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Item F38 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 19- 2014 Division:— Budget& Finance Bulk hern: Yes X No — Department: OMB Staff Contact Person/Phone #.Temiy Kipp--X4470 AGENDA ITEM WORDING: Approval to close Fund 313, 2013 Revenue Bonds and approval of various resolutions to create Fund 314, Series 2014 Revenue Bond and its' associated Debt Service, IT BACKGROUND: Fund 313 was approved in the FY2014 Adopted Operating and Capital Budget in anticipation of securing a revenue bond during the fiscal year starting 10/01/2013 and ending 9/30,12014 for 6 new capital improvement projects and refunding of the Series 2003 Revenue Bond. I-lowever, it wasn't until October 17, 2014, a new fiscal year, that the proposed Revenue Bond was secured and approved by the BOCC. Thus the fund name 2013 Revenue Bonds isn't correct. In order to rectify this error, a new fund name and number is needed to reflect the approved bond name, Series 2014 Revenue Bonds. PREVIOUS RELEVANT BOCC ACTION: On September 11, 2014, the BOCC adopted the FY15 Annual Operating and Capital Budgets. Also the Board approved the FY1 5 Capital Improvement Plan. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: WOO INDIRECT COST: _ BUDGETED: Yes No COST"TO COUNTY- SOURCE OF FUNDS: REVENI E PRODUCING: Yes— No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included x Not Required DISPOSITION: AGENDA ITEM #_ Revised 21/2710 1 <`�0 0 0 ni �n CD 0 i- LS c, 9 12 0 d, to 0�� f4 L.- "n c) C:, CD G4 Cu CD C3 CD 0 CD C? CD CD C) (7. CD Cr CD J 0 C� P"),n f 3 (Ii rn 1.1�LS; 1 u-; "ll C4 ra cq -A f7l �J7' Tl -A I�y 41, 12 2 R Ki EE-Penny From: Kimberly Rider-Lorenzo <krider-lorenzo@monroe-clerk.com> Sent: Tuesday, November 04, 2014 11:14 AM To: Riger-Ann Cc- Kipp-Penny; Hancock-Pamela Subject: RE: Swap Payroll Charges Attachments: 26007 swap.pdf Olk, I have found the payroll charges that were charged to 26007.They were charged by you on PPE 4/19/14 and PPE 5/3/14, I have prepared the Journal to swap the charges, however, I can only swap the payroll charges, not the curnulative bay zirx'e, sorry. My jOLIffW totals will be: Frorrv, 26007'T'o: 22004 5101,20: $24737 51,0210: $18.91 510220: $17 20 Regards, Kir-n flider­T,orr-'�nzo Payroll NI"inager MO,Droe (,'Ier.k cl Cnurts 3()5-4 1-0421 Phone From: Riger-Ann [!p �t%Ric -Anp._qL ___%qr______@MonroeCoun qe t)tELQQV] Sent: Tuesday, November 04, 2014 10:01 AM To: Kimberly Rider-Lorenzo Cc: Kipp-Penny; Hancock-Pamela Subject, RE, Swap Payroll Charges Thank you Kinni, I was told that the dates were 05/09/14 and 05/19/14, but I have no way to find out the employee(s). We check our tirnesheets here in Project Management, and no-one here used fund 313 last year. From: Kimberly Rider-Lorenzo Sent: Tuesday, November 04, 2014 9:25 AM To: Riger-Ann Subject: FW: Swap Payroll Charges Good morning Ann, This is my work effiaO address. I will make the swap but & treed the employee narne and pay period end date the charges are associated with. Thank you,t .Im. Rider-I xwen ro Payroll Ma rge 05-=13 a-04°21. l'bon ,, From: kiri it Qa,cQ.P [r ailto mekin2 aol_cvrrr] Senn Monday, November 03, 2014 9:22 PM To: Kimberly Rider-Lorenzo Subject: Fwd: Swap Payroll Charges Sent from my Whone Begin forwarded rnessage: From, Riger-Ann<BuggL�-Ann@NoriroeCour -FI_.t�g_"> Date, November 3, 2014 at 2:58:47 PM EST To, „"krm kir!!