Landscape installation Estimate P.U. Box 971819 W ' Florida 33197-1819 Esomaoe# Tel: 305-255-6332 92200 Pax' 305-254-6542 Proposal sub Rditd to; Dl PORTER CONSIRUCTOK PC. REF:1604WE MY SHERMPS RENOVATION W4 PAUMER PARK CIRCLE sARA=A,FL 3= ATM: 3TM KANfH#= FAX'%1 F'rolawjob Nsme I l` N P�nent Terms Net30 4 Deaarip�ion Qty Trial sQ IT_OF ROM SOD TO HATCH D03TIM ORMS 5,400 1,350,Oo ReRA X ANSSING OR SHRLI68 MARKED FOR 7RMSPLANT W tH; S GOL.IXORA 60 �50.00 3 GAL CI'tR SON AN US CAW,COCO PLLIA 60 w1�.00 KPAWOCK AREA R431OVE 10 SCI#FFLE RA VAT W.EST PROPERTY t KM TO VERIFY THM WG'AAE T ON PRIVAX PROPERTY LA80R 10 �000�0 FOOOVE THREE=WS OF WAZILU,M PEFFdt AEVD TWO CI W8 OF OPANISH 84YOWT ALONG EAST LOT UAIE BEHIND CONCRETE WAIL P 5 750.E GROUNDOR" ALOW E46T LOT LINE LASOR 1 150 Oo We hmbN 1n bmh labor aid In. . wm In shows I .* fimr (ar tIw a1n Fled M the k+b�1 a"aOaM at vNb p�rrrwont m be as iA paw terms 60m SubtotAl �. Ali O rk!1 b 6s as sped*d. AN wmk lobe catepld Win A wwkrwdwwnw80uffq b end pm d ws. Atw alwitlon or th M*one VedUbm iwdft extra oxb.wl bu exen AM en1 we �� tawr sra�I t�s . AO a de yz bqma e Sales Tax $0.00 Void ftWft2tftcPdw of the TANW 0r SAT- The w4 ao om am uWwbctXy and . You er is rid, r k a3 P t Wltl be made as wAl ned ab". T43 , Author Signet m a Oahe accepted Pacm 2 * 0,AWw 4 :pep 28 04 10:DSa Daut Urseholer $05-254-6542 p, 2 Flora PI es, Jnc. Landscape Esfi--j, Loc. 17010 SW 184 St„ Miami, 1133187 maxe Remit; P.O. Box 971819, Miami, Tl 33197 Detfj EstlmatelR '1'e1:305.255-0i 32 Pax: 305-254.6542 5/1tX2004 1N02002rrlDh Proposal subm0eq to: — D L.PORTER CONSTRUCTOt .IUIC, RF�;1iCidRO!`CN7Y.SHERWFS RENOVATION 6574 PALMER PAWL CIRCLE SARASON I L 34 M ATM STEVE Kgn]ACK PmlecUJob Name A Locoon Payment Terms OLD MARINER'S HOSPITAL Nt30 Oeseription CRY R;1Z Total - -- Ft1111aD LANDSCAPr ESTIMATr-BAWD ON Rr,4SW M PLAWS DATED 4J OAK TREES ANO PALMS: SWIETENA MAHAGCM-MAFIAWW 8-11N 135.00 ZIP.XT KRUGIODI)CRON 1'M'uM V ACK QSONWGOW 9-10' 10 170.00 1,Q?O.00T PRINMWOOD(SLGSTF UTE PIGEON PLUM in 1 145.00 95.00T TOrtCHWOOQ(SMS17TUTr PKrON PLUM t0') 1 14S 00 'I0,93T LANCEWOOD(SUBSTITUTE W FOR 8) 9 113.50 1,021 SOT KWBiA SWARM-DUWQ UMBO 8-1a 3 170.00 510.0oT RISCIDIA PISCPLI A"JAKAJ0 V 1 DOGWOOD"8.10' 4 272,00 t,OS8.00T LYSILOMA'WILD TARAkIN r 40 Q' 4 MAO go$ ivr Y 11TE INKWOOD(SIAISTITME SATINLEAF&toy 1 170.00 00.00T COCOX00A'PI N PLW&sa 1 170.00 170.00T SHRLM3s. SLMANA'BAY CEDAR"341 7 113.50 7%.50T CAPPARIS'JAMAIGW CAPER'ac 18 11S.S0 2 k3.baT C�tJC-NlA'SPAIVISH 8T0PPER 28 11390 Zg51,pQT 8Q.FT.OF BAWA SM TO MATCH D(ISTINO CRASS 73,500 0.25 5,875.00 Cypress Mulch 82P 180 ALSO 810ADT 2Q,e80.00 20 6m0.00T Iffiggon Pem>tt 1 752.00 �7%.00T HAMMOOK AREA I4,IWr .