Item C7 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/17/14 Division: Social Services
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: Sheryl Graham
(305)292- 4511.
AGENDA ITEM WORDING: Request approval of Amendment 4003 to the Alliance for Aging, Inc
Standard Contract, Older Americans Act (OAA) Contract AA-1429 between the Alliance For Aging,
Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In home and
nutrition programs) for the current contract period of 1/1/14 to 12/31/14 to increase grant funding,.
ITEM BACKGROUND: The purpose of Amendment #003 of the Older Americans Act (OAA)
contract is to increase the contract amount by $2,342.72 changing the total contract amount frorn
$447,452.01 to $449,794.73. The increase is non-recurring funds. The increase of$1.448.86 in Title III
Cl, Congregate Meals, will provide an additional 157 meals and the increase of$893.85 Title IlIC2,
Home Delivered Meals, will provide an additional 149 Home Delivered meal to Monroe County's
elderly and needy citizens.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted for Amendment 4002 to the
Older Americans Act (OAA) Contract#AA-1429 on 09/17/2014, item C#4.
CONTRACT/AGREEMENT CHANGES: An increase of the total contract by $2,342.72 from
$447,452.01 to $449,794.73 thereby increasing Title IIICI meals by $1,448.86 and Title 111C2 by
$893.85. Also maximum units of services for Title IIIC I were amended from 15,843 to 16,000, Title
IIIC2 units of services were amended from 34,636 to 34,785.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $449,794.73 BUDGETED: Yes No
COST TO COUNTY: 10 % CASH MATCH SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes X No— AMOUNT PER: MONTH.: YEAR: $7,000
Client Donations
0
APPROVED BY: COU11tv Atty OM V,
b/PurAasing Risk Management
DOCUMENTATION: Included x Not Required- To Follow
DISPOSITION:--- AGENDA ITEM
Revised 8/06
MONROE COUNTY BOARD OF COt"INTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging. Inc. Contract: AA-1429
(AAA) Effective Date: 10/17/2014
Expiration Date: 12/3 1/2 0 14
Contract Purpose/Description: Request approval of Amendment 4003 to the Alliance for Aging. Inc. Standard
Contract, Older Americans Act(OAA)Contract AA-1429 between the Alliance For Aging, Inc. (OAA) and the
Monroe County Board of County Commissioners(Social Services/In 11orne and Nutrition programs) for the
current contract period of I/1/14 to 12/31/14 to increase grant funding.
Contract Manager: Sheryl Graham 305-292- Social Services/Stop I
4511
(Name) µ (Ext.) (Department/Stop 9)
For BOCC meeting on 10/17/14 rAgenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: approx. $449,794.73 Current Year Portion: $__
Budgeted Yes 7�, No LE Account Codes: 125-6153014 -
125-6153114—
County Match: $ 10% CASH MATCH 125-6153214
Additional Match: —125-6153414 - -
Total Match $ 10% CASH MATCH ADDITIONAL COSTS
Estimated Ongoing Costs: $___—/Yr For:
(Not included in dollar value above) (e.g.Maintenance,utilities,janitorial,salaries.etc)
CONTRACT REVIEW
Changes Date Out
Date In Needed eview-
Division Director '
16
t 0"
�A
Risk Management Yes No,�-�
" ) n ,n� -� ,��' '___, 1 a
6"
O.M.B./Purchasing o//114 Yes No
ZYCounty Attornev Yes Na
Comments:
....................... ....................... -------
-----------------
OMB Form Revised 2/27/01 MCP #2
Amendment 003 CONTRACT AA-1429 Page I
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase the contract amount by $2,342.72. The
additional amount of$2,342.72 is non-recurring funds. This amendment changes the total
contract funding from $447,452.01 to $449.794.73.
