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Item F4 BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT 1 AGENDA ITEM SUMMARY Meeting Date: October 20,2014 Division: EMorgoncy Services Bulk Item: Yes X No Department: Fire-Rescue Staff Contact Person: Purdin/Harbins!2n 2 89-6010 AGENDA ITEM WORDING:Approval of Resolution authorizing the write-off of 661 Fire Rescue ground ambulance accounts receivable for CY 2010,totaling$386,068.79 from the Fire Rescue District#I Fund. ITEM BACKGROUND: Monroe County contracted with Advanced Data Processing Inc.,(ADPI)for ground ambulance billing in 2010.After 210 days of inactivity with ADPI, outstanding accounts are then placed with the collection agency,Municipal Services Bureau. Three years from the date of incident,Monroe County Finance Department administratively writes-off these debts after BOCC resolution. The attached Resolution authorizes the write-off of the balances of 661 accounts totaling$386,068.79,which represents the one-year period from January 1, 2010 through December 31,2010(see attached Exhibit A).There are 661 accounts in CY 2010 totaling$386,068.79. For comparison,there were 1,593 ground transports in CY 2010 with collected revenue of$513,441.15. These debts represent accounts determined to be uncollectable due to a multitude of reasons, including insurance paying the maximum allowable;the service recipients are deceased with no available funds in the estate;bankruptcy; a minor with no parent or guardian found; uncollectible balances of Medicaid/Medicare;HMO balances;patient financially indigent(homeless); foreign address;and/or refusals to pay. Even though these accounts are administratively written off for accounting purposes,the collection agency continues to attempt collection on these accounts. PREVIOUS RELEVANT BOCC ACTION: On August 20,2008 Resolution No. 250-2008 authorized the write off of Fire Rescue ground ambulance accounts receivables totaling$249,833.14. On September 16,2009 Resolution No.280- 2009 authorized the write off of Fire Rescue ground ambulance account receivables totaling$311,040.13. On August 18,2010 Resolutions 248-2010 and 246-2010 authorized the write off of Fire Rescue ground ambulance accounts receivables totaling$315,822.09. On September 21,2011 Resolution 282a-201 I authorized the write off of Fire Rescue ground ambulance accounts receivables totaling$284,953.95. The CY 2008 write offs totaling$325,166.82 were executed by the Clerk of the Courts office inadvertently;the item was pulled from the September 2012 agenda.On November 20,2013 Resolution 3 82-2013 authorized the write-off of a total of 570 Fire Rescue ground ambulance accounts receivable for CY 2009 plus three bankruptcies from CY 2010,totaling$351,618.3 8. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval. TOTAL COST:- N/A INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: N/A SOURCE OF FUNDS: NIA REVENUE PRODUCING: Yes— No AMOUNT PER MONTHL_ Year APPROVED BY:County Afty eOMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required- DISPOSITION: AGENDA ITEM# RESOLUTION NO. -2014 A RESOLUTION OF THE BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT I MONROE COUNTY,FLORIDA AUTHORIZING THE WRITE-OFF OF FIRE RESCUE GROUND AMBULANCE ACCOUNTS RECEIVABLE FOR CALENDAR YEAR 2010 WHEREAS,Monroe County Fire Rescue Services provides ground ambulance service; and WHEREAS, the Board of County Commissioners of Monroe County contracted with Advanced Data Processing, Inc. (ADPI) for Rescue Ambulance Billing and Related Professional Services in 2010; and WHEREAS, after 210 days of billing, accounts are placed with Municipal Services Bureau, a collection agency,to further attempt collection; and WHEREAS, once a period of 3 years from the date of the billable incident has elapsed, and all efforts of collecting the debt have been exhausted, Monroe County Finance Department directs the write-off of these debts; and WHEREAS, a report was provided by Municipal Services Bureau on accounts that met the above criteria, and were deemed uncollectible, for the time period of January 2010 through December 2010; and WHEREAS, a report was provided by Advanced Data Processing, Inc. on accounts that it was determined that further collection efforts are fruitless as insurance has paid the maximum allowable on these claims, and the service recipients are now either deceased with no available funds in the estate, in the estate, in bankruptcy, a minor with no parent or guardian found,have uncollectible balances of Medicaid/Medicare, and/or have small exceptions balances for the time period of January 2010 through December 2010. WHEREAS, it is desired that these uncollectible ground ambulance service accounts receivable be written off at this time; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTICT 1 OF MONROE COUNTY,FLORIDA: Receivables for ground ambulance service accounts listed on attached Exhibit A in the amount of $386,068.79 be deleted from the Fire Rescue District#1 Fund. PASSED AND ADOPTED by the Board of Governors, Fire and Ambulance District I of Monroe County, Florida, at a regular meeting of said Board held on the day of . 