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Item F39 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 18, 2014 Division: Office of Management and Budget Bulk Item: Yes X No Department: Grants Administration Staff Contact Person: Laura deLoach-Hartle x4482 AGENDA ITEM WORDING: Approval of a Resolution ratifying submission of the Florida Department of Law Enforcement Residential Substance Abuse Treatment application for funding due to a submission deadline of October 27, 2014 and authorizing County Administrator to execute application, acceptance of award and related documents. ITEM BACKGROUND: On September 23, 2014 written notice was received from Florida Department of Law Enforcement (FDLE) of the availability of federal funds under Residential Substance Abuse Treatment (RSAT) program for substance abuse treatment programs in local correctional and detention facilities. These funds have historically been used to fund the Jail Incarceration Program administered by the Guidance Care Center at the Detention Center on Stock Island. The Application for funding is attached. The grant requires a cash match of 25%. PREVIOUS RELEVANT BOCC ACTION: For FY14, the BOCC provided RSAT local match funding in the amount of $16,667. For FY15, the BOCC approved the match fund amount during the budget process. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval TOTAL COST: $66&67.00 INDIRECT COST: BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: $1.6�67-00 SOURCE OF FUNDS: Fine & Forfeiture 101 REVENUE PRODUCING: Yes No X AMT. PER MONTH -YEAR- �N' n APPROVED BY: COUNTY ATTY.'� OMB/PURCHASING RISK MGT. DOCUMENTATION: INCLUDED: NOT REQUIRED: DISPOSITION: AGENDA ITEM RESOLUTION NO. - 2014 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FFY 2014-15 RESIDENTIAL SUBSTANCE ABUSE TREATMENT (RSAT) PROGRAM WHEREAS, the Florida Department of Law Enforcement has announced the funding for Federal Fiscal Year 2014-2015 Residential Substance Abuse Treatment (RSAT) Program; and WHEREAS, the Monroe County Board of Commissioners is the eligible applicant representing the county in the State of Florida in the preparation and submission of the grant proposal in the amount of $50,000 with a cash match of $16,667; and WHEREAS, to be eligible for consideration of funding, applications were required to be submitted using the FDLE Subgrant Information Management On-Line (SIMON) grant management system no later than October 27, 2014; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that: 1. The Board of County Commissioners ratifies the submission of the Residential Substance Abuse Treatment (RSAT) grant application; and that 2. The County Administrator is hereby authorized to sign and submit the application packet, acceptance of award and all related documents for the Federal Fiscal Year 2014-2015 grant funds to the Florida Department of Law Enforcement, Office of Criminal Justice Grants, Residential Substance Abuse Treatment (RSAT) Program; and that 3. This resolution shall become effective immediately upon adoption by the Board of County Commissioners and execution by the Presiding Officer and Clerk. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 181" day of November, 2014. Mayor Mayor Pro Tern Commissioner Commissioner Commissioner (Seal) Monroe County Board of Commissioners Attest: By: Clerk of Court Mayor r . , w FDLE rtrIlent of Business Support Rick Scott, Governor Law Enforcement Off lea of Criminal Justice Grants Pam Bondi,Attorney General Float Office Box 1489 jeff Atwater, Chief Financial Officer Geraid M. aRey i'allahassee, Fl.32302-1489 Adam Putnarn, Commissioner of Agriculture Commissioner (850)617-1250 wmAOde.state.fl,us September 23, 2014 The Honorable Sylvia Murphy Mayor, Monroe County Board of Commissioners 1100 Simonton Street Key West, Florida 33040-1100 Re: Federal Fiscal Year(FFY) 2014 Residential Substance Abuse Treatment (RSAT) Program Dear Mayor Murphy: The Florida Department of Law Enforcement (FOLE) is pleased to announce that your agency is eligible to apply for a second year of Residential Substance Abuse Treatment (RSAT) for Prisoners Held in Local Correctional Facilities Grant funding. The substance abuse treatment program which was implemented by your agency last year has met the criteria to receive $50,000 for the State Fiscal Year 2014-2015. During this funding period, each award must be matched in cash in an amount equal to but not less than twenty-five (25) percent of the total program cost. Recipients must apply on-line using FDLE's grant management system, Subgrant Information Management On-Line (SIMON). SIMON can be accessed at http://simon.fdle,state.fl.us. The project start date should be October 1, 2014 and the end date should be September 30, 2015. Application completion will require an "Announcement Code"which is a security feature allowing access to the application. The Announcement Code is RSAT1415. To assist you in completing this application a user manual is available on-line. The information provided for this year's award process is similar to those provided in previous years, but contains substantial revision based on new state and federal requirements for subawards involving federal grant funds. Please review all information and ensure all requirements are met. A checklist is enclosed to aid you in addressing all the required information. Sorvire -Integrity -Respect - Quality Mayor Sylvia Murphy September 23, 2014 Page Two In addition to the on-line submission, recipients must print out the completed application and required certifications and submit two hard copies (with original signatures)to: Florida Department of Law Enforcement Office of Criminal Justice Grants Attention: Petrina Herring, Bureau Chief 2331 Phillips Road Tallahassee, Florida 32308 The deadline for this hard copy submission is no later than 30 days after the receipt of this letter. Our office is available for any assistance needed, Monday through Friday, 8:00 a.m. —5:00 p.m. EDT. For issues relating to SIMON, call (850)617-1250 and ask for the SIMON Help Desk; otherwise ask for your grant manager or Martha McWilliams, Planning Manager. Sincerely, V Petrina T. Herring Bureau Chief Office of Criminal Justice Grants PTH/mm/sba Enclosure cc: Laura Deloach-Hartle, Project Director SIMON Application Checklist Overall Grant Application [] Does your agency have mn active DUNS number? [] ls your SAM.gov registration cunent/actkve? [] Have you and applicable grant staff read the Standard Conditions that apply toRSATsubgmntm7 [] I lave you obtained a properly signed EEO certification and/or EEO plan as applicable to your grant? [] Did you include any additional forms required, such as sole source,signature authority,etc.? [] Are all sections nf the grant complete and the application designates a Project Director with knowledge of program goals/objectives, performance and expenditure requirements,record keeping and overall grant management coordination? Problem Identification � [] Does the problem identification clearly describe a need/issue required tobeaddressed with grant funds, including the scope of the problem and whom is affected by the need/|ssue? [� Is there information describing the repercussions or impact if the need is not met? [l If this is a continuation from a pre-existing subgrant, does this section provide a brief summary of project accomplishments that have been achieved,or needs that have been met,to date.? Project Summary (Scope of Work) � [] Does the scope of work sufficiently describe the goals and objectives of the project? How will the problem identified |n the