Item C35 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 17, 2014 Division: Engineering & Public Works
Bulk Item: Yes XX No Staff Contact Person: Kevin Wilson
AGENDA ITEM WORDING: Approval of a resolution to waive M.C.0 section 18-25(b)(1), which
prohibits possession of alcoholic beverages at the Pines County Park, on October 19, 2014 from noon
till 8 p.m. for the Zombie Bike Ride.
ITEM BACKGROUND: The Key West Art and Historical Society(KWAHS) leases the East
Martello Tower and is hosting the Zombie Bike Ride on October 19, 2014. The KWAHS will use the
event as a fundraising opportunity and will have vendors selling alcohol on the East Martello property.
The Pines County Park is located adjacent to the East Martello Tower and it is expected that the
Zombie Bike Ride participants will be gathering in the Pines Park as well. The KWAHS has met with
county and MCSO officials in order to determine how many officers will be needed to maintain order
at the event and will provide for that number of officers. In addition the KWAHS is a nonprofit
organization and has obtained liability insurance naming Monroe County BOCC as an additional
insured, all as required under M.C.C. sec. 18-25(b)(2) in order to qualify for a waiver of the
prohibition against possession of alcohol at the Pines County Park.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: N/A BUDGETED: Yes No
COST TO COUNTY: $ N/A SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No XX AMOUNT PER MONTH:
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included XX Not Required
DISPOSITION: AGENDA ITEM #
Revised 2/05
RESOLUTION NO. -2014
A RESOLUTION BY THE MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS WAIVING THE PROHIBITION
AGAINST ACOHOL CONSUMPTION AT THE PINES COUNTY
PARK IN SUPPORT OF THE KEY WEST ART AND HISTORICAL
SOCIETY FUNDRAISING EVENT ON OCTOBER 19, 2014.
WHEREAS, the Key West Art and Historical Society (hereafter
KWAHS) is a not-for-profit organization leasing and operating the Eat Martello Tower as
a museum; and
WHEREAS, under the terms of the lease the KWAHS is responsible for
maintenance of the East Martello Tower; and
WHEREAS, the East Martello Tower is on the U.S. National Register of
Historic Places; and
WHEREAS, Monroe County finds that the preservation and maintenance
of the East Martello Tower is in the county's and the nation's best interest; and
WHEREAS, Monroe County finds that these interests have been well
served by the KWAHS; and
WHEREAS, Monroe County desires to support fundraising efforts put
forth by the KWAHS for purposes of maintaining the East Martello Tower, and
WHEREAS, the KWAHS is holding a fundraising event on October 19,
2014 known as the"Zombie Bike Ride"; and
WHEREAS, the KWAHS will have vendors on the property offering
alcohol for sale to bike ride participants; and
WHEREAS, the Pines County Park is adjacent to the East Martello
Tower and will also be used as a marshalling/staging area for the zombie bike ride; and
WHEREAS, the KWAHS has requested a waiver of the county's
prohibition against possessing alcohol in the Pines County Park; and
WHEREAS, Monroe County Code section 18-25(b)(2) authorizes the
Monroe County Board of County Commissioners to waive the prohibition upon a
resolution of the board;
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the
Monroe County Board of County Commissioners finds that the Key West Art and
Historical Society is a nonprofit organization and that the Key West Art and Historical
Society is providing security guards in a number sufficient to preserve the public order
and has obtained liability insurance naming Monroe County as an additional insured, all
as required under M.C.C. sec, 18-25(b)(2) and hereby waives the prohibition against
alcohol possession at the Pines County Park as defined in M.C.C. sec. 18-25(a) on
October 19, 2014 from 12 noon until 8 p.m.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting held on the 17t'day of October, 2014.