2014. Mayor of Layton,Norman Anderson Councilman Clark Snow Commissioner Danny Kolhage Commissioner David Rice Commissioner, George Neugent (SEAL) BOARD OF GOVERNORS, FIRE AND AMBULANCE DISTRICT I of MONROE COUNTY FLORIDA Attest: AMY HEAVILIN, Clerk By: Mayor/Chairperson By Deputy Clerk MON865 COUNTY ATTORINIV PROVF-D � TFq ta, 7_1 IA L7 A ASSISTANT COUNTY ATTORNEY Date_�_�­�L Exhibit A Monroe County Fire Rescue Ground Ambulance CY 2010 Account Receivables Write-tiffs These accounts are with MSB(DOS: 1/1/2010- 12/31/2010) Acct# DOS Final Balance 80001-02 01/01/10 $ 612.00 70003-03 01/01/10 $ 768.00 30004-02 01/01/10 $ 924.00 80005-02 01/02/10 $ 636.00 10005-01 01/02/10 $ 792.00 30009-01 01/03/10 $ 132.52 90008-03 01/04/10 $ 672.00 30013-01 01/05/10 $ 82.00 70008-02 01/05/10 66.00 90011-03 01/05/10 $ 660.00 30017-01 01/06/10 $ 732.00 30019-01 01/06/10 $ 804.00 30022-01 01/08/10 $ 876.00 10015-01 01/08/10 $ 100.00 80016-01 01/08/10 $ 624.00 30027-01 01/08/10 122.40 80026-01 01/10/10 $ 612.00 80024-01 01/10/10 $ 624.00 30046-01 01/12/10 $ 864.00 10024-01 01/12/10 $ 840.00 80030-01 01/12/10 $ 624.00 20017-01 01/13/10 $ 76.40 90022-02 01/13/10 $ 672.00 20018-01 01/14/10 $ 128.00 30048-01 01/14/10 $ 31.1.00 30051-01 01/15/10 $ 840.00 70011-01 01/17/10 $ 792.00 80039-01 01/17/10 $ 624.00 80041-01 01/18/10 $ 612.00 30054-01 01/18/10 $ 816.00 30057-01 01/19/10 $ 852.00 10036-01 01/19/10 $ 741.65 10035-01 01/19/10 $ 124.80 20026-01 01/20/10 $ 624.00 80051-01 01/20/10 $ 624.00 90031-01 01/20/10 $ 38.93 90033-01 01/21/10 $ 88.05 20030-01 01/22/10 $ 612.00 80058-01 01/23/10 $ 208.00 90036-01 01/25/10 $ 624.00 20035-01 01/25/10 $ 322.94 80060-01 01/25/10 $ 660.00 80067-01 01/13/01 $ 98.90 30076-01 01/28/10 $ 816.00 10+ 1 1 : A $ 612.00 MM" f 1 r ! 816.00 10 • 1 1 f i 924.00 !!+ ! 1 r 96.431 10 ! A i : #! «ii + 1 r i 624.00 118 1 A ! 1 828.00 « f! . 1 ! 1 i 624.00 f#•1 1 1 f 1 11 :ii` 1 1 i 1 612.00 «!#: 1 r i ! r+ rl r r / ! 1 1 81+ 11 " Ir 1 1 1 ! # • ## « !!• r rrow 1«i to » ri •ri r i M* i . !1 1 1 1 1 r• 1 . 11 rA* « 1 1 1 # *If 1 1 1 r 612.001 RITIMMM 101,11bi : fr r 1 A ! 708.00 81 r+ 1 1 i • it ' !i « 1 A A 648.00 li i 11 M ! « 11 «i i 1 r i 612.00 i 1 1 i M 11 ii» 1 A i 612.00 ! 1 1111,1111� r i # A N 1 + 1 *` «r 1 r ! / 612.00 #i r 1 i 828.00 «! 1 1 ! ! «r ! 1 + # + ! 1 1 1 » fl + r 1 1 1 r 912.00 00+ 1 ! # r ! 660.00 iM• 1 r r ! 119.33 «i M f ! MM 1 + r 1 ! 804.00 •r! r r ! . .ilr 1 4* t 1 t 816.00 ` r 1 1 1 . It Ire 1 t r 031 r « 1 1 1 816.00 I r r t 1 i t tr «t 1 r t $ 624.001 tN 1 M t 792.W «N r N 1 812.00 «/ « r t 1 672.00 9I094 1 r t t 660.001 1 r r N r r 840 N . 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" # 4 M# 81 # !. 1 1 92.27 # i #. # ! 