previous section bm addressed with this mubgonv? [� Does this section identify what the project will accomplish? [] Does this section identify who will receive services and/or who wHl provide services? [] Does this section identify standards,such as the quantity of acLivities/services or a minimum level of service to be performed? [] Does this section provide a breakdown of the deliverables that Wi||bereceived? [] Does this section identify how deliverables will be accounted for and documented for performance reports? (i.e.criteria for successful completion, how service providers will be managed and held accountable during the grant period,etz.) O For equipment purchases, does this section describe the equipment to be purchased how it will be used|n project operations,and how the purchase of the itern(s)will address the problem identified in the previous section? Performance [] Does the application include only one federal purpose area? Financial / Budget If the budget contains Sa8arims/Benefits: [] Is the salary rate(hourly, biweekly,annually, etc.)provided with total number of hours,weeks,etc.? [] If overtime,does the narrative provide estimated number of hours with rate of pay? R�ATFundingAssi�ance— F|orida Department oy Law Enforcement Dff| f� i i |Justice Grants Prugram �nh»rmadon (Rev. O9/�D14) Office rmna us F] Are the benefits clearly defined and include rate,ost,mpercentage? O Does the narrative state the percent of time each position is paid from grant funds? [] Does the narrabve contain the percentage of time the position will work or grant funded activities? [] Does the narrative contain information regarding the percentage of grant funds that will be charged for each reporting period? [] Does the narrative provide a brief description on how the position(s)being funded from the grant will accomplish grant activities? If the budget cmnbm|ms Contractual Services: [] Does the budget dearly describe the activities each party will be contracted to perform? [] Does the narrative identify unit costs per sem|ce(s)rendered? [] Are unit costs clearly defined with supporting information in the Section Questions for Application Section Four? [] Does the narrative identify deliverables or documentation required to initiate payment? [] lf contractual services contain consultant rates in excess of$65D per day,does the application contain the additional request(|mtter)for approval of consultant rates? [] Does the narrative provide a brief description on how the services being procured will be used to accomplish grant activities? If the budget contains Expenses: [] Does the budget list all the items that will be purchased and provide approxirnate costs for each? [] If the purchase is a bundle,does the budget list the items included in bundle? (i.e. if purchasing a computer is it a laptop or desktop,does it include docking station arid/or peripherals? D so,which ones?) [] Does the narrative provide a brief description on how the purchase of these items will assist the project or be used toward accomplishing grant activities? If the budget contains Operating Capital Outlay(OCO): [] Does the budget list each item to be purchased and provide the cost per itern? if the item(s)purchased are included ina bundle nr package,please detail what is included|n the bundle. [] Is shipping, handling,warranty,and/or maintenance included arid listed in the budget(if applicable)? [j If not already described in the Scope of Work,does the narrative provide an explanation on how the item(s) will be used to accomplish project activities? [] If a warranty is included in the purchase,does the budget ensure grant furids will only be used for up to the first,year of maintenance and only for dates within the approved grant period? if the budget contains Iwd|m+dt Costs: [] IsanIndirect Cost Man included,ao approved by the cognizant agency'? ---- � Florida �mmnt RSAT Funding Assistance Florida Department ofLawEnfb� Program Information (Rev. 09/2014) Office mfCriminal Justice Grants plication for Funding ,assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment .._......... w. .. w ...a_- w .,..... ..w.w.........-- .....,., Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Sylvia Murphy Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040-1100 Phone: 305-453-8787 Ext: Fax: 305-453-8789 Email: murphy-sylvia@monroecounty-fl.gov Chief Financial Officer Name: Amy Heavilin Title: Clerk of Court Address: 500 Whitehead Street City: Key West State: FL Zip: 33040-3110 Phone: 305-295-3130 Ext: Fax: Email: aheavilin@monroe-clerk.com ............................ Application Ref# 2015-RSAT-94 Section#1 Page 1 of 3 Contract -RSAT-MONR--- OCJG-005(rev.April 2005) Application for ending Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment t Implementing Agency Organization fume: Monroe County Board of Commissioners County: Monroe Chief Official Name: Sylvia Murphy Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040-1100 Phone: 305-453-8787 Ext: Fax: 305-453-8789 Email: murphy-sylvia@monroecounty-fl.gov Project Director Name: Laura Deloach-Hartle Title: Senior Administrator-Grants & Special Projects Address: 1100 Simonton Street Room 2-285 City: Key West State: FL Zip: 33040-3110 Phone: 305-292-4482 Ext: Fax: Email: deloachhartle-laura@monroecounty-fl.gov Application Ref# 2015-RSAT-94 Section#1 Page 2 of 3 Contract -RSAT-MONK--- OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section Questions: Question: What is the DUNS number for the subgrantee? Answer: 73876757 Application plication Ref# 2015-RSAT-94 Section#1 Page 3 of 3 Contract -RSAT-MONR--- OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department Df Law Enforcement Residential Substance Abuse Treatment General P Information Project Title: K4EN'S JAIL HOUSED DRUG ABUSE TREATMENT SubgmantRec|p;ent: Monroe County Board of Commissioners Implementing Agency: Monroe County Board nfCommissioners Project Start Date: 10/1/2014 End Date: 9/30/2015 Problem Identification South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate distinction of being designated as a high-intensity drug trafficking area and, as such. is leading illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe County resulting in drug abuse rates higher than both the state and national averages. Specifically in regards bz the male population nf Monroe County, which isthe population of focus for this grant request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida Department of Health reports rates of drug involvement as over twice that of the state average and four times that of the much larger Miami-Dade County to the north. The Agency for Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of 2011 publication indicates that male residents of our county had over twice the state rate per 1DO.DDO population for emergency room treatment for acute drug intoxication. In addition, Monroe has over twice the state average for DUI arrests and, consequently, almost three times the state average for vehicular deaths involving drug use. For drug involved parents, statistics from the Florida Department ofChildren and Families indicate that 57% of Monroe County foster care placements between April 2O11 and March 2O12 were as a result of parental substance abuse. For many drug involved men, the obsession surrounding use and attainment of illicit and legal drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and ultimately incarceration. In addition; the destruction of parent-child relationships, increased domestic violence, increased crime, child abuse and neglect, foster care placement, divorce, stress