Item D13 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: OCTOBER 17, 2014 Division: TDC
Bulk Item: Yes X No Department:
Staff Contact Person/Phone #: Kelly Scarbrough
296-1552
AGENDA ITEM WORDING:
Approval of Cultural Umbrella event agreements for FY 2015 as per attached spreadsheet totaling
$529,501.
ITEM BACKGROUND:
In order to reduce the vast quantity of paperwork we request your approval of the cultural events
outlined on the attached spreadsheet wherein the amount of the agreements; the dates of the events;
TDC approval; and routing checklists are provided.
PREVIOUS RELEVANT BOCC ACTION:
At the meeting of April 19, 1995 the BOCC approved TDC's reduction of repetitive paperwork
wherein TDC would provide a summary of event(s) funding information. A boilerplate cultural event
agreement is attached for your information.
CONTRACT/AGREEMENT CHANGES:
The attached are all new contracts
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $529,501 BUDGETED: Yes X No
COST TO COUNTY: $ SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 11/06
FY 2015 Cultural Events by Event Date
Funds
Contract With Event name, Event Efate- AllocatedTDC Approved
Ginsberg Productions,Inca Ginsberg Productions Oct 2014-March 2015 $20,250 06/10/14
Key West Garden Club,Inc. Key West Garden Club 2014-2015 Seasonal Events Oct 2014-April 2015 $15,014 06/10/14
Key West Dance Theatre,Inc. Southernmost Dance Theatre 2014-15 Season Oct 2014-April 2015 $19,589 06/10/14
Performing Arts Centers of Key West,Inc. Tennessee Williams Theatre 2014-15 Season Oct 2014-April 2015 $18,333 06/10/14
Key West Botanical Garden Society,Inc. Key West Botanical Garden Society,Inc.Cultural Events Oct 2014-July 2015 $18,501 06/10/14
Red Barn Actors'Studio,Inc. Red Barn Theatre 2014-15 Season Oct 2014-July 2015 $21,222 06/10/14
South Florida Symphony Orchestra,Inc. South Florida Symphony Orchestra 2014-2015 Season Oct 2014-July 2015 $21,997 06/10/14
Key West Art and Historical Society,Inc. Key West Art&Historical Society Cultural Event Series 2014- Oct 2014-Sept 2015 $21,299 06/10/14
2015
Key West Burlesque Key West Burlesque 2014-15 Season Oct 2014-Sept 2015 $19,123 06/10/14
The Key West--Harry S.Truman Foundation,Inc. Little White House Season 2014-15,The Oct 2014-Sept 2015 $19,434 06/10/14
The Marathon Community Theatre Inc. Marathon Community Theatre Season 2014-2015 Oct 2014-Sept 2015 $22,000 06/10/14
Morada Way Arts&Cultural District,Inc. Morada Way Arts&Cultural District Season Oct 2014-Oct 2015 $23,250 06/10/14
Sand-Isle LLC International Sand Art Competition November 2014 $12,338 06/10/14
Art!Key West!LLC Art!Key West! November 2014 $20,211 06/10/14
Florida Keys Community Concert Band,Inc. Pops in the Park Nov 2014-April 2015 $19,679 06/10/14
Key West Players,Inc. Waterfront Playhouse 2014-15 Season Nov 2014-May 2015 $21,338 06/10/14
Fringe Theater of Key West,Inc. Fringe Theater of Key West Nov 2014-June 2015 $20,367 06/10/14
Paradise Ballet Theatre Presenters,Inc. Nutcracker Key West 2014 December 2014 $19,511 06/10/14
Old Island Restoration Foundation,Inc. Key West House Tours/Conch Shell Blowing Contest Dec 2014-March 2015 $19,434 06/10/14
The Mel Fisher Maritime Heritage Society,Inc. Mel Fisher Maritime Museum Celebration Series Dec 2014-Sept 2015 $20,444 06/10/14
Key West Literary Seminar,33rd Annual:"How the Light Gets
Key West Literary Seminar,Inc. January 2015 $20,367 06/10/14 In„
Monroe Association for Retarded Citizens,Inc. Master Chefs Classic,21st Annual January 2015 $9,622 06/10/14
Key West Council on the Arts,Inc. Impromptu Classical Concerts 2015 Season Jan-March 2015 $19,356 06/10/14
The Studios of Key West,Inc. Studios of Key West 2015 Event Season,The Jan 2015-June 2015 $21,066 06/10/14
St.Columba's Episcopal Church Florida Keys Celtic Festival Jan-August 2015 $21,333 06/10/14
Pigeon Key Foundation,Inc. Pigeon Key Art Festival,21st Annual February 2015 $18,083 06/10/14
Tennessee Williams Key West Exhibit,Inc. Tennessee Williams Birthday Celebration March 2015 $3,762 06/10/14
TheatreXP Inc. Key West Summer Stage,The July 2015 $14,365 06/10/14
Lower Keys Chamber of Commerce,Inc. Big Pine&Lower Keys Island Art Festival November 2015 $8,213 06/10/14
CULTURAL EVENT FUNDING AGREEMENT
THIS Agreement is made and entered into by and between Monroe County, Florida, a political
subdivision of the State of Florida (County), and Insert name of Event Contractor (Event
Contractor) on this day of 12014.
WHEREAS, Florida Keys Council of the Arts, the Umbrella organization under contract to the
County has recommended to the Monroe County Tourist Development Council (TDC), which has
endorsed the recommendation, that certain monies be allocated for promotion of an event by Event
Contractor; and
WHEREAS, the Umbrella organization recommends allocation of funds for the (insert name of
event) (Event) on (insert month of event), 2015.