01 : 1 :# 1 i. i . + 11 zr : + # r. # 624.00 • i r #. i 107.50 r+ #+ / #. r 150.00 r+ r. # r. # «r+ # 1 1 r # 11 1 + # # 1 1 804.00 81+ 1 r # r i Ilr# r •: r r l r 150.00 : r+ #+ 1 # 1+ r 684.00 :r+ r r i 1+ i 624.00 1 #+ # # 1 1 624.00 8041,57011 r i . + #1 r+ r 1 r r 864.00 i44i r i i $ 852.00 1 I i r i $ 768.00 91 * 1 i A rrA iA r 1 1 1 $ 732.001 1 " i 1 4 1 50.001 * r A i M i 732.00 :04 A A r . M1 04 A i r 11 Ar r r r 1 r.i it try 1 r 11 r Ai 04 i i r $ 828.00 A r A i Ai "i i 1 r r rA rr r i i r 768.00 A "* A 1 A 804.001 04 * i 1 r 064 ri M M M A 624.00 04* M r r 816.00 1 i r 1 iA 046: i r 1 816.00 A rM r r A AA :144 r A i 624.001 04.' r 1 i 84i Ir 0 r r i "i 8144 1 r * M 124.80 8044: i 1 r 612.00 •r . r M 1 684.00 r! A i i 1,016.00 ASr i r rA : 14 r r * i rA r / r i Ii 1 1 1 r * i 840.00 IA . A i * i 669.34 14 A i * A Ar 0 1 r 1 1 612.00 r 1 i i 44 ins r r: A r $ 1,076.00 , 04:. i r: 1 A 040 AA i *: 1 r: A 1 rr r •* r r; A� i 1r Ar *r i r: r4 r .:4 rr r * r 1: r 1 rA 91 i rz r A $ 624.00=-�, 804. 1 r: r r 602.00 r 1 is i r 780.00 1 1 is r r $ 636.00 , 804 1 r " 1 r 612.00 1 1 M" M: 1 $ 816.00 1 r r i' i* 1 MI rl i 1 i r' r* i 816.00 0 * M 18 r* 1 612.00 1 1 1 r« r rr 1 #4 r 1« r . rr 8/484 i r« 1 612.00 1 11 i« 1 $ 816.00 804 : r is r it r i 18 i 864.00 � 20242-01i« i r /1 1 / i. i 1 * /1 1 44 1 1: 1 1 « ri 1 r l r« 1 1 w it i r rs r it ;r it i is i 636.001 r 1i r: 1 : il :i r* 1 M ' r 1 *1 * 1 r " i 40 r i rw i . :4 it M 4: 1 i. 1 « � r Mr 1 4' 1 1 ; 1 ♦ 1. r r 1 ' r : ri 4* 1 1 " r .r i r` 1 624.00 :M 1 1' i 624.00 i 1 is 1 876.00 i r i* 1 1 . * r1 *r 1 1 19 r 1 1 :* i /* r r ri 828. r i i* r r 864.001 : 1 r 1* r4 1 624.00 :r i !* 1* 1 124.801 r 1 1* 14 i Ir r i 19 r i 648.00 1 * r r* r 1 w it 1 i t 1* 1 i 636.00 :1 i r i` Ir r 624.00 , r*Oil. 1 ri r r r r* r l 1 . 1 M` 1 r :r i . r 1* 1 840 rM 1 .. r /* 1 128.36 •1 1 1• UA I .rrri 30568-01 09/12/10 $ 876.00 30570-01 09/12/10 $ 150.00 80537-01 09/13/10 $ 612.00 80538-01 09/13/10 $ 50.00 80537-02 09/13/10 $ 196.50 80540-01 09/14/10 $ 648.00 20263-01 09/15/10 $ 660.00 20264-01 09/15/10 $ 612.00 10372-01 09/17/10 $ 924.00 30575-01 09/17/10 $ 776.00 90324-02 09/19/10 $ 624.00 80550-01 09/19/10 $ 624.00 80551-01 09/19/10 $ 624.00 20271-01 09/20/10 $ 88.10 30582-01 09/21/10 $ 840.00 80564-01 09/23/10 $ 624.00 10377-01 09/23/10 $ 816.00 80567-02 09/24/10 $ 624.00 30586-01 09/24/10 $ 840.00 30588-01 09/26/10 $ 816.00 90331-01 09/26/10 $ 136.80 90333-02 09/27/10 $ 624.00 30592-01 09/28/10 $ 828.00 20282-01 09/28/10 $ 624.00 80579-01 09/29/10 $ 624.00 80580-01 09/30/10 $ 624.00 90337-02 09/30/10 $ 660.00 30594-01 10/01/10 $ 250.00 10382-01 10/01/10 $ 780.00 10383-01 10/02/10 $ 404.00 20285-01 10/03/10 $ 612.00 30599-01 10/04/10 $ 128.35 80588-01 10/06/10 $ 624.00 30601-01 10/08/10 $ 828.00 70207-01 10/08/10 $ 624.00 30609-01 10/10/10 $ 864.00 30608-01 10/10/10 $ 372.23 80591-01 10/10/10 $ 612.00 