Item C11 BOARD OF COUNTY COMMISSIONERS
ACENDA .ITEM SUMMARY
Meeting Datc-. 10/17/14 Divislow Social Services
.................
Bulk Item.- 'Yes X No Department: Social Services
Staff` Person:- 2-4511
ACENDA ITEM WORDINC: Request approval of Afnendment IWO') to tl,re Alzheimer's Disease
Initiative Program (ADD) Contract 9KZ14,97 between the Alliance for Aging, Inc, (AAA) and Monroe
County Board col'County C"ornmissioners (Social Services/In I lome Services) fior the c(,mitract period of
7/1/14 to 6/30/15 to increase grant funding.
ITEM BACKGROUND: 1"he purpose ol' Arnendment #003 is to increase the contract arriount by
$88,947,20 from $56,746.00 to $145,693.20. This additional amount is reCUrring hands for respite
services and also adds case management services to this contract. This increase in ftinding will provide
additional case Management and respite services to citizens who are in need.
I---.------I,--.--—---------
PREVIOU'S RELEVANTBOCC A(''TION: Prior approval gra O nted by the 13CC on'' 9/17/14 fior
Amendment 11001 to the Alzheirner's Disease Initiative (ADI') Contract.# K-/1497, between the
Alliance for Aging, Inc. '(AAA) and Monroe County Board of County Corrimissioners (Social
Services/In Horne Services) for the contract period ot'7/l/14 to fr/it)/15.
5.
CONTRACPACT'REEMENT CHANGES: Amendment #003 increases the contract allocation by
$88,947.20 Frorno $56,746.00 to $145,693.20 and,adds an additional service; case management to the
contract.
STAFF REC.OMMENDATIONS: Approval
TOT'Af, COST: $145,693.20 BUDGETED: Yes No—
COSTTO COUNTY: 10% CASH MATC1-1 SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes X No AMOUNT PER. N10NT11-_j4QQ___Af'�AR-j$4.,800
(Source of revenue - client co-payments)"
of'3
APPROVED BY: County Atty OMBTurchasing Risk Management",
D0CtJMF,.'.NTAT10N: Included Not I cclaaircd To Follow
AGENDA ITEM
Revised 8/06
M(,)NR(-)I:.,.'. ('0t1N'T'Y BOARD OF COUNTY C01110 MISS IONERS
CONTRA CT St J M M A RY
Contract with: Alliance For Aging, ]nc, 0,mitract: KZ1497
f"Ifiective Date: 10/171/2014
Expiration Date: 06/30/2015
Contract Purpose/Description: Request approval of Amendi-nent 4003 to the Alzheimer's l.)isease Initiative
Program (ADI)Contract 4KZ1497 between the Alliance For Aging, hic, (AAA)and Monroe County Board of
County Commissioners (Social Services/In Home Services) for the contract period of'7/1/14 to 6/30/15 to
increase grant funding.
Contract Manager, Sheryl Gralialta, (305) Social Services/Stop I
292-4511
(Name) (Ext.) (Departinent/Stop 4)
For BOCC inectini),on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value ofContract: approx. $145,693.20 Current Year Portion: $
125-6153614..
BUdgeted: Yes I '! No ",I Account Codes:
Cirant: $145,693.20
County Match: $10% CASH MATCH ------
Additional Match:
Total Match $10% CASI I MATCH ADDITIONAL. COSTS
Estimated Ongoing Costs, _./yr F"or-1
(Not included in dollar value above) (c,L,.Manner ori-al,salarics,etc)
CONTRACT REVIEW
(I
jianges Date Out
D�te hi Nccdcd "Rcv
Division Director . ,ryr� � ,. �.Yes No� �
J A" X I
Risk Management, Yes oJ N
Yes No tI,"
C"OUnty Anorney
Yes NOO
C'Ormlients: --------—------
OMB or Revised 2/27/01 MCP#2
T
Amendment 003 CONTRACT NUMBER KZ-1497 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and "Monroe County Board of Commissioners, Social Services/In-Home
Services "amends contract KZ-1497.