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties
agree as follows:
1. Amount: County shall pay a sum not to exceed $ ( Dollars — TDC
District ? Funding Allocation) effective October _, 2014 for promotion and related expenditures, as
described in the event budget, attached hereto as Exhibit D, for production of the Event. Of this
amount, no more than 30% or $ shall be expended on advertising media placement and
production costs line item attributable to in-county placement. No amendments shall be made to
the Budget as set forth in Exhibit D after approval of agreement. Payment will be made only
after Event Contractor submits invoices and support documentation acceptable to the County's
Finance Department. The advertising and promotion budget using county funding may be altered as
to the individual line items, or components, within 10% of the amount stated for that item or
component, without increasing the total dollar amount and without requiring a written amendment to
this agreement. The general non-allocated section of an Umbrella event budget shall not exceed 15%
of the total budget and may be utilized for unforeseen permissible expenditures and for those budget
lines that may require additional funds. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the Board of County Commissioners.
2. Duties of Event Contractor: Event Contractor shall provide promotion and related
services as described in the Schedule of Events, Exhibit C, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County.
3. Invoicing: Event Contractor agrees to submit all invoices and support documentation as
required by the County's Finance Department rules and policies no later than (insert 60 days from
end of month of event) unless amended upon written approval of the Cultural Umbrella and TDC
Director. Event Contractor shall not be reimbursed nor will Event Contractor's vendors be paid
directly for any invoices received by the County after (insert 60 days from end of month) unless
amended upon written approval of the Cultural Umbrella and TDC Director, and the County shall not
be obligated to pay for any services provided by Event Contractor under this agreement if
documentation as noted above is not received on or before this reimbursement deadline date. To be
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
1
eligible for reimbursement, the request for reimbursement and supporting documents (checks,
invoices, credit card statements, bank statements, etc.) must show that the items were paid for
directly by the same entity named on the agreement with the County. For clarification on
reimbursements, please refer to the reimbursement packet provided to you upon execution of your
funding agreement.
4. Expiration of Agreement: This agreement expires on (insert 60 days from end of
month of event), 20_ and the County shall not be obligated to pay for any services provided by
Event Contractor under this agreement if documentation as noted above is not received on or before
this reimbursement deadline date, unless amended upon written approval of the Cultural Umbrella
and TDC Director.
5. Reimbursement to County: Event Contractor shall reimburse County for any amount of
funds expended by County in connection with an event which does not occur as a result of any act or
omission by Event Contractor.
6. Media Rights: The TDC shall have the right under this agreement to broadcast or
rebroadcast, for any purpose whatsoever, radio, television, sound, video or film production, and still
photographs, paid by the TDC and County, and produced by the TDC agencies of record.
7. Indemnification and Hold Harmless: The Event Contractor covenants and agrees to
indemnify and hold harmless and defend Monroe County, its officers, employees and agents
including the TDC and Visit Florida Keys from any and all claims for bodily injury (including death),
personal injury, and property damage (including property owned by Monroe County) and any other
losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or
by reason of the services provided by Event Contractor, or other activities and funding associated
with this agreement, except those losses or damages caused by County or its agents.
8. Ethics Clause: The Event Contractor warrants that it has not employed, retained or
otherwise had act on its behalf, any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No.
10-1990. For breach or violation of the provision the County may, at its discretion, terminate this
agreement without liability and may also, at its discretion, deduct from the agreement or purchase
price, or otherwise recover, the full amount of any fee, commission, percentage, gift or consideration
paid to the former or present County officer or employee.
9. Claims and Venue: Event Contractor agrees to notify County immediately of any claims
suits or action made against the Event Contractor that is related to the activity under this agreement
and will cooperate with County in the investigation arising as a result of any action, suit or claim
related to this agreement. Any legal proceedinghs arising out of this agreement shall be in accordance
with the laws of the State of Florida in the 16t Judicial Circuit for Monroe County; venue shall be in
Monroe County, Florida.
10. Severability: If any provision of this agreement shall be held by a court of competent
jurisdiction to be invalid or unenforceable, the remaining provisions shall not be affected thereby; and
each provision of this agreement shall be valid and enforceable to the fullest extent permitted by law.
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
2
11. Governing LawNenue: This agreement shall be governed by and construed in
accordance with the laws of the State of Florida applicable to contracts made and to be performed
entirely in the State. In the event that any cause of action or administrative proceeding is instituted for
the enforcement or interpretation of the agreement, the County and Event Contractor agree that
venue shall lie in the appropriate court or before the appropriate administrative body in Monroe
County, Florida. This agreement shall not be subject to arbitration.
12. Accounting and Records: Event Contractor shall maintain records pursuant to
generally accepted accounting principles for four (4) years after the event and shall permit County
and its agents and employees access to said records at reasonable times.
13. Termination of Agreement: County may terminate this agreement without cause by
providing written notice to Event Contractor, through its officer, agent or representative, no less than
sixty (60) days prior to the event and may terminate for breach upon providing to Event Contractor,
through its officer, agent or representative, notice at least seven (7) days prior to the effective date of
the termination. Notice is deemed received by Event Contractor when hand delivered, delivered by
national courier with proof of delivery, or by U.S. mail upon verified receipt or upon the date of refusal
or non-acceptance of delivery.
14. Public Entities Crimes: A person or affiliate who has been placed on the convicted
vendor list following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor
or consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for category two for a period of
36 months from the date of being placed on the convicted vendor list.
15. Logo: Logo Usage guidelines are attached to this agreement as Exhibit "B". All
promotional literature and display advertising must display the "Florida Keys & Key West Come As
You Are" logo/trademark (as per attached logo sample — Exhibit B). This logo/trademark was
adopted by the TDC and County in April, 2010.
In-County Logo: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized on in-county print newspaper and magazine ads, brochures, postcards,
pamphlets, programs, posters, banners (hanging and displayed outdoors) and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should
include "Brought to you by The Monroe County Tourist Development Council". To seek approval,
clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor-Smith or John
Underwood with Tinsley Advertising at 305-856-6060.