��@ ol,corn"' <L�rn ccg_M> Cc: Kipp-Penny<j Pk±f� nDy�@_rnonrgecounIy-fL >, Madok-Kevin<Madok-Kevin@MonroeCou Kunst-Tina <Kur.ns -Iina IV1pnroeCount.y-Fi Gov> Subject: Swaps Payroll Charges Hi Kini, l got your e-mail address from Pam Hancock, because I understand you are in charge of Payroll. Please let me know if you have a different e-mail you prefer me to use, or if I should direct my e-mails to someone else. Anyway, please make the following payroll expense swaps from f/y 2014: From: 313 26007 510120$352.63 313 26007 510210$81.09 313 26007 510220$82.80 To: 304 22004 510120$352.63 304 22004 510210$81.09 304 22004 510220$82.80 Thank you,g q �e�rata�a�,t at7cw c7tttiaat`:s^lt�at��r Akml-oe C'01111 Y[YZ'?jc=ct Al"Iraagolnent .fie v 14 e st, F1 33040 flacazac,� 30 2�9)2-4.:39 2 Mean notc: Florida ha.s a very broadpubfic rucciI-cls jalv, Most written cojn-manka&?jjs tc,ny j?pIt7 the Ngardil g C:ocrntylnrsancss arc public records iv ailable to the public.and A,in request, -n c i ziptyj ro C7 (D CD CD(n m CD CD(N CD CD C " (113 co C>0 c)l,c o co c)Ln 0 0 CJ Ln Ln O -4 -4 C) LO CO CO C) C)C>C, -1 C)LD tn cl r- C-)0 CD r- :�0- a,m C�m-C)- 17� 0� es; oo U-1 Lf) Cq 0) N v mur)ccli c"I �7, (N CN 0 --q cN U) Lr) rl cq cf) CD C, 0 C> Cyr H0000 000 cc cc 00 Z)0 a Ir -1 Co co Oc + xp O CD 0(D 0 C)CD C)(D C7 C)CD 0 C CD 0 C)CD 0 0 C) 0 c 0 C) ILI i;rl CD ID CD CD C.ID CD C,CD CD C)C)C. 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Principal Amount: 111 ` ,6N!AND 00/l00 DOLLAR'S KNOW ALL MEN BY THESE PRESENTS, that Monroe County, Horida, a political subdivision of the State of Florida (the "Issuer"), for value received, hereby promises to pay. solely from the Pledged Funds hereinafter described, to the Registered 1lolder identified above, or registered assigns as hereinafter provided, on the Maturity €:)ate identified above. the Principal Amount identified above and to pay interest on such Pri ncipal Amount from the Date of Original Issue identified alcove or from the most recent interest payment date to which interest has been paid at.the Interest Rate identified above on April I and October l of each year commencing April 1, 2015 until such Principal Amount shall have been paid. The Interest. Rate is subject to adjustment as provided in Sections 13 and 14 of the hereinafter defined Resolution �n~ �l; This Bond shall, be payable as to principal and interest by draft, check or bank wire transfer, at the option of the Registered Holder, or in such other manner as is agreed to between the Issuer and the Registered Holder in whose name this Bond shall be registered on the registration books maintained by the Issuer as of the close of business on the fifteenth day (whether or not a business day) of the calendar month next preceding an interest payment date, provided, that the Registered Holder shall only be required to present and surrender this Bond to the Issuer for the final payment of the principal of this [3orid or shall otherwise provide evidence that this Bond has been cancelled. Principal of and interest on this Bond shall be payable in any coin or currency of the United States of America, which at the time of payment, are legal tender for the payment of public and private debts. 