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Item P1 MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: September 30, 2014 SUBJECT: County Divisions' Monthly Activity Report for September, 2014 MONTHLY ACTIVITY REPORT-SEPTEMBER,2014 AIRPORT • Coordinated with City of Key West on "drone" ordinance and established proposed height and airport zone boundaries for discussion. • Meet with TSA Regional Director Art Meinke and discussed general airport security issues regarding the Key West International Airport and the southeast region. • Coordinated the Zombie bike ride event at the airport that is to be held on Sunday October 19, 2014. • Met with Commissioner Murphy in Key Largo to discuss general airport issues. • Started coordination for the ground breaking ceremony for the Marathon Customs project in late October. Commissioner Rice has invited Governor Rick Scott to the event; the date is pending the Governors acceptance. • Held bid opening on the Key West International Airport "Drainage" project, Charley Toppino and Sons appear to be the lowest bidder at this point. EMPLOYEE SERVICES I. WEBSITE UPDATES (other than normal position vacancy updates, etc.): HUMAN RESOURCES IAFF Negotiation Meeting Teamsters Negotiation Meeting Meeting with Clerk to go over ADP (HRIS) survey Meetings with ADP - staff RISK State Damage Course attendee (Risk Administrator& Safety Officer) BENEFITS Conference Call with Tax Collector RE: Wellness Program Conference Call with Minnesota Life—Transition new Life Insurance Provider Health Fairs —Key West and Marathon Meeting with Aetna Meeting with Adminstrator, Consultant, etc. to dicuss Dental policy I WORKERS COMPENSATION Settlement mediation TPA Audit Annual Case review with TPA and Field Case Manager SAFETY Inspections: Harvey — fallen branch incident; Stock Island Fire Station mold issue. Coordinating with MCFR, project architect, and Engineering to develop remediation plan. Post investigation— Social Services Transp driver-revoked driving privileges Department bi-annual safety meeting held Webinar—OSHA updates/Workplace Safety Ordered and received 126 respirators and cartridges for PW employees. Online medical evaluations set up. Conducted training for 40 employees (so far) and issued respirators. COMMUNITY SUPPORT SERVICES OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 07/21/2014-08/20/2014: • C-1 Congregate Meals totaled 1106 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C-2 Home Delivered Meals Hots totaled 184 units, and Home Delivered Meals Frozen totaled 3267 units. We continue to receive a large number of referrals for Home Delivered Meals. In-Home Services (Information in this section is for the period 07/21/2014-08/20/2014): • III-B Chore: -1.15 units this period, 91.5 units year-to-date, 10.45% achieved. • III-B Screening and Assessment: 3.25 units this period, 5.25 units year-to-date, 0% achieved. • III-B Homemaking/Personal Care: 103.75 units this period, 696.00 units year-to- date, 30% achieved. • III-E Screening and Assessment: 13.25 units this period, 13.25 units year to date, 0% achieved. • III-E Chore: 0 units this period,10 units year-to-date, 18% achieved. • III-E In-Home Respite: 158 units this period, 838.50 units year-to-date, 13.12% year- to-date-achieved. • III-E Facility Respite: 394.5 units this period, 2231.00 units year to date, 10.3% year- to-date achieved. Non-OAA Programs: CCDA(Community Care for Disabled Adults)for AUGUST 2014: • Case Management: 5 units for the month were produced; 17 units year-to-date. • Homemaking: 152.75 units for the month were produced; 286.76 units year-to date. 2 • Home-Delivered Meals: 75 meals for the month were provided; 190 meals year- to-date. • Personal Care: 63 units for the monthly were produced; 103 units year-to-date. Overall Program Achievement was 26.57% achieved, -7%underachieved. CCE (Community Care for the Elderly) for the period 07/21/2014-8/30/2014: • Case Management: 14.5 units for the period and 23.5 units year-to-date. 24.88% achieved year-to-date. We are currently 100% achieved • Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date. • Companionship: 16.75 units achieved and 16.75 units year-to-date, 0% achieved year-to-date. • Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year- to-date. • Enhanced Chore: 0 units achieved and 13 units year-to-date, 0% achieved year-to- date. • Chore: 6 units achieved and 12 units year-to-date, 100% achieved year-to-date. • Homemaking: 412.25 units for the period and 766.75 units year-to-date 135.90% achieved year-to-date. There are 156 clients on the waiting list. • Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0% achieved year-to-date. • Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year- to-date. • Personal Care: 267.5 units for the period and 466 units year-to-date. 112.84% achieved year-to-date. There are 49 clients on the waiting list. • Respite:29 units for the period and 76 units year-to-date. 95.58% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 12.21% achievement. We are -4.46% overachieved ADI (Alzheimer's Disease Initiative) for the period 7/21/14-8/20/14: 146.75 units were produced in the period and 251.75 units year to date. 7.25% achieved. HCE (Home Care for the Elderly Program) for the period 08/16/14-9/15/2014: .5 billable units this period, 2.25 billable units year-to-date at the beginning of the contract year, .89% achieved. Monroe County Transit Department Activity for September 2014 • One-way trips provided: 1,747 • Unduplicated clients served: 228 • Special Needs Clients registered: 649 • Deposited Revenue: $1,891.75 • Expenditures: 39,469.76 • Percentage Spent Fiscal YTD: 89.4% Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 641 Staff responded to incoming calls providing information and referrals to callers based 3 on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Unduplicated Welfare client households that received service 126 New Welfare cases receiving service 10 Info &Written Referrals 140 Low Income Crisis Assistance cases— 32 $ 8,352.84 Low Income Home Energy Assistance cases- 57 $17,075.00 Home and field visits 36 o Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients. o Case Managers make these visits to perform annual or semi-annual updates for In-Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 348 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. Shelter ESG 5 $ 2,060.00 Prescriptions 4 $ 817.41 Bayshore Manor Bayshore Manor's current census is 15 residents. The current census is three private pay, eleven subsidized and one short term resident. Bayshore Manor provided 228.25 hrs. of OA3E respite care and 144.50 hours of CCE care this month. Bayshore Manor has six OA3E clients and one CCE client. There are two clients on the waiting list. Revenue for September 2014 $ 29004.14 Expenditures for the same period $ 45821.36 Percentage of the budget spent year to date 85.06 LIBRARY • Library usage figures continue to reflect that the increase in offerings of services through technology is widely appreciated by patrons. • People counters at the branches indicated that the number of visits made in person to the Libraries in August, 2014, totaled 31,832, continuing evidence of the popularity of our onsite