Out-of-County Logo: The logo that does NOT include the "Monroe County Tourist Development
Council" designation is to be utilized in out-of-county newspapers and magazines, brochures,
postcards, pamphlets, programs, posters and digital advertising on websites, website links, pre roll
video, banners, mobile and email blasts. Radio commercials should include "Brought to you by The
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
3
Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic
format (eps or jpg file), contact Jessica Taylor-Smith or John Underwood at Tinsley Advertising at
305-856-6060.
16. Permits: The Event Contractor will secure all required permits, licenses and shall pay
all appropriate business taxes.
17. Assignment: The Event Contractor shall not assign, transfer, convey, sublet or
otherwise dispose of this agreement, or of any or all of its right, title or interest therein, or his or its
power to execute such agreement to any person, company or corporation without prior consent of the
County.
18. Modification: The event name, time & date of the event and Schedule of Activities may
be amended upon written approval of the Advisory Committee and TDC Director. Any changes to
said contract other than stated above require approval by the Advisory Committee, TDC and the
County.
19. Non Occurrence of Event: The Event Contractor shall give written notice to the TDC if it
is found necessary to cancel an event. The notice shall contain the reason for the cancellation. If the
event does not take place for any reason under control of Event Contractor, then Event Contractor
agrees to refund to the County any amounts already paid to them under this agreement and relieve
the County from any further payments.
20. Laws and Regulations: Any and all services, materials and equipment shall comply fully
with all Local, State and Federal laws and regulations.
21. Taxes: The County and TDC are exempt from Federal Excise and State of Florida Sales
Tax, but this in no way exempts the Event Contractor from applicable Federal and State taxes.
22. Finance Charges: The County and TDC will not be responsible for any finance charges.
23. Relation of County/TDC: It is the intent of the parties hereto that the Event Contractor
shall be legally considered as an independent contractor and that neither it nor its employees shall,
under any circumstances, be considered servants or agents of the County and TDC, and the County
and TDC shall at no time be legally responsible for any negligence on the part of said Event
Contractor, its employees or agents, resulting in either bodily or personal injury or property damage to
any individual, firm or corporation.
24. Disclosure: The Event Contractor shall be required to list any or all potential conflicts
of interest, as defined by Florida Statutes Chapter 112 and Monroe County Code. The Event
Contractor shall disclose to the County and TDC all actual or proposed conflicts of interest, financial
or otherwise, direct or indirect, involving any client's interest which may conflict with the interest of the
County and TDC.
25. Compliance with Laws - Nondiscrimination: The Event Contractor, shall comply with all
Local, State and Federal laws, regulations and ordinances applicable to the work or payment for work
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
4
thereof, and shall not discriminate on the grounds of race, color, religion, sex, age or national origin in
the performance of work under this agreement. This agreement shall be subject to all Local, State
and Federal laws, regulations and ordinances.
26. Security Protection: The Event Contractor agrees to provide adequate security for the
event. No TDC funds will be used for this purpose.
27. Authority: Each of the signatories for the Event Contractor below certifies and warrants
that: a) the Event Contractor's name in the agreement is the full name as designated in its corporate
charter, and b) they are empowered to act and execute the agreement for the Event Contractor and
c) this agreement has been approved by the Event Contractor's governing board.
28. Miscellaneous: As used herein, the terms "contract" and "agreement" shall be read
interchangeably.
29. Breach and Penalties: The parties agree to full performance of the covenants contained
in this agreement, and the County reserves the right at its discretion, provided such breach is
material, to terminate this agreement for any misfeasance, malfeasance or nonperformance of the
agreement terms or negligent performance of the agreement terms by the Event Contractor.
30. Notice: Any notice required or permitted under this agreement shall be in writing and
hand delivered, emailed or mailed, postage prepaid, to the other party by certified mail, returned
receipt requested to the following:
For Grantee:
For Grantor: Maxine Pacini
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
And
Christine Limbert-Barrows, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
31. Force Majeure: The Event Contractor shall not be liable for delay in performance or
failure to perform in whole or in part, the services due to the occurrence of any contingency beyond
its control or the control of any of its subcontractors or suppliers, including labor dispute, strike, labor
shortage, war or act of war whether an actual declaration thereof if made or not, insurrection,
sabotage, riot or civil commotion, act of public enemy, epidemic, quarantine restriction, accident, fire,
explosion, storm, flood, drought or other act of God, act of any governmental authority, jurisdictional
action, or insufficient supply of fuel, electricity, or materials or supplies, or technical failure where the
Event Contractor has exercised reasonable care in the prevention or mitigation of damages and
delay, any such delay or failure shall not constitute a breach of the agreement. Upon demand of TDC
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
5
or County, the Event Contractor must furnish evidence of the causes of such delay or failure. County
shall not pay for any services or activities, promotional or otherwise, connected with an event
produced after the date(s) described in paragraph 1.
32. Entire Agreement: The parties agree that the agreement above constitutes the entire
agreement between the County and Event Contractor.
IN WITNESS WHEREOF, the parties have executed this agreement, effective the day and year first
above written.
(SEAL) Board of County Commissioners
Attest: Amy Heavilin, Clerk of Monroe County
Deputy Clerk Mayor/Chairman
Organization/Entity Name Here
(CORPORATE SEAL)
Attest:
By By
Secretary President
Print Name Print Name
Date:
AND TWO WITNESSES
(1) (2)
Print Name Print Name
Date: Date:
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
6
EXHIBIT A
Acceptable Event Marketing Expenses for Cultural Events
Within the Cultural Umbrella events funding category, the allocation received by the Event Contractor
is to be spent on the list of items that have been approved. Only the TDC expenses listed below may
be included in the proposed budget. The following are the only acceptable expenses:
Media Placement & Production Costs: Newspapers and magazines (inserts will also be
considered), radio and TV. The TDC will pay for the following digital advertising on websites, website
links, pre roll video, banners, mobile and email blasts. Digital advertising links may go to the event
website. The TDC Logo must be placed on all print, TV, websites, pre roll video, banners and email
blasts. Radio advertising does not require the logo but all radio announcements must say "Brought to
you by the Monroe County Tourist Development Council". No payment will be made for development
or operations (hosting) of websites. No more than 30% of the Media Placement and Production
Costs line item shall be expended on advertising media costs attributable to in-county placement.