on the legal and medical systems of a county with very limited resources, and global negative effects on our communities and quality of life are also directly affected. Recognizing the significant need for appropriate treatment among greater numbers of incarcerated men whose level of drug involvement is such that they would not benefit from available outpatient treatment and who are often the primary caretakers of children, the Guidance Care Center along with the Monroe County Sheriffs Office created the Jail In House Drug Treatment Program located within the Monroe County Detention Center in 1992. It remains today as one of the few such programs operated within a county jail in Florida and the only opportunity for men to receive intensive drug abuse treatment within Monroe County. Moreover, these men are able to get treatment quickly instead nf being one of the GG96cfsubstance abusing Florida residents who desire help but are unable to access treatment due to Florida's lengthy waiting list for substance abuse services as reported by the Florida Department of Children and Families. This program has been able to attain and maintain avery low recidivism rate (under 25%\for participants in the last years with the addition of evidenced-based practices and special attention to the unique needs of substance abusing men. The program has a very close relationship with county judges, attorneys, and the administration and staff of the Monroe County Detention Center as well as city and county authorities. Men who complete treatment are often Qnmnhmd early release from incarceration to return to their families and begin rebuilding their lives and the Contract -RSAT-MONR--- A��U^�� ~�� ~��nce `,"-____ _ Funding -__'_ -_ Florida Department nf Law Enforcement Residential Substance Abuse Treatment lives of their loved ones, thereby saving the county the expense of their continued detainment. Skills attained within the context of treatment increases the chances of sustained recovery, healthier family and other personal relationships, healthier children, and safer communities. Project In 1992. The Jail Incarceration PnJguxrn /J|P>was developed in the Monroe County Detention Center and began providing substance abuse treatment services to county inmates to lay the foundation for sustained recovery, The majority ofo||entammecmudorderedbythe Drug Court, Circuit Court and County Court Judges inMonroe County. The rest enter the program am volunteers who have met the oribar|o furdrug/o|coho|treatment and will be in the county jail a minimum of182 days. The program has established m positive reputation county wide,working closely with judges, prosecutors and defense attorneys throughout the county. DCF audits for the past three years reported that this program meets orexceeds Best Practice standards with 1DD96 compliance. This year's funding will allow services begun with last year's grant to continue for this population in the detention center. In July 2013, the Commission on Accreditation of Rehabilitative Facilities (CARF) evaluated the J|P program for accreditation. The process of accreditation has strengthened assessment and treatment. The Jail Incarceration Program met the highest CARF standards and received recognition for its positive relationships between correctional staff and treatment clinical staff. The agency has submitted Annual Conformance to Quality Reports tqCAF|F and continues to meet the highest accreditation standards. Client-centered, individualized treatment plans tailored tothe needs of men are anonnerstone of gender-responsive treatment. After developing these plans �n partnership with the program participant, treatment plan reviews, case management services , community linkages and monthly self-reports of progress continue to refine the plan. On-going program review occurs through quarterly focus groups with administrative staff and participants. The Global Assessment of Individual Needs (GA|N) instrument provides a comprehensive assessment of client needs and assists in developing a person-centered Wellness Plan that is updated with the participant every 30 days. Admission policies are welcoming to individuals with co-occurring disorders, learning disabilities, illiteracy and other special individualized needs.This allows access for all who probably otherwise would not receive services. For men with a mental illness aswell as drug addiction, a Mental Health Status Assessment identifies impairments in functioning. Once |dmnti5ed, the client receives a referral b/a mental health counselor and the Armor Correctional psychiatrist aa well am participating |n services tn address the substance use disorder and criminal thinking and behavior. Treatment ofmental illness im monitored by program staff as a vital part Vf recovery from substance abuse. Participants are given appointments with the Guidance/Care Center psychiatrist upon completion of the program and release from incarceration, and assigned a case worker to help them with appointments, treatment adherence, accessing Cf community services and medication assistance. Payohotropic medications are provided free of charge bo participants who cannot afford their medications or who do not have insurance coverage. Treatment|n the program is a minimum of six months and a maximum of one year. Contract -RSAT-MONF--- ooxG-uus(rev.Aprnzooa) Application~ 0�^ 0� ^�~ ��~�� °~~� Funding "�~=�U~~��nce Florida Department of Law Enforcement Residential Substance Abuse T[e@(UleOt Aftercare services are encouraged as a part Vf re-entry planning and last uphu six months once the participant is released. The Guidance/Care Center provides aftercare throughout the Florida Keys in community-based facilities. Aftercare ia given priority and participants are enrolled before they are released. These services are not funded bythe grant and are available to all participants regardless nf ability to pay. Corrections staff conduct random drug testing,with positive tests resulting in 30 days in lock down and a return b) court for judicial review ofthe case. Tests used are the Redihsst 10 panel dip sticks testing for amphetamine, benzodiazepinea' cocaine, opiates. synthetic opiates, THC. PCP. barbiturates, MOK4Aand methadone. The program also has a relationship with the local drug court to run tests on their spectrometry machine if test results are questionable which helps to identify those who may have attempted tobe dishonest by trying to mask the results. Program services will be delivered using an evidence based practice Cognitive Behavioral Therapy(CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self Improvement and Change, Pathways to Responsible Living"authored by Harvey Milkman and KennethVVonberg. Throughout the treatment episode participants use a client workbook that belongs to them, The cost of that workbook|s $25.00 per copy. Use of this workbook iy subject to change as more advanced evidenced-based treatment resources become available but will not exceed the$25.00coat. Moral Reconation Therapy (MRT), another systematic treatment strategy that seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included and K4RT books are $24.00each. Treatment in the correctional setting will incorporate trauma-informed and gender-responsive treatment through the use of the evidenced-based "Seeking Safety"treatment model to promote the healing and edification of the human spirit. Seeking Safety offers 25 treatment topics, each with a clinician guide and client handouts. The mwwan interpersonal topics are Asking for Help, Honesty, Getting Boundaries in Relationships, Healthy