Item F7 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11/1 ,' 1Division: County Administrator
Bulk Item: Yes Department: AiMorts
StaffContactPerson/Phone#: Don DeGraw- 809-5200
Approval of Jacobs Project Management o.'s Task Order 12/1 -36 for the
FY 2015 DBE ImplementationServices forte Key West International Airport and the Florida Keys Marathon
Airport.
ITEM BACKGROUND: This roject is icl e i our grant—funding for 2014.
grantPREVIOUS RELEVANT BOCC ACTION: FAA #3-12-0037-048-2014 approved at the - -21
BOCC regular eeti , Item C38.
CONTRACT/AGREEMENT : N
....—�.-------------,-----------, .........
_
STAFF RECOMMENDATION: Approval.
TOTAL COST: 67,7 . A : Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None SOURCE OF FUNDS: FAA/FDOT/Operating
COST TO AIRPORT: 5. 5%Match
COST TO PFC: None
REVENUE PRODUCING: / : f'
APPROVED BY: rnr
County Attorney ! urcLasingRisk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CON'P lAC i' SUWOARY
Contract#
Contrad wfthl Jw,,u�A.)s rojed foanagernen[Go, Eflecthie Date: Execution
IIIxpuraOoni Dat 547 Days
Coii-Aracl Task )rder 4 12/14,,36 for thliD FY 2015 DIl":,�iE hit�zflemerAafion Sm�ces foir,
milit,
flie Key West hi nternatbii'd Akpodand flie I-lodda Key,�:i %arathon Awt
Cointract �Oanagarl' Don DeGraw 5200 A�qx�)rts - Stop # 5
(nwl�e) (Ext) (Deriartment/ Stop)
fotBOCCrneefingon'l 11/19/2014 Algen.d.'a-11?oadhine: 11/1 .4111-11-
CON"TPAC'l' C(l)'S A'S
lbtW Dohir ahie(:)f GontrarCt�l $67,700M Currer,A Year Portion" 113D
Budgeted? Yes Account C`odesl- 406,63Ei15'9 ,560630- ,KAP14r3-530340
-AKD'I 28-5303 10
("Arant: FAA/FDO-1 404-630,162,5304q()rCl
A�rpoirll Matcl-c Operating
AUDITIONAL (,"'OSTS
EstirinahW Ongoing Costs: For .
(not 4ichmded un dobr vallue abrwe�) W,sa�afles,elc)
(3014111AC-1 RWEW
[)aW h INleeded R via r I we 0u a
Yes No
Airport's Diireclloy,
Flisk Managem'mnt
u or k. , a
0M.B./flurchasing I
0 . ......
('0ounty Attorney
Cornrneinbs�
..........
.................. ........
.......................
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Upon The Date Approved
by The County Mayor
Effective Date or His Designee Task Order No. 12/14-3 6
Client Project No. Engineer Project No. E9YI6736
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement").
The Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized: DBE Implementation Services—PSO#36
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 67,700.00
N/A Other (Describe):
EY
Schedule
Services may commence on Execution
Services will cease by 547 days
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
Mayor/Chairman
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By"
itle
nix .wmkm
File: MSTR APS,-Monroe County
Page 1 of I
EXMBIT A(12114-3 61
SCOPE OF SERVICES
E Implementation Services— PSO#36
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
October 1, 214—September 3 , 2015
Jacobs Project Management Company will provide the services as outlined in the Fee schedule and i
Montgomery Consulting Group, Inc's. Scope of Services dated September 12, 2014.
Page 1 of 1
JACOBS EINGNII®II®O ING GROUP 11013 II Btt:U0.,.UlfR AIND 6-E,E 6°aUlf'VMAA"ll f.E
110onuroe County
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Project:
IIUk:tIF ftnpF emenntatio n Sairn»'uces...PSO#36(12114-36)
FEE SUMMARY
S.ASR'C SE.U.kCES
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rf"�al Basic Services Lump Sum Fee 3d $ 4,99&3
St..BCO. .SUU..°U'ANT'S RVICFS
Hours Fee
Article S 91SS Implementation Services
Monnkg¢uunnery Consulting Group,Inc tt.USF VurnUnBaunroaunkaflonu SsArvices(k an inp Suuu»») $ 62.802 S 62802
T---1 ubcrsrnsulta..t S er vncasµLumUnmsum Fse d $ S2 b3d2 62 9d2
1` TAL LliWP" SliIJB P —0j' E1 F�F 30 $ 67 70d $ 641�02
RUSE Percentage 92 77%
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UACOBS IEYv&GIItl+ICEMoNG GROUP 108 11O OUR`�6u19M V 1 V I ,i 11 llNIV!'eTE
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PLANNING ENVIRONMENTAL ENGINEERING. TRANSPORTAMN I AVIArP N g NFaMTRaurwTURF
September 12, 2014
r. Ryan A. Forney
Senior Project Manager
Jacobs
3300 PGA Boulevard, Suite 70
Palau Beach Gardens, FL 33410
Reference: Proposal for DBE Support Services® FAA FY 2015
Key West International Airport and Florida Keys Marathon Airport
Dear Ryan:
Please find attached our scope of services and fee proposal detail to provide DBE Support Services for
Key West International Airport and Florida Keys Marathon Airport for FAA FY 2015 (October 1, 201 —
September 30, 2015), We have revised some elements of the prior year's scope based on my
discussion with Don DeGraw on July 31, 2014 when last in Key West.
This year we do not need to establish 3-year DBE or ACDBE goals for the airports but will be required to
establish individual project goals for each federally funded project that will need to be consistent with
the established average goals. We have also combined some tasks from prior years, and also
eliminated paper newsletter.
We look forward to this opportunity to continue to provide DBE/ACDBE support services to Monroe
County and work with Jacobs at Key West and Marathon Airports. Should you have any questions on
the scope or fee detail, please do not hesitate to contact me.
Yours truly,
Monty Gettys
President
Enclosures: Scope of Services and Fee LDetaH
.w
50w .anrw, .„v� ,.,��,m�_��,,., ru��, ,�,������.�,„w ao,,,,,,,,,,,,,,,,�,. ,. , A.mv,� „o „�. .w 1 S. New Ywk Avenue ( Suite 210 1 Winter Park, FL 32789 ( W 407.539.7030 ( fax 407.539.7035 ( w.rnc i-us.corn
Sca e.of Services
i� Su z�rt Services
Key 1kq5tJ,nternaticmal Air p.pLtpij
...................,October 1. 2014—Setae—" ,:2n .2015
Overview
The Key West International and Florida Keys Marathon Airports Disadvantaged Business
Enterprise ((DBE) and Airport Concession Disadvantaged Business Enterprise (ACDBE) Prograim
was established in 2000 in accordance with the requirements of the U.S. Department of
Transportation's guidelines 49 CFR Part 26 and Part 23; respectively.
In 2004, the Key West International & Florida Keys Marathon Airports (Airports) became a
certifying rnember of the Unified Certification Program (UCP) within the State of Florida. As a
certifying agency, the Airports have a responsibility to adhere to and uphold UCP and DOT rules
and regulations regarding DBE/ACDBE certification,file and UCP DBE directory maintenance.
Key West International & Florida Keys Marathon Airports have average 3-year goals for DBE and
ACDBE participation for FAA FY 2014 --- 2016 that have been submitted in September 203.4 to
FAA for approval, interim goals for each professional services and construction project that uses
federal funding are determined on a case-by-case in order to meet the overall 3,year average
DBE/ACDBE goals.
This scope of services identifies the elements and tasks the Montgomery Consulting Group
(MCC) will undertake to provide DBE/ACDBE support services to the Key West International
Airport and Florida Keys Marathon Airport, The time period for this scope of services is
estimated as the FAA IFY from October 1, 2014 through September 30, 2015,
Specific E��emen�tsras�ks
Element 1. DBE Certifica
1. Accept, maintain & review applications for DBII- and ACDBE certification tinder 49 CFR Parts
23 & 26, This task includes identification of request of needed additional informatrion from
applicants and completion of on-site visit reports for applicants that are located in Monroe
County, Coordination will be made with the applicant and appropriate agencies for
applicants located outside of Monroe County. The Key West International and Florida Keys
Marathon Airports currently have UCP certification responsibility and management for firms
located within Monroe County. Labor hours and out of pocket expenses for certifying new
applicants have been included in this scope, along with development, delivery and review of
No Change Affidavits which each certified firm is required to complete on their yearly
certification anniversary date. Make written recornmienclations to the Airport DBELO as to
whether applicant firms should be considered for certification by the Airports)/UCP and
prepare (as appropriate) a draft certification letter and certificates. For firms ineligible for
certification, a letter stating the reason why the firm cannot be certified will be prepared for
the DBELO;
2. Participate in UCP meetings on behalf of the airport(s). UCP meetings are held by
teleconference approximately 3 times per year. In addition, one annual two-day meeting
(typically located at an airport in the central Florida area) is held once a year;
.. ..........Montgomery Consulting Group, Inc.
Septernber 12,2014
Sc��es
lE Support Services
�e 1d�Cest ErnterrttiicDin �Air art�r�d hllairid ECe s EIr�tFDaro /�iir u rt
October 2014--Selatern eir 30� 2015
3. Maintain the UCP Mrec.tory of DBEs certified by the Monroe County Airports. The directory
will he documented in accordance with UCP regulations and contain all required LICE'
fields/categories This DBE Dliuectouy will be updated each time a new firm applies or is
certified; and
E.lement._2. DBE Outreach Suor�lport_.ServEu es
L Update & maintain the Key West international & Florida Keys Marathon Airports DBE
weldsite to include information regarding the DBE program for the purpose of increasing
awareness of the DBE and ACDBE programs and inclusion of the DBE Directory. DBE
Opportunities, the DBE Newsletter, Proposed EDBE/ACV;DBE 3 year goals, and the DBE
Directory will also be updated on the wehsite as needed; and
2.,. Development and email distribute three (3) DBE Newsletters to highlight DBE firms, current
DBE, information relevant to small businesses, and opportunities.
HerropnmtITm o DBE pro eu t S Eppqrt fqr Ergj cts that Receive Federal Grants
1. For each federally funded project, make recommendations regarding monitoring and
reporting related to DBE and ACE:DE3E goals/good faith effort, Q:DIBE and ACHE prograrms,
compliance, and ianguage in requests for proposal, contract documents; and monitor for
current projects that received federal funding;
2. For each federally funded project, prepare project DBE goals (for planning, engineering,
construction and construction administration for federally funded projects) to meet the
overalll three year DBE Goals for Key West International Airport and Florida Keys Marathon
Airport;
3. Prepare FAA reporting forms for DBE. and ACE:DBE compliance including the annual IDBE
Concessionaire Awards & Commitments Reports and annual DBE Goal Methodology
Updates Lased on contract compliance reporting for Loth airports for each open federal
grant. Prepare an annual report for the EDBEiLO with this documentation.
2
Montgomery Consulting Group, Inc
September 12,2014
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