Promotional Signs: Posters and banners (hanging and displayed outdoors).
Promotional Items: T-shirts and hats*.
*Sales/Resale of TDC funded items: Items funded, including creative and resulting work product,
by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the BOCC/TDC
and as such may not be sold.
Direct Mail Promotions: Brochures/postcards and pamphlets including postage and shipping. This
is a direct mail promotional brochure, postcard or pamphlet utilized for pre-event advertising.
Programs/Play Bills: TDC will pay up to fifty percent (50%) of the cost of production and printing of
an event program/play bills showing scheduled activities and information on the event as outlined in
contract budget.
Public Relations MR): Print and electronic public relations materials for distribution to media, such
as, but not limited to, press releases, public service announcements, photography and videography
as approved by the public relations agency of record. Only permissible PR material produced by the
TDC agency of record and/or a professional public relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditure will not be considered for
reimbursement.
Event Marketing Reimbursement: TDC will only consider reimbursement of permissible marketing
expenditures that highlight the special event versus the regular programming of a business,
organization or the facility.
Amendments to Contract Budgets: No amendments to the line item budget will be permitted after
the contract has been reviewed and approved.
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
7
EXHIBIT B
Logo/Acknowledgement Usage Guidelines For Cultural Events
Color ads four (4) color processing printing
Black & white ads shall include the Florida Keys and Key West logo in high resolution
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats and t-shirts: must carry the "The Florida Keys & Key West" Out-of-County logo
Radio Advertising: No logo is required. All radio announcements must say "Brought to you by the
Monroe County Tourist Development Council"
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to be
utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets, programs,
posters, banners (hanging and displayed outdoors) and digital advertising on websites, website links,
pre roll video, banners, mobile and email blasts. Radio commercials should include "Brought to you
by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in
electronic format (eps or jpg file), contact Jessica Taylor-Smith or John Underwood with Tinsley
Advertising at 305-856-6060. The
FloriddKeys,
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m4;) k l.d.,o3..NN- 1(pUR 17ENIp9X90 t'.4;l�NGIV.
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council" designation
is to be utilized in out-of-county newspapers and magazines, brochures, postcards, pamphlets,
programs, posters and digital advertising on websites, website links, pre roll video, banners, mobile
and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist
Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file),
contact Jessica Taylor-Smith or John Underwood at Tinsley Advertising at 305-856-6060.
Tk
FloriddKexyrs.
Key es,t.
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w
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
8
EXHIBIT C
(SCHEDULE TO BE INSERTED)
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
9
EXHIBIT D
CULTURAL UMBRELLA EVENT BUDGET - FISCAL YEAR 2015
APPLICANT IS ADVISEDI TO COMPLETINGTHIS T TO REFERTO THE FUNDING
APPLICATION I THE ALLOWABLEMARKETING THAT WILL BE
CONSIDEREDI T
THERE WILL BE NO AMENDMENTSTO THIS BUDGET (EXHIBIT ) AFTER BOCC APPROVAL
F AGREEMENT
EVENT NAME
*MEDIA PLACEMENT & PRODUCTION COST: $
(Only 30%of this line item may be spent on in-county advertising)
PROMOTIONAL SIGNS: $
PROMOTIONAL ITEMS: $
DIRECT MAIL PROMOTIONS: $
PROGRAMS/PLAY BILLS: $
PUBLIC RELATIONS: $
**GENERAL NON-ALLOCATED: $
TOTAL $
*No more than 30% of the Media Placement and Production Costs line item shall be expended on
advertising media costs attributable to in-county placement (see Exhibit A of Application).
**The General Non-Allocated line item should not exceed 15% of the total funding allocation, and may
only be utilized for acceptable event marketing expenses (see Exhibit A of application).
Actual expenditures may deviate no more than 10% from the budgeted line items noted above.
TDC will only consider reimbursement of permissible marketing expenditures that highlight the special
event versus the regular programming of a business, organization or the facility.
Event Name:
Cultural Umbrella Funding FY 2015
Contract ID#:
MP/LS 4114
10
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Ginsberg Productions, Contract# TDC ID#: 1412
Inc. Effective Date: 10/1/14
Expiration Date: 5/30/15
Contract Purpose/Description:
Approval of an Agreement with Ginsberg Productions, Inc. covering the Ginsberg
Productions in October 2014-March 2015, in an amount not to exceed $20,250, DAC V,
FY 2015 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 20,250 Current Year Portion: $
Budgeted? Yes® No F-1 Account Codes: 115-75011-530340-TC55-844-X-530480
Grant: $ 115-75011-530340-TC55-844-X-53041 0
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D e In Needed Reviewer
Division Director I(f YesFI Noff-' 7/54
Risk Management 'tij Yesn Noal
O.M.B./Purchasing YesE] NoiA -61�
County Attorney Yes[-] Nolq/C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Garden Club, Contract# TDC ID#: 1392
Inc. Effective Date: 10/1/14
Expiration Date: 6/29/15
Contract Purpose/Description:
Approval of an Agreement with Key West Garden Club, Inc. covering the Key West
Garden Club 2014-2015 Seasonal Events in October 2014-April 2015, in an amount not
to exceed $15,014, DAC 1, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 15,014 Current Year Portion: $
Budgeted? Yes® No R Account Codes: 115-75011-530340-TC55-365-X-530480
Grant: $ 115-75011-530340-TC55-365-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $...2yr For:
of included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Z YesR No2--.-
Risk Management
YesR Na
O.M.B./Purchasing YesR NoE� rhv' fr-b- A-D-at
County Attorney YesR No[o'*" C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP 42
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Dance Theatre, Contract# TDC ID#: 1393
Inc. Effective Date: 10/1/14
Expiration Date: 6/29/15
Contract Purpose/Description:
Ajmroval of an Agreement with Key West Dance Theatre, Inc. covering the
Southernmost Dance Theatre 2014-15 Season in October 2014-April 2015, in an
amount not to exceed$19,589,DAC 1, FY 2015 Two Penny Cultural Umbrella
Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,589 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC55-843-X-530480
Grant: $ 115-75011-530340-TC55-843-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.) .......
