Item C5 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/17/14 Division: County Administration
Bulk Item: Yes X No Department:Information Technology
Staff Contact Person/Phone#:Bob Ward 453-8792
AGENDA ITEM WORDING:
Ratification of the execution of a Comcast Enterprise Services Sales Order form dated 8/18/2014
under the existing Comcast Master Service Agreement FL-278919-dkeen to upgrade service at
the Monroe County Sherriff s Headquarters at 5525 College Rd from 10 Mb/s to 100 Mb/s by the
IT Director. The execution was time sensitive as the Harvey Gov't Center will be offline starting
at the conclusion of this meeting on October 17th through 6 pm on October 19th.Total_cost for
36-month term is$46,620.
ITEM BACKGROUND: Monroe County will be tenting the Harvey Government Center starting on
Saturday October 18''and ending on Sunday October 19''. During this time to preserve the computer
and network equipment in the facility, it is necessary that the entire network be powered down during
this process, as the gas is corrosive to electrical wiring. The original circuit was specified at 10 Mb/s
and approved by the BOCC as part of the fire station circuit upgrades. When we placed it on the
schedule at the start of September we realized that the speed was incorrect. Because of the outage,we
had to correct the order quickly. Therefore the IT director signed the upgrade order so that Comcast
could have the circuit ready by the middle of October. We will use this circuit to provide connectivity
from this site during the outage and it will remain in place as part of our network upgrades at the 100
Mb/s speed.
PREVIOUS RELEVANT BOCC ACTION: Approval of Comcast Enterprise Services Sales Order
Form FL-27891.9-dkeen-2235442 on October 16,2013
Approval of Comcast Master Service Agreement FL-278919-dkeen on May 15,2013
CONTRACT"/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $46,620.00 INDIRECT COST: $0.00 BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: 46,W.0111 m _m SOURCE OF FUNDS:Primarily Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH $0 Year
APPROVED BY: County Avt �A/Purising , ✓ Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Comcast Contract#FL 278919-dkeen 08/18/14
Effective Date: 10/17/14
Expiration Date: 10/17/14
Contract Purpose/Description:
omcast Sales Order rnent,as si ed b the IT Dire to rovide MPLS
services at a s eed o 100 Mb/s,at Ik a Conroe Count S e� °s held uafters at 5525
College Rd 78919-dkeen
Contract Manager: Bob Ward 8792 Information T"echnolo8L#26
(Name) (Ext.) (Department/Stop#)
for BOCC meetin on 03/20/13 A enda Deadline:03/06/13
CONTRACT COSTS
Total Dollar Value of Contract:$ 46,620 Current Year Portion:$ 14,245
Budgeted?Yes® No❑ Account Codes: -Various-530-410-
Grant: $
County Match:$
ADDITIONAL COSTS
Estimated Ongoing Costs:$0/yr For: MPLS Data Services
included in dollar value above e ,m aintena ce,utilities ", ruit auiel l ies pt ,
CONTRACT REVIEW
Changes Dat 0 t
� Needed : le t* C"
Division Director � �, °��Yes[]Noa,,,"
Risk Management _ ' Yes[3 No�
g 0 4 Yes[]No[
O,M.B,/Pt�r�n 9
County Attorney � 4 YesEl Nod
Comments:
OMB Form Revised 2/27/01 MCP#2
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