<10 $: AT1 TPRMfMYLK (N.MTO ARE NOT ON PFWATE P Q We hereby pmpm to Umh labor endmelenaf-=vt le in aworwwti with ow■burro speafi edws,brie a m >�in the ww section at right with payment Ib be m*je as 1s1ed In payment bft above. Subtotal is bears M 1a be evrtipw-d ih a wqWMW%"WNW st=cIng to Arry wMvW or d dor►hunt d=mVbMng oft 008b, t e cxcsulol M1Y rd[ m wr ftn wdem aMrAA bomw on vft ckwp ate'wA A0 cam arrr conl'n1. TIa to Viand Sales Tax (0.0%) AUCEPT 9 and aaoeptee'� ao� III are sapsr«S , You are to do t Yuk aS . will be c 1firie 1 abow. oly Total AuthorUmd Signature 8 date accepted, P2941 U7/LO/LCJCIY 1:Jr WO 7YI JLJJJCl c.b u.m b 4Ybti kw,.iti r FAUM Ub/Ub Vep 29 04 10 s 06s t`-1ve UrSChe l er � P.3 Flom-Tech Plawtseapes, Inc. Landscape Estimate Loa. 17010 SW 194 St., Miami, n 33197 ROAC P.O. BOx 971919, Miami, FI 33197 Date Estimate Tel:305-215-6332 I-ax: 305�254.6542 5M aroma W02003fig5 Proposal submiEted te: D L POWER C=TmxTon,mac. W.14ONROE CIVY.GHERRn RDMATION M74 PALMER PARK GIFDLE MRASOTA.FL 3CM ATTI t ST yr KAmrK K ProJOWJob Nwm 4 Lotion Paymew Terms OLD HO MAL NOW fro LABOR Total 150.gp }�p0;p0 RE MOVE THREE Cdtft OF 8RAaLLL4N PEPPER AND rOV0 10 OF SPANISH OA ALONG EAST LOT UE BE]IND CONCRETE WALL LAW4 MCUMS DULLING STUMPS) RFEO AAD ALONG FMT LOT LINE LABOR t 15D�0 ts�,QO LAPIOR TO IPANSPLANT TWO TREES FROM HAMUOCK AREA 2 1a0.00 200.Wr br IDar and in A=tdb=wMh the*w w0wam,far the suns Wbd m bftl 200M* ID a rra ktd is subtotal y18,7ae.oG M to be Nwcrkbb9cm*Wh*wjwm&enuMw&=wftjp or lim to 4 OW va Www2n ah dsw*tarot a6w t e Ak m" of Ttri� - Sales Tax (0.0%) $o_txi AOCEPTANX of PROPOFAOL TA!WNW qkM V40"M Wd wtialsww me and aeegApd You are b do t w watt as mad ParrwA wg be nor as Offrcd ahq%M. Aufiorizea sa3n�a chap aemptod Total $4�7o8.00 Page 2 O� � W--INA V u 1 0 MAYOR CHRIS SANfE COUNCILMAN MICHAEL RECI�'WERDT VICE MAYOR RoI3tiRr JOHNSOIV "� � ' COLINCIL\L'OA1AN PATTY SCFL111D'1' COUNCILMAN MIKE FoRSCEtt September 28, 2004 Bert L.Bender 410 Angela Street Key West,FL 33040 RE: Restoration Plan for Old Mariner's Renovation at 50 High Point Road,Permit 9002883 Mr. Bender, The restoration plan dated 9/10/04,submitted for rcview has bew fmnd to med the requirements of Permit 9002993 and Section 7.3.5 of the Village Land Development Regulations providing the following: 1. The plant material is healthy, flee of disease, and is installed with sufficient organic material to ensure survival. 2. The plant material is installed in a fashion that ensures the availability of sufficient soil and water to sustain healthy growth. 3. The plant matcrial is planted with a minimum of six(6)inches of organic soil and mulched to a depth of three(3)inches. 4. The required vegetation must be r d if such vegetation dies or is in unhealthy condition. A Rein 'on will be conductol upon the two (2) year anniversary of issuance of the Certificate of piction or Occupancy. 5. The Com -on and restoration shall be completed prior to issuance of a ccrtificatp,of occupancy (C.O.)for the site, or,where a C.O. is not applicable,within the time frame outlined in the transplantation plan. 6. The site must remain five of all Category I and If invasive exotic vegetation. 7_ A Final Planning Inspection is performed to verify completion of the restoration. Please note the required conservation easement will be required prior to final inspection and a Certificate of Occupancy or Completion may not be issued until all requirements are fulfilled. Please have the applicant provide this document a minimum of 10 business days prior to the anticipated date of completion to provide sufficient time for the Village Attorney to review prior to recording. If you have any questions regarding this decision,please feel free to contact me at extension 238. incore Brian T. Sheahan, Principal Planner CC: Edward Koconis,AICP Director of Planning&Development Services Don Horton,CBO,Director of Building Services Planning Staff t-.lplanningUmers150 high pant road-restoration plan 56&meb),t t �.+,1'L i3036 305.664.2345 rex 305.853.5357 wwivv l;lamor;Ada.flms, PROPOSAL ,RCIWIFCr ❑ REQUEST CONTRACTOR ❑ FILE COPY LLD ❑ AIU Document G709 PROJECT: Old Mariner's PROPOSAL REQUEST NO.: Twenty-Nine(29) (Name and address) 50 Highpoint Road Plantation Key, FL DATE OF ISSUANCE: Sept. 14, 2004 CONTRACT FOR: Construction OWNER: Monroe County (Name and address) 1100 Simonton Street, CONTRACT DATED: March 19, 2003 Key West, FL 33040 Monroe County Sheriff ARCHITECT'S PROJECT NO. 0102 5525 College Road Key West,FL 33040 CONTRACTOR: D.L. Porter Constructors, Inc. ARCHITECT:Bender&Associates Architects,p.a. (Name and ess) - 6574 Palmer Park Circle (Name and address) 41OAngelaStreet Sarasota,FL 34238 Key West, FL 33040 Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein.-Submit proposal within(5)Five days,or notify the Architect in writing of the date on which you anticipate submitting your l- , THIS IS NOTA CHANGE ORDER,A0QWRUfMON CHANGEDMEMVE ORADIREMON TO PROCEED WrM THE WORK DESCRIBED IN THE PROPOSED MODWICATIONS. ' Description: (Insert a written description of the work) The Landscape Plan,Sheet L-1,has been redesigned at the request of the Village of Islamorada. The Habitat Analysis provided by Monroe County and included with the bid documents established plantation standards based on a moderate quality hammock,but the Village has determined the standard must meet high quality hammock designation. Therefore,the IaWscape plan has been redesigned and is reissue. Provide pricing to furnish and install all landscaping as shown on Sheet L-I with a reissue date of 9110104. Provide a credit for all landscape instaHation as originally bid. Attachments: (List attached documents that support drption) Sheet L-I Revised dated 2/27/04 and reissued 9/10/04(24 x 36) REQUESTED B , Bert L Bender.Architect mg"Ur (Printed name and title) cc: Gary Loer, Steve Kanthack, Kevin Groner, D.L. Porter Dill Sprague,Sheriffs Office Construction Manager, Jenny Dell Thompson; heriff's Office r, Carl Cormier, Monroe County Construction Management Bill Speer, Facilitift Manager, DOH Mark Keistor t4Cw 7 Q i m 8 I } ca • • 80 e T 1 O LLI—L-LD r�® l 1-0 top r _ 00 tl 9 gy • LL ee ® e ® ® e o e o © o o h TFtmG'v:nL � Ec '} kn lLi !y 1 F .,A �-[l _ 0 4 r Bender r Associates FT Key snenRe su6slAnnn aLF* 0re Old Merinees Hospital wilding F a dE 60 Hkh W Rwd Kny Rita