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director -7 jqr Yes❑ No[ 7/
Risk Management YesF-1 No 7-10 -"D/
O.M.B./Purc'hasing YesO Nod —OiAA�Q - ^k-ttu-'k :3 JILIN
County Attorney YesF-1 Nov C. Limbert-Barrows H
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Performing Arts Centers Contract# TDC ID#: 1403
of Key West, Inc. Effective Date: 10/1/14
Expiration Date: 6/29/15
Contract Purpose/Description:
Approval of an Agreement with Performing Arts Centers of Key West, Inc. covering the
Tennessee Williams Theatre 2014-15 Season in October 2014-April 2015, in an amount
not to exceed$18,333,DAC 1, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacmi 3523 TDC# 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/1'7/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 18,333 Current Year Portion: S
Budgeted? Yes® No n Account Codes: 115-75011-530340-TC55-021-X-530480
Grant: $ 115-75011-530340-TC55-021-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
qate In Needed Reviewer
Division Director 7h-h(t- Yesn No2--� /W - 4:�--
:7 12J
Risk Managernent� Yesn No2 7-lo
O.M.B./Purchasing Yesn Nod Lhu-un-
County Attorney Yesn Noz/ C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Botanical Contract# TDC ID#: 1397
Garden Society, Inc. Effective Date: 10/1/14
Expiration Date: 9/29/15
Contract Purpose/Description:
Apj2roval of an Agreement with Key West Botanical Garden Society, Inc. covering the
Key-West Botanical Garden Society, Inc. Cultural Events in October 2014-July 2015, i
an amount not to exceed $18,501, DAC 1, FY 2015 Two Penny Cultural Umbrella
Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17114 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 18,501 Current Year Portion: $
Budgeted? Yes® No 0 Account Codes:—I 15-75011-530340-TC55-637-X-530480—
Grant: $ 115-75011-530340-TC55-637-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes❑NoF--�/
-N
Risk Management Yes[] No
O.M.B./Purchasing i Yes❑ No[Q -714ILt
County Attorney YesE] No�C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Red Barn Actors' Studio, Contract # TDC ID#: 1419
Inc. Effective Date: 10/1/14
Expiration Date: 9/29/15
Contract Purpose/Description:
Approval of an Agreement with Red Barn Actors' Studio, Inc. covering the Red Barn
Theatre 2014-15 Season in October 2014-July 2015, in an amount not to exceed
$21,222, DAC I, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: -Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 21,222 Current Year Portion: $
Budgeted? Yes® No F-1 Account Codes: 115-75011-530340-TC55-020-X-530480
Grant: $ 11 5-75011-530340-TC55-020-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
,Date.1n Needed Reviewer
Division Director Yesn Noz` u<
Risk Management Y( Yes[7 Noq
O.M.B./Purchasing _d4 YesF_j
County Attorney YesFj NoDQ C. Limbert-Barrows (01 Ida
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: South Florida Symphony Contract# TDC ID#: 1413
Orchestra, Inc. Effective Date: 10/1/14
Expiration Date: 9/29/15
Contract Purpose/Description:
Approval of an Agreement with South Florida Symphony Orchestra, Inc. covering the
South Florida Symphony Orchestra 2014-2015 Season in October 2014-July 2015, in an
amount not to exceed$21,997, DAC 1, DAC 111, DAC IV, and DAC V (DAC I =
$15,073,DAC III = $2,308, DAC IV = $2,308, DAC V =$2,308), FY 2015 Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC 4 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 1047,/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 21,997 Current Year Portion: $
Budgeted? Yes® No F] Account Codes:_1 15-75011-530340-TC55-812-X-530480
Grant: $ 115-75011-530340-TC55-812-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director r Yesr-1 No�
Risk Management 1 Yesr-1 Noa'
O.M.B./PurciLing qz�q/ld Yesr-1 No[�
1 -111
County Attorney Iq YesEl Nod C. Limbert-Barrows -7 128
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Art and Contract# TDC ID#: 1398
Historical Society, Inc. Effective Date: 10/1/14
Expiration Date: 11/29/15
Contract Purpose/Description:
Approval of an Agreement with Key West Art and Historical Society, Inc. covering the
Key West Art&Historical Society Cultural Event Series 2014-2015 in October 2014-
September 2015, in an amount not to exceed $21,299, DAC 1, FY 2015 Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10 j 4 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 21,299 Current Year Portion: $
Budgeted? Yes® No F-1 Account Codes:—I 15-75011-530340-TC55-335-X-530480
Grant: $ 115-75011-530340-TC55-335-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director YesF-j NoE (f-
Risk Management 10 YesF'] NOVI J- J�f
O.M.B./Purchasing -1 11 jj� YesEINod OJW -7 41 qj�t
County Attorney YesF NoN?5/C. Limbert-Barrows
4Q
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Burlesque Contract# TDC ID#: 1396
Effective Date: 10/1/14
Expiration Date: 11/29/15
Contract Purpose/Description:
Approval of an Agreement with Key West Burlesque covering the Key West Burlesqu
2014-15 Season in October 2014-September 2015, in an amount not to exceed$19,123,
DAC 1, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,123 Current Year Portion: $
Budgeted? Yes® No 0 Account Codes:—1 15-75011-530340-TC55-770-X-530480—
Grant: $ 11 5-75011-530340-TC55-770-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ 2yr For:
Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D to
In Needed Reviewer
Division Director J t2d Yes❑ NoD--"-'
O a Risk Management Yes No
O.M.B./Purchasing Yes[]No[� CJVV�t� bqtko-a -7 q
County Attorney (p)7g114 Yes❑ Nog/ C. Limbert-Barrows to it
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Key West--Harry S. Contract# TDC ID#: 1408
Truman Foundation, Inc. Effective Date: 10/1/14
Expiration Date: 11/29/15
Contract Purpose/Description:
Approval of an Agreement with The Key West--Ha ay S. Truman Foundation, Inc.