services. This was also shown by the circulation count of 30,642 items checked out in that time. Additionally, e-book circulation climbed to 1,671 checkouts, an increase of 51% from August of last year. 4 • While most of the branches closed out their summer program series in July, Key Largo finished with a bang in August, adding 394 more participants to the popular programming. • New Library cards brought 306 new patrons added to the roll, a slight increase over the previous month. These additions brought the total of Monroe County Library cardholders to 43,070, a significant percentage of the county population. The above numbers are proof that there is no "summer slump" in Library use in Monroe County. • Reference questions handled by staff via email, text, chat, phone, in-person and through social media, totaled 11,826, 14% above last year's figure-- another example of the still growing popularity of e-reference as well as onsite information resources. • The public access PC sessions recorded as provided to the public for the month remain consistently high, at 6,866 (another increase over the figures from a year ago), while the Wi-Fi usage was estimated at 2.549 (59% over the number a year ago), for a combined total of 9.415 customers using this resource; staff attribute this high usage to the lower cost and proliferation of portable devices, along with the increased bandwidth available to library patrons. Smartphones and other smaller devices are also being used to connect to the public wi-fi unobserved, driving the actual customer number even higher. Library staff have noticed steep increases in library users requiring assistance with e-government websites, such as food stamps and unemployment, as well as job seekers and housing hunters. • E-visits to the Library's online resources reached 553,095 page views, a sizeable 334% higher than last year. These resources include our Library website, online catalog and digital exhibit of historical images. • These statistics all continue to serve to refute two popular myths about library services: one, that libraries are used much less in the summertime than other times of the year, and two, that the libraries are losing their audience over all, due to electronic attractions beyond our walls. Our records and our staff will attest that this summer sizzled at the Library, onsite and off. EXTENSION SERVICES • Number of services provided: 273 phone calls, 36 office visits, 17 visits to clients, 23 learning events with 365 participants, 5 media submissions, and 524 publications distributed. Total Budget for FY 13/14: $189,427.00; Year to Date Expenditures and Encumbrances: $165,178.76; Remaining Balance: $24,248.24; Percentage of budget spent and/or encumbered year-to-date: 87%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Developed and presented an Extension Agent in-service training at the Extension Professional Associations of Florida conference for 27 participants to learn about the basics of climate science including hands-on activities. • Attended and participated in the Southeast Regional Extension Climate Academy with 80 Extension professionals from 14 southeastern states. Priorities for climate education and multi-state work plans were developed to present in the coming year. 5 • Gave a presentation to a national Extension audience during an Association of Natural Resource Extension Professional (ANREP) Climate Science Initiative webinar. Spoke about how Extension can collaborate with local governments to address climate change adaptation and mitigation efforts. The Environmental Horticulture Agent accomplished the following activities: • Spoke at the Miami-Dade County Extension Master Gardener Training about vegetable gardening, composting, and veimicomposting. Twenty-five Master Gardener interns were in attendance. • Held four summer plant clinics with five Master Gardeners assisting 15 clients with plant and/or insect problems. • Worked on upcoming events and publications: relocating the Key West Plant Clinic from the Extension Office to The Home Depot; relocating the Big Pine Key Plant Clinic from the Big Pine Key Academy to Grimal Grove; arranged for a hammock walking tout- at John Pennekamp Coral Reef State Park for the South District Extension meeting on October 3; developing a publication about Florida Keys Native Pollinators and for a workshop series on feral bees: European Honeybees, Africanized Honeybees and solitary native bees. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Assisted fellow Sea Grant specialist Thomas Ruppert and Dr. Jason Evans from the University of Georgia with the Monroe County Sea-Level Rise and Flooding Legal Workshop. Topics were the legal and financial issues associated with planning for sea-level rise, adaptation options, changes to the National Flood Insurance program, and the community rating system which can lower flood insurance premiums for residents. • Attended the Islamorada Water Quality Improvement Citizen's Advisory Water Testing Subcommittee meeting to talk about Florida Keys Water Watch (FKWW) and modalities for biological monitoring in canals. • Continued program development for FKWW, a community-based volunteer water quality-monitoring program. Workshops will be scheduled at the beginning of 2015. EMERGENCY SERVICES Fire Rescue • Exploring in county paramedic class thru Barry University. • Closing out FY14 and setting up an electronic system for FY15 —last year MCFR went electronic on inventory ordering thru operative IQ, now marrying the accounts payable process. • Two fire rescue personnel attended the damage assessment course provided through FEMA. Emergency Management • Emergency Management, in conjunction with the Florida Division of Emergency Management, participated in the promotion of National Preparedness Month by Website postings, emails and flyers, and distribution of assorted handouts. • In collaboration with the Florida Division of Emergency Management, we have conducted a damage assessment course attended by 56 county, municipal and 6 state partners. This course discussed the importance and purpose of conducting/reporting damage assessments following a disaster with an emphasis on how the damage assessment process functions for both the Public Assistance (PA and the Individual Assistance (IA)programs. • Conducted 2015 Local Mitigation Strategy Plan Review and Update Proposals Selection Committee meeting. • Attended a meeting with the Key West Weather Station staff and Mr. Steven Cooper, Acting Regional Director for Southern Region HQ, to update Director Cooper on Emergency Management's emergency response protocols. • Completed the final edit to the extent of play agreement (EOPA) for the 2015 Turkey Point Nuclear Power Plant Hostile Action Based (HAB) Exercise. EMS/Trauma Star • Trauma Star flew 14 flights to mainland hospitals for definitive care in the month of September. • Received and placed in service 6 new LUCAS 2 Chest Compression Devices on all rescues. • Received and placed in service CPR training manikins at each ALS rescue station. • Trained and assigned one new Flight Medic for duty on Trauma Star. • Completed Training for 2 new Charge Medics. • Completed Phase 1 of ACLS and BLS recertification training with all