Relationships, Community Resources, Healing from Anger, and Getting Others to Support Your Recovery. The seven behavioral topics are Detaching from Emotional Pain: Grounding, Taking Good Care of Yourself, Red and Green Flags, Commitment, Coping with Triggers, Respecting Your Time, and Self-Nurturing. The seven cognitive topics are PTS[]: Taking Back Your Power, Compassion, When Substances Control You, Recovery Thinking, Integrating the Split Self, Creating Meaning, and Discovery. In eddition, four combination topics are Introduction to Treatment | Case Management, Safety,The Life Choices Game (Roview). and Termination. These relational models support the development of healthy relationships with self, significant others, and the community o1 large im order to reduce the risk ofrelapse and recidivism. Staff will use individual and group formats to deliver core services. An evidenced based Relapse Prevention Therapy program will continue running mswell. Specific treatment services will include: -A thorough assessment including mental health, substance abuse, and risk behaviors - Education about addiction to include relapse prevention - Consequences of criminal behavior -Amgerandenncdiono| contro| -Tnauma-|nformed care and treatment toinclude sexual abuse and domestic violence - Phymima| andemodonu|vveUnmen - Learning, developing, and practicing positive coping skills - Developing and beginning to implement a realistic and hopeful |i#a plan - Casmrnanagementsnrv|oes as needed - CourtconrdinoMonasneeded Contract -RBAT-MONR--- oCJu-0ns(rev,April cnos) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment -Continuum of care: supporting participants by connecting and coordinating aftercare in the community and though 12-step/support group involvement -Discharge and aftercare planning Application Ref# 2015-RSAT-94 Section#2 Page 4 of 5 Contract -RSAT-MOLAR--- OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section Questions: Question: Does the subgrantee receive a single grant in the amount of$500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the implementing agency receive a single grant in the amount of$500,000 or more from the U.S. Department of Justice? Answer: No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1) 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2)$25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, bans, grants, subgrants, and/or cooperative agreements? If yes, answer"yes" or"no"to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee)through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no,"answer NIA. Answer: N/A Question: Do the Subrecipient and Implementing agencies understand that this is a cost- reimbursement agreement for satisfactory performance of eligible activities? Requests for reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement. Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables as specified in the agreement Answer: No Application Ref# 2015-RSAT-94 Section#2 Page 5 of 5 Contract -RSAT-MOLAR--- OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment ................... General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 0001 - Residential Substance Abuse Treatment State Purpose Area: 0001 - Residential Substance Abuse Treatment Activity Description Activity: Cognitive Restructuring Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Activity Description Activity: 12-Step Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Activity Description Activity: Drug Testing Target Group: Adult Males Geographic Area: State of Florida Location Type, Jail Activity Description Activity: Educational Programs Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail ----------------------- Activity Description Activity: Impulse/Anger Control Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail .. ................................................ Application Ref# 2015-RSAT-94 . Section#3 Page 1 of 9 Contract -RSAT-MONR--- OCJG-005(rev,April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment ........... Activity Description Activity: Individual Counseling Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Activity Description Activity: Mental Health Counseling Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Activity Description Activity: Therapeutic Community Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Objectives and Measures Objective: FFY201410a -To record the number of RSAT participants anticipated to still be in the program at the end of the grant period. Measure: FFY201410a Approximately how many RSAT participants are expected to still be in the program at the end of the grant period? Goal: 30 Objective: FFY20141 I a -To report the number of new RSAT admissions. Measure: F FY20141 1 a Approximately how many new admissions are anticipated to participate in the RSAT program?This does not include any carry-overs from a previous grant period. Goal: 70 Objective: FFY201412a -To report RSAT participants receiving treatment through the following components: SUBSTANCE ABUSE and TREATMENT SERVICES COGNITIVE/BEHAVIORAL SERVICES EMPLOYMENT SERVICES HOUSING SERVICES MENTAL HEALTH SERVICES ................ Application Ref# 2015-RSAT-94 Section#3 Page 2 of 9 Contract -RSAT-MONR--- OCJG-005(rev,April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment .......... OTHER SERVICES (EXPLAIN) Measure: FFY201412a During the grant period, how many RSAT participants are expected to receive treatment through the following components: a) substance abuse and treatment services; b)cognitive behavioral services; c)employment services; d) housing services; e) mental health services; f)other(describe.) Goal: 70 Objective: FFY201412b-To provide aftercare and transitional planning services with RSAT funding. Measure: FFY201412b How many RSAT participants will receive transitional planning/aftercare services using RSAT funding? Goal: 70 Objective: FFY201413a -To report the number of RSAT participants who successfully complete all requirements as set forth in RSAT grant. Measure: FFY201413a How many RSAT participants are anticipated to successfully complete all requirements as set forth in the RSAT grant application during the grant period? Goal: 75 Objective: FFY201413b - To record the number of RSAT participants who: a) successfully completed the RSAT program and were released into the community. b) successfully completed the RSAT program and were released into the community under correctional supervision. c) successfully completed the RSAT program and were released into the community with an aftercare program in effect. d) successfully completed the RSAT program and were released into the community with a continuity of care and/or transitional plan. Measure: FFY201413b How many participants successfully completing the RSAT program are expected to: a) be released into the community after treatment completion? b) be released into the community under correctional supervision after completing the RSAT program? c) be released into the community with an aftercare program in effect? d) be released into the community with continuity of care and/or transitional plan. ............ Application Ref# 2015-RSAT-9 Section#3 Page 3 of 9 Contract -RSAT-MONR--- OCJG-005(rev.April 2005) �&n� U^��; �x� Funding � U �� .�� " ��=U�� Assistance ��" ==� �� Florida Department OfLaw Enforcement Residential Substance Abuse Treatment Goal: 70 Objective: FFY2O1414a -Tn record the number ofRSATparticipants anticipated toharemoved from the program due to: a\Termination for a new charge. b) Release or transfer in another correctional facility. o) Death or serious illness. d)Voluntary dropout. e) Failure to meet program requirements, 0V|o|adon of institutional rules. g> Other reasons (please specify other roaaons.) Measure: FFY201414a Approximately how many RSAT participants are expected to be removed from the program due Lo the following reasons? o)Termination for a new charge. b) Release or transfer bm another correctional facility. o\ Death ur serious illness. d>Voluntary dropout. a\ Failure to meet program requirements. f)Vio|ation of institutional rules. g) Other reasons (please specify other reasons) Goal: 25 Objective: FFY2O1415e-To report successful completions in the R8A7 program within the following time frames: a\ 0-3 months b) 4-0 months o\ 7-9months d) 1O-12months Measure: FFY201415a Approximately how many successful F(SAT completions are anticipated within the following time frames? a> O'3months b> 4-8 months o) 7-9months d) 1O-12months Goal: a. O b. 5O o. 25 Objective: FFY2O1415b-Toreport the number ofparticipants who left the RSATpmgnam unsuccessfully within the following time frames: a> 0-3 months Contract -RSAT-MONR--- oCJG-0oo(re".April uooe) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment .. ........ b) 4-6 months c) 7-9 months d) 10-12 months Measure: FFY201415b Approximately how many participants are anticipated to leave the RSAT program unsuccessfully within the following time frames: a) 0-3 months b) 4-6 months c) 7-9 months d) 10-12 months Goal: a. 0 b. 18 c. 7 Objective: FFY201416a -To report the number of RSAT participants who were tested for drugs and/or alcohol: a) before admission into the RSAT program b) during the RSAT program c)within 30 days after completing the RSAT program d)while currently enrolled and tested positive for the presence of alcohol or illegal substance Measure: FFY201416a How many RSAT participants are anticipated to be tested for drugs and/or alcohol: a) before admission into the RSAT program b)during the RSAT program c)within 30 days after completing the RSAT program d)while currently enrolled and tested positive for the presence of alcohol or illegal substance. Goal: 100 Objective: FFY201417a -To report any potential problems or barriers. Measure: FFY201417a What problems and/or barriers (if any)to a successful RSAT program are anticipated? Goal: None Objective., FFY201417b -To maintain and keep the RSAT program on track to fiscally and programmatically complete as outlined in the RSAT grant application. Measure: FFY201417b Is the RSAT program anticipated to stay on track (fiscally and Application Ref# 2015-RSAT-94 Section#3 Page 5 of 9 Contract -RSAT-MONR--- OCJG-005(rev,April 2005) ��U~��~�� ~�� ~�t�nce "�q��~~`�=~" "~~ Funding= °�=~�~=~== Florida Department[fLaw Enforcement Residential Substance Abuse Treatment programmatically) osoutlined in the RSAT grant application? Goal: Yes Objective: FFY201417o -Tm report major activities planned for the future. Measure: FFY201417c List any major activities planned for the grant period. Goal: We will report any major activities. Objective: FFY2D1417d -Toreport any innovative programs/accomplishments that you would like to share with OCJG (based on your knowledge of the criminal justice field.) Measure: FFY201417d Will you report any innovative programs/accomplishments that you would like to share with OCJG (based on your knowledge of the criminal justice field)? Goal: Yes, vve will report Vn any innovative programs. Objective: FFY20141a - Report mubgnantactivities and anticipated accomplishments. This refers k)any proposed activity in the OCJGapproved subgrant implemented with RSAT funds and within the grant period. Provide explanation ifnm activity ie anticipated b7occur. Measure: FFY20141a What RSAT-funded subgrant activities and accomplishments will Occur during the subgnan1period? (An explanation must be provided ifnoactivity ia anticipated to occur.) Goal: Education-addiction, relapse prevention, consequences of criminal behavior; Anger/emotional control; Trauma-informed mam*8neatmentino|uding sexual abuse, domestic violence; Informational/emotional/behavioraI options to strengthen self& family; Emphasis on physical/emotional wellness; Learn ino/devo|oping/praoti:iny positive coping skills; Develop|no/irnp|ememtingarealistic, hopeful life plan; Continuum of care; Discharge/aftercare planning Objective: FFY2O142a -To report the number of RSATpadiripants added during each reporting period. Measure: FFY20142a How many RSAT participants will be added to the program during the GRANT period? Goal: 70 Objective: FFY2O143m 'Describe evidence-based services b) be used in the RSATprogram such aa those demonstrated by the research literature to be effective at reducing substance abuse among court-involved individuals Contract -RBAT-MONR--- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment ..................... (see link at http://www.samhsa.gov/ebpwebguide/) Measure: FFY20143a What evidence-based treatment services (such as those demonstrated to be effective at reducing substance abuse among court-involved individuals)will be used in the RSAT program? Goal: Cognitive Behavioral Therapy(CBT)curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self Improvement and Change, Pathways to Responsible Living"will be used as well as "Moral Reconition Therapy, Seeking Safety and Relapse Prevention" (in addition to SSC). Objective: FFY20145a-To record the following: a)the number of treatment staff working directly with RSAT participants regardless of funding source b) the number of treatment staff paid for at least partially with RSAT funds (this refers to any treatment staff including but not limited to program managers, administrators, case managers and clinicians. Do not include mentors, volunteers or interns. Measure: FFY201145a How many treatment staff are expected to be used: a) regardless of funding source and b) paid for at least partially with RSAT funds? This includes treatment employees such as program managers, administrators, case managers, clinicians. Do not include mentors, volunteers or interns. Goal: 7. Objective: FFY20146a -To report the number treatment staff to be cross-trained in the RSAT program using RSAT funding (including match.) This refers to any treatment employees including but not limited to program managers, administrators, case managers and clinicians. Do not include mentors,volunteers or interns. Measure: FFY201146a How many RSAT treatment staff are expected to be cross-trained using RSAT funds (include match)? Goal: 7. Objective: FFY20146b-To report the number of custody staff to be cross-trained in the RSAT program using RSAT funding (including match.) Measure: FFY20146b Using RSAT funding (including match), how many custody staff members are expected to be cross-trained with treatment staff in the RSAT program? Goal: 7. Objective: FFY20147a -To report the type of risk and need assessment used to identify factors that may lead a participant to re-offend; pinpointing needed services to minimize those risks. Measure: FFY20147a ........... Application Ref# 2015-RSAT-94 Section#3 Page 7 of 9 Contract -RSAT-MONR--- OCJG-005(rev.April 2005) Application �m Funding ��^�� "N==~"�� .=�� . ��=U�� U�="nce Florida Department 0fLaw Enforcement Residential Substance Abuse Treatment Approximately how many RSAT participants will receive risk and/or need assessments? What type of risk and/or need assessments will beused? (This refers to an instrument used to identify factors that may lead a participant to ne- offand; pinpointing needed services to minimize those risks. Goal: Seventy participants will receive the m*fenanmad assessments utilizing the evidenced based Global Assessment of Individual Need /GA|N\. Objective: FFY2O147U -Tm report number ofRSAT participants receiving risk and need assessments who are identified as high criminogenic risks, such as high substance abuse treatment needs. Measure: FFY20147b How many F<SAT participants receiving risk and/or need assessments are expected to be identified as high criminogenic risks, such as high substance abuse treatment needs? Goal: 60 Objective: FFY20148a -To report the number of RSAT participants to receive individualized treatment plans (should be equal tnor less than the number of participants tobe enrolled and should be based on an unduplicated count of participants with treatment plans.) Participants with updated treatment plans should be counted only once. Measure: FFY20148m : How many F<SATparticipants are expected b» have on individualized treatment plan? This number should he equal tomrless than the number of participants tobo eopo||ad and should be based on an unduplicated count of participants with treatment plans. Participants with updated treatment plans should be counted only once. Goal: 100 Objective: FFY2O14Sa -To record types of correctional institution/community based partnerships in order to ensure that therapeutic services are administered to participants after their release into the community. Measure: FFY20149a DaSCx|be any correctional institution/community based partnership to be provided to participants completing the RSATprogram. These partnerships should ensure that therapeutic services administered to participants are maintained after their release into the community. Goal: Aftercare services are encouraged as a part of re-entry planning and last up to six months once the participant is released. The Guidance/Care Center provides aftercare throughout the Florida Keys in community-based facilities. Aftercare is given priority and participants are enrolled before they are released Contract -RSAT-K4ONR--- ooJG-oos(rev.April 2ons) Application for (Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section Questions: Question: What is the TOTAL number of beds (treatment and non-treatment) in the facility? Please give the number for each facility if there are multiple facilites. Answer: 596 Question: How many non RSAT-funded treatment beds are in this facility? Please give the number for each facility if there are multiple facilites. Answer: 526 Question: How many RSAT-funded treatment beds are in this facility? Please give the number for each facility if there are multiple facilites. Answer: 70 Question: How is aftercare provided? Answer: Aftercare services are encouraged as a part of re-entry planning and last up to six months once the participant is released. The Guidance/Care Center provides aftercare throughout the Florida Keys in community-based facilities. Aftercare is given priority and participants are enrolled before they are released. Question: What is the anticipated number of RSAT program completions during each quarterly reporting period? Answer: 17 Question: What goals do you plan to accomplish during the subgrant period? Answer: All staff will be trained in evidence based practices and will be able to deliver these services with fidelity. Question: Please provide the physical address for the facility or facilities in which your RSAT- funded program operates. Answer: Monroe County Detention Center 5525 College Road Key West, FL 33040 Question: If"other"was selected for the geographic area, please describe. Answer: N/A Question: If"other"was selected for location type, please describe. Answer: N/A Application Ref# 2015-RSAT-94 Section#3 mPage 9 of 9 Contract -RSAT-MOLAR--- OCJG-005(rev,April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment General Financial Info: Note: All finarivial rerrittances wHH enitto the Chief FlriwiiicW fficer of flhc'� Subgrantee Organization Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR/Vendor Number: 596000749 Budget: Budget Category Federal Match Total ----------- Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $50,000-00 $16,667,00 $66,667.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 --Totals $50,000.00 $16,667.00 $66,667.00 Percentage 74.9996 25.0003 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref# 2015-RSAT-94 Section#4 Page I of 4 Contract -RSAT-MONR--- OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Budget Narrative: Total budget$66,667 Contractual Services: Salaries and Benefits: Lead Counselor 21,343(1,083 hours) Two Counselor/Case Manager 36,714 (2,182 hours) FICA 4,441 (3,265 hours) Total Salaries and Benefits 62,498 Expenses: 60 MRT Workbooks @ 24.00 each = 1,440 60 SSC Workbooks @ 25.00 each = 1,500 216 Drug Tests @ 5.69 each = 1,229 Total Expenses 4,169 Total Contractual Services: $66,667 Unit Cost= 20.42 Approximate Units = 3,264.79 The Lead Counselor will provide group and individual therapy, conduct assessments, make appropriate referrals as needed, provide information on client participation and progress to judges and detention staff, and develop and monitor treatment plans and provide other direct services as needed, with the addition of clinical oversight duties of the Program. Total hours to be covered by the grant= 1,083. Two Counselor/Case Managers will provide group and individual therapy, conduct assessments, make appropriate referrals as needed, provide information on client participation and progress to judges and detention staff, and develop and monitor treatment plans. This will be a Bachelor's level position. Total hours to be covered by the grant=2,182. Therapy workbooks will be provided to each participant in the program. Supplies will include paper, pens, folders, copier toner, and other basic office supplies to be used by staff and participants. Drug testing will be administered upon entry into the Program and at least once while receiving treatment within the Program. Monroe County will provide the 25% match required. Monroe County will execute an agreement with the Guidance Care Center to provide the services for the grant period. A copy of the agreement will be provided to FDLE. ..........4plication Ref# 2015-RSAT-94 Section#4 Page 2 of 4 Contract -RSAT-MONK--- OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment SectionQuestions: Question. What is the subgrantee's Operating Capital dollar threshold? Answer: 1000 Question: Is there a sole source purchase involved with this subgrant? Answer: No Question: Is there a contract executed for activities in this subgrant? If so, has a copy been received by the OCJG? Answer:. There will be an executed contract for activities and a copy will be provided to F DLE, Question` Are indirect casts included in the budget? If so, has a copy of the subgrantee's Indirect Cost Plan(approved by the cognizant federal agency)been submitted to the OCJ G? Answer: N/A Question: If.salaries and benefits are included in the budget, is there a net increase in the number of personnel? Answer: No Question: If benefits are to be included, are they,reflected in the budget narrative? Answer: No Question: Will the applicant be requesting an advance of federal funds? Answer: No Question Will the project earn Program Generated Income (PGI)? Answer: No Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: Total budget$66,667 Contractual Services: Salaries and Benefits- Lead Counselor 21,343(1,083 hours) Two Counselor/Case Manager 36,714(2,182 hours) FICA 4„441 (3,265 hours) Total Salaries and Benefits: 62,4498 Expenses- 60 MRT Workbooks @ 24.00 each = 1,440 60 SSC Workbooks @ 25.00 each= 1,500 216 Drug Tests @ 5.69 each= 1,229 Total Expenses: 4,169 Total Contractual Services: $66,667 Unit Cost= 20,42 Approximate Units = 3,264,79 Application Ref 261'S RSAT-94 __.__......_._... Section#4 Rage 3 of 4 Contract -LSAT-MOLAR-_- aCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment The Lead Counsellor will provide group and individual therapy, conduct assessments, make appropriate referrals as needed, provide information on client(participation and progress to judges and detention staff, and develop and monitor treatment plans and provide other direct services as needed, with the addition of clinical oversight duties of the Program. Total hours to be covered by the grant= 1,083. Two Counselor/Case Managers will provide group and individual therapy, conduct assessments, make appropriate referrals as needed, provide information on client participation and progress to judges and detention staff, and develop and monitor treatment plans. This will be a Bachelor's level position. Total hours to be covered by the grant=2,182. Therapy workbooks will be provided to each participant in the program. Drug testing will be administered upon entry into the Program and at least once while receiving treatment within the Program. Data provided October 21, 2014 by Guidance/Care Center. —Kp—Pfl-(66WRef# 201 5-RSAT-94 Section#4 Page 4 of 4 Contract -RSAT-MONR--- OCJG-005(rev.April 2005) Application for Funding assistance Florida Department of Leer Enforcement Residential Substance Abuse Treatment Insert standard Conditions Page here. Application Ref# 2015-RSAT-94 section 45 Wage 1 of 1 Contract -RSAT-lblONR--- OCJG-005(rev.April 2005) Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 (850)617-1250 Residential Substance Abuse Treatment (RSAT) for State Prisoners Program STANDARD CONDITIONS ....................... ...... SFY2014 RSAT Standard Conditions Page I of 20 Rev. 10/2013 The RSAT Program assists states and local governments to develop and implement substance abuse treatment programs in state and local correctional and detention facilities and to create and maintain community-based aftercare services for offenders. The goal of the RSAT Program is to break the cycle of drugs and violence by reducing the demand for, use, and trafficking of illegal drugs. RSAT enhances the capability of states and units of local government to provide residential substance abuse treatment for incarcerated inmates; prepares offenders for their reintegration into the communities from which they came by incorporating reentry planning activities into treatment programs; and assists offenders and their communities through the reentry process through the delivery of community-based treatment and other broad-based aftercare services. Conditions of agreement requiring compliance by Subgrant recipients and implementing agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed, termination of the project, as specified in item 17 of this section or other administrative action as appropriate. This includes the timely submission of all financial and programmatic reports and resolution of all interim audit findings. Definitions: "Department" unless otherwise stated, refers to the Florida Department of Law Enforcement, Office of Criminal Justice Grants (OCJG). "Subgrant recipient" refers to the governing body that performs criminal justice functions as determined by the U.S. Secretary of the Interior and includes an "Implementing Agency" which is a subordinate agency under the direction of an elected official (for example, Sheriff.) 1 All subgrant recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide(Financial Guide)(Aff&.oJ2.q1d gov/fftiankial uide/1qdeL.htm e 2L ..... .q_ _ __J and the Residential Substance Abuse Treatment (RSAT)for State Prisoners Program FY 2013 Formula Grant Announcement as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: • Office of Management and Budget(OMB) Circulars: wwm�.whitehotist.gov/onil)/circultirs • A-21 (2 CFR 220), "Cost Principles for Educational Institutions" • A-87(2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments" • A-102, "Grants and Cooperative Agreements with State and Local Governments" • A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and Cooperative Agreements" • A-122(2 CFR 230), "Cost Principles for Non-Profit Organizations" • A-133, "Audits of States, Local Governments, and Non-Profit Organizations" • Code of Federal Regulations:AaH.kL)o.&)v/fds1,s/ * 2 CFR 175.1 5(b), "Award Term for Trafficking in Persons" * 28 CFR 38, "Equal Treatment for Faith-Based Organizations" * 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) * 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace(Grants)" * 28 CFR 18, 22,23,30, 35, 42,61,and 63 • United States Code:&&aA. 0_)-W0_V_/f_d_SY_S/ 42 U.S.C.3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968" SFY2014 RSAT Standard Conditions Page 2 of 20 Rev. 10/2013 ~ State of Florida General Records Schedule GS11-SL for State and Local Government Agencies: D. Requirements for Contractors of Subgrant Recipients The subgrant recipient assures the compliance of all contractors with the applicable provisions of Title I of the Omnibus Crime Control and Sedo Streets Act of 1968, as amended (42 U.S.C. 3711 et seq. at � the provisions of the current edition of the Office of Justice Programs Financial Guide ; and all other applicable federal and state laws, orders, cimu|ona, or regulations. 3. Allowable Costs a. Allowance for oom1n incurred under the aubgnmnt mheH be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide' U.S. Department of Justice Common Rule for State And Local Governments and federal DK8B Circular A-87. "Cost Principles for S\ede' Local and Indian Tribal Governments," or OMB Circular A- 21. "Cnst Principles for Educational |nsh1u1ions." b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department ofJustice Common Rule for State and Local Governments, or OMB Circular A-11O. or OMB Circular A-1O2, and Florida law to be eligible for reimbursement. 4. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgront recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcemont, hereafter known as the Department, within fifteen (15) days after the end of the reporting period. In addition, if the mub0ront award period is extended beyond the °qriQina|" project period, additional Quarterly Project Performance Reports shall bosubmitted. Failure to submit Quarterly Performance Reports that are complete, ocnurate, and timely may result in sanctions, as specified in item 18^ Performance cf Agreement Provisions. (2) Report Contents: Performance Reports must include a response to all objectives included in your aubonant A detailed response is required in the narrative portion for yea/no performance objectives. The narrative must also rmf|moL on accomplishments for the quarter and |dmn|ih/ problems with project implementation and address actions being taken to naaq|ve the problems. Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission: Performance Reports may be submitted by the Project Director, Application Manager, or Performance Contacts. b. Financial Reports (1) Project Expenditure Reports (a) The sub grant recipient shall have a choice of submitting either a Monthly or o Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (OO) days after the end of the reporting period. In eddition, if the aubgnsnt award period is extended, additional Project Expenditure Reports shall besubmitted. (b) All project expenditures for reimbursement ofeubAnynt recipient costs shall ba submitted on SFY2O14RSAT Standard Conditions Page 3of2O Rev. 1O/2O13 the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the subgrant Information Management ON-line (SIMON) system. (c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and post-audit. (d) Before the "final" Project Expenditure Report will be processed, the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall': result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested. (f) The report must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee, (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the subgrant expiration date. (b) The Financial Closeout Audit must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. (3) Project Generated Income(PGI) (a) If applicable, the subgrant recipient shall submit Quarterly PC31 Earnings and Expenditures Reports to the Department within thirty (30) days after the end of the reporting period covering subgrant project generated income and expenditures during the previous quarter. If any PGI remains unspent after the subgrant ends, the subgrant recipient must continue submitting quarierly PGI reports until all funds are expended, (See Item 11, Program Income.) (b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief: financial officer or the chief financial officer's designee. c. Other Reports The subgrant recipient shall report to the Uniform Crime Report and other reports as may be reasonably required by the Department. 5. Fiscal Control and Fund Accounting Procedures a. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110, or A-102 as applicable, in their entirety. b. The subgrant recipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. As a subgrant recipient, you must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. An adequate accounting system for a subgrant recipient must be able to accommodate a fund and account structure to separately track receipts, .............................. SFY2014 RSAT Standard Conditions Page 4 of 20 Rev. 10/2013 expenditures, assets, and liabilities for awards, programs, and subgrant recipients. c. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department. cl. Aft funds not spent in accordance with this agreement shall be subject to repayment by the subgrant recipient. 5. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds. 6. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the subgrant award period. Only project costs incurred on or after the effective date, and an or prior to the termination date of the subgrant recipient's project are eligible for reimbursement, All payments must be completed within thirty(30) days of the end of the subgrant period, 7. Advance Funding Advance funding may be provided to a subgrant recipient upon a written request to the Department. The request must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. 8. Trust Funds a. The unit of local government must establish a trust fund in which to deposit RSAT funds. The trust fund may or may not be an interest bearing account. la. The account may earn interest, but any earned interest must be used for program purposes and expended before the federal grant period end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Department for transmittal 10 the Bureau of Justice Assistance. 9. Travel and Training The cost of all travel shall be reimbursed according to the subgrant recipient's written travel policy. If the subgrant recipient does not have a written travel policy, cost.of all travel will be reimbursed according to State of Florida Travel Guidelines § 112.061, Fla. Stat. 10. Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs) per eight- hour day. A detailed justification must be submitted to and approved by the Department prior to obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide, the Common Rule, and in applicable state statutes. The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. If consultants are: hired through a competitive bidding process (not sole source), the $450 threshold does not apply. 11. Property Accountability a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or dispose of it pursuant to § 274, Fla. Stal. b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement SFY2014 RSAT Standard Conditions Page S of 20 Rev. 10/2013 according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments 0rthe h*dend OMB Circular Ar110 or A-102' as applicable. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 12. Ownership of Data and Creative Material Ownership of mm8er|a|, discoveries, inventions, and nmmu|ta deve|oped, produced, or discovered subordinate k>this agreement is governed by the terms of the Office of Justice Programs Financial Guide (as amendod), and the U.S. Department ofJustice Common Rule for State and Local Governmgn1e, o, the federal {JyW8 Circular A'11O orA-1O2. as applicable. 13. Copyright The awarding agency reserves a royalty-free non-exo|umme, and irrevocable license to reproduoa, publish, or otherwise use, and authorize others to use, for federal government purposes: a. The copyright in any work developed under an award orsubmmard. and b. Any rights of copyright to which a subgnant recipient or gVbrmcip|ent purchases ownership with support funded under this grant agreement. 14' Patents If any program produces patentable items, patent rights, processes, or |nvenhonw, in the course of work sponsored by the federal award orsubavvard +unds, such facts must be promptly and fully reported to the awarding agency. o. Unless there is a prior agreement between the su6gran1 recipient and the Department on disposition of such items, the Department may determine whether protection on the invention or discovery will be sought. b. The Department will also determine hVvv rights in the invention or discovery (including rights under any patents issued) will be allocated and administered in order toprotect the public interest consistent with "Government Patent Policy' (^Presidmnt's Memorandum for Heads of Executive Departments and AQenc|aa." dated August 23. 1971, and statement of Government patent po|icy, as printed in 36 Federal Register 1G839). c. Government regulations have been issued in Tide 37 CFR Port4O1 by the U.S. Department of Commerce. 15' Publication or Printing ofReports The subgnant recipient shall submit for review and approval one copy of any curricula, training mcdedo}s, or any other written materials that will be published, including web-based materials and web site content, through funds from this grant at least thirty (30) days prior to the targeted dissemination date The mubgrant recipient understands and agrees that any training materials developed or delivered with grant funding must adhere k»the ~OJPTuaining Guiding Principles for Grantees and Subgnantees"available a1 All materials publicizing or resulting from award activities shall contain the following statements: "This projectwas supported by Grant No. [contact the Office o/Criminal Justice Grants for award numbed awarded by the Bureau of Justice Assistance. The Bureau of Justice Aooio\enoe is aommponent of the Office of Justice Programs, whicha|aoinc|uden (he8ureauu[ JuoiiceSta\imuiom. 1hmNsgiona| |nmUtuVeo[ Justice, the Dffino of Juvenile Justice and Delinquency Prevention, the O#|om for Victims of Crime, and the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking. Points of view n/ Rev. 1O/2O13 opinions in this document are those mf the author and do not necessarily represent the official pmmkmn or policies/f the U.8. Department ofJuahmy.^ 16' Audit o. SubgrantnacipieNs that expend $500,000 or more in a year in federal awards shall have a single or pnogrom-mpecifiomudiiconduohadforