Item F15 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 19, 2014 Division:
Bulk Item: Yes X No Department:, Proj.,etJM
Staff Contact Person/Phone 4: Kevin Wilson X8797
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were two change orders considered and approved by the County
Administrator and/or Deputy Administrator for the period beginning October 1, 2014 and ending
October 31, 2014, for a total of$75,253.20. There were no change orders denied by County staff.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1999 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACTIAGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
'TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No mm
DIFFERENTIAL OF LOCAL PREFERENCE: N✓A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required.,
DISPOSITION: AGENDA ITEM #
Revised 7/09
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� OCT 212014
MONROE COUNTY ENGINEERING
CONTRACT CHANGE ORDER
PROJECT TITLE: CR 905 Bike Lanes Project
CHANGE ORDER N0:1
INITIATION DATE: 1012114
TO CONTRACTOR: CONTRACT DATE:1H6114
The Contract is changed as follows:
The original Contract Sum.....................................................................$3.378,360.42
Net change by previously authorized Change Orders..................................................$0
The Contract Sum prior to this Change Order was.................................„....$3,378,360.42
The Contract Sum will be changed by this Change Order..................................$75,253,20
The new Contract Sum including this Change Order is.................................$3,453,613.62
The Contract Time will be increased
The date of SubstantialCompletion as of the date of this Change Order is 19 Days
y .....10/20/1f
.. ..
Detailed description of Change Order:
An additional 21.3 nominal miles of 6"thermoplastic striping along the outer edge of the bike lanes that
was not included in the original contract for a total of$75,253.20 and 7 additional days added to the
contract time to perform the work at no additional cost
An additional 12 days added to the contract time for work not being performed as a result of inclement
weather at no additional cost.
Additional 21.3 nominal miles of 6"striping =$75,253.20
Additional 7 days added to the contract time for striping work =$0
Additional 12 days added to the contract time due to inclement weather =$0
Net Amount of this Change Order =$75,253.20
This Change Order is 2.23°4 of the oriel contr c rice.
CONTRACTOR: W.. ate
Cons ut up cp.�
ENGINEERING SERVICES DIRECTOR.
J ith S. rke E. Date
PUBLIC WORKS&ENGINEERING DIVISION DIRECTOR:
vin,, ils n,R. Date
COUNTY/DEPUTY ADMINISTFAT"O
te
METRIC
ENGINEERING
WHY THINGS WORKS)
October 1, 2014
Mr. Clark Briggs
Sr. Project Manager
Monroe County Engineering
1100 Simonton St, Rm 216
Key West, FL 33040
RE: MONROE COUNTY
CR 905 BIKE LANES CONSTRUCTION PROJECT
Recommendation for Additional Contract Days
Dear Mr. Briggs:
In accordance with the attached correspondence from Construct Group Corp, we are
recommending that a time extension of 15 days be granted for weather days and holidays. We
have checked the days in question with our daily reports and find that this information to be
correct.
In summary, during the period from March 1, 2014 to September 30, 2014, inclement weather
affected more than 50% of the time of the controlling items of work for 12 days, and there were 3
holidays where no work was performed.
Should you have any questions with respect to the issues outlined by this document, please
contact our office at(305) 235-5098.
Sincerely,
Scott Buck, P.E.
Senior Project Engineer
Attachments:
CGC—Letter 1401-014 Weather and Holiday Days
Office:(305)235.5098
Fax:(305)235.5271
13940 SW 136th Street,Miami,FL 33186
www.mobfceng.com
CONSTRUCT
GROUP CORP.
12101 NW 98TH AVE,SUITE48,HIALEM GAAOENS,FL 33018 10 305 824 084.5 I F 305,824 3224 CONSTM=CN I F.305 824 4945 AOMINIST MON I STATE LIC NO CGCO62818
Date: September 29, 2014 Delivered via Email and US Mail
To: Metric Engineering
13940 SW 136"' Street
Miami, FL 33136
Attn: Jorge Goyanes, P.E.
Project Administrator
RE: Project Name: CR 905 Bike Lanes from Garden Cover Drive to Club House Road
County: Monroe
Owner: Monroe County
Project No.: N/A
Contract No.: N/A
CGC Ref No: 1401
Subject: Let. 1401-014 Weather and Holiday Days
Mr. Goyanes,
With respect to the above mentioned project,specifically weather and holiday days. See below a list of
requested days.