207 304 314 Transfer from 304 864,438,22 Bond Proceeds 7,193,308.60 24,691,691,40 31,885,000.00 8,057,746,.82 24,691,691.40 Budget/Contingency (864,438,22) Transfer to 207 864,438,22 2003 Serier Rev Bond Principal 570710 7,060,000.00 Interest 570720 37,180.79 2014 Serier Rev Bond PrincipaP 570710 500,000.00 Interest 570720 334,438.22 Other Fin Costs 570730 96,127.81 PNC Line of Credit Other Fin Costs 570730 30,000.00 Construction Expenditures 24,691,691.40 8,057,746.82 24,691,691.40 OMB Item#A Resolution No. -2014 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for Fiscal Year 2015,now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2015,be and the same is hereby increased by the amount hereinafter set forth: Fund#314 Series 2014 Revenue Bonds Cost Center#25004 Culture&Rec.Fund 314 Project#CC1501 Marathon Library Cost Center#26008 Public Safety Fund 314 Project 4CP1501 Summerland Fire Station Cost Center#26008 Public Safety Fund 314 Project 4CP1502 Training Academy-Crawl Key Cost Center#26008 Public Safety Fund 314 Project#CP1503 PK Jail& Courthouse Cost Center#86566 Budgeted Trsf fin Fund314 Revenue: 314-384000GM Bond Proceeds $24,691,691.40 ------ ----------- Total Revenue: $24,691,691.40 Appropriations: 314-5700-5720-1013-25004-560620-CC1501-560620 Capital Outlay-Building $ 3,087,000.10 314-5200-5290-1013-26008-560620-CP1501-560620 Capital Outlay-Building $ 2,304,691.10 314-5200-5290-1013-26008-560620-CP1502-560620 Capital Outlay-Building $ 1,900,000.10 314-5200-5290-1013-26008-560620-CP1503-560620 Capital Outlay-Building $ 2,400,000.10 314-5800-5810-1000-86566-590312 Transfer to Fund 312 $15,000,000.00 ------------------ Total Appropriations: $24,691,691.40 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds,is hereby authorized and directed to place funds in said items,as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 18t"day of November, AD 2014. Mayor Mayor Pro Tem Commissioner Commissioner Commissioner BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA By: Mayor/Chairman (Seal) Attest: AMY HEAVILIN, Clerk OMB Reso#A Unant Fund 314 setup FY15 Fund und 3:II. 4 2011,1, R iiii ii (�:r i uc Roniiii cl Actual as of: 11/4/14 Begin End FB Estm Rev Estrn Exp Estm End FB FY15 FY15 Revenue Proposed Actual Bond Proceeds $32 MIL 384000GM 24,691,691 BOCC Approved 10/17/14 Less 5% 389001 Fund Balance Forward 389002 Total Revenue 24,691,691 Total 11/19/2014 Appropriations Cost Project FY15 FY15 Center Project# Budget Proposed Actual Jefferson Browne Bldg-NOT BOCC Appv 24006 6,000,000 Sugarloaf Fire Station Marathon Library 25004 CC1501 3,000,000 3,0187,000 Cudjoe Regional WW 1 ,000,000 Summerland(or East Cudjoe) Fire Station 26008 CP1501 4,500,000 2,304,691 Training Academy-Crawl Key 26008 CP1502 1,900,000 1,900,000 Replace PK Jail & Courthouse 26008 CP1503 10,600,000 2,400,000 Roads and Bridges Total Project Appropriations 26,000,0001 24,691,691 0 0 OMB Item#13 Resolution No. -2014 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for Fiscal Year 2015,now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2015,be and the same is hereby increased by the arnount hereinafter set forth: Fund 9207 2003 Revenue Bonds Cost Center#87605 Debt Svc-2014 Rev Bond Cost Center#87606 Debt Svc-PNC Line of Credit Revenue. 