80594-01 10/11/10 $ 349.65 10396-01 10/11/10 $ 374.81 80592-01 10/11/10 $ 612.00 10399-01 10/12/10 $ 960.00 30615-01 10/12/10 $ 535.20 30617-01 10/12/10 $ 828.00 90351-02 10/13/10 $ 672.00 80599-01 10/13/10 $ 636.00 80601-01 10/14/10 $ 612.00 30621-01 10/14/10 $ 804.00 30622-01 10/14/10 $ 816.00 :0.1 1 1 w r $ 624.00 i. i i i 1 804.00 i. i # . i rr 1r 8I604 1 i i rr Ii r. r r # 636.00 8061: 1 1 1 $ 636.00 040 r i 1 ## «# 91 i i M . rr #r * # 1 1 1 660.001 1.4 r f * 1 " 04 i 1 # 816.00 ;i. # # r $ 612.00 *1 " i r i 672.00 Iwo . i r r • it " # » # i r 648.00 r. 1 r . i $ 1,160.00 .#. 1 1 i * it r. 1 1 r 888.00 r M $ 624.00 r. . 1 r 1 8.4 rr i rw r 1 1 636.001 i . # i r . ir i r r # i - f i» # i i 1 fi 04 f 1 i r 900.00 04 1 r r r « :i. r # 1 624.00 :f. i r # i rr «M. # i 1 624.00 1 r 1 1 . : ri i 1 # r "i rr 1.86 1 1" 1 :1 rM 04 1 19 1 Ir 0684 i r" i it r i # # 100.00 •r r i 732.00 M f f $ 187.20 # r r Mr i i1 r r 720.001 :iw f r $ 612.00 1 # r 648.001 i 1 i i 900.00 1 1 1 1 792.00 10443-01 11/17/10 $ 816.00 80658-01 11/18/10 $ 612.00 30705-01 11/18/10 $ 74.40 80659-01 11/18/10 $ 124.80 80659-01 11/18/10 $ 124.80 30703-01 11/18/10 $ 128.35 10446-01 11/19/10 $ 756.00 70225-01 11/19/10 $ 732.00 80664-01 11/21/10 $ 150.00 80665-01 11/22/10 $ 624.00 90395-02 11/22/10 $ 241.65 90396-01 11/22/10 $ 16.00 80666-01 11/23/10 $ 624.00 80670-02 11/24/10 $ 612.00 80670-01 11/24/10 $ 122.40 80670-01 11/24/10 $ 122.40 80668-01 11/24/10 $ 624.00 30716-01 11/25/10 $ 122.80 30718-01 11/26/10 $ 816.00 80675-01 11/26/10 $ 612.00 70233-01 11/28/10 $ 756.00 30723-01 11/28/10 $ 816.00 20327-01 11/28/10 $ 720.00 80679-01 11/28/10 $ 624.00 20328-01 11/29/10 $ 648.00 30727-01 11/29/10 $ 168.00 20331-01 11/30/10 $ 636.00 80681-01 11/30/10 $ 612.00 30731-01 11/30/10 $ 1,028.00 70234-01 12/01/10 $ 744.00 80682-01 12/01/10 $ 864.00 30732-01 12/01/10 $ 984.00 80683-01 12/02/10 $ 335.24 80688-01 12/04/10 $ 624.00 80686-01 12/04/10 $ 120.33 30738-01 12/05/10 $ 864.00 80694-01 12/08/10 $ 612.00 90414-01 12/08/10 $ 446.72 20342-01 12/09/10 $ 76.93 10463-01 12/09/10 $ 744.00 30743-01 12/09/10 $ 1,052.00 80697-01 12/11/10 $ 624.00 80700-01 12/12/10 $ 612.00 30750-01 12/14/10 $ 816.00 30751-01 12/14/10 $ 864.00 10468-01 12/15/10 $ 764.00 30755-01 12/15/10 $ 828.00 20345-01 12/16/10 $ 544.80 90421-01 12/17/10 $ 660.00 30760-01 12/18/10 $ 511. 0 30765-01 12/19/10 $ 816.00 80716-01 12/19/10 $ 492.00 80718-01 12/21/10 $ 624.00 20351-01 12/22/10 $ 612.00 10479-01 12/22/10 $ 756.00 90431-01 12/25/10 $ 98.51 80725-01 12/26/10 $ 612.00 30780-01 12/26/10 $ 630.00 30781-01 12/26/10 $ 936.00 30783-01 12/26/10 $ 888.00 20353-01 12/27/10 $ 612.00 80727.01 12/27/10 $ 624.00 30787-01 12/27/10 $ 864.00 30790-01 12/29/10 $ 126.97 180737-01 12/30/10 $ 672.00 190444-01 12/31/10 $ 828.00 Total $ 330,595.89 These accounts are with ADPI (DOS; 1/1/2010-12/31/2010) Acct# DOS Final Balance 30010-01 01/04/10 $ 10.00 80018-01 01/08/10 $ 175.34 70010-01 01/09/10 $ 768.00 80030-02 01/12/10 $ 624.00 80032-01 01/12/10 $ 624.00 80042-01 01/18/10 $ 195.07 0062-01 01/19/10 $ 804.00 70015-01 01/25/10 $ 298.20 30075-01 01/28/10 $ 864.00 10052-01 01/30/10 $ 376.38 80080-01 02/03/10 $ 624.00 90053-01 02/09/10 $ 612.00 30133-01 02/16/10 $ 170.40 30137-01 02/18/10 $ 1,06.00 90072-02 02/22/10 $ 82.00 80155-02 03/08/10 $ 124.80 80175-01 03/13/10 $ 70.33 30192-01 03/14/10 $ 912.00 10137-01 03/18/10 $ 828.00 90121-01 03/18/10 $ 660.00 90121-01 03/18/10 $ 660.00 70066-01 03/20/10 $ 744.00 70066-01 03/20/10 $ 744.00 90132-01 03/28/10 $ 66.00 90132-01 0 /28/10 $ 660.00 80231-01 04/08/10 $ 86.55 90157-01 04/12/10 $ 136.80 «r ' 1 1' ' r 624.00 A . r A A f 852.00 « r A r' 1 f r . " 81 . i ! 1 i . ' 1 «r «« r r 1 r 660.00 81 rf f 1 i" r 648.00 r 1 1 1 # 156.001 i 1 1 / $ 5.00 *A f. A f r r.r #r *# # # f 11.90 , "/ 1 fr 1 i 142.00 # r I. it # 286.68 # « r r. 1 $ 732.00 , 1 r 1. M 90.18 813 # 1. i 624.00 «# «. f f. r Ir 04 ' 1 f, 1 r #M 14 r #. # # 1' f r #' r #« r# 04 A r 1' A 120.60 rl " # 1 # A 101.21 f « # 1 f« 1 156.00 , 814 i 1 1• 1 636.00 «#' r r 1 525.61 rl r # r . ' . fl 804 « r 1 f 624.00i r # r 1 r r r 684.00 ' r„ # i f 624.00 # # 1 # 624.001 1 • # 1 1 100.001, 804 1 f 1 « 1 624.010 f r # # 1 198.30 # . 1 i« M' f "A f l« r f 624.00 # 1 18 f # 01 A f r« / # 80481 1 #« # 624.00 'i « i f« r Ir rA M A « A •f • # f« ' r ' f «f A A« " r 612.00 80 52 1 010 A # 612.00 20253-02 09/03/10 $ 122.40 20260-01 09/08/10 $ 612.00 10366-01 09/10/10 $ 840.00 90316-02 09/13/10 $ 660.00 10369-01 09/13/10 $ 110.00 30578-01 09/17/10 $ 624.00 90326-01 09/19/10 $ 660.00 80557-01 09/20/10 $ 636.00 80556-01 09/20/10 $ 624.00 80558-01 09/21/10 $ 92.27 20270-01 09/22/10 $ 612.00 30589-01 09/26/10 $ 936.00 20280-01 09/27/10 $ 612.00 80575-01 09/28/10 $ 612.00 90338-01 09/30/10 $ 672.00 30602-01 10/08/10 $ 189.60 80590-01 10/09/10 $ 624.00 30631-02 10/17/10 $ 88.00 10408-01 10/18/10 $ 767.30 90360-02 10/21/10 $ 672.00 80618-01 10/25/10 $ 624.00 80624-01 10/29/10 $ 624.00 30662-01 10/30/10 $ 100.00 30675-01 11/03/10 $ 128.35 30707-01 11/19/10 $ 1,148.00 90404-01 11/27/10 $ 660.00 80678-01 11/27/10 $ 636.00 20326-01 11/28/10 $ 720.00 70236-01 12/01/10 $ 170.40 20333-01 12/03/10 $ 612.00 20341-01 12/08/10 $ 90.18 90418-02 12/14/10 $ 150.00 20343-01 12/14/10 $ 74.52 90424-01 12/19/10 $ 165.00 80723-01 12/24/10 $ 624.00 30779-01 12/25/10 $ 840.00 Total $ 55,472.90 M5B &ADPI Write-Off Total $ 386,068.79