career Paramedics and EMT's. • Continued with field training of Paramedics on quality assurance/billing issues of ePCR reports. KWIA • Attended in-depth tour of KWIA facilities with County, MCSO, and Customs / Border Protection Staff. • Represented MCFR / KWIA at USCG Annual Key West Port Security Meeting and Operations Scenario. • Completed BLS Inst4ructor Course for 5 FF EMTs assigned to FS 7. Will use resource to complete CPR / AED training for KWIA vendors, County Staff, and MCFR personnel. • Completed small boat training for FS 7 & 8 personnel, at Key Haven. • Attended Sugarloaf School tour and pre-incident planning with FM, FS 10, and FS 11 personnel. Fire Marshal • FKAA and 3rd generation plumbing completed installation of 11 new hydrants in lower and upper keys. • MCFR has adopted and assigned the role of its first Public Information Officer (PIO) to Captain Tim Leonard. Fire Academy • Completed pre-employment interviews on Fire Fighter EMT and Fire Fighter Paramedics. • Completed county-wide training to all fire fighters on PPE—SCBA, Tactical Ventilation, Water Supply, Turbo Draft, and emergency procedures for May-Day Bail Out. 7 • MCFR Firefighter I class started with 14 students enrolled at the Fire Academy. • Completed Pump Operator Fire Service Hydraulics (40 hour) course with 22 Students (9 from MCFR)participating at the Fire Academy. • Completed Pump Operations (40 hour) course with 22 Students (9 from MCFR) participating at the Fire Academy. • Key West Fire Department Class "B" conducted live burns with 25 Students participating at the Fire Academy. PUBLIC WORKS CORRECTION FACILITIES: Stock Island Detention Facility • Replacement of Fire Detection and Alarm System has been completed MCSO Administration Bldg. • Completed installation of redundant A/C system for MCSO Server Room Juvenile Justice Bldg. • Began replacement of deteriorated ground floor fire sprinkler piping and heads Monroe County Detention Center-Stuck Island Percentage of customer requested work orders cdm ietdd within 3 days with KPI 93.6 of 141 customer requested work orders were completed within three days during Augusta 2014 KPI %x requested x'.01- i.�� 1.40 1.2 1,00 m. . ....... erg w.w r.r.r 0,80 0,60 0,40 � 0,20 0. } I 3Aug, 13Sept 13OCt 13 ov 1:Dec Man 14Feb 14 ar 14Apr lWay' 1.41un 143uI 14Aug CL3c PICtO 87.00% 92.00% 85.0 3% 83.00% 81.00% 31.00% 76.00% 31.00 8(00% A7.()05t, 83..30% 96.0094. 9 a.6atJ% KPI 1.33 1.46 0.97 0,68 0,89 1.19 0,90 O787 1,17 1,20 1,35 1.34 132 .1orrpletr bwasKR' per.Mov.Avg,( complete) .....2 pr~r.' ov.Avg.(Krl) 8 x For the period February 2012 through August 2014: Total kilowatt-hour Savings = 1,756,503 Total CO2 Reduction= 1,211 Metric Tons = CO2 Emissions from 136,289 gallons of gasoline consumed Total Energy Dollar Savings = $187,323 (Note: MagLev Chiller was out of service for part of 14Mar) FACILITIES MAINTENANCE/PARKS & BEACHES: UPPER KEYS: Nelson Government Center: • Three (3) Events required three hours of employee overtime • Assisted Supervisor of Elections dumping unused ballots, picking up and delivering storage drawers from Gov. Center to storage , repairing voting booth, and pick up and delivery of a special lock • Assisted Building Dept. installing keypad lock on employee entrance door, fixed kick plate on cubical partition, loaded heavy file cabinet moved to the back, moved and assembled three desks • Assisted Veterans Department relocating a desk. • Assisted IT Department with painting • Replaced broken the on first floor women's restroom • Removed wasp nest from pier PK Courthouse: • Installed large piece of art in courtroom A • Repaired A/C wall unit on 2nd floor • Fixed several water leaks Contractor Master Mechanics was called to fix A/C on 2nd floor rear office • Installed new clock in Courtroom • Replaced (12) lamps, (2) cold lights, and(1)ballast Islamorada Library: • Fixed leak in the entry way Changed electric outlet covers 9 • Contractor Master Mechanics was called to fix A/C • Assisted with Mandatory Janitorial Pre-bid meeting/inspection Ellis Building: • Replaced(8) lamps, (3)bulbs F22, and(1)ballast • Painted private restrooms in men and women's restrooms Tax %Repaired leak in a closet area flector's Office in Key Largo: • Resolved an A/C and a plumbing problem • Replaced(20) lamps and(6)ballasts Spottswood Building: • Installed (2) new LED exterior lights and resolved (1) A/C problem PK Carpenter Shop: • Repaired fence screen • Contractor Master Mechanics was called to fix an A/C problem Key Largo Library: • Assisted with a Mandatory Janitorial Pre-bid meeting/inspection • Resolved(1) A/C problem • Fixed loose partitions in men's and women's restrooms Tavernier Fire Dept.: • Fixed bay door opener motor chains and reset breaker for bay door • Replaced broken tile in the entrance Key Largo Park: • Contractor Master Mechanics was called to fix the ice machine • Repaired lawn sprinkler system and resolved(2) A/C problems Harry Harris Park: • Contractor Master Mechanics was called to fix the ice machine • Repaired wood on back door and installed new toilet at rental trailer • Installed new entrance sign and repaired lawn sprinkler system Friendship Park: • Changed electrical box behind basketball court north light • Repaired lawn sprinkler system • Repaired broken sink in women's handicap restroom • Secured shop doors and installed chains and locks Old Settler's Park: • Repaired lawn sprinkler system and spread mulch (Garden Project) • Repaired loose fence MIDDLE KEYS FACILITIES: Marathon Government Center • Completed assisting Emergency Communications with Dispatch renovations • Completed emergency replacement of 1'`Floor A/C compressor Ruth Ivans Center • Competed interior painting of WIC Office Marathon Driver's License Office • Competed interior painting Conch Key Fire Station 10 • Installed new air compressor and fittings LOWER KEYS FACILITIES: • Completed treatment for subterranean termites at Bayshore Manor • Performed testing of FKAA required backflow testing at the Key West Annex • The African Cemetery historical marker sign was restored and reinstalled Street side parking signs at Bayshore Manor were replaced • Roof repairs were made at the Big Pine Key Stiglitz house • Replaced the air conditioning system chiller at the Harvey Government Center • Replaced an A/C condenser fan motor at the Key West DMV • Replaced one of the large window air conditioners for the Big Pine Key AARP building • Continued decking repairs at the Big Pine Key Park rental house Continued Bayshore Manor resident room closet installations Currently painting the courtrooms at the Freeman Justice Center FLEET MANAGEMENT: • Three garages combined provided preventative maintenance and completed approx. 