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Item F32 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date:-- November J 9,2014 Division: Public Works Bulk Item: Yes X No Department: Facilities Maintenance Staff Contact Person/Phone 4: Bob Stone 797-1458 AGENDA ITEM WORDING: Approval of Monroe County Board of County Commissioners to ,award bid and execute contract, to Stockton Maintenance Group, Inc., for"Janitorial Services—Four Facilities—Marathon" ITEM BACKGROUND: On October 2, 2014, six bids were received for this contract. After review of bids received, Stockton Maintenance Group, Inc. was found to be the lowest, conforming, responsible bidder. PREVIOUS RELEVANT BOCC ACTION: On April 16, 2014,the Board of County Commissioners approved to advertise for bids for janitorial series at the Marathon Courthouse, Marathon Government Center and the Marathon Library CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Staff recommends approval of this item TOTAL COST: S51.237.00 INDIRECT COST: BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: Next lowest bidder is +22% ........... COST TO COUNTY: N/A SOURCE OF FUNDS: Ad Valorem REVENUE PRODUCING: Yes No X -, AMOUNT PER MONTH—_ Year APPROVED BY: County Atty /4 OMB/Purchasing Risk Maiiagcmeiit� ..: DOCUMENTATION: 11-1cl" ded _X Not Required DISPOSITION: AGENDA ITEM Revised 7/09 MEMORANDUM DATE: OCTOBER 14, 2014 TO: DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTORZA RE: JANITORIAL SERVICES — FOUR FACILITIES- MARATHON Bids were received October 2, 2014 for the Janitorial Services - Four Facilities - Marathon, with the following results: 1. Stockton Maintenance Group c $4,269.00/mo. 2. Jayne's Cleaning Service Inc. @ $5,353.00/mo. 3. Culver's Cleaning Co. $5,624.00/mo. 4. Miami Janitorial Supplies, Inc $6,435.00/mo. 5. Reliance Contractors Inc. c@ $7,020.00/mo. 5. X-Clean Corp. @ $7,215.00/mo. After review, a bid clarification conference, and with the spread between the lowest bidder claiming local preference and the low bidder exceeding 2.5%, I have determined that Stockton Maintenance Group is the lowest, conforming, responsible bidder. Due to these findings, Stockton Maintenance Group is recommended for award of this contract. Please let me know if there are any questions or more information is desired. BUDGET AND FINANCE DEPARTMENT PURCHASING OFFICE TABULATION SHEET OPEN DATE: OCTOBER 2 , 2014 AT 3:00 PM, TITLE: 3ANITORIAL SERVICES FOUR FACILITIES-MARATHON RESPONDENT BID BID AMOUNT BOND MONTHLY FEE ANNUAL FEE JAYNE'S CLEANING SERVICE, INC. N/A GEORGE DOLEZAL LIBRARY$1,295.00 MARATHON COURTHOUSE $1,350.00 MARATHON GOVT CENTER $1,800.00 MTHN.GOVT CTR.ANNEX $ 907.00 $ 5,352.00 $64,224.00 MIAMI JANITORIAL SUPPLIES, INC. N/A GEORGE DOLEZAL LIBRARY$1,190.00 MARATHON COURTHOUSE $ 950.00 MARATHON GOVT CENTER $2,600.00 MTHN.GOVT CTR.ANNEX $1,695.00 $6,435.00 $77 220.00 X-CLEAN CORP. N/A GEORGE DOLEZAL LIBRARY$1,120.00 MARATHON COURTHOUSE $1,195.00 MARATHON GOVT CENTER $2,450.00 MTHN.GOV'T CTR.ANNEX $2,450.00 $7,215.00 $86,580.00 Bid Committee Present, Emie Coughlin-Purchasing Dept.,Alice Steryou-Public Works Members of the Public Present: None I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the State of Florida Convicted&Suspended Vendor listings. All bids listed above were received by the date and time specified. Bid Opened By: Emie Coughlin-Purchasing Manager BUDGET AND FINANCE DEPARTMENT PURCHASING OFFICE TABULATION SHEET OPEN DATE: OCTOBER 2 , 2014 AT 3:00 PM, TITLE: JANITORIAL SERVICES FOUR FACILITIES-MARATHON STOCKTON MAINTENANCE GROUP N/A GEORGE DOLEZAL LIBRARY$ 640.49 MARATHON COURTHOUSE $ 640.49 MARATHON GOVT CENTER $2,134.83 MTHN.GOVT CTR.ANNEX $ 853.93 $4,269.75 $51 237.00 CULVER'S CLEANING COMPANY N/A GEORGE DOLEZAL LIBRARY$1,1D0.00 MARATHON COURTHOUSE $1,100.00 MARATHON GOVT CENTER $2,250.00 MTHN.GOVT CTR.ANNEX $1,175.00 $5 625.00 $67 500.00 RELIANCE CONTRACTORS INC. N/A GEORGE DOLEZAL LIBRARY$1,100.00 MARATHON COURTHOUSE $1,120.00 MARATHON GOVT CENTER $2,400.OD MTHN.GOV'T CTR.ANNEX $2,400.00 $7 020.00 $84 240.00 Bid Committee Present; Emie Coughlin-Purchasing Dept.,Alice Steryou-Public Works Members of the Public Present None I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the State of Florida Convicted&Suspended Vendor listings. All bids listed above were received by the date and time specified. Bid Opened By: Emie Coughlin-Purchasing MManoger MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Stockton Maint. Group Contract 4 FM-46-2014 .. .................................. Effective Date: November 19, 2014 Expiration Date: November 18, 2014 Contract Purpose/Description: Janitorial services for Marathon Library, Marathon Courthouse, Marathon Government ... .................. Center & Marathon Governnient Center Annex .......................................... Contract Manager: Bob Stone 6077/3995 Facilities - 9 or 16 (Name) (Ext.) (Department/Stop for BOCC meeting on Nov. 19, 2014 Agenda Deadline: Nov. 4, 2014 -- ----------- I I CONTRACT COSTS Total Dollar Value of Contract, $ 51,23 7.00 Current Year Portion: $ 42,697.50 Budgeted? YesN NoE] Account"t�­­-' 1001-205,01-53,0340 ................ Grant: $ N/A County Maich—. $ .......... .......... ADDITIONAL COSTS Estimated Ongoing Costs: N/A For: (Not included in dollar value above) (eE. mai ie ,litr' - 'nieian��,uifiii � a� oial salaries,etc.) CONTRACT REVIEW Changes Date Out Date In Needed Reviewer Division Director 10 N Yes[:] No�_J .......... . ........... - _Risk Management Yes[] NoM, 0c, 0,M.1 ./Purchasing, 10-`&-1 " Yes[:] NOFX] County Attorney Yes[:] Np ............. Comments: OMB Fonn Revised 2/27/01 MCP#2 AGREEMENT FOR JANITORIAL SERVICES—FOUR FACILITIES -MARATHON MONROE COUNTY, FLORIDA This Agreement is made and entered into this I I th day of November 2014, between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. ("CONTRACTOR"), a Florida corporation, whose address is 1975 Sansbury's Way, Suite#116, West Palm Beach, Florida 3344 1. MIUREAS, COUNTY desires to provide janitorial services for GEORGE DOLEZAL LIBRARY, MARATHON COURTHOUSE, MARATHON GOVERNMENT CENTER AND MARATHON GOVERNMENT CENTER ANNEX - MARATHON, Monroe County, Florida, and VMEREAS, CONTRACTOR desires and is able to provide janitorial services to GEORGE DOLEZAL LIBRARY, MARATHON COURTHOUSE, MARATHON GOVERNMENT CENTER AND MARATHON GOVERNMENT CENTER ANNEX - MARATHON, Monroe County, Florida; and WHEREAS, it serves a legitimate public purpose for CONTRACTOR to provide janitorial services to GEORGE DOLEZAL LIBRARY, MARATHON COURTHOUSE, MARATHON GOVERNMENT CENTER AND MARATHON GOVERNMENT CENTER ANNEX- MARATHON,Monroe County, Florida,now therefore, IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: 1. THE AGREEMENT The Agreement consists of this document, the bid documents, exhibits, change orders and any addenda only. 2. SCOPE OF THE WORK ffie Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following Facilities all located in Marathon Florida 33050: > GEORGE DOLEZAL LIBRARY, 3251 Overseas Highway, consisting of approximately 7,028 sf. Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 sf Marathon Government Center, 2798 Overseas Highway, consisting of approximately 23,500 sf, Marathon Government Center Annex, 490 63d Street, consisting of approximately 10,000 sf. Janitorial Services—Four Facilities-Marathon A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor iii. Stall partitions damp cleaned. iv. All commodes, urinals, basins and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished viii. All supplies shall be replenished (paper goods, soap, etc.). ix All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning (two times per week) i. Tile floors—dust mopped and/or damp mopped ii. Furniture and Furnishings-Dusted and spot cleaned iii. Low ledges, sills, rails and baseboards dusted and spot cleaned iv. Trash and recycle containers emptied and liners changed V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Break Rooms and Kitchens shall be completed daily, and are to include the following: i. All the floors are to be dust mopped and spot cleaned ii. All furniture and furnishings to be dusted and spot cleaned. iii. Low ledges, sills,rails,tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All trash receptacles emptied, and trash can liners replaced. V. All upholstered furniture to be vacuumed. vi. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. vii, All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. viii. Exterior of refrigerators, stoves, microwaves, cabinets and counter tops are to be cleaned ix. Marathon Government Center Meeting Room shall be cleaned on a daily basis including the dais and adjacent podium, desks and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance (Marathon Government Center) i. Clean and disinfect interior car walls,holding bars and push buttons ii. Vacuum and damp mop floor 2 Janitorial'Services—Four Facilities-Marathon iii. Vacuum door track iv. Clean and polish interior and exterior of elevator doors E. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. ii. Obvious scuffinarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. All door handles, exit devises, push plates and pull plates shall be cleaned with a disinfectant wipe. V. Water fountains are to be polished. vi. Tile floors are to be damp or steam mopped F. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.) ii. All walls dusted monthly iii. All air conditioning vents, supply and return air grilles cleaned. G. Additional Services: (Shall be performed once in every three-month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including comers. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. H. Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using: i. Sustainable cleaning chemicals (non-disinfecting) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for Environment program. ii. Micro-fiber wipes, dust cloths and dust mops in place of paper wipes and where paper products are used, including hand towels, use of products that contain at least 30%recycled content and are recyclable. iii. Floor care products (finishers and sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal-free) or shall meet the requirements of Green Seal's GS-40 and/or Environmental Choices CCD-47 and/or EPA's Design for the environment program. iv. Carpet care products shall meet the requirements of GS-37 and/or CCD-148 3 Janitorial'Services—Four Facilities-Marathon V. Proper training of Contractor's personnel in the hazards, use, maintenance and disposal of cleaning chemicals, dispensing equipment and packaging. vi. Foam hand soaps that do not contain antimicrobial agents, except where required by health codes and that meet Green Seat GS-4 I A standard vii. Cleaning equipment that reduces impacts on the Indoor Environment. I. Supervision and Inspection of Work: i. Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly performed, as specified, To ensure that any problems that may arise will be taken care of promptly, the Contractor will maintain a twenty-four hour telephone contact seven days per week for the receipt of any complaints and/or addressing any issues. iL Random inspections shall be performed by County Representatives from the Public Works/Engineering Division administering the contracts. Deficiencies shall be corrected within a twenty-four (24) hour period of notification to the contractor. Failure of the contractor to correct such deficiencies shall result in prorated deduction from the monthly invoice. J. Personnel i. Contractor employees must consent to background checks. The County reserves the right to refuse personnel based on results of the background check. The County reserves the right to demand of the Contractor replacement of an employee for the Contractor if a conflict or problem with that employee should arise. The Contractor will be responsible for the supervision, hiring and firing of their own employees and shall be solely responsible for the pay, worker's compensation insurance and benefits. ii. Communication between the County Representative and the cleaning personnel is very important. Therefore, the Contractor must assure that at least one cleaning personnel per building can communicate well with the County Representative. Any employee hired by the Contractor will be the Contractor's employee and in no way has any association with the County. The Contractor shall insure that its employees are trained in all appropriate safety regulations including but not limited to, OSHA regulations and all other local, State and Federal regulations. iii. Uniforms are preferred for custodial personnel however; photo identification cards are required, which shall clearly identify personnel as employees of the contractor. This requirement shall apply upon entering County property and ,at all time while on duty. K. The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. 4 Janitorial Services—Four Facilities-Marathon L. Janitorial services shall be 5 days a week, Monday through Friday (excluding holidays), Service Hours shall be as follows: i. Marathon Library - Anytime between the hours of 6:00 p.m. Monday, Tuesday, Thursday and Friday, and 8:00 pm Wednesday, and completion before the Library opening time of 9:30 a.m. ii. Marathon Courthouse—7:40 AM and competed by 9:00 AM iii. Marathon Government Center—Anytime between the hours of 11:00 PM and complete by 8:00 AM. It is imperative that trash from break rooms/kitchens be removed Friday at or after business hours. Through coordination with the County Representative and proper employee attire, service time can be adjusted to normal business hours, if desired, iv. Marathon Government Center Annex — Anytime between the hours of 6:00 PM and complete by 8:00 AM. It is imperative that trash from break rooms/kitchens be removed Friday at or after business hours. Through coordination with the County Representative and proper employee attire, service time can be adjusted to normal business hours, if desired. M. Facility Security i. Arrangements as to accessing the facilities will be coordinated through the County's Representative. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall be responsible for which employees shall be assigned keys and the return of all keys immediately upon termination of contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of locks or lock replacement is required because of contractor's loss or misuse, Contractor shall promptly reimburse the County for any incurred cost. Contractor will not be allowed to duplicate keys. ii. The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights except those designated by the County's Representative to be left on. iii. The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department. M The Contractor shall provide all supplies, tools and equipment necessary for the cleaning performance of his work under the contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, and trash can liners, shall be supplied by the Contractor. Restrooms are equipped with the Bay West toilet 5 Janitorial Services—Four Facilities-Marathon paper dispensers. Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The contractor shall maintain stock in each facility in an amount sufficient to last through the next cleaning day. 3. PAYMENTS TO CONTRACTOR A. COUNTY'S performance and obligation to pay under this agreement, is contingent upon annual appropriation by the Board of County Commissioners. (','0(JNT'Y shall pay in accordance with the Florida Local Goveniment Prompt Payinent Act; payment will be made after delivery and inspection by COUNTY and upon subillission of a proper invoice by CONTRACTOR. B. CONTRACTOR shall submit to COUNTY invoices with supporting documentation acceptable to the Clerk, on a monthly schedule in arrears. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Contract amount shall be as stated by the CONTRACTOR's bid as follows: Four Thousand two hundred sixty-nine and 75/100 Dollars ($4,269.75) per month. 4. TERM OF AGREEMENT This Agreement shall commence on December 1, 2014 and ends upon November 30, 2015, unless terminated earlier under paragraph 18 of this Agreement. The COUNTY shall have the option to renew this Agreement for up to an additional three (3) one year periods at terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least 30 days prior to the end of the initial term. Unless the context clearly indicates otherwise, references to the "term" of this Agreement shall mean the initial term of one (1) year. The Contract amount may be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the previous year. 5. ACK LAN, E,0 F 1.,'0 N 1)V r I()NS, ()NL�,�flV (, r R,&C.1:Og CONTRACTOR has, and shall maintain throughout the term of this Agreement, appropriate licenses. Proof of such licenses and approvals shall be submitted to the COUNTY upon request. 6. Fl1 ANC1ALAL,(,,ORD8 OF C1" N-FliAC"t'011 CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, the 6 Janitorial Services-Four Facilities-Marathon CONTRACTOR shall repay the monies together with interest calculated pursuant to Sec, 55.03, FS, running from the date the monies were paid to CONTRACTOR, 7. PUBLIC ACCESS Pursuant to Florida Statute §119.070 1, Contractor and its subcontractors shall comply with all public records laws of the 'State of Florida, including but not limited to: (a) Keep and maintain public records that ordinarily and necessarily would be required by Monroe County in the performance of this Agreement. (b) Provide the public with access to public records on the same terms and conditions that Monroe County would provide the records and at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe County all public records in possession of the contractor upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to Monroe County in a format that is compatible with the information technology systems of Monroe County. The County shall have the right to unilaterally cancel this Agreement upon violation of this provision by Contractor. 8. HOLD HARMLESS AND INSURANCE Notwithstanding any minimum insurance requirements prescribed elsewhere in this agreement, Contractor shall defend, indemnify and hold the COUNTY and the COUNTY's elected and appointed officers and employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii)any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A) any activity of CONTRACTOR or any of its employees, agents, sub-contractors or other invitees during the term of this AGREEMENT, (B) the negligence or willful misconduct of CONTRACTOR or any of its employees, agents, sub-contractors or other invitees, or (C) CONTRACTOWs default in respect of any of the obligations that it undertakes under the terms of this AGREEMENT, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the COUNTY or any of its employees, agents, contractors or invitees (other than CONTRACTOR). Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of this AGREEMENT, this section will survive the expiration of the term of this AGREEMENT or any earlier termination of this AGREEMENT. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Failure of CONTRACTOR to comply with the requirements of this section shall be cause for immediate termination of this agreement. 7 Janitorial Services—Four Facilities-Marathon Prior to execution of this agreement, CONTRACTOR shall furnish the COUNTY Certificates of Insurance indicating the mininium, coverage limitations in the following amounts: WORKERS COMPENSATION AND EMPLOYER'S LIABILTlY INSURANCE. Where applicable, coverage to apply for all employees at a minimum statutory limits as required by Florida Law. In addition, the CONTRACTOR shall obtain Employers' Liability Insurance with limits of not less than $/00 L _()0(04.Q,_ both ly injury by accident, $;W,000,00 bodily injury by disease, and$100,000.00,bodily irjUly by disease, each employee, COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE. Motor vehicle liability insurance, including applicable no-fault coverage, with limits of liability of not less than $100,000.00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. If single limits are provided, the minimum acceptable limits are $100,000.0 per person, $300,000.00 per occurrence, and $50,000.00 property damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with limits of liability of not less than $300,0 00.00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. The Contractor shall purchase and maintain, throughout the term of the contract, EMPLOYEE DISHONESTY INSURANCE in the minimum amount of$10,000.00 per Occurrence which will pay for losses to County property or money caused by the fraudulent ,or dishonest acts of the Contractor's employees or its agents, whether acting alone or in collusion of others, MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED ADDITIONAL INSURED ON ALL POLICIES EXCEPT WORKER IS COMPENSATION. CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the COUNTY within fifteen (15) days of the award of Bid and certified copies provided if requested. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written. notice shall be provided to the COUNTY before any policy or coverage is canceled or restricted. The underwriter of such insurance shall be qualified to do business in the State of Florida. Monroe County shall be named as an additional insured on the Vehicle Liability and Commercial General Liability insurance. If requested by the County Administrator, the insurance coverage shall be primary insurance with respect to the COUNTY, its officials, employees, agents and volunteers. 9. NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of COUNTY and CONTRACTOR in this Agreement and the acquisition of any corriniercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be required to contain any provision for waiver, 8 Janitorial Services—Four Facilities-Marathon 10. INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement CONTRACTOR is an independent contractor and not an employee of the Board of County Commissioners of Monroe County. No statement contained in this agreement shall be construed so as to find CONTRACTOR or any of his employees, subs, servants, or agents to be employees of the Board of County Commissioners of Monroe County. 11. NONDISCRIMINATION CONTRACTOR agrees that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred,this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. CONTRACTOR agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended(20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-6 1 6), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 2'90ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions in any Federal or state statutes which may apply to COUNTY and CONTRACTOR to, or the subject matter of, this Agreement. 12. 'ASSIGNMENT/SUBCONTRACT CONTRACTOR shall not assign or subcontract its obligations under this agreement to others, except in writing and with the prior written approval of the Board of County Commissioners of Monroe County and CONTRACTOR, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any additional obligation upon the board. 13. COMPLIANCE WITH LAW AND LICENSE RE(QUIREMMENTS In providing all services/goods pursuant to this agreement, CONTRACTOR shall abide by all laws of the Federal and State government, ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including those now in effect 9 Janitorial Services—Four Facilities-Marathon and hereinafter adopted. Compliance with all laws includes, but is not limited to, the immigration laws of the Federal and State government. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this Agreement, CONTRACTOR shall possess proper licenses to perform work in accordance with these specifications throughout the term of this Agreement. 14. DISCLOSURE AND CONFLICT OF INTEREST CONTRACTOR represents that it, its directors, principles and employees, presently have no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required by this contract, as provided in Sect. 112.3 11, et. seq., Florida Statutes. COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Upon execution of this contract, and thereafter as changes may require, the CONTRACTOR shall notify the COUNTY of any financial interest it may have in any and all programs in Monroe County which the CONTRACTOR sponsors, endorses, recommends, supervises, or requires for counseling, assistance, evaluation, or treatment. This provision shall apply whether or not such program is required by statute, as a condition of probation, or is provided on a voluntary basis. COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission,percentage, gift, or consideration. 15. NO PLEDGE OF CREDIT CONTRACTOR shall not pledge the COUNTY'S credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. CONTRACTOR further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this contract. 16.NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested,to the following: FOR COUNTY- FOR CONTRACTOR: Monroe County Mr, Michael Woodson 10 Janitorial Services—Four Facilities-Marathon Facilities Maintenance Department 1975 Sansbury's Way 3583 South Roosevelt Boulevard Suite#116 Key West, FL 33040 West Palm Beach, FL 33411 and County Attorney PO. Box 1026 Key West, FL 33041-1026 17. TAXES COUNTY is exempt from payment of Florida State Sales and Use taxes. CONTRACTOR shall not be exempted by virtue of the COUNTY'S exemption from paying sales tax to its suppliers for materials used to fulfill its obligations under this contract, nor is CONTRACTOR authorized to use the COUNTY'S 'Tax Exemption Number in securing such materials. CONTRACTOR shall be responsible for any and all taxes, or payments of withholding, related to services rendered under this agreement. 18. TERMINATION a. The COUNTY may terminate this Agreement with or without cause prior to the commencement of work. b. The COUNTY or CONTRACTOR may terminate this Agreement for cause with seven (7) days notice to CONTRACTOR. Cause shall constitute a breach of the obligations of either party to perform the obligations enumerated under this Agreement. c. Either of the parties hereto may cancel this agreement without cause by giving the other party sixty (60) days written notice of its intention to do so with neither party having any further obligation under the term s of the contract upon termination. 