Item C2 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Sept. 08, 2014 Division: Office of Management and Budget
Bulk Item: Yes X Na --- Department: Grants Administration
Staff Contact Person: Laura deLoach-Hartle
AGENDA ITEM WORDING: Approval of a Resolution authorizing the submission of
grant application to the Florida Department of Law Enforcement (FDLE) for the Edward
Byrne Memorial FY 2014-15 Justice Assistance Grant (JAG) and approval of allocation
of the Clerk's Drug Abuse Trust Fund (DATF) amount, based upon the
recommendations of the Substance Abuse Policy Advisory Board, and authorization for
the County Administrator to execute the applications.
ITEM BACKGROUND: Federal funds are provided each year to the County through the
FDLE to implement various law enforcement and substance abuse related programs in
Monroe County. This year, Monroe County has received an award of $84,521 . The
SAPAB has approved using $57,240 from the Clerk's DATF. Proposals for this funding
were submitted to the County and were reviewed by the Substance Abuse Policy
Advisory Board; its funding recommendations, a copy of the applications. There is no
match required.
PREVIOUS RELEVANT BOCC ACTION: The County has participated in the Byrne JAG
grant program since about 1990,
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST. $141,761 INDIRECT COST: BUDGETED: Yes XX No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS: Federal JAG and DATF
REVENUE PRODUCING: Yes — No X AMT. PER MONTH YEAR
APPROVED iBY: COUNTY ATT OMB/PURCF SING RIS
K SK MGT.
DOCUMENTATION: INCLUDED: NOT REQUIRED:
DISPOSITION: AGENDA ITEM
RESOLUTION NO. - 2014
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 2014-15 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG), PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
funding for Fiscal Year 2014-2015 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $84,521 with no cash
match; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1 , The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal Year 2014-2015 grant funds to the Florida
Department of Law Enforcement Edward Byrne Memorial Justice Assistance
Grant (JAG) Program; and that
8. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 08th day of September, 2014.
Mayor Sylvia Murphy
Mayor Pro Tern Danny Kolhage
Commissioner George Neugent
Commissioner Heather Carruthers
Commissioner David Rice
(Seal) Monroe County Board of Commissioners
Attest: By:
Clerk of Court Mayor
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FDLE RECEIVED JUL 15 2014
Florida Department of Business Support Rick Scott, Govemor
Law Enforcement Office of Criminal Justice Grants Pam Bond!,Attorney General
Post Office Sox 1489 Jeff Atwater Chief Financial Officer
Gerald fit, Bailey Tallahassee, FL 32302-1489 Adam Putnam, Commissioner ofAgriculture
Commissioner (850)617-1250
www.fdle.state.fl.us
July 10, 2014
The Honorable Sylvia Murphy
Mayor, Monroe County
Board of Commissioners
1100 Simonton Street
Key West, FL 33040
Re: Federal Fiscal Year (FFY) 2014 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program — JAG Countywide — State Solicitation
Dear Mayor Murphy:
The Florida Department of Law Enforcement (FDLE) anticipates an award from the United
States Department of Justice for IFFY 2014 JAG funds. FDLE will distribute these funds in
accordance with the JAG Countywide distribution provisions of Chapter 11D-9, Florida
Administrative Code,
FDLE has set aside $84,521 funds for use by all units of government within Monroe County.
Enclosed are the following documents to assist your county with the strategic planning and
allocation process.
JAG-Countywide Program Announcement &Application Instructions
JAG-Countywide Project Timeline
JAG-Countywide Application Checklist
Certificate of Participation
The enclosed Program Announcement provides an overview of these funds which can be used
by local units of government to support a broad range of activities to prevent and control crime
and to improve the criminal justice system. Please note the Program Announcement includes
information from the U.S. Department of Justice relating several areas of national focus and its
priorities to help maximize the effectiveness of the Byrne/JAG funding.
The Application Instructions provide an overview of requirements for submitting the JAG-
Countywide request for funding through FDLE's on-line grant management system (SIMON),
JAG-Countywide documents are also located online at
httr),-//www.fdle state.f1.us/content/Grants/JAGC2015.as
As a condition of participation in this program, the units of government in each county must
reach a consensus concerning the expenditure of these funds. This consensus must include
the projects to be implemented as well as the agency responsible for such implementation.
Developing such consensus will require someone to exercise leadership and assume a
coordinating role in the development of applications for these funds.
Service -integrity -Respect - Quality
The Honorable Sylvia Murphy
July 10, 2014
Page Two
FDLE recommends the Board of County Commissioners assume this responsibility. In the
event the county declines to serve in this capacity, the Department will request the governing
body of each municipality in the county, iin descending order of population, to serve as the
coordinating unit of government.
The enclosed Certificate of Participation form requests the identification of an individual
coordinator, We will send this individual further information regarding the application process in
FDLE's online grant management system.
The information provided for this year's award process is similar to those provided in previous
years, but contain substantial revision based on new state and federal requirements for
subawards involving federal grant funds. Please review all information and ensure the
designated County Coordinator forwards all relevant program and application information to
applicable JAG Project Directors within your county.
Please complete the enclosed Certificate of Participation and return it as soon as possible to:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Attention: Petrina Herring, Administrator
2331 Phillips Road
Tallahassee, Florida 32308
FDLE does not discriminate, and prohibits subgrant recipients from discriminating, on the basis
of race, color, religion, national origin, sex, disability, or age in the delivery of services or
benefits or in employment.
We look forward to working with you. Please contact me at (850) 617-1250 with any questions
or for further assistance regarding the JAG Program.
Sincerely,
Petrina T. Herring
Administrator
PTH/mk
Enclosure
cc: Mayors in Monroe County
Law Enforcement Agencies in Monroe County
Current JAG Project Directors in Monroe County
Following are the recommendations of the Substance Abuse Policy
Advisory Board from their August 21 st 2014 meeting and the
applications for the FY 2014-2015 grant program.
SUBSTANCE ABUSE POLICY ADVISORY BOARD
August 21 st,2014
Meeting Recommendations
Byrne JAG Grant Funding County FY 2015(State FY 14).- 84,521
Program Requested Awarded
Guidance Care Center-Women's Jail Incarceration Drug Abuse Treatment Program 37,331 37,331
Florida Keys Outreach Coalitlon-Supportive Housing: Substance Abuse Educ&Relapse Prevention 8,845 8.845
Southenmost Homeless Assistance League-Mobile Outreach Program 6,000 6,000
Guidance Care Center-Assisted Living Prevents Recidivism in Dually-Diagnosed Adults 25,500 17,345
Mary Spottswood Ctr-Court Mandated,Criminal/Substance Abuse Clients,Case Mgmt,Drug Testing 20,000 15,000
97,676 84,521
Drug Abuse Trust Fund FY 2015: 57,240
Program Requested Awarded
Keys to Be the Change-The Keys to Be the Change 44,500 44,500
Boys&Girls Clubs-Key West SMART MOVES/Prevention Program 12,740 12,740
57,240 57,240