109 unit inspections • Three garages combined opened and/or completed approximately 247 work orders • Three garages combined processed and/or distributed approximately 8,460 gallons of unleaded gasoline and 3,220 gallons of traditional diesel fuel • Garage staff completed monthly safety refresher training (heat stress) • Received check in the amount of$345.00 for sale of used motor oil • Applied for tag, registration, property ID numbers for new transport trailer for upper keys Road Department and new emergency power generator for Murray Nelson Building • Began major repair of Bay Shore Manor emergency power generator • In house repair of Plantation Key and Marathon fuel pump malfunctions • Completed major repair of Solid Waste Dept. Clam Truck and began major repair of second truck • Completed major repair of Sheriff's Office Blue Bird Passenger Bus ROAD DEPARTMENT: LOWER KEYS: • Chip/Brush- 10 miles • Rights of way mowed— 15 miles • Weed eating—6 miles • Cold Patch Pot Holes - 1 ton • Road Sweeping—5 miles • Pumped Out C &D Avenue in Big Coppitt Flooded due to heavy rainfall • Attended Safety Meeting/Health Fair/ Trustee Training • Twelve mulch deliveries totaling 42 tons saved$5,187.00 in dump fees • Shoulder work on 8th Ave., Stock Island—used 20 tons of 1/z"rock • Sign Technician 8 locates/28 signs/12 posts ll Roads Support: Swept Higgs Beach • Trimmed Trees at Stock Island Detention Center • Assisted with Tree at Harvey Government Center Sip'ns Tech. Support: • Made and installed two sets of signs for Stock Island Fire Station • Removed and replaced two rusty Health Department signs at Higgs Beach • Fabricated two new rule signs for The African Cemetery Memorial at Higgs Beach UPPER KEYS: • Buzz Bar/Chipper Operation— 13.82 miles • Miles of ROW mowed—66.03 miles • Bridge Work/Cold Patch @ Duck Key—240 lbs. of cold patch used Weed eating operation—26 roads @ Duck Key • Trench Drains refurbished @ Caribbean Drive—used 9 tons of#4 rock and 2 tons of#57 rock Swale Installation— 103 ft. —used 15 tons of#4 rock and 4 tons of#57 rock Sign Department - 75 signs replaced/20 sign posts replaced/9 locates performed • Fill transported to Pennekamp Park—30 loads • Trash pickup - 24 bags + 2.75 tons of misc. debris Staff attended Health Fair on 9/19/2014 Safety meeting held 09/26/2014 CARD SOUND: • Buzz Bar Operation -.75 miles • Mowing Operation - 11 miles Weed eating—3.5 miles • Trash pickup—2,720 tbs. • Miles of roadway driven for trash pickup — 137.5 miles SOLID WASTE MANAGEMENT: Household Hazardous and E-Waste • The Household Hazardous Waste Department held seven collections in the month of September and accepted material from 90 Monroe County participants • Hazardous and E-Waste Commercial Collection participants included Bahia Honda State Park (38 gal. contaminated oil), Tropical Shell & Gifts Key West (190 fluorescent bulbs), Key West Facilities Maintenance (740 lb. HHW and 880 lb. E-Waste), and Waste Management, Key West(220 lbs. HHW and 300 lbs. E- Waste). • Monroe County staff collected 1,640 lbs. of lead seal batteries that were recycled by interstate • Staff recycled 505 gallons used oil and 65 gallons of contaminated fuel through EMC Oil Corp • Staff crushed 613 fluorescent bulbs and the mercury gas and glass waste for proper recycling • Staff recycled 107 pounds of rechargeable batteries with Call2Recycle from the county transfer stations 12 • Staff collected and donated over 20 cans of spray paint and other paint removal aides to the Monroe County Sherriff's department helping supply Officers with the tools for graffiti removal throughout the Keys • Staff provided the Salvation Army and Habitat for Humanity with Monroe County's recycle brochure for residents when they need alternative recycling options for household hazardous waste or electronics • Staff held a collection in Marathon on Saturday, 9/27/14; they were 31 residents, and 2,260 lbs. of electronic waste and 1,180 lbs. of household hazardous waste was collected RECYCLING • Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing inspections of commercial and residential recycling practices • Staff checked on The Harry Bethel Housing Complex located on Stock Island to see how recycling was progressing since they have been provided recycling bins; 13 of the 18 residential units have started recycling for the first time • Staff spoke with the General Manager at Dairy Queen in Key Largo about adding a recycling service. Dairy Queen is already recycles cardboard free with Key Lime Roll Recycling Services. The manager does not believe they have enough other recyclables to make it worth their time. Staff was asked to provide a cost analysis for the owner to review • Staff attended Waste Management's meeting regarding the new 65 gallon recycling containers. Our discussions with Waste Management included how and when the containers for the Lower Keys will be distributed, the press release and ways the county can help with the transition. Staff expects to have similar meetings with Marathon Garbage Service and Keys Sanitation prior to delivery of their new recycling containers. Staff anticipates traveling throughout the Keys in the coming month to insure that all areas have had their initial delivery • Staff spoke with the Lowers Keys Visitor centers about starting a recycling program at their locations; switching from 1 and 2 yard containers to 32 gallon trash and recycling totes will $20 to $30 per month • Staff visited banks to inquire about their recycling practices. First State and Wells Fargo have recycling available at their locations. Others were utilizing their dumpsters for yard waste, could not downsize and did not want an added expense. A lot of the employees take home their recyclables and put them in their residential bins • Staff met with Coca Cola Marketing Development Director on 9/29/14 to review their presentation and provide exact quantities and a time line for delivery of donated barrels to be used as trash and recycling cans • On September 29t' staff attended RFP presentations on yard waste processing POLLUTION CONTROL During the month of September 27.85 tons was collected from the County's rights of way. Additionally, 26,440 lbs. from the Key West Garage, 11,800 tbs. from Higgs Beach, 3,780 tbs. from the Marathon Airport, 1,320 tbs. from the Road Dept., and 28,400 lbs. from Facilities Maintenance. 13 PARKS and RECREATION ADVISORY BOARD: Parks and Recreation Advisory Board met on 9/29/14, at Big Pine Park; it was a very busy agenda with the following issues addressed: Key Largo — 1. Key Largo Park 2. Former Rowell's property 3. Old Settlers Park Big Pine Key— 1. Swimming Hole 2. Big Pine Community Park - Overlook 3. Watson Field 4. Big Pine Community Park - Skate Park Rules Key West— 1. Higgs Beach Fitness Trail 2. Higgs Beach Road Relocation 3. Reynolds Street Pier 4. Higgs Beach Vendor Recommendation Next Meeting is January 12, 2015, 6:OOPM—Possibly at the Harvey Gov't. Center. ENGINEERING SERVICES • Old SR 940 Leg A (Watson Boulevard) Bridge — Design consultant finalizing electronic and hard copy record drawings for project close out. Upon receipt, final invoice will be paid and reimbursement submitted to FDOT. • US 1 Bayside Trail — Construction notice to proceed issued for project commencement on September 22"d. CEI delivered adjacent property notifications. Amendment 5 to design contract to add landscape design to scope as directed by BOCC on October Agenda. • US 1 Bayside Pedestrian Bridge — 100% plans received from Metric Engineering. Staff reviewed plans and submitted comments to FDOT in early September. Waiting for FDOT response in order to prepare submerged lands easement of FDOT owned property. • No Name Key Bridge Repair Project — Pre-construction meeting to be held on October 1, 2014. Construction scheduled for 365 days. • Sexton Cove Roadway and Drainage Improvement Project — Geotechnical work complete; staff met with consultant for design development review on September 23rd. Consultant conducted pre-permitting meeting with South Florida Water Management District (SFWMD) on September 23' • Lake Surprise Estates Roadway and Drainage Improvement Project — Environmental review, and geotechnical work complete. Topographical survey of project roadways and utility coordination underway. Anticipate design development review meeting for early October. 14 • Card Sound Bridge Repair Project — Comment responses accepted by FDOT; consultant is preparing final plans; staff met with consultant to discuss schedule of remaining tasks and anticipated construction schedule on September 30th. • CR905 Bike Lanes — Construction is 62% complete. Anticipate that paving will be completed by mid-October(weather dependent). • Bridge Inventory Management Project — Consultant submitted final documents; based on the results of the assessment and recommended schedule for work, staff requested a cost proposal for design and permitting for Sugarloaf Boulevard Bridge. • Duck Key Security District — Staff researching feasibility and practicality of installing speed humps on local roads at request of Security District. Anticipate scheduling discussion with BOCC for direction in November or December 2014. • Stock Island Roadway and Drainage Improvement Project — Request for Qualifications for engineering design and permitting services has been advertised. Response due date is October 22"d • Card Sound Toll Study — Staff working with HDR to obtain proposal for study. Anticipate final version mid-October. • Pigeon Key Ramp Repair Project — Local Agency Program (LAP) agreement for grant funds from FDOT Transportation Alternative Program for $100,000 for design of repairs to the Pigeon Key ramp is on October agenda for approval. Staff preparing an RFQ for design services to be advertised upon approval of funding agreement. • Right-of Way—Engineering, Legal and Code Compliance staff met on September loth to discuss options for revising ROW code to allow limited landscaping. Discussion with BOCC at October BOCC meeting to obtain direction to update Code. PROJECT MANAGEMENT • ADA Compliance Segments #1 and #2 - D.L. Porter has received no cost time extension with a new Substantial Completion date set at October 22"d. Contractor is completing work in the upper keys and is in progress of closing out work done in the lower keys and Key West. • Bayshore Manor Emergency Repairs —all contracted construction complete, job close out this month • Big Pine School Crossing - This item is on the October BOCC meeting agenda for discussion and direction. • Big Pine Swimming Hole —The FDOT LAP agreement authorizing the design funds was approved at the September BOCC meeting. The Request to Advertise for design services is on the October BOCC agenda. • Blimp Road Boat Ramp Repairs — Rejected previous bids and Re-Advertised Request for Proposals • E Martello Roof Repair - Change order was approved by the BOCC at the August 20th meeting and work to start first week of September and be completed by September 30th. Work was started Sept. 18t11 and completed on Sept. 21't. This was additional roof repair. 15 • Freeman Justice Center Acoustics — Design complete, pre bid meeting held 9-16- 2014 proposals due October 14th construction to begin in late December • Higgs Beach Road— Survey work to establish the roadway alignment was done in September. • Higgs Beach Fitness Trail —Bill Horn is scheduled to submit the final design drawings to the county in late September. • Magnolia St. Public Works Facility—95% complete Design documents in County review • Marathon Airport Customs Facility— plans 100% complete, additional County required shop drawings in engineering before permits issued. Ground breaking scheduled for Oct 21st • Plantation Key Court House — In Design services contract negotiations with CSA architects. Facility assessment complete of old PK Court House estimates 750,000-1 million in repairs and renovations if not demolished for new court house. • Senior Nutrition Center- 95% complete Design documents in County review • Sewer hookup Marathon Court house/Clerk's office/Library and Sheriff's Station - Permitting has been approved and the RFP sent to legal for review. RFP was issued. Mandatory site visit scheduled for September 251h. Bid opening is scheduled for Oct. 21st 2014. • Sugarloaf Fire Dorm— BOCC instructed to re write contract of design services to include structural evaluation only. Will re-submit for approval on October agenda. • Summerland Fire Station — In discussions for acquiring 9- acre "Shrimp Farm" Property on Summerland Key • W Martello Building Renovation - Pre-construction meeting was held in the Engineering Dept. at the Gato Building an NTP was issued for September I" and work to be completed by Nov 1't. The contractor is Barracuda Inc. The renovation work has started. TECHNICAL SERVICES Availability of Entire Network - Last Month Availability of Entire Network 99800/0 Monroe County Mobility Summary report for network 'MX-Controller' I September 2014 � • Distinct clients: 4560 (Daily average: 784) • Data transferred: Total: 2.31 TB (12.14 TB T 179.68 GB) Top applications by usage Application Usage if %Usage 16 I Netflix 372.56 GB 15.6% 2 iTunes 227.46 GB 9.5% 3 Miscellaneous video 218.09 GB 9.1% 4 Xfinity TV 190.47 GB 8.0% 5 Miscellaneous web 186.06 GB 7.8% 6 Facebook 175.23 GB 7.3% 7 CDNs 162.02 GB 6.8% 8 Google Video 156.76 GB 6.6% 9 apple.com 135.77 GB 5.7% 10 Miscellaneous secure web 102.44 GB 4.3% Top clients by usage Operating Description Manufacturer system Usage y %Usage 1 iPhone Apple Other 64.26 GB 2.7% 2 LENOVO-PC Apple Android 40.98 GB 1.7% 3 LTMANNY Cisco-Linksys Android 34.83 GB 1.5% 4 c8:f6:50:65:b4:b3 Apple Apple iOS 33.96 GB 1.4% 5 J Samsung Android 28.54 GB 1.2% 6 dc:9b:9c:27:84:8b Unknown Unknown 28.07 GB 1.2% 7 Alejandros-iPad Apple Android 23.41 GB 1.0% 8 6c:70:9f:2a:cl:e6 Unknown Unknown 19.90 GB 0.8% 9 d0:22:be:a2:89:e5 Unknown Unknown 18.11 GB 0.8% alb 10 Phone ndris i Apple Other 17.98 GB 0.8% Phon Top operating systems by usage Operating system #Clients* %Clients Usage %Usage 1 Other 3045 66.8% 995.45 GB 42.1% 2 Android 2270 49.8% 871.90 GB 36.9% 3 Apple iOS 736 16.1% 295.22 GB 12.5% Android 4 LGNexus 553 12.1% 52.05 GB 2.2% 5&7 5 Windows 156 3.4% 48.19 GB 2.0% 6 Generic 281 6.2% 44.72 GB 1.9% Android 7 Windows 128 2.8% 37.60 GB 1.6% 7/Vista 8 Wii 12 0.3% 10.79 GB 0.5% 9 Windows 12 0.3% 4.93 GB 0.2% 8 10 Mac OS X 15 0.3% 3.99 GB 0.2% Top client device manufacturers by usage 17 Manufacturer #Clients* %Clients Usage %Usage 1 Apple 3654 80.1% 1.49 TB 64.4% 2 Samsung 1194 26.2% 201.45 GB 8.5% Hon ° 87.94 GB 3.7% 3 133 2.9/°Hai/Foxconn 4 Murata 471 10.3% 55.00 GB 2.3% Manufacturing 5 Other 267 5.9% 52.13 GB 2.2% 6 Intel 210 4.6% 50.94 GB 2.2% 7 Private 168 3.7% 46.22 GB 2.0% 8 HTC 322 7.1% 36.46 GB 1.5% 9 Cisco-Linksys 4 0.1% 35.38 GB 1.5% 10 Lite-On 75 1.6% 33.32 GB 1.4% MInMajdAverage bps In/Out EXPORT EDIT �CDLP ethO-Outside Internet Interface Sep 1 C 4,4:00 am-Oct 1 2014,159 m n Dorn th '1.21u 24h :M 0 NArbjps c.r a G'el u Iwo" 01 bps J ssm,'}'p 8 Sep dA Sep Sep ¢19 ser^,o 6........ .. ..s. . ..,."p We completed 324 work orders, assisted, continued to rolled out new computers, continued to install new network switches, unveiled Monroe County's new mobile application at the BOCC meeting, had 70 Android installs and 230 new IOS installs, piloted new software environment for public access computers in the Marathon library, met with QTS to plan migration from AT&T to their new facility starting on Oct 1, updated library computers, had 406 Facebook friends,added 24 Twitters followers to 745 total, had 35,120 website visits,took possession of the green keys.info domain, moved more data into the SAN for Alchemy and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 677 Office visits: 305 New clients: 43 Field visits: 17 18 Benefits Delivery at Discharge: 5 Transportation program: Transportation calls: 199 Veterans transported: 267 Financial data: The financial data for the month of January totals $384,728.58 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT 19 GROWTH MANAGEMENT REVENUE vs. EXPENSES FY 2011, 2012, 2013, 2014 Total Total Revenue Total Revenue Total Total Revenue Total Revenue Account Number Revenue FY'12 FY'13 BUDGETED FYTD as of FITD as of FY'll Revenue FY'14 August 2013 August 2014 REVENUE AdrninistrativeEngneering 001-000000-341921-SG $19,866 $7,636 $4,125 $7,000 S4,125 $0 Boat huprovementFund 157-347270-SP/347271-SP $699,750 $674,826 S682,080 $705,000 $589,568 $579,874 BuildingBook/Copy/etc. 180-369001-01 $10,836 $8,283 $14,689 $8,000 $12,609 $28,377 Building-Incomefi-om Pernuts/Applica 180-322005-SG $2,180,439 $1,928,235 $2,301,328 $2,100,000 $2,138,188 $2,720,251 Certificate of Competency/Contractor F 180-322103-SG $18,817 $158,515 $22,6651 $160,000 $21,350 $139,968 Code Compliance 148-341916-SG/148-354001-SG $532,445 $423,630 S488,442 $443,000 $427,216 $431,240 Education Fees-Building 158-322005-SG $24,677 $23,496 $45,799 $0 $23,717 $27,029 EducationFees-Environmental 158-322006-SG $14,254 $14,242 $15,634 $0 $14,624 $16,750 Environmental Mitigation 160-351400-SP $155,042 $240,275 S128,478 $100,000 $117,937 $446,551 Fire Marshal 148-341906-SG $15,240 $18,188 $26,7751 $25,000 $24,553 $24,382 Flood Review(sub-accountofBuildin 180-322005-SG - $0 $0 $16,897 $1,360 Flood Variance 148-341907-SG $0 S50 $0 $0 $0 $0 Historic Preservation 148-341913-SG $0 $800 $50 $0 $50 $100 Impact Fees 130-131-132-133-134-135436 $163,363 $165,601 $0 $0 $141,586 $335,185 Conservation Land Purchase(ROGO B 158-341905-SG $0 $0 $0 $0 $12,697 Marine Resources 157-62613-343700-SP/157-00000 $3,079 $000 $0 $0 $0 $0 Planning Admin/Research/Copy/etc. 148-369001-GM $295 $1,979 $896 $0 $784 $447 Radon/DCA 180-341904-SG $26,526 $23,780 $31,160 $26,500 $29,081 $35,983 Recovet)MBPR 180-341908-SG $26,551 $23,780 $31,099 $26,000 $29,081 $35,983 Wastewater 310-000000-325100-GM $0 S56t,067 $555,000 $89,917 $1t7,371 Zoning ROGOIEnvironmental 148-34t905-SG $47t,40t $425,308 S51t,695 $480,0001 $479,614 $754,689 Total $4,362,581 $4,139,9241 $4,867,982 $4,635,5001 $4,160,8961 $5,708,238 EXPENSES Total Actual Total Actual Total Actual Total Total Expenses Total Expenses Fund-Cost Center Expenses Expenses Expenses BUDGETED MD as of MD as of FYI FY12 FY13 Expenses FY14 Au ust 2013 Au ust 2014 Boating Improvement-County$ 157-62613 $106,379 $248,216 S352,305 $426,970 $167,698 $308,054 BoadngImprovement-StateS 157-62520 $364,167 $218,771 S245,441 $1,706,013 $160,376 $208,652 Building Dept. 180-52502 $2,351,380 $2,208,997 $2,133,467 $2,623,920 $1,742,635 $2,032,711 Building Dept.Education 158-52501 $10,996 $26,737 Code Cornpliance 148-60500 $995,330 $1,045,479 $1,236,940 $1,397,326 $981,878 $1,099,721 Comprehensive Plan 148-51000 $240,249 $202,756 S127,9211 $270,000 $109,875 $58,883 Environmental Resources 148-52000 $295,142 $355,116 S440,918 $592,251 $349,842 $491,942 Environmental Resources Educ. 158-52503 S5,316 $6,035 Environmental Restoration 160-52002 $158,229 $120,893 S141,751 $174,246 $114,187 $149,766 Geographic Info.(GIS) 148-50002 $168,827 $172,444 S170,288 $202,049 $138,712 $143,236 Growl MpA.Admin. 148-50001 $909,891 $434,698 S397,2521 $733,923 $347,427 $378,448 Planning 148-50500 $1,052,377 $1,182,900 $1,250,154 $1,239,450 $1,025,679 $1,021,792 Planning Commission 148-51500 $81,844 $76,030 $73,875 $81,000 $60,299 $65,518 Total $6,723,815 $6,266,300 $6,570,312 $9,447,1481 $5,214,920 $5,991,495 Difference Revenue-Expense -$2,361,234 -$2,126,376 -$1,702,330 -$4,811,648 -$1,054,024 -$283,258 21 22 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION AUGUST 2014 ttt�rl xni Lower Keys xxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxx:. xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx:. xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxy xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx,.. xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. � llxxxxxxx. � EKxxxxxxxxxxx Middle Keys Mi Upper Keys $1 ,674 $338,'141 Other $56,063 v..cf:::_.n€e N-4-6.N<{ w..S ar.sa:DLLck Keg.D"ier aKey C�rar.ne�95 .t+:a,erumre.: .rc.- Arc.a-Gry... Keys. North, Ta�:r.,,Rr�Urtrc�r;K 3:.�.�c,.;�,c Or ear P.c&, BUILDING DEPARTMENT MONROE COUNTY GROWTH TH MANAGEMENT BUILDING DEPARTMENT PERMIT ACTIVTY BY OFFICE Includes all Revtewtnglinspeettarg Departments:Building,Fire,Planning carrot Environmental s, at ISSUED PERMITS PLAN REVIEWS INSPECTIONS_ irt£'r.only PASS of FAIr fievretvt 3,C 1D Z, t , 2,000 xIN IN fflEr SCO4i17 45f FEET EEEINM x EE K r x .. K. K IN EEMM Ili'. Aug-2013 Aug-2014 Aug-2013 Aug-2014 Aug-2013 Aug-2014 u Lower Keys 166 174 Soo 616 878 1,148 A MiMle Keys 34 19 64 161 187 146 Upper Keys 217 263 732 $76 1,411 1,537 TOTAL _ 447 456 1,296 1,592 2t473 2,892 :--7:� � tt,t.y;a:K � K:t•t,.=;3r . .t r r.��r, tit;:.. 5 ,e tia Irk 1..::�:'... 4 S.�r:..;C€ .Kok.;3 F:e..,g...�i.I a:.^,x5.. {'...:-.v:.K.• t x.r..7..;k{'..v r.{`r.SI����s'€..��. ...€,,o .rr..3.et.s..::„,.. _�.:,AIC.3==t...•nP.�._y$ _.I.. ®5..._ ....?.Crrr K ..__v.?'ai't:d•Gmm'.. 23 24 MONROE COUNTY GROWTH MANAGEMENT il lar.d=e. BUILDING DEPARTMENT - INSPECTION ACTIVITY a� u ,:.., _t ar. iar ,r M BY PERMIT"WORK" LOCATION a.0 _. Comparison p �.y. Office :,f'rat r e:raa B� =ca'oG a Reef Comparison key Office 1200 160E 65Q .: 400 2- .. 47 if;.0 � Building Electrir Ivlechani Plumbin Building Electric Mecdani ?Darr€biro Bolding E{eetrir .Mecharli DIumbin cald.p g c:al;{I.p g cal/LP g Lov"er io,,,,,er 2mver Lower Middle Middle Accle . Middle IJKppr Elnper liyP,er Upper Keys Ke'vs Keys Keys Keys Keys Keys Keys Key=s Keys Keys Keys 9 Aug-2014 616 93 62 94 46 21 2 36 555 169 79 212 -Aug 2E13 47E 1v1 u6 70 58 18 19 54 591 137 48 324 GIS OFFICE GIS Projects -Data/Map Requests/Technical/Programming - GIS assistance—City of Key West—Nick Osterhoudt - GIS Mapping—Attorneys—Peter Morris - FLUM Amendment—Coconut Bay- Planning - AICUZ Mapping—EIS Noise Contours —Planning - Big Pine Key—HCP Mapping - Environmental - GIS Data Request—Trepanier& Associates - Aerial Map Book scanning ('89 & `69 aerials) GIS Addressing - 26 New physical address assignments MARINE RESOURCES OFFICE Channel Marker Program: 25 Channel Marker/Buoy Replacements 50 40 30 20 10 2 0 2 1 2 2 01 21 0 Sept Oct Nov Dec Jan Feb March April May June July Au 2013 2014 II Ili^ m iiii ii1° illl IV II II IN September 2013 $9,140.00 October $1,800.00 November $0.00 December $4,990.00 January 2014 $500.00 February $2,147.50 March $43,253.00 April $2,500.00 May $17,149.00 June $4,900.00 July $0.00 August $3,750.00 Total $90,129.50 Total annual costs for marker/buoy replacements for the past twelve month period were approximately 28%higher than costs in July 2013 ($70,203). 26 Derelict Vessel Program: Derelict Vessels Removed 16 12 8 4 0 Sept Oct Nov DecJan Feb March April May June July Ate 2013 2014 September 2013 $45,217.00 October $24,529.00 November $10,400.00 December $6,800.00 January 2014 $17,585.00 February $14,029.00 March $6,549.00 April $13,894.00 May $2,867.00 June $15,279.00 July $2,500.00 Aug $11,175.00 Total $170,824.00 Removal costs for the past twelve month period were approximately 43% higher than the same timeframe in 2013 ($119,712). 27 Vessel Pumpout Program: Number of Pu pouts 100 100 1400 Quota 1200 lot Soo 60 40 20 0 Sept Oct Nov Dec Jan Feb March April May June July Aug 2013 2014 Sewage Removed (gal.) 35000 3 000 25000 20000 15000 10000 5000 0 Sept Oct Nov Dec Jan Feb March April May June July Araz 2013 2014 Pumpout numbers have risen steadily over the past year, with monthly pumpouts exceeding the (initial) quota of 1300 per month in eight of the past nine months. 28 CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals New Cases 192 Inspections 1728 New Citations 4 20011 1866 1811 88 175 1721 1728 16 1600 1521 1516 1509 141 142 1400 282 1289 � x 1200 1000 t x 81111 x x x x x t 1i{.0 4{.11.1 _' 1 21 19 21111 1 1 1 1 1 1 1 1 1 11 T© A11�NE CA8 'TOT 11NPEC "11®N� C® P11�ET�D 29 UPPER KEYS NEW CASES 65 INSPECTIONS COMPLETED 406 SM 0 CITATIONS ISSUED 0 CEB 0 450 w:7rA T, 406 W TOTAL NEW CASES IR NEW CASES BY INSPECTOR TOTAL 250 INSPECTIONS COMPLETED 2(X) INSPECTIONS COMPLETED BY 163 INSPECTOR 150 141 bdCASES HEAR D 102 BEFORE SPECIAL MAGISTRATE 65 50 24 23 0 0 0 10 IR- o 01 A� Cal# Az 30 MIDDLE KEYS NEW CASES 51 INSPECTIONS COMPLETED 684 SM 20 CITATIONS ISSUED 4 CEB 2 800 UTOTAL NEW CASES 700 684 U NEW CASES BY 600 INSPECTOR 500 wTOTAL INSPECTIONS COMPLETED 400 WINSPECTIONS COMPLETED BY INSPECTOR 300 ij CASES HEARD BEFORE SPECIAL MAGISTRATE 189 189 200 161 hi CASES HEARD BEFORE CONTRACTORS BOARD 100 51 32 28 20 1 0 7 10 5 2 4 0 L—j- 4�7 ,,o -S, 40 4� ............... ............... ............... ............... ............... ............... ............... ............... 31 LOWER KEYS NEW CASES 76 INSPECTIONS COMPLETED 638 SM 32 CITATIONS ISSUED 0 CEB 0 700 638 ij TOTAL NEW CASES ('00 IN NEW CASES BY INSPECTOR Vx) 6-jTOTAL INSPECTIONS 4(X) COMPLETED 3(X) WINSPECTIONS 246 COMPLETED BY INSPECTOR 2(X) 146 121 125 6ACASES HEARD BEFORE SPECIAL 76 MAGISTRATE 19 15 28 14 32 L—LJL� —01 �s� C 06 4:1 p A 0 o 4� Q 00, R ov ...................................................................................................................................... 32 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT CURRENT PLANNING CATEGORY- Appeal to Planning Commission, In Progress ......................................................................... 1 Alcoholic Beverage In progress...............................................................................................2 Conditional Use, Major, Permit, In Progress...........................................................................2 Conditional Use, Minor, Permit, In Progress...........................................................................2 Conditional Use Minor Deviation In Progress.........................................................................2 Conditional Use Major Deviation Applied.............................................................................. 1 Conditional Use Major Deviation In Progress......................................................................... 1 Conditional Use Minor Time Ext Applied............................................................................... 1 Conditional Use Minor Time Ext In Progress ......................................................................... 1 Conditional Use, TRE, In Progress..........................................................................................2 Conditional Use, TDR, In Progress ......................................................................................... 1 Development Agreement, In Progress.....................................................................................2 Development Agreement Completed....................................................................................... 1 Public Assembly Permits, In Progress.....................................................................................4 RoadAbandonment Applied.................................................................................................... 1 Road Abandonment, In Progress .............................................................................................4 Waiver, Administrative Applied..............................................................................................2 Waiver, Administrative Issued................................................................................................. 1 Variance, Administrative, Applied..........................................................................................3 Variance, Administrative, In Progress..................................................................................... 13 Variance Administrative Issued............................................................................................... 1 VariancePC in progress........................................................................................................... 1 PermitReviews ....................................................................................................................... 183 VacationRental Applied..........................................................................................................6 Vacation Rental, In progress....................................................................................................9 VacationRental Issued ............................................................................................................ 11 Vacation Rental Mgr. License, Applied ..................................................................................2 Vacation Rental Mgr. License, In Progress .............................................................................2 Plats, In Progress...................................................................................................................... 1 LUD Map Amendment, In progress ........................................................................................5 MCC Text Amendment, In progress........................................................................................ 14 ROGOExemptions, Applied...................................................................................................6 ROGOExemptions, in progress ..............................................................................................2 ROGOExemptions Completed................................................................................................ 