19. GOVERNING LAW,VENUE,INTERPRETATION,COSTS, AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. 20. MEDIATION I The COUNTY and CONTRACTOR agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. ll Janitorial Services—Four Facilities-Marathon 21. SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 22. ATTORNEYS FEES AND COSTS COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in both trial and appellate proceedings. Each party agrees to pay its own court costs, investigative, and out-of-pocket expenses whether it is the prevailing party or not,through all levels of the court system. 23.ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of COUNTY and CONTRACTOR. If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. If the issue or issues are still not resolved to the satisfaction of COUNTY and CONTRACTOR, then any party shalt have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. 24. COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 25.BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of COUNTY and CONTRACTOR and their respective legal representatives, successors,and assigns. 26. AUTHORITY 12 Janitorial Services—Four Facilities-Marathon Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action,as required by law. 27. CLAIMS FOR FEDERAL OR STATE AID CONTRACTOR and COUNTY agree that each shall be, .and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to submission. 28. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY, 29. LEGAL OBLIGATIONS AND RESPONSIBILITIES This Agreement is not intended to,nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. 30. NON-RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the COUNTY nor the CONTRACTOR or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement, 31. ATTESTATIONS CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace 'Statement.. 32.NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall 13 Janitorial Services—Four Facilities-Marathon be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 4 33. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument. 34. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. 35. PUBLIC ENTITY CRIME INFORMATION STATEMENT A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Construction Manager, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287,017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." 36. MUTUAL REVIEW This agreement has been carefully reviewed by Contractor and the County therefore, this agreement is not to be construed against either party on the basis of authorship. 37. INCORPORATIO,N OF BID DOCUMEN TS, The terms and conditions of the bid documents are incorporated by reference in this contract agreement. 38. ANNUAL APPROPRIATION The County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Board of County Commissioners. In the event that the County funds on which this Agreement is dependent are withdrawn, this Agreement is terminated and the County has no further obligation under the terms of this Agreement to the Contractor beyond that already incurred by the termination date. IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereto have executed this Agreement on the day and date first written above in four (4) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original contract. 14 Janitorial Services—Four Facilities- Marathon (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA By: Deputy Clerk Mayor Date: Witnesses for CON`1"1 A `TOR: e of person authorized to " mg at�are legally bind Corporation Date: ° L11-11 Date Print Name orw%tA " ". Address: t � igtta e" Telephone Number Date �� �qk s 'µ 9 A 3 x e �u WO 15 Janitorial Services—Four Facilities-Marathon JANITORIAL SERVICES—FOUR FACILITIES-MARATHON MONROE COUNTY, FLORIDA ..............11,.............­_'­­ ................................................ ............ SECTION THREE BID DOCUMENTS BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CIO PURCHASING DEPARTMENT GATO BUILDING ROOM 2-213 1100 SIMONTON STREET KEY WEST, FLORIDA 33040 BID FROM: Stockton Maintenance Group 1975 Sarsbury's way Suite#116 West Palm Beach F1 33411 ................. The undersigned, having carefully examined the work, specifications, bid documents, and addenda thereto and other Contract Documents for the services of: COMPLETE JANITORIAL SERVICES GEORGE DOLEZAL LIBRARY, MARATHON COURTHOUSE, MARATHON GOVERNMENT CENTER AND MARATHON GOVERNMENT CENTER ANNEX- MARATHON MONROE COUNTY, FLORIDA And having bccome familiar with all local conditions including labor affecting the cost thereof, and having familiarized himself with material availability, Federal, State, and Local laws, ordinances, rules and regulations affecting performance of the work, does hereby propose to furnish labor mechanics, tools, material, equipment, transportation services, and all incidentals necessary to perform and complete said work in a workman-like manner, in conformance with specifications, and other contract documents including addenda issued thereto, Monthly Fee for George Dolezal Library $$640.49 Monthly Fee for Marathon Courthouse $$640.49 Monthly Fee for Marathon Government Center $$2,134.83 Monthly Fee for Marathon Government Center Annex $$853.93 ............... .................... Bid Documents 3-1 May 2014 JANITORIAL SERVICES—FOUR FACILITIES-MARATHON MONROE COUNTY, FLORIDA Total Monthly Fee for Janitorial Services $$4,269.75 Four Thousand two hundred sixty nine dollars and 75/100 AMOUNT WRITTEN OUT Fatal Annual Fee for Janitorial Services $51,237 00 Fifty one Thousand two hundred thirty seven dollars and no/100 C► . .�.-�.�M.....� �AMUNT WRITTEN.. �.�. �._...��m.,��..... .���..._.�.� .� .....-H OUT I acknowledge receipt of Addenda No. s � P ( ) None .....w._....._��.._..�.. ..m.-.�...............................�.....�....�.....�...M�.»., .............._._ l have included the Bid which includes: 1. Bid Form xx 2. Non-Collusion Affidavit xx 3. Lobbying and Conflict of Interest Clause Form xx 4. Drug Frce Workplace Form xx 5. Local Preference Form NIA In addition, I have included: l. current copy of Contractor's License xx 2. Copy of Monroe County Business Tax Receipt xx 3. Insurance,Agents Statement xx 4. Bidder's\Respondent's Insurance & Indemnification Statement xx 5. All requirements as stated in the Instruction to Bidders, Paragraph 4. (Check mark items above, as a reminder that they are included Mailing Address:wStockton Maintenance Group -..w "Telephone. 561.684-8922 1975 Sansburys Way Suite#116 Fax: 561-684-9793 Palm P_.. Bea-a.chFI 3341c...... West S igt1"111 ... ". ., � � � Witness` (Seal) Print Name Doug Riordan Title President _..... Bid Documents . ......... _N - .,..,w.. m.. _.w .._. —........_ _� . ,_...... .. _.,m...,. 3-2 May 2014 JANITORIAL SERVICES—FOUR FACILITIES-MARATHON MONROE OOUINTY, 'FLORIDA NON-COLLUSION( AFFIDAVIT I, ' ou g Riordan —y of the city of°West Palm Beach accoudiur to law on m oath, and a. _ . .. ------ m. b y under(penalty ofpeljury,depose and say that: 1, I am President J Sole Owner of the firm of Stockton Maintenance Group the(bidder making the Proposal for the project described in the Notice for('ailing for bids for: Janitorial Services-Four Facilities-Marathon-Monroe County-Florida and that I executed the said proposal with fiull authority t do so: the prices in this bid have been arrived at inde,pendendy without colllusion, consultation, communication oar agreement for the purpose of restricting competition,as to any matter relating to such prices with any other bidder or with any competitor; _l unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly,to any other bidder or to any competitor; and 4, no attempt has been made or will be made b the bidder to induce any other person, partnership or corporation to submit, or not to submit,a bid for the(purpose of restricting competition; 5 the statements contained in this affidavit are true and correct,and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. wMell III " .� „nantslr'e of Biddcr} (Date) STATE OF: Florida COUNTY OF: Palm(Beach PERSONALLY APPEARED BEFORE ME,the undersigned authority, A .. ,,__.a_ who, after first b_�i�n sworn by ntu�,,..(natunu of individual signing) affixed his/her signature in the space provided above on this � day 20 i My(nommiss[ons� :° �t.m NO`CA1RY ICI EXPIPF M11rch0l zltt FI Naters Disuw L 4dv My Commission Expires: .J-rhWR 9AX? ........ _.... . ..M—_ .... _.,r...._ _.... m., Bid Documents -3 May 2014 JANITORIAL SERVICES—FOUR FACILITIES-MARATHON MONROE COUNTY, FLORIDA LOBBYING AND CONFLICT OF INTEREST FORM SWORN STATEMENT UNDER ORDINANCE NO. 10-1990 M.O.N,ROEryCOUNTY, FLORIDA ETHICS CLAUSE.., Doug Riordan warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10- 1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover,the full amount of any fee, comtrtissiarl, percentage, gift,or consideration paid to the former County officer ot•employee. " . (signature) C7ate, — / STATE OF Florida COUNTY OF Palm Beach PE14SO N/kI 1 �%PPEARFD BEFORE ME, the undersigned authority, � c1 J who, after first being sworn by me, affixed his/her signature Qrjanw of individual signing) in the space provided above on this .2� day of w. d t t 1�RY PUBLIC My commission expires: 1M1 Al I•:MOSCHEI'rl XPTRTS OMB -MCP FORM 44 1"I'm ANY n Nsh oy rh�miM—ea. Bid .D �... .. _ . mm,.._.,.nw-. . - _.._...... ww __ Documents 3-4 May 2014 JANITORIAL SERVICES—FOUR FACILITIES-MARATHON MONROE COUNTY, FLORIDA .................... .............. DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: Stockton Maintenance Group (Name of'Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace,the business's policy of maintaining a drug- free workplace, any available drug counseling, i-chabflitation, and employee assistance programs, and the penalties that may be imposed upon cmptoyces for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection(1), 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the eimployee will abide by the terims of the statement and will notify the employer of any conviction of, or plea of guilty or nolo comendere to, any violation of Chapter 893 (Florida Statutes)or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five(5)days after such conviction. 5. Impose a sanction on,or require the satisfactory participation in adrug abuse assistance or rehabilitation program if such is available in the cruployee's community,or any employee who is so convicted. G. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. (tidder's Signature Date OMB -MCP#5 ..................... ............ Bid Documents 3-5 May 2014 JANITORIAL SERVICES—FOUR.FACILITIES- MARATHON MONROE COUNTY, FLORIDA Bidder's/Respondent's Insurance and Indemnification Staternient Insurance Regtrireirnen't Required Linnits Worker's Compensation Statutory (Limits Employer's Liability $100,000 Bodily Injury by Accident $500,000 Disease, policy limits $100,000 Disease, each employee General Liability, including $300,000 Combined Single Limit Premises Operation or Blanket Contractual $l 00,000 per person; Products and Complete Operations $300,000 per occurrence Expanded Definition of Property Damage $50,000 Property Damage Personal Injury Vehicle Liability $100,000 Combined Single Limit OR $100,000 per occurrence $50,0010 per person $25,000 Property Damage Employee Dishonesty Insurance $10,000/0ccurrence MONROE, COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED ADDITIONAL INSURED ON ALL POLICIES EXCEPT Itf'ORKER'S COMPENSATION INDEMNIFICATION AND HOL HARMLESS FOR CONTRACTC7rZ Notwithstanding any minimurn insurance requirements prescribed elsewhere in this agreement, Contractor shall defend, indemnify and hold theCOUNTY and the COUNTY's elected and appointed officers and employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation, administrative ,proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), Foss, damage, fine, penalty or business interruption, and(iii)any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of; or in connection with, (A).any activity of CONTRACTOR or any of its employees, agents, sub-contractors or other invitees during the term of this AGREEMENT, (B)the negligence or willful misconduct of CONTRACTOR or any of its employees, agents, sub-cOntractors or other invitees, or (C) CONTRACTOR"s default in respect of any of the obligations that it undertakes under the terrrns of this AGRFFMF,NT, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the COUNTY or anyof its employees, agents, contractors or invitees (other than CONTRACTOR), Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of this AGREEMENT, this section will survive the expiration of the term of this AGREEMENT or any earlier termination of this AGREF,MENT. The first ten dollars ($10.00) of remuneration paid to the Contractor is consideration for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained clsewhere within this agreement, This indemnification shall survive the expiration or earlier termination of the Contract. eIBIDDER'S/RESPONDENT'S STATEMENT I understand the insurance that will be mandatory if awarded the contract and will comply in Cull with all the requirements t,n�<1w8 waltz v arnNdent *rgn"IT On C�s . ... b . Bid Documents 3-6 May 20 14 JANITORIAL SERVICES-•FOUR FACILITIES-MARATHON MONROE COUNTY, FLORIDA S—LRAN E AGENT'S STATEMENT I have reviewed the above requirements with the responder named below, The following deductibles apply to the corresponding policy. POLICY DEDUCTIBLES _..... .... a ' taco duu Co(I Liability policies are �......._Occurrence Claims Made Insurance Agency _ Signature Print Name Bid Documents 3-7 ��..,���. .�...�May 2014 ..... STOCK-2 OP ID: JC ATE ACORN►°° CERTIFICATE OF LIABILITY INSURANCE 10/30/2014Y) 10/30/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Jaclyn Catania SLATON INSURANCE PHONE FAX P.O.Box 220537 AIC No Ell:561-683-8383 A/c,No: 561-684-5995 West Palm Beach,FL 33422 EMAILss:j Richard Neyman,Jr. catania@slatonriskservices.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:National Trust Ins Co. 20141 INSURED Stockton Maintenance Group INSURER B:FCCI Commercial Ins. Co. 33472 1975 Sainsbury Way, Suite 116 INSURER C:Federal Insurance Company 20281 West Palm Beach, FL 33411 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLTYPE OF INSURANCE INSD WVDSUBI POLICY NUMBER POLICY EFF POLICY EXP LTR MM DDIYYYY MM DDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 FIVI CLAIMS-MADE OCCUR X GL 0017295 10/31/2014 10/31/2015 DAMAGE PREMISES RENTED PREMISESS Ea occurrence $ 100,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY JECOT- LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident) 3 X ANY AUTO X CA0028279 10/31/2014 10/31/2015 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X X NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 B EXCESS LIAB CLAIMS-MADE UMBOD19930 10/31/2014 10/31/2015 AGGREGATE $ 5,000,000 DED RETENTION$ $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER B ANY PROPRIETOR/PARTNER/EXECUTIVE Y� NIA TBD 10/31/2014 10/31/2015 E.L.EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under 500 000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ , C Crime 8208-7046 10/31/2014 10/31/2015 Fidelity 5,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Monroe County Board of County Commissioners are an additional insured if required by written contract per the terms of form CGL 088 amd as respects Auto Liability as per Blanket Additional Insured Endorsement CAU 059. Umbrella follows form. CERTIFICATE HOLDER CANCELLATION MONROE1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County Board of ACCORDANCE WITH THE POLICY PROVISIONS. County Commissioners 1100 Simonton Street AUTHORIZED REPRESENTATIVE Key West, FL 33040 Q ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD