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Item F22 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 18,2014 Division:,_,_ Public Woa neineering Bulk Item: Yes X No _ Department: Facilities Maintenance Staff Contact Person: -2'92 AGENDA ITEM FORDING: Ratification of Purchase larder#100049752 issued to Daikin Applied in the amount of '$129,780.00 for emergency replacement of an air cooled chiller at the Harvey Goverment Center,Key West ITEM BACKGROUND: Facilities Maintenance staff had been advised by the County's current A/C contractor TENT that the chiller at the Harvey Government Center was in imminent predicted failure- mode. With a 7-week production and delivery schedule for a new chiller, and because this facility includes the BOCC meeting room, Tax Collector, Land Authority, Technical Services and computer and Channel 76 equipment that cannot operate without air conditioning, an emergency purchase order was approved by Mayor Sylvia Murphy on July 14, 2014, in accordance with Section 7(B) of the County's Purchasing Policies. From September 26 to 28,2014, the new chiller was installed and has passed inspection. PREVIOUS RELEVANT BOCC ACTION: None CONTRACT/AGREEMENT CHANGES; fq/A STAFF RECOMMENDATIONS: Approval. TOTAL COST:4129.780.00 INDIRECT COST- BUDGETED:Yes x No_ DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: same SOURCE OF FUNDS; ucture Sales Tax REVENUE PRODUCING: Yes 74MB1PurcLing—. AMOUNT PER MONTH Year APPROVED BY: County A . Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM Revised 2105 1� n II - - --- ------ - ---- ------- ----- NI YUJUTRUL PAM,! nT;Vtj,,, O NFI NUS M 44 M 55 '''�' IS M RFTP it! T 4 RUIVR: Mn/ hETx LE go Ipylp, ppILT: &Q. 4n "MAFN HEM 0 MITA H(V ONSM PT 104 MATTO TURMP WTHOKWU WrISUMM' VOY ' T (TIMP PHTURR WKWUq ZIP PACE 1 1"Yok P& TOW Y TEMO WOUN Ot 01 0, 14 Q 0 1 c 14 II rt rf ry op, r— - &f. 1UL-V V 0 (L MON'ROE COUNTY ADMINISTRATWE SERVICES DEPARTMENT PgRCUMMAEM PH.:305-2924465 FAL: 30.5-292-4515 � To: Per Data: ' /['"' 1 4` Approval � From(Dept,): _® V L- � S Purchasing �. Name: i m K By: Phoa�xt° 'L� 2 , -4<' Account#:I 7� ° .� Ship to l..ocation#: n-a) -V xj A'11t. C6rlttProject Unit prwd.# �� Unit Total Acct.# Qty. � 'Cost Co9t w° �� "W� "617 +� . . -44 "�. Total Items Headed byPLA: L � / _1 Vendor 1�3ame: �"� � �� �. �� �, V�cndor#: qS 2 � 7 MCI. Remarw .e,commendataans: dtrtnl at Date: Reviewed By: xg wasl t e Date: Reviewed _ . B y� MCP 03 flrVW 1141M REMITTO: DAIKINAIPPILIED INVOICE P.O.BOX 905931 Charlotte NC 28290 (ADDRESS NOT FOR OVERNIGHT(MAIL) Nulmber 3024848 Wv IDaikin Applied 13600 Industrial Park Blvd. FED.11D.:41-0404230 Minneapolis,MIN 55441 Invoice Date SO-SEP-14 Phone:(763)553-5330 Purchase Order 00049752 Service Office Miami Service BILL TO: SHIP TO, Attn:Accounts Payable HARVEY GOVERNMENT CENTER MONROE COUNTY BOARD OF COUNTY 1200 Truman Ave Service Order SV1407160152@@1 COMMISSIONERS Key west FL 33040 3583 SOUTH ROOSEVELT BLVD Customer No. 28,9430 ATTN JAMES BRUCE Key West FL 33040 P:aje : 1 of 1 FTerms Due Date Start Date liete Date Ship Date Ship Via DUE WPON RECEIPT 2B-SEP-14 1EIMEOP, Item No. Oty Model Number d Description Extended As of October 1, 2013 we changed our company name from MCQUAY INTERNATIONAL to DAIKIN APPLIED SUPPLY AND INSTALL ONE AGZ125 AIR COOLED CHILLER AS PROPOSED TO JAMES BRUCE.SERIAL# STNU1 40700241.IF YOU HAVE QUESTIONS REGARDING THIS INVOICE PLEASE CONTACT (954-486-4808).THANK YOU FOR YOUR BUSINESS. 1 Flat Rate Charge 129780.00Fi Ile CL t L- vvor i--eem I W- -S-ubl-ecl'1-oVa TP—nA-ppfled's slan0ard ernes and SUBTOTAL TAX FREIGHT TOTAL conditions(Form#21F-1216-REV). IF these terms and conditions are not on flie,contact Dalkin Applied at t763i 553-5330. Past due accounts are subject to interest charges. 129,780-00 0.00 0.00 80.00, GSA Registration#GS-07F-0377V F70ASK1011111' VANK10V 01111111CCIUAV"