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Item F20 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 11/18/14 Division: County Administration Bulk Item: Yes X No Department: Information Technology Staff Contact Person/Phone 4: Bob Ward 453-8792 AGENDA ITEM WORDING: Approval of an inter-local agreement with the Housing Authority of the City of Key West to provide Wide Area Network backbone and Internet connectivity services to the Housing Authority and authorizing the County Administrator or his designee to execute all documents in furtherance of this agreement. The Housing Authority of the City of Key West is responsible for all bandwidth costs associate with this agreement. ITEM BACKGROUND: Monroe County and the Housing Authority of the City of Key West have negotiated an agreement where the Housing Authority will use the County's AT&T and Comcast backbones to connect their offices together. The agreement also includes access to the Internet as well. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval. TOTAL COST: $ 31,284/yr INDIRECT COST: $0.00 BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: $0.00 SOURCE OF FUNDS: N/A ............ REVENUE PRODUCING: Yes No.-....X- AMOUNT PER MONTH $0 Year$0 Pill- 8:1 APPROVED BY: County AtM-1 OMB/Purchasing Risk Management M4- tv DOCUMENTATION: Included X Not Required DISPOSITION:--, AGENDA ITEM# Revised 7/09 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: KW Housing Authority Contract 4 Intertocal Agreement Effective Date: 11/18/14 Expiration Date: 11/18/15 Contract Purpose/Description: Agreement to ravide IT Network Backbone ices with Internet access to connect 6 offices of the HousiqgAqt4 to the Monrqgj�qq%y_,��omcast ENS Network where the Housing Authori!y is responsible for all hardware and bandwith costs associated with this agreement Contract Manager: Bob Ward 8792 Information Technology#26 (Name) (Ext.) (Department/Stop#) for BOCC meeting,on 11/18/14 A,Lenda Deadline: 11/04/14 CONTRACT COSTS Total Dollar Value of Contract: $ 31,284 Current Year Portion: 26,070 Budgeted? Yes® No El Account Codes: —061 — �;­�� Grant: $ County Match: $ 0 - ------------ ADDITIONAL COSTS Estimated Ongoing Costs: $0/yr For: IT Network& Internet Services (Not included in dollar value above (eg a etc.) maintenance, tailiiiesjnitorial,sahries, CONTRACT REVIEW Changes Date Out D, i Needed evi Division Director Yes[:] NoD-`(""`- Risk Management I t(i YeSM No[�rlC O.M.B.Turchasing Li:±­�,Z�-/ YeSD NoE"—'\ Pxi 11 14 County Attorney YeSEI No[!2" C-f,,L" Y2, dL Comments: OMB Form Revised 2/27/0 1. MCP 42 RESOLUTION#14-2360 A Resolution Of The Housing Authority Of The City Of Key West Florida,Approving The Attached Interlocal Agreement Between The Housing Authority Of The City Of Key West Florida And Monroe County Be It Resolved,That the attached Interlocal Agreement between the Housing Authority of the City of Key West, Florida and Monroe County is hereby approved; and the Executive Director is hereby authorized to execute said agreement. Passed and adopted by the Board of Commissioners at a meeting held this 14''day of October 2014 authenticated by the Chairman and filed with the Secretary. Frank Toppino,.Chairman ATTEST: J. Ma bel Castillo, Sr, �_.._.. Executive Director/Secretary INTERLOCAL AGREEMENT FOR NETWORK AND INTERNET ACCESS THIS INTERLOCAL AGREEMENT is entered into as of this day of —, 20_, between Monroe County, a political subdivision of the State of Florida (hereinafter,the COUNTY) and the Housing Authority of the City of Key West, Florida, a body politic created by the City of Key West through F.S. 421.05 under the laws of the State of Florida(hereinafter,KWHA). WITNESSETH WHEREAS,Monroe County maintains an high speed wide area network(WAN) backbone covering the entire Florida Keys with an extension into Miami; and WHEREAS, said network also includes Internet access as part of this system; and WHEREAS, The Key West Housing Authority is interested in using a portion of the County's WAN backbone for their own needs; NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, the parties agree as follows: 1. The KWHA will purchase any necessary hardware and software licenses required for their use from their vendor of choice directly. The COUNTY will not provide hardware or software licenses for the KWHA's use. 1 The COUNTY will provide remote, secure network access to their WAN backbone via secure endpoints which will establish a VPN tunnel between four(4) identified locations. These locations are: 1400 Kennedy Drive,Key West; 301 White Street, Building 12,Key West; 1664 Dunlap Drive,Key West; and 240 Sombrero Beach Boulevard,Marathon. Two additional locations will be serviced with cellular air cards inside of secured routing equipment. 1 The COUNTY will provide access to the Internet via our current Internet Data Center located in Miami,FL including 3 routable Internet Protocol (IP) addresses for KWHA exclusive use. This access will be delivered to 1400 Kennedy Drive, Key West via an Ethernet port. 4. The KWHA shall pay all costs associated with hardware, software and VPN licenses necessary to interconnect each office and the Internet,. KWHA will be responsible for all network security and firewall services associated with the County provided Internet service. 5. KWHA will be responsible for the full costs of monthly recurring access charges at each location per the pricing shown on Exhibit A attached. The COUNTY will provide a ............ ILA For WAN Services Page 1 monthly invoice to document these recurring costs to KWHA. The KWHA shall pay this invoice in full within 30 days. 6. Either party may terminate this agreement upon sixty(60)days written notice. In the event that the COUNTY's network provider holds the COUNTY liable for early termination charges, KWHA will assume any liability for any early termination charges as a result of termination of this agreement. 7. This Agreement shall become effective immediately upon execution. 8. Indemnification. To the extent permitted by law and subject to the provisions and monetary limitations of Section 768.28,Florida Statutes,the Parties does hereby agree to defend, indemnify and hold the Each Other,its officers, agents,or employees,harmless from and against any and all liability,damages,costs or expenses (including reasonable attorneys' fees,costs, and expenses at both the trial and appellate levels)arising from the acts or omissions of the Party in connection with this Agreement. 9, Notices. All notices, requests, demands, elections, consents, approvals and other communications hereunder must be in writing and addressed as follows, or to any other address which either party may designate to the other party by mail: If to County. Roman Gastesi, Jr. County Administrator Monroe County Historic Gato Building 1100 Simonton Street Key West, Florida 33040 With a copy to: Bob Shillinger,Esq. Monroe County Attorney's Office P.O. Box 1026 Key West,Florida 33041-1026 If to KWHA: J.Manuel Castillo, Sr. Executive Director KWHA P.O. Box 1409 Key West,Florida 33041 Any Notice required by this Agreement to be given or made within a specified period of time, or on or before a date certain, shall be deemed to have been duly given if sent by certified mail, return receipt requested,postage and fees prepaid; hand delivered; or sent by overnight delivery service. ILA For WAN Services Page 2 10. Attorneys Fees and Waiver of Jury Trial. In the event of any litigation arising out of this Agreement, the prevailing party shall be entitled to recover its attorneys' fees and costs, including the fees and expenses of any paralegals, law clerks and legal assistants, and including fees and expenses charged for representation at both the trial and appellate levels. In the event of any litigation arising out of this Agreement, each party hereby knowingly, irrevocably,voluntarily and intentionally waives its right to trial by jury. 11. Governing Law. This Agreement shall be construed in accordance with and governed by the laws of the State of Florida. Exclusive venue for any litigation arising out of this Agreement shall be in Monroe County, Florida, Lower Keys Division of the Circuit Court or the Southern District of Florida. This Agreement is not subject to arbitration. 12. Entire Agreement/Modification/Amendment. This writing contains the entire Agreement of the parties and supersedes any prior oral or written representations. No representations were made or relied upon by either party, other than those that are expressly set forth herein. No agent, employee, or other representative of either party is empowered to modify or amend the terms of this Agreement, unless executed with the same formality as this document. 13. Nonassignability. This Agreement shall not be assignable by either party unless such assignment is first approved by both parties. 14. Severability. If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted by law. 15. Independent Contractor. The KWHA and its employees, volunteers, agents, vendors and subcontractors shall be and remain independent contractor and not agents or employees of the COUNTY with respect to all of the acts and services performed by and under the terms of this ILA For WAN Services Page 3 Agreement. This Agreement shall not in any way be construed to create a partnership, association or any other kind of joint undertaking, enterprise or venture between the parties. 16. Waiver. The failure of either party to this Agreement to object to or to take affirmative action with respect to any conduct of the other which is in violation of the terms of this Agreement shall not be construed as a waiver of the violation or breach, or of any future violation, breach or wrongful conduct. 17. Survival of Provisions. Any terms or conditions of either this Agreement that require acts beyond the date of the term of the Agreement, shall survive termination of the Agreement, shall remain in fall force and effect unless and until the terms or conditions are completed and shall be fully enforceable by either party. 18. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original and such counterparts shall constitute one and the same instrument. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.] ILA For WAN Services Page 4 IN WITNESS WHEREOF, the parties hereto have set their hands and seal the day and year first written above. BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, FLORIDA BY: --- ......... Mayor/Chairperson (SEAL) ATTEST: AMY HEAVILIN, CLERK BY:-___ Deputy Clerk THE HOUSING AUTHORITY OF THE CITY OF KEY l Ir" J. iiief Castillo, Sr., Executive Director ATTEST: (KWHA Seal) MUIMOE: ILI CIHRISTV! K1. Llmmn"r-BACiROYM ASSIST"d'ITI,;^)H44TY ATTORNEY Date ILA For WAN Services Page 5 Exhibit A-Service Location&Price List Site Service Mont1 1v RecLirring-Cf-m-ra KWHA Admin Offices 10 Mb/s Fiber $493 1400 Kennedy Dr. Key West Porter Place 10 Mb/s Fiber $493 301 White St Building#12 Key West Poinciana Plaza 10 Mb/s Fiber $493 1664 Dunlap Dr, Key West Eastwind Apts. 10 Mb/s Fiber $493 240 Sombrero Beach Rd. Marathon Fl, Fort Village LTE Cellular $50 201 Truman Ave Key West Newport Village Apts, LTE Cellular $50 #1 Harry Davis Circle(MM 100.5) Key Largo 200 Mb/s Internet Service w/4 IP Addresses $535 Monthly Total$2,607 ILA For WAN Services Page 6