16 LDRD's, In progress................................................................................................................3 LDRD's Issued......................................................................................................................... 1 FormalRequest for records...................................................................................................... 1 LOU's Issued...........................................................................................................................3 Historic Preservation COA, In progress ..................................................................................6 ADMINISTRATIVE MEETINGS Development Review Committee— 1 meeting, 5 items Planning Commission Meeting— 1 meeting, 5 items 33 PLANNING & ENVIRONMENTAL RESOURCES COMPREHENSIVE PLANNING Examples/Details AMS MH ES TOTAL FLUM/LUD Map Amendment, In progress ..................................... 3 4 7 Other Report or Special Project, In progress: 10 year Water Supply Plan Update,Impact Fees,Military Acquisition. ...............3 1 2 6 Development Review Committee Meeting .......................................1 1 2 Planning Commission meeting..........................................................1 1 2 Board of County Commission Meeting ........................................... 1 1 Other intergovernmental or community group meeting: DEO, SFRPC, WQPP, Climate Change Committee, Homeowners Association, NASKW, Keys Days, Seven50, USFWS, etc ................................ 1 2 1 4 Keith & Schnars Teleconference meeting ........................................ 1 1 2 Keith & Schnars Contract Management—invoices .......................... 2 2 Keith & Schnars Contract Management—amendments.................... 1 1 Entire draft CP Keith & Schnars Contract Management—scheduling....................... Meetings, notices, advertising Keith & Schnars Contract Management- deliverables Review of draft CP elements for upcoming BOCC meetings.............20 2 18 40 Pre-Application Conferences............................................................. 1 1 Conditional Use, Major or Minor, Permit in Progress ...................... 1 1 Beneficial Use, In Progress ............................................................... 1 1 Annual Report-Work Program-Rule-Reports, Completed ................I 1 Coordination on Legal Appeals/Cases...............................................I 1 1 Coordination &Assistance -other County Departments: WW, Land Authority, Fire, etc ..................................................................1 1 2 Training completed............................................................................I 1 Budget/Gov/Max/Climate/PDRP/Annual Training/NROGO/APA conference/ JAT&performance PLANNING & ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW August 1, 2014 —August 31, 2014 ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Overview: The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and land clearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of 34 applications for Conditional Use approvals, variances to dock& shoreline regulations and prepares amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. There were 2 (2) applications (long dock variance) applied for in August. Building Permit Application Review: Biologists review building permit applications for compliance with Land Development Codes related to: Storm water management • Land Clearing • Landscaping • Fencing • Shoreline setbacks • Docking facilities • Wetland fill • Endangered Species impacts (PRP) Biologists also review building permit applications for compliance with the Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to federally listed species under the Endangered Species Act. During the month of August, staff reviewed 96 applications for compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment Guides used in the review of permit applications, and Environmental Resources staff has processed an amendment to the Land Development Code to reflect these revisions. Building permit reviews for the month of August 2014 consisted of 280 plan reviews not associated with the PRP. Biologists conducted over 80 field reviews in August in support of permitting services, either to aid in the review of current applications or inspections of permitted activities. Non Permit related Services: Conditional Use Applications & Pre-application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre-application conferences (along with the preparation of Letters of Understanding). There was one (1) pre-application conference in August. Development Review Committee Hearings Environmental Resources staff participated in the DRC meeting on August 26. Planning Commision Hearings Environmental Resources staff participated in the Planning Commission meeting on August 27. 35 BOCC Hearings Environmental Resources staff participated in the BOCC meeting on August 20. Land Acquisition Initiatives Environmental Resources plays a key role in the development of strategies for the County's land acquisition initiatives and participated in 1 meeting (ARC) in May. There were no meetings in August. Committee/Task Force support The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Change Compact. In addition, the Sr. Administrator of Environmental Resources co-chairs the Lands & Natural Systems committee of the Climate Compact, and continued efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. There was one (1) meeting in August. FKNMS WQPP Canal Management Committee Environmental Resources staff participated in two (2) meetings in August. Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Other non-permit related services provided include coordination and meetings with numerous individuals and agencies, including the following: • Monroe County Climate Change Advisory Committee Southeast Florida Climate Change Compact USFWS Permit Referral Process coordination Public Speaking/Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. Endangered Species Coordination The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service was preparing to recommend additional species endemic to the Florida Keys for listing as endangered under the Endangered Species Act. Environmental Resources staff continues to participate (along with additional Growth Management staff) in bi-weekly coordination conferences with FWS regarding the future listing of these species and the designation of critical habitat on Big Pine Key and No Name Key. Solar Challenge The U.S. Department of Energy (DOE) awarded a $1.6 million Rooftop Solar Challenge II competitive award to Broward County and their team, of which Monroe County 36 participates, to make it easier for Floridians to obtain grid-tied solar installations. Go SOLAR Florida is one of eight recipients nationwide to receive the grant, which will be used over the next two and a half years to increase the use of and access to solar energy among residents and businesses by reducing market barriers, lowering non-hardware related installation costs and providing access to financing options. Environmental Resources Department staff is assisting the Sustainability Office in the efforts associated with meeting the grant requirements. 37