covering The Little White House Season 2014-15 in October 2014-September 2015, in
an amount not to exceed$19,434, DAC 1, FY 2015 Two Penny Cultural Umbrella
Funding.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop
1 for BOCC meeting on 10/17/14 -Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,434 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes:—1 15-75011-530340-TC55-516-X-530486—
Grant: $ 115-75011-530340-TC55-516-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
(Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director 212,1 1 UC Yes[]No2
T-16_Vf Yes[�N&
Risk Management
O.M.B./PurcVaNlng YesF_j Nog
County Attorney Yes[] No[g"**' C. Limbert-Barrows iallghq
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Marathon Contract# TDC ID4: 1410
Community Theatre Inc. Effective Date: 10/1/14
Expiration Date: 11/29/15
Contract Purpose/Description:
Approval of an Agreement with The Marathon Community Theatre Inc. covering the
Marathon Communiij Theatre Season 2014-2015 in October 2014-September 2015, i
an amount not to exceed $22,000, DAC III, FY 2015 Two Penny Cultural Umbrella
Funding,
Contract Manager: -Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 22,000 Current Year Portion: $
Budgeted? Yes® No F1 Account Codes:_1 15-75011-530340-TC55-040-X-530480
Grant: $ 115-75011-530340-TC55-040-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial, salaries,etc.)
CONTRACT REVIEW
Changes Date Out
gate In Needed Reviewer
Division Director -71LJ/L�- YcsF_jNo1i1/' P-(,- 7/2414
Risk Management YesR Nou/
O.M.B./Purc&sing YesR NoP
County Attorney YesR Nolq/ C. Limbert-Barrows 191
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Morada Way Arts & Contract# TDC ID#: 1411
Cultural District, Inc. Effective Date: 10/1/14
Expiration Date: 12/30/15
Contract Purpose/Description:
Approval of an Agreement with Morada Way Arts &Cultural District, Inc. covering the
Morada Way Arts &Cultural District Season in October 2014-October 2015, in an
amount not to exceed$23,250, DAC IV, FY 2015 Two Penny Cultural Umbrella
Fundin&.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 23,250 Current Year Portion: $
Budgeted? Yes® No 0 Account Codes:—1 15-75011-530340-TC55-744-X-530480
Grant: $ 115-75011-530340-TC55-744-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
(Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Pe In Needed Reviewer
Division Director Yes❑ No —)/S /L(-
ff 4
Risk Management YesO No
O.M.B./Purchasing Yeso Nod 4pla^' bMdA 7b #,v
County Attorney Yes❑ Nov C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Sand-Isle LLC Contract# TDC ID#: 1420
Effective Date: 10/1/14
Expiration Date: 1/29/15
Contract Purpose/Description:
Approval of an Agreement with Sand-Isle LLC covering,the International Sand Art
Competition in November 2014, in an amount not to exceed $12,338, DAC 1, FY 2015
Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/1'7/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 12,338 Current Year Portion:
Budgeted? Yes® No R Account Codes: 115-75011-530340-TC55-841-X-530480
Grant: $ 115-75011-530340-TC55-841-X-530410
County Match:
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director -717114 Yes[ NoF,.� /1--'T
Risk Management i YesEl NoL�
O.M.B./Purchasing YesR No[
ciL
County Attorney Yeso No� C. Limbert-Barrows IDS
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Art! Key West! LLC Contract# TDC ID#: 1400
Effective Date: 10/1/14
Expiration Date: 1/29/15
Contract Purpose/Description:
Approval of an Agreement with Art! Key West! LLC covering the Art! Key West! in
November 2014, in an amount not to exceed$20,211, DAC 1, FY 2015 Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacim 3523 TDC #3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 20,211 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes:—1 15-75011-530340-TC55-807-X-530480
Grant: $ 115-75011-530340-TC55-807-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
Not included in dollar value above) leg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director z 1 YesF-] No� -7/
Risk Management J' YesF-1 No FLI
O.M.B./PuMfiasing Yes[] No[O' 0jVjA- a1a0Z:�" —7 q
County Attorney YesF-j Nov C. Limbert-Barrows ( f
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Community Contract# TDC ID#: 1406
Concert Band, Inc. EfTective Date: 10/1/14
Expiration Date: 6/29/15
Contract Purpose/Description:
Approval of an Agreement with Florida Keys Community Concert Band, Inc. covering
the Pops in the Park in November 2014-April 2015, in an amount not to exceed
$19,679, DAC IV and DAC V (DAC IV= $16,400, DAC V= $3,279), FY 2015 Two
Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,679 Current Year Portion: $
Budgeted?Yes® No R Account Codes:—1 15-75011-530340-TC55-449-X-530480
Grant: $ 11 5-75011-530340-TC55-449-X-53041 0
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ ...../yr For:
(Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director -7/,,-1/LP YesR No2l---�
Risk Management - YesR NoE2"
O.M.B./Purchasing -1 YesR No[j
County Attorney YesR NoR/ C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Players, Inc. — Contract# TDC ID#: 1399
Effective Date: 10/1/14
Expiration Date: 7/29/15
Contract Purpose/Description:
Approval of an Agreement with Key West Players, Inc, covering the Waterfront
Playhouse 2014-15 Season in November 2014-May 2015, in an amount not to exceed
$213 3 8, DAC 1, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17` 14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 21,338 Cur-rent Year Portion: $
Budgeted?Yes® No 0 Account Codes:—1 15-75011-530340-TC55-023-X-530480
Grant: $ 115-75011-530340-TC55-023-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director -litj 14, Yes( No��
Risk Management T
Yes[❑ N 6z
O.M.B./Pur&asing —I Yes❑ Nod qj/y
County Attorney (01 YesF-1 No[V C. Limbert-Barrows -1wild
Ila
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Fringe Theater of Key Contract# TDC ID#: 1402
West, Inc. Effective Date: 10/1/14
Expiration Date: 8/29/15
Contract Purpose/Description:
Approval of an Agreement with Fringe Theater of Key West, Inc. covering the Fring
Theater of Key West in November 2014-June 2015, in an amount not to exceed
$20,367, DAC L FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/12,/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 20,367 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes:—1 15-75011-530340-TC55-772-X-530480
Grant: $ 115-75011-530340-TC55-772-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D to In Needed Reviewer
Division Director 2MIc-t Yes[] Nog�
Risk Management Yes❑Noa"
O.M.B./Purcriaimg YesFj No[jZ'
County Attorney jQ1jRjj4 YesF-1 Non C. Limbert-Barrows La 11 811LI
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Paradise Ballet Theatre Contract# TDC ID#: 1418
Presenters, Inc. Effective Date: 10/1/14
Expiration Date: 3/1/15
Contract Purpose/Description:
Approval of an Agreement with Paradise Ballet Theatre Presenters, Inc. covering the
Nutcracker Key West 2014 in December 2014, in an amount not to exceed $19,511.
DAC L FY 2015 Two Penny Cultural Umbrella Funding,
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on I 0r7/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,511 Current Year Portion: $
Budgeted? Yes® No 0 Account Codes:—1 15-75011-530340-TC55-6 10-X-530480
Grant: $ 11 5-75011-530340-TC55-610-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director -7 / ]/Y YesEl NoD
Risk Management 'T YesF-1 NoD
O.M.B./PurRasing Yesf-I No 0�bft4�� -7�q tj
County Attorney YesF-1 NoE�( C. Limbert-Barrows - 1C,1 IIJ
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Old Island Restoration Contract# TDC ID#: 1417
Foundation, Inc. Effective Date: 10/1/14
Expiration Date: 5/30/15
Contract Purpose/Description:
Approval of an Agreement with Old Island Restoration Foundation, Inc, covering the
Key West House Tours/Conch Shell Blowing Contest in December 2014-March 2015,
in an amount not to exceed$19.434, DAC 1, FY 2015 Two Penny Cultural Umbrella
Funding.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/11/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,434 Current Year Portion: $
Budgeted? Yes® No F-1 Account Codes:—1 15-75011-530340-TC55-018-X-530480
Grant: $ 115-75011-530340-TC55-018-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) leg, maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director -7/ijitk, Yes[—] NoF--i-"-,, -K-
1
Risk Management YeSF-1 No�
bc-1
O.M.B./Purcriasing YesEl NoEo/ �- 'CL
County Attorney 1p)12JIq YesF-1 NoE lid
C. Limbert-Barrows bill
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Mel Fisher Maritime Contract# TDC ID#: 1415
Heritage Society, Inc. Effective Date: 10/1/14
Expiration Date: 11/29/15
Contract Purpose/Description:
Approval of an Agreement with The Mel Fisher Maritime Heritage Society, Inc.
covering the Mel Fisher Maritime Museum Celebration Series in December 2014-
September 2015, in an amount not to exceed$20,444, DAC 1, FY 2015 Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop
for BOCC meetini on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 20,444 Current Year Portion: $
Budgeted?YesN No F-1 Account Codes:—1 15-75011-530340-TC55-710-X-530480
Grant: $ 115-75011-530340-TC55-710-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ YT For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
ra)e In Needed Review
Division Director -7 YesF❑I NoJ2
Risk Management YesEl Norq",
-i
�01
O.M.B./Purc�ng Yes[-] Nod a- V�AA-0-72A�r—" 1[/4 fiq
County Attorney Yes[]NoEr C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Literary Contract# TDC ID#: 1414
Seminar, Inc. Effective Date: 10/15/14
Expiration Date: 4/1/15
Contract Purpose/Description:
Approval of an Agreement with Key West Literary Seminar, Inc. covering the Key
West Literary Seminar, 33rd Annual: "How the Light Gets In" in January 2015, in an
amount not to exceed$20,367, DAC 1, FY 2015 Two Penny Cultural Umbrella
Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 20,367 Current Year Portion: $
Budgeted?Yes® No F-1 Account Codes:—1 15-75011-530340-TC55-027-X-530480
Grant: $ 11 5-75011-530340-TC55-027-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ ./yr For:
Not included in dollar value above) (eg. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
qate In Needed Reviewer
Division Director YesE] No&-."" '
r 7
Risk Management YesEl NoE?/ I
/t::
O.M.B./PurRc -a-sing YcsF1 NoE� bw'twlo-'
County Attorney LeliSlIq Yes[-] NoV C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe Association for Contract# TDC ID#: 1416
Retarded Citizens, Inc. Effective Date: 10/15/14
Expiration Date: 4/1/15
Contract Purpose/Description:
Approval of an Agreement with Monroe Association for Retarded Citizens, Inc.
covering the Master Chefs Classic, 21 st Annual in January 2015, in an amount not to
exceed$9,622,DAC L FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 9,622 Current Year Portion: $
Budgeted?Yes® No F-1 Account Codes:—1 15-75011-530340-TC55-71 I-X-530480
Grant: $ 115-75011-530340-TC55-71 I-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Pale In Needed Reviewer
Division Director -7 YesF-1 No�
Risk Management 7 10 4
0 YesM No[:?/
O.M.B./PurcTa"sing 1 YesEl No[j l Jlq
County Attorney YesF-1 Nozr C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Council on the Contract# TDC ID#: 1394
Arts, Inc. Effective Date: 10/15/14
Expiration Date: 5/30/15
Contract Purpose/Description:
Aivroval of an Agreement with Key West Council on the Arts, Inc. covering the
Impromptu Classical Concerts 2015 Season in Janus-March 2015, in an amount not to
exceed $19,356, DAC L FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,356 Current Year Portion: $
Budgeted? Yes® No F-1 Account Codes:_1 15-75011-530340-TC55-041-X-530480
Grant: $ 115-75011-530340-TC55-041-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director 21,z,11%V YesF❑I NoF--'T-"- -7/Z,/14—
,It
Risk Management U
{'-f YesF-1 No
O.M.B./Purchasing i Yes[—] No[� C h/ty
County Attorney C,1 Lj YesEl No[9//C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Studios of Key West, Contract# TDC ID#: 1404
Inc. Effective Date: 10/15/14
Expiration Date: 8/29/15
Contract Purpose/Description:
Approval of an Ageement with The Studios of Key West, Inc. covering The Studios of
Key West 2015 Event Season in January-June 2015, in an amount not to exceed
$21,066,DAC 1, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 21,066 Current Year Portion: $
Budgeted? Yes® No F-1 Account Codes:—1 15-75011-530340-TC55-61 I-X-530480
Grant: $ 115-75011-530340-TC55-61 I-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes[:] No� L(.
Risk Management YesF-] NoEZ'
O.M.B./PurchasingYes Na
County Attorney YesF-1 Nod C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: St. Columba's Episcopal Contract# TDC ID#: 1407
Church Effective Date: 10/15/14
Expiration Date: 10/30/15
Contract Purpose/Description:
Approval of an Agreement with St. Columba's Episcopal Church covering the Florida
Keys Celtic Festival in January-Au ggst 2015, in an amount not to exceed$21,333,DAC
111, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop
for BOCC meeting on 1047,/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 21,333 Current Year Portion: $
Budgeted? Yes® No F-1 Account Codes:—I 15-75011-530340-TC55-808-X-530480—
Grant: $ 115-75011-530340-TC55-808-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
ate In Needed Reviewer
Division Director Z YesEl
Risk Management YesF-1 No[2/ -,i� -Z,
O.M.B./Punlasing YesF-1 No[21 civu,amo-,
County Attorney Yes[] No[]?r/ C. Limbert-Barrows 1 g Lj
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Pigeon Key Foundation, Contract# TDC ID#: 1409
Inc. Effective Date: 10/15/14
Expiration Date: 4/29/15
Contract Purpose/Description:
Approval of an Agreement with Pigeon Key Foundation, Inc. covering the Pigeon Key
Art Festival, 21 st Annual in February 2015, in an amount not to exceed $18,083, DAC
111, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 18,083 Current Year Portion: $
Budgeted?Yes® No F-1 Account Codes:—I 15-75011-530340-TC55-029-X-530480
Grant: $ 115-75011-530340-TC55-029-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Z 1.4/14 YesF-1 Nc�
Risk Management YesF-1 NoP
O.M.B./Pure ng jj�' YesF-1 No[!l
County Attorney YesF-1 No�C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Tennessee Williams Key Contract# TDC ID#: 1401
West Exhibit, Inc. Effective Date: 10/15/14
Expiration Date: 5/30/15
Contract Purpose/Description:
Approval of an Ajzreement with Tennessee Williams Key West Exhibit, Inc. covering
the Tennessee Williams Birthday Celebration in March 2015, in an amount not to
exceed$3,76 ,DAC 1, FY 2015 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop
1 for BOCC meeting on 10/17114 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 3,762 Current Year Portion: $
Budgeted? Yes® No F-1 Account Codes:—1 15-75011-530340-TC55-740-X-530480
Grant: $ 115-75011-530340-TC55-740-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ —/yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Division Director 7 Date In Needed Reviewer
Az/i Lt- YesEl NoFA el_',
7
Risk Management—t-,h YesF_1 No�'
O.M.B./Purchasing YesF_1 No[P/
Ad4 V/)q
County Attorney YesF]No�C- Limbert-Barrows A)/
L4—
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: TheatreXP Inc. Contract# TDC ID#: 1395
Effective Date: 10/15/14
Expiration Date: 9/29/15
Contract Purpose/Description:
Approval of an Agreement with TheatreXP Inc. covering The Key West Summer Stage
in July 2015, in an amount not to exceed$14,365, DAC 1.FY 2015 Two Penny Cultural
Umbrella Funding,
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/17/14 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 14,365 Current Year Portion: $
Budgeted? Yes® No FI Account Codes:—1 15-75011-530340-TC55-842-X-530480
Grant: $ 115-75011-530340-TC55-842-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
ate In Needed Reviewer ff_-*,, kr _ -7/2-//L(
Division Director jzj Iq YesEl No tll�
r
yf
Risk Management ' YesF1 No
O.M.B./Pu&ng YesF-1 No[� AXI
-7/1q1 14
County Attorney YesF-1 NoR/ C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Lower Keys Chamber of Contract# TDC ID#: 1405
Commerce, Inc. Effective Date: 10/15/14
Expiration Date: 1/29/16
Contract Purpose/Description:
Approval of an Ap-reement with Lower Keys Chamber of Commerce, Inc. covering the
Big Pine& Lower Keys Island Art Festival in November 2015, in an amount not to
exceed $8,213, DAC 11, FY 2015 Two Penny Cultural Umbrella Funding.,
Contract Manager: -Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/1 71 4 Agenda Deadline: 9/30/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 8,213 Current Year Portion: $
Budgeted? Yes® No [_1 Account Codes:_1 15-75011-530340-TC55-652-X-530480
Grant: $ 115-75011-530340-TC55-652-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director 4 YeS❑ No[g"" 7/Z-/14-
Risk Management YesF N62 1
O.M.B./Purchasing Yesf—I No&� -7 19119
County Attorney YesF No[B/ C. Limbert-Barrows
Comments:
OMB Form Revised 2/27/01 MCP#2