March 3,2014—Weather
March 25,2014-Weather
May 26,2014-Holiday
June 02,2014-Weather
June 17,2014—Weather
July 4,20 M-Holiday
August 08,2014—Weather
September 01,2014-Holiday
September 10,2014-Weather
September 12,2014-Weather
September 19,2014-Weather
September 22,2014-Weather
September 23,2014-Weather
September 24,2014-Weather
September 25,2014-Weather
If you have any questions, please don't hesitate in contacting our office.
1c1 Castro
tw.. Project Manager
CONSTRUCT
PROJECT NAME: CR 905 Bike Lanes C;I'\0lll' C'Cl4:P,
PROJECT 140: CGC-1401
POTENTIAL CHANGE ORDER NO: 001
RESPONSIBLE PARTY: Mgncraa Caunt
PCO DESCRIPTION: Additional Slrl lrr for Blke Lanese Outsld'e Ed es Ontl ,Nrs Palrrt
DATE: 16Ma µ14
NUMBER DESCRIPTION HRS RATE BURDEN AMOUNT
1 Superintendent 40 $ w00 21% $ 252,00
$ 21% $
SUB-TOTAL LABOR
ADD 10%ON SUBTOTAL LABOR&BURDEN $ 25.20
TOTAL LABOR&BURDEN '$ 277.20
NUMBER I 'DESCRIPTION HRS RATE AMOUNT
UNITS
$ $
$ $
SUB-TOTALEQUIPMENT $
ADD 10%ON SUB-TOTAL EQUIPMENT $
TOTAL EQUIPMENT $
NUMBER DESCRIPTION TTLHRS/ RATE AMOUNT
UNITS UNITS
I Thermoplastic Standard White Solid 6" 21.0 $ 3.200,00 $ 68,160 00
$ IS$ _ $
SU'B'•T TAV-SUBCONTRACT $ 08,160.00
ADD 10%ON SUB-TOTAL SUBCONTRACT $ 6„816.00'
TOTAL SUBCONTRACT 74,976.00
Affil
....
UNITS(m DESCRIPTIION UNIT PRICE AMOUNT
Days)
$
SUB-TOTAL MATERIAL J
ADD 10%ON SUB-TOTAL MATERIAL $
TOTAL MATERIAL $
TOTAL ENG EST.OF LABOR;EgUIPME;NT,SUBCONTRAC"l"AND MATERIALS $ 7 a,25„1,20
ADD 0%GENERAL LIABILITY INSURANCE AND BOND_'$'
SHEET TOTAL $ 75,2a3,20
TOTAL ENGINEER'S EST,OF COST $ 75,263.20
.. YI
ALeIP118 f4 1NA1 RHAP�NlrtiIloAk I"d14JGlG'Y�II.I,rdC,eAk.l°4�dtl,nbfltl"bW� ..
Article 2•INCLUSIONS
State and local taxes related to CGCS work
Workman's Compensation and Employers Liability Insurance within the Stale of Florida Standard I'enits
Comprehensive General Liability Insurance and Auto Liability Insurance,
Article 3-EXCLUSIONS
Utility location,protection and relocation
Handling or removal of contaminants from site if found
Any work not specified in the scope.of work.
Bond
Article 4-CLARIFICATIONS
CGC PROJECT MANAGER DATE
OWNER ACCEPTED BY DATE
METRIC
ENGINEERING
WHY THINGS WORKS
June 5, 2014
Mr. Clark Briggs
Sr. Project Manager
Monroe County Engineering
1100 Simonton St, Rm 216
Key West, FL 33040
RE: MONROE COUNTY
CR 905 BIKE LANES CONSTRUCTION PROJECT
Change Order No. I —Additional Striping
Dear Mr. Briggs'.
We are recommending processing of Change Order No. I to Construct Group Corp., for the
amount provided below. This recommendation is subject to all considerations and exceptions
stipulated herein.
—Changeslr —----------Chanfe—Order 7 Current Contract- Proposed Contract
Proposed'
No. Amount Value Value
$75,253.20 $3,378,360.42 77$3,453,613.62
This change order amount accounts for a 1.02% increase in the original contract amount.
Chance Order QescWj0
Change Order No. i Is for additional 21,3 nominal mile of Wthermoplastio Striping along the
outer edge of the bike lane along the entire project limits. The contract plans include 6" of
thermoplastic striping at the edge of the travel lanes, but not along the outer edge of the bike
lane. This change order is being prepared at the request of Monroe County.
Cost Analysis
After a review of FDOT historical average unit cost and comparing it to the unit prices proposed,
the conclusion is that the proposed unit prices are acceptable according to the quantities to be
performed. See table on following page.
Office:(305)235-5098
Fax:(305)235-5271
13940 SW 13OW Street,Miami,FL 33186
www.me(doeng.c.0m
,m
METRIC
ENGINEERING
WHY THINGS WORK0
Cost Comparison
Original Contract Change Order FOOT Average
__ . ... .
Pl
an QuantityNM NM)) 21.3 21.3
Nominal Mil_.
Unit Cost(NM) $3.618.05 $3,200.00 $317$.19"
Total Cost $77,064.47 $75,253.20
•A copy of the applicable FOOT Item Average Unit Cost spreadsheet where this unit cost is
indicated is included.
Time Extension
According to the current schedule, this activity will require an increase in the contract completion
time of seven(7)days.
This Change Order and Cost Estimate were prepared in accordance with Section 00750-Article
7 of the CR 905 Bike Lane Construction Project Manual and Chapter 7 of FDOT Construction
Project Administration Manual (CPAM),
Should you have any questions with respect to the issues outlined by this document, please
contact our office at(305)235-5098.
Sincerely,
Scott Buck, P.E.
Senior Project Engineer
Attachments;
Change Order Request from CGC
FOOT Item Average unit Cost Spreadsheet
Ofrlcc(305)235-5098
Fay:(305)236-5271
13940 SW 136th Street,Miami,FL 33186
www.mebicang.com
ONROE COUNTY/ENGINEERING/ PROJECT MMAGE ENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
t• -,str Martello Meeting Room Renovation INITIATION DATE: October 24, 2014
TO CONTRACTOR: CONTRACT DATE:.. July 16, 2014
Barracuda Builders of Key West, Inc.
5601 3'Avenue
Key West, FL 33040
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)......................... ...........-.... $162,215.00
Net change by previously authorized Change Orders...................................................$ 0.00
The (Contract Sum) (Guaranteed IMaximum Price) prior to this Change order was.... $ 162,215.00
The(Contract Sum) (Guaranteed Maximum Price) will be (increased)(decreased)
,(unchanged) by this Change Order.......$ 0.00
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Carder is-.....$ 162„215.00
The Contract Time will be (increased) (decreased) (unchanged) by.................... -NIA601
The date of Substantial Completion as of the date of this Change Order is.................. December 30„ 201
Detailed description of change order and justification:
Current AfaA Code re wired a different door thdn on Ily specified to have the threshold AQA corn liant.
7 he delrvery of the new door vulll tape from 6 to 6 creeks. Contractor re nests an additional 60 da s for
substantial corm letion for the delr"ve and installation of the newv door. �"he substantial corm letron date will
be extended frorrr Cactober 31 2014 to L?ecember 30 2014.
This chap e C)rder is 0.00°1� of th+�nrifrnal cnntract rice.
Not valid until signed by Owner Architect if applicable), and Contractor
ARCHITECT:
r 0 Z7.
Bender&Ass ciates Architects, P.A. Date
121 CONTRACTOR: , o ,I`'�
arracud Build ers of Key West, Inc. Date
PROJECT MANAGER: "" d
"Mike Nlepa Date
DIRECTOR PUBLIC WORKSlENGINEEIRING
K
Dat�n
COUNTY/DEPUTY ADMINISTRATOR:,.
o an Gastesi/Debbie Frederick ate
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
The door specified in the specifications did not have the ADA Compliant Threshold as needed
to meet current ADA Code. It will take a lead time of 6 to 8 weeks for a new door to be
delivered.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ®No ❑
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain: The door specified in the original specifications was an error, but not an omission. The
original measurements did not take into consideration the door frame.
BARRACUDA
AftB
U I L D E RS
OF KEY WEST, INC.
October 24, 2014
To: Monroe County Project Management
1100 Simonton Street—Room 2-216
Key West, FL 33040
Attn: Mike Nalepa
Re: Time Extension Request for West Martello Meeting Room Renovation
Mr. Nalepa,
The Marvin Doors per the contract documents did NOT have an ADA Compliant
Threshold as needed to meet current ADA Code. Due to this restraint, we needed to find
another Exterior Door which met this requirement. It took our Door Distributor, Manley
deBoer 16 days to research this issue and find a door at the same price as the original quote
for the Marvin Door.
The lead time for this alternate door is 6 to 8 weeks. Therefore, we request a Time
Extension to our existing contract duration of 60 days to complete this project. Deep in
mind, this is the worst-case scenario and we plan to complete this project no more than 10
working days after delivery of this door. Please let me know if you have any questions.
Respectfully,
Bryan Wofsey
Barracuda Builders of Key West, Inc. - President