The breakdown of this allocation is as follows:
Title III C1 Congregate Meals $1,448.86
Title III C2 Home Delivered Meals $893.85
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2014) is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration U.S. Health and Hurnan Services 93.044 $15,170.38
Title 11113 - Support Services
Older Americans Act Administration U.S. Health and Human Services 93.045 $151,485.82
Title 111C I -Con regate Meals
Older Americans Act Administration U.S. Health and Human Services 93.045 $225,317.40
Title III C2 --Home Delivered Meals
Older,4tnericans,4ct,4dinini.vtratiott
Title III E-Caregiver Sypport U.S. Health and Human Services 93.052 $57,821.12
Servicev
TOTAL FEDERAL AWARD $449,794.73
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service Maximum Maximum
Service to be Provided Unit Rate Units of dollars
ollars
Chore 11113 $22.00 292 $6,422.38
Homemaker/Personal Care 11113 $22.00 370 $8,141.00
Screening&Assessment 11113 $25.00 24 $607.00
Congregate Meals C1 $9.25 16,000 $147,997.82
Congregate Meals Screening C1 $20.00 96 $1,925.00
Nutrition Counseling C1 $47.50 19 $926.00
Nutrition Education C1 $0.20 3,18 5 $637.00
Home Delivered Meals Frozen C2 $6.00 341785 $208,707,52
Home Delivered Meals Hot C2 $6.00 1,818 $10,906.88
................... -------____
Nutrition Counseling C2 $47.50 4 $190.00
-------.......
Nutrition Education C2 $0.20 1,810 $362.00
Screening &Assessment C2 $25.00 206 $5,151.00
..............
Chore IIIE $22.00 55 8$1,213.9
.............. ----------- -
In Home Respite 111E $20.00 999 $19,974.00
Respite in Facility IIIE $10.50 1 3,389 $35,589.14
Screening & Assessment 111E $25.00 42 $1,044 00
Total Contract $4 4 9 7 9 4 7 3
........... j
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
Amendment 003 CONTRACT AA-1429 Page 2
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social ALLIANCE FOR AGING, INC.
Services
SIGNED BY: SIGNED BY:
Max B. Rothman, JD, LIL.M.
NAME: SYLVIA MURPHY NAME:
President & CEO
TITLE: MAYOR TITLE:
DATE: 10/17/2014 DATE:
/Y
Amendment 002 CONTRACT AA-1429 f Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase the contract amount by $28,379.99 of which
$17,537.93 is for Title III-Cl for Congregate Meals and $10,842.06 is for Title III C2 for Home
Delivered Meals. This amendment changes the total contract funding from $419,072.01, to
$447,452.00.
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2014) is as follows:
PROGRANVrl'FLE ort Services FUNDING SOURCE CFDA ANIOUNT
Older Americans Act Administration
Fide 11113- S
U,S. Health and Human Services 93.044 S 15.170.3's
LIpp
.... ------
Older Arnericins Act Administration
U�S. Health and Human Services i 93,045 S 1 50.036�96
Title I I IC I -- Con-rcoate Meals
Older Americans Act Administration
LJ.S. Health and Human Services 3,.04 5 S224,423,54
Title III C2 - Heine Delivered Meals
Title III E--(aregiver Support t.,J,S. Health and Human Services 93.052 S57.821.12
Services
TOTAL FEDERAL.4 RA RD S447,452.00
The Alliance shall make payment to the provider for provision of services up to a maximum number
of service and at the rate(s) stated below:
IService Maximum Maximum
Service to be Provided I Unit Rate Units of Dollars
ollars
Chore 11113 $22.00 292 $6,422.38
Homemaker/Personal Care 11113 $22.00 370 $8,141.00
Screening & Assessment 11113 $25.00 24 $607.00
Congregate Meals C1 $9.25 15,843 $146,548.96
Congregate Meals Screening C1 j $20.00 96 $1,925.00
Nutrition Counseling C1 C $47,50 19 $926.00
Nutrition Education C1 $0.20 3,185 $637.00
Home Delivered Meals Frozen C2 $6.00 34,636 �13.66Home Delivered Meals Hot C2 $6.001,818 $10,906.88
Nutrition Counseling C2 $47.50 4 1 $190.00
Nutrition Education C2 $0.20 I 1,810 $362.00
Screening & Assessment C2 $25.00 206 I $5,151.00
Chore IIIE $22.00 55 $1,213.98
In Home nFacpiltyi111�E
$ 0 $ 90Respite i S10,50 3,389 $35,589.14
Screening & Assessment IIIE $25.00 42 $1,044,00
------------ ......
Total Contract $447,452.00
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified m the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract,
Amendment 002 CONTRACT AA-1429 Page 2
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County. Social ALLIANCE FOR AGING, INC.
Servit.es,
SIGNED BY\"--,-- IGNED BY:
ZIviai
Max B. Rothman, JD, LL.M.
NAME: Mur h NAME:
President & CEO
TITLE: Mayor TITLE:
DATE: 1-7t-, D'l+ DATE: '
"4
i