Item C8 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Mceting Date: 10/17/14 Division: Social Services
Z-1
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: Sheryl (-..i mam (305)1)92-4511
AGENDA ITEM WORDING: Request approval of Amendment 4002 to the Alzhein-ler's Disease
Initiative Program (ADI) Contract 4K7 1497 between the Alliance for Aging. Inc. (AAA) and Monroe
County Board of County Commissioners (Social Services/In I-lome Services) t*(-)r the contract period of'
7/l/14 to 6/30/15.
ITEM BACKGROUND: As per Section 111, E. of the ADI contract, non-profit providers may request
a monthly advance for service costs for the first two months of the contract period, based On anticipated
cash needs. The schedule for submission of advance request is detailed in Attachment V11 of the
contract. The purpose of Amendment 4002 of the ADI contract is to amend the contract language
regarding Attachment VII, Invoice Report Schedule, to read one tenth of advance reconciliation starting
with report #3), July.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC oil 9/17/14 for
Amendment 4001 to the Alzheimer's Disease Initiative (ADI) Contract 4 K11497, between the
Alliance for Aging, Inc. (AAA) and Mon-roe County Board of County Commissioners (Social
Services/In Horne Services) for the contract period of7/l/14 to 6/30/15.
CONTRACT/AGREEMENT CHANGES: Attachment VII, Invoice Report Schedule is amended to
read one tenth (1/10) advance reconciliation for the reporting months Of July (#3) to April (412).
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $56,746.00 BUDGETED: Yes No
COST TO COUNTY: 10% CASH MATCH SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes X No AMOUNT PER: MONTH: $400 YEAR: $4,800
(Source of'revenue—client co-payrnents),,,
C /Purchasing APPROVED BY: County Atty. 0,,\/M Risk Management
DOCUMENTATION: Included Not Required..--, '1'0 Follow
DISPOSITION: AGENDA ITEM #
Revised 8/106
MONROE COIJNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract: KZ1497
Z7
Fflective Date: 10/17/20 14
Expiration Date: 06/30/2015
Cmitract, Purpose/Description: Request approval of Amendment #002 to the Alzheimer's Disease Initiative
Program (ADI)Contract 9KZ1497 between the Alliance for Aging. Inc. (AAA) and Monroe County Board of
County Commissioners (Social Services/In [ionic Services) for the contract period of 7/1/14 to 6/30/15.
Contract Manager: Sheryl Graham (305) Social Services/Stop I
292-4511
(Name) (Ext.) (Department/Stop 9)
For BOCC meetiny on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: approx. $56,746.00 Current Year Portion: $
12.5-6153614
Budgeted: Yes F: No Account Codes:
Grant: $56,746.00 ---
County Match: $10% CAS14 MATCH
Additional Match:
Total Match $10%CASH MATCH ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g.Maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes cvie Date Out
�
Date,In Needed
0
Yes
Division Director I'f N
N
Risk Management Yes : No,�-�' -J" j','r"
O.M.B./Purchasing Yes No 4,-
64 C Yes ountv Attorney No 4�41
Comments:
——--------------
---------- ---------
OMB Foi-ni Revised 2/27/01 MCP 42
1,r y
Amendment 002 CONTRACT KZ 1497 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc., hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners, Social Services/In-Home
Services.
The purpose of this amendment is to amend the contract language regarding Attachment V111.
This contract is hereby amended to read one-tenth instead of one-twelfth of advance
reconciliation starting with report# 3. See Attached.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of ALLIANCE FOR AGING, INC.
Commissioners, Social
Services/In-Home Services.
SIGNED BY: SIGNED BY:
Max B. Rothman, JD, LL.M.
NAME: SYLVIA MURPHY NAME:
President & CEO
TITLE: MAYOR TITLE:
DATE: 10/17/14 DATE:
Contract Number KH-1472
ATTACHMENT VIII
HOME CARE FOR THE EDLERLY
INVOICE REPORT SCHEDULE
Report Number Based On Submit to Alliance on
this Date
1 July Advance* July 1
2 August Advance* July 1
3 July Expenditure Report August 15
4 August Expenditure Report September 15
5 September Expenditure Report +1/10 advance reconciliation October 15
6 October Expenditure Report +1/10 advance reconciliation November 15
7 November Expenditure Report +1/10 advance reconciliation December 15
8 December Expenditure Report +1/10 advance reconciliation January 15
9 January Expenditure Report +1/10 advance reconciliation February 15
10 February Expenditure Report +1/10 advance reconciliation March 15
11 March Expenditure Report +1/10 advance reconciliation April 15
12 April Expenditure Report +1/10 advance reconciliation May 15
13 May Expenditure Report +1/10 advance reconciliation June15
14 June Expenditure Report +1/10 advance reconciliation July 15
15 Final Expenditure and closeout July 15
Legend: * Advance on projected cash need.
Amendment 001 CONTRACT NUMBER KZ-1497 t m Page 1
4 J,
THIS AMENDMENT, entered into between the Alliance for Aging, Inc, hereinafter referred
to as the "Alliance", and .Nlonroe County Board of Commissioners, Social Services/In-dome
Services." amends contract KZ-1497.
The purpose of this amendment is to correct amount of contract by 26 661.00 in Home
Respite services. Allocation of funds as indicated in Section 11 below. This amendment
changes total contract funding from $83,407 to $56,746.
1 Section 11, Contract Amount, is hereby amended to read:
Services to be Provided Service Maximum Nlaximurn Dollars
Unit Rate Units of
Service
IN-HOME RESPITE $24.03 2,361 $56,746.00
TOTAL FUNDS AND UNITS IN THIS CONTRACT: $56,746.00
2. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment is hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be
executed by their undersigned officials as duly authorized.
PROVIDER:
"Monroe County Board of ALLIANCE FOR AGING, INC.
Commissioners, Social Services/In-
Home Services."
SIGNED BY: SIGNED BY:
Max B. Rothman, JD, LL.M
NAME: Sylvia Murphy NAME:
PresidenUCEO
TITLE: Mayor TITLE:
DATE: DATE:
For Fiscal Year 2014/2015,
v
C,
..........
oq
�j