207-38400OG M Bond Proceeds S7,193,308.60 207-381304GT Transfer Fm Fund 304 S 864,438.22 ------------------ Total Revenue: $8,057,746.82 Appropriations: 207-5170-87600-570710 Principal $7,060,000.00 207-5170-87600-570720 Interest S 37,180.79 207-5100-5170-1000-87605-570710 Principal $ 500,000.00 207-5100-5170-1000-87605-570720 Interest S 334,438.22 207-5100-5170-1000-87605-570730 Other Debt Svc Costs S 96,127.81 207-5100-5170-1000-87606-570730 Other Debt Svc Costs S 30,000.00 ------------- ",I'otal Appropriations: $8,057,746.82----- BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to place funds in said iterns,as set forth above, PASSED AND ADOPTED I by the Board of County Commissioners of Monroe County, Florida. at a regular meeting of said Board held on the 18"day of November, AD 2014. Mayor Mayor Pro Tern Commissioner Commissioner Commissioner BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: (Seal) Mayor/Chairman Attest: AMY IJEAVILIN,Clerk ONIB )Zeso Fund 207 Debt Svc setup 2014 Infrastructure Revenue Bond Debt Service Total Debt Service 36,329,142.22 Cost Center approved 10/17/14 Period Other Debt Other Budgeted Amount Amount Ending Principal Interest Costs Service Charges/fees Amount Paid Remaining FY15 4/1/15 500,000.00 334,438.22 834,438.22 FY15 10/1/15 370,343.00 370,343, FY15 1,204,78112 1,250,000.00 36,329,142.22_ FY16 4/1/16 500,000.00 370,343.00 870,343,00 FY16 10/1/16 364,443,00 364,443.00 FY16 1,234,786.00 1,235,000.00 36,329,142.22 FY17 4/1/17 3,555,000,00 364,443,00 3,919,443.00 FY17 10/1/17 322,494,00 322,494.00 FY17 4,241,937.00 4,242,000,00 36,329,142.22 Fyis 4/1/18 3,635,,000,00 322,494.00 3,957,494.00 FY18 10/1/18 279,601.00 279,601.00 FYIS — 4,237,095,00 4,238,000.00 36,329,142.22 FY19 4/1/19 3,725,000M 279,601.00 4,004,601.00 FY19 10/1/19 235,646.00 23_5 646.00 FY19 — 4,240,247.00 4,241,000,00 36,329,142.22 FY20 4/1/20 3,810,000.00 235,646,00 4,045,646.00 FY20 101112() 190,688.00 190,688. FY20 — 4,236,334,00 4,237,000.00 36,329,142,22 FY21 4/1/21 3,900,000.00 190,688,00 4,090,688.00 FY21 10/1/21 144,668,00 144,668M FY21 4,235,356.00 4,236,000,00 36,329,142.22 FY22 4/1/22 3,990,000M 144,668.00 4,134,668.00 FY22 1011122 97,586.00 97,586.0 FY22 4,232,254.00 4,233,000.00 36,329,142.22 FY23 4/1/23 4,085,000.00 97,586.00 4,182,586.00 FY23 10/1/23 49,383,00 49,3810 FY23 4,231,969.00 4,232,000.00 36,329,14122 FY24 4/1/24 4,185,000.00 49,38100 4,234,383.00 FY24 0.00 FY24 --- 4,234,383.00 4,235,000.00 36,329,142.22 0.00 36,329,142,22 Other Debt other Budgeted Amount Amount Principal Interest Costs Service Charges/fees Amount Paid Remaining 31,885,000.00 4,444,142.22 0,00 36,329,142,22 36,32%142,22 11/4/20143:33 PM SCHEDULEI Period nd Principal, —jDg Interest Debt Service 04/01/2015 500,000 33-6v52-8,463 34 &3 6-,--S 2 9 746834.43 AM-22 8-.22 10/01/2015 370,343.00 370,343.00 04/01/2016 500,000 370,343,00 870,343.00 10/01/2016 364,443.00 364,443.00 04/01/2017 3,555,000 364,443.00 3,919,443.00 10/01/2017 322,494.00 322,494.00 04/01/2018 3,635,000 322,494M 3,957,494.00 10/0 1/2019 279,601.00 279,601.00 04/01/2019 3,725,000 279,60LOO 4,004,601.00 10/01/2019 235,646.00 235,646.00 04/01/2020 3,810,000 235,646.00 4,045,646M0 10/01/2020 190,688,00 190,689.00 04/01/2021 3,900,000 190,688.00 4,090fi88.00 10/01/2021 144,668.00 144,668.00 04/01/2022 3,990,000 144,668,0,0 4,134,668.00 10/01/2022 97,586,00 97,586.00 04/01/2023 4,085,000 97,586.00 4,182,586.00 10/01/2023 49,383.00 49,383.00 04/01/2024 4,185,000 49,383.00 4,234,383.00 S4,446-,23146 $36,334-,23-2)--.z* $31,985,000 441142.22 32 1 gJA 9 _ I„ to14 ^" i ;^��„ f •,,� if, Go !° yy AN a 00 oc G f C 66 L tr ! nJ iy"- � r^.; a,.«' � � P�.1 �,+, aJ � � r O I. 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