The purpose of this amendment is to increase the contract amount by $88,947.20 for respite
services. This additional amount is recurring funds. This amendment changes total contract
funding from $56,746 to $146,693.20.
The breakdown of this allocation is as follows:
Case Management: $5,336.80
In-Home Respite $140,356.40
Section 11, Contract Amount, is hereby amended to read:
Services to be Provided Service Maximum Maximum Dollars
Unit Rate Units of
Service
CASE MANAGEMENT $50.48 106 $5,336.80
IN-HOME RESPITE $24.03 5,841 $140,356.40
TOTAL FUNDS AND UNITS IN THIS CONTRACT: $145,693.20
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment is hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be
executed by their undersigned officials as duly authorized.
PROVIDER:
"Monroe County Board of ALLIANCE FOR AGING, INC.
Commissioners, Social Services/In-
Home Services."
SIGNED BY: SIGNED BY:
Max B. Rothman, JD, LL.M
NAME: SYLVIA MURPHY NAME:
President/CEO
TITLE: MAYOR TITLE:
DATE: 10/17/2014 DATE:
For Fiscal Year 2014/2015.
7T '
'
Amendment 002 CONTRACT KZ 1497 ORIGINAL Page I
THIS AMENDMENT, entered into between the Alliance for Aging, Inc., hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners, Social Services/In-Home
Services.
The purpose of this amendment is to amend the contract language regarding Attachment VII.
This contract is hereby amended to read one-tenth instead of one-twelve of advance
reconciliation starting with report# 3. See Attached.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of ALLIANCE FOR AGING, INC.
Commissioners, Social
Services/In-Home Services.
SIGNED BY: SIGNED BY:
Max B. Rothman, JD, LL.M.
NAME: SYLVIA MURPHY NAME:
President & CEO
TITLE: MAYOR TITLE:
DATE: 10/17/14 DATE:
Contract Number KZ-1497
ATTACHMENT VII
ALZHEIMER'S DISEASE INITIATIVE
INVOICE REPORT SCHEDULE
Report Number Based On Submit to Alliance on this Date
1 July Advance* July 1
2 August Advance* July 1
3 July Expenditure Report +1/10 advance reconciliation August 10
4 August Expenditure Report +1/10 advance reconciliation September 10
5 September Expenditure Report +1/10 advance reconciliation October 10
6 October Expenditure Report +1/10 advance reconciliation November 10
7 November Expenditure Report +1/10 advance reconciliation December 10
8 December Expenditure Report +1/10 advance reconciliation January 10
9 January Expenditure Report +1/10 advance reconciliation February 10
10 February Expenditure Report +1/10 advance reconciliation March 10
11 March Expenditure Report +1/10 advance reconciliation April 10
12 April Expenditure Report +1/10 advance reconciliation May 10
13 May Expenditure Report June 10
14 June Expenditure Report July 10
15 Final Expenditure and closeout July 20
Legend: Advance on projected cash need.
Amendment001 CONTRACT NUMBER KZ-1497 Page 1
ti
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and "Monroe County Board of Commissioners, Social .Ser%ices/In-florae
Services." amends contract KZ-1 497.
The purpose of this amendment is to correct amount of contract by $26,661.00 in Home
Respite services. Allocation of funds as indicated in Section 11 below. This amendment
changes total contract funding from 83 407 to $56,746.
1 Section 11, Contract Amount, is hereby amended to read:
Services to be Provided Service Nlaximurn Nllaximum Dollars
Unit Rate Units of
Service
IN-HOME RESPITE $24,03 2,361 $56,746.00
TOTAL FUNDS AND UNITS IN THIS CONTRACT: $56,746.00
2. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment is hereby made a part of the contract,
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be
executed by their undersigned officials as duly authorized.
PROVIDER:
"Nfonroe Board of County ALLIANCE FOR AGING, INC.
Commissioners, Social Services/In-
Home Services."
SIGNED BY: 'A SIGNED BY:
Max B. Rothman, JD, LL.M
NAME: Sylvia Murphy NAME:
PresidenUCEO
TITLE: Mayor TITLE:
DATE: DATE:
For Fiscal Year 2014/2015,
41
IA_
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