Mayor Sylvia Murphy
Mayor Pro Tem Danny Kolhage
Commissioner George Neugent
Commissioner Heather Carruthers
Commissioner David Rice
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY:
Sylvia Murphy, Mayor
Signed this day of 12014
(SEAL)
ATTEST: AMY HEAVILIN, CLERK
By
Deputy Clerk
MO ' E COU ORNEY
P R E OR
PEDR J,IUIER 0 .�
ASSISTAN COUN 3-S
REQU EST FOR USE OF COUNTY PIMIVI,�,RTN'
USMONROE COUNTY', FLORIDA
Date: 9/26/20 p 4
l�,pamc, of'Contact �iiiuj orgaiii/ation: Michael Ueda, Key West Art & I-fistorical Society, Inc,
Addrcs,,,; & Te1cphoi)c, numbcr� 281 I'mrit 'Street, Key West. �,`L, 3301,40 (305) 295-6(iM x103
Fjnail�
SPCCifiC C..'(AJTIt3/ property or meeting rown re(ILWSA,C& Pines Park
1"'�atc(s) iveded: 10/19/2014 Tirne- Noon , 8pm
Offs(,.ial Monroe (-.otmty Governnicitt Usc: El Pqo E
Nurriber of[mu 6cipatas 5,000+
'Yes [ Nc,) [-,,]I LJ,,;e of'personal BUK) grflk Yes P,4, Z
USE OFCOL)NI'Al PROPER"I"Y QNLX
(Iean up provisions, assurances, and state if,"arpy, itn1 pro verrmits are to be to Eaclifity
Clean upwill be coordinated and conipleted by the I vent Sjponso ; no, iirnprovenients or permanent
changes will be done by Event Sponsor
%0JI: SI'mi ft,L)ejw Yu Z No
Securily Y c S Z
Public, Wo.rks: Y'es �Z 1'14o E]
Previous history ofholding similar evvmts." Ves Z No EJ
USE OF MEETING ROOMS ONLY
Special Audio Visual T�mwu.p'd: 'Yes
Describe�
PUblic Address Systern: YesE] No D
Arrangenicuit of"I oom°:
1"ees are listed on pages 7, 8 and 9(?f the Policy,fir Public, Eacifith Roads, Bridgev, Couiqy Afeeting
Rooms and are NOALRETI)N&A BLE. C"Itecks or Mime'y Ordery ariu to be miade pqyable to)Monroe
("ounty Board qf("Outity Clopirmussioners.
(MI-IN'TY IJSE' ONLY
Sc,,heduled Date:
p nsun,:uice /I lold .1,larntless R equirernents.,
Approve& Yes[.] 1,4o lly _
Vecs:
IZemarks,
PW M/u2
HOLD HARMLESS AGRETMEN't'
agirccmemt entered into by and between, M(Y1qR0F!`I (,'(AJNT'It`, 1,LORIDA, as i-xilificlal
SUbdivision offlic, State cad'Flmida, hicrein "O'N MNIFY", and
vvitose addii,ess is 281 From Street
K, -330,40 hcreinafter"EVENT SPW,NOR"�
- - --- ��*,Y-Ag�!% I'L, -1- .--- 1 1111-11111- 1-1 -1---
That for in(] in consideration of the understanding hereinafter set t6ii.h. the parties do agrele and
covkInant as 1'611ows�
I , 'I'hat in and fbi� the consideration of pct�niission to use certain public rm]s or other l°.iubhc,
prope,rty, inore parficularly dcFwribed as fbllows� ..........I,),i-ne,, I,ar,k.........................-,--,-----,......-
R)r the purpose oI'(xmducflng a__,,,,,,_,Zombje Bike Ride c.,vent,
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i'vore part i c u ki,;4 y dc scnbcd as 6611owl&� fun-f, t, ) Hve musiK,,,,,fiw.c c-At th C4 Iunaes, S
and celebrafion[ of bike rid'i gs
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MI t1w 19th day of.. _,October 2014� -mr, 1200 pin until 8:(
........... fi INI"NIT
SPONSOR &,)es hcreb� agree to inderinnify the COIJ11141Y in u f6r an and till claiiins or
Y 'Y
liabififiesthat may arise out ofthe above described everit.
I, That, in a[ddifion to indenin,411cation described iin Panlllgritt h One, the 1"NENT SPOPN& Ft,
does lwreb�, agree to hold tfit,,, (-."I OtNTY harniless in, all resi.)ect,,; cotic,erning 11"ie event described
in I'larragraph Chie and will defend ainy and all caiases, ol',,,,v.1timi or clainis and will, further, pay the
c,,ost of any attorney's R'les incurred by the CID[JNTY a,urising oua, of the event described in
Paragraph. (-)ne,
Historic,
"O"ciet 'Inc.
Orgaruzatwti
ofthe uovi,," and du y, atithorized to
a,,xcctfle this agreemeint,
Swe of"Florida
County of''Monroe
St 13SCRIBEID AND SAIORN �F�a�a�aan �.fc.ama�aac�;t�
xo0erson), fic;/She is pq,'; "m. allY omirl� U") me or has
produced
(type ofidentification) as idantificati't"m" ,
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