Item P3 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 17, 2014 Division: Count y Administrator
Bulk Item: No X Department: County Administrator
Staff Contact/Phone#: Rhonda Haag,453-8774
AGENDA ITEM WORDING: Approval to negotiation a contract with Energy 3, LLC as the highest
ranked respondent to the Request for Proposals (RFP)for processing of the County yard waste, as
unanimously recommended by the selection committee at their meeting held on September 29, 2014.
.................
ITEM BACKGROUND: The County desires the services of an experienced contractor to process the
County yard waste, meeting the combined goals of a highly sustainable approach, high quality of
services, at the most cost-effective price. Two responses to the RFP were received. A publicly noticed
ranking meeting was held on September 5 and again on September 29, 2014 to rank the responses. The
final ranking sheet is attached. The top proposal included optional services for processing of biosolids,
municipal solid waste, mining of historical dumps in the County, and other products if desired in the
future. The contractor offered a state of the art gasification method, 100% private financing of a $100
million plant, backed by AIG insurance company, and at a rate substantially below the other vendor
and what the County is currently paying for haulout to the Broward waste-to-energy plan. Energy3
offered two sites for consideration, one in Miami-Dade and one in Monroe.
PREVIOUS RELEVANT BOCC ACTION:
• 11-20-13: Presented option for incineration, among other solid waste processing options.
• 12-11-13: Presented final options for solid waste. BOCC approved the concept of an
incineration demonstration project with Rudy Krause.
• 2-19-14: Presented options for yard waste incineration demonstration. BOCC directed staff to
proceed with RFP for processing of yard waste.
• 5-21-14: Presented CCAC recommendations as to evaluation criteria for the RFP.
• 06-11-14: Approval to issue a Request For Proposals for processing of the County yard waste.,
CONTRACT/AGREEMENT CHANGES: Not applicable
STAFF RECOMMENDATIONS: Approval
TOTAL COST: INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: _N/A
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes— No X AMOUNT PER MONTH— Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM# CAD#
Ranking of Respondents —Yard Waste Processing
At the Evaluation Meetings the Evaluation Committee reviewed the proposals.The summary
form below was used to collect the rankings from the Evaluation Committee members and
determine the final ranking of the Respondents.
Summary of Ra n k Scoring and Ranking of Respondents:
Score and Rank
Selection
Committee
Member WASTE MANAGEMENT ENERGY 3
Rhonda Haag 2 1
Kevin Wilson 2 1
Kevin Madok 2 1
Lisa Tennyson 2 1
Michael Roberts 2 1
TOTAL Rank Points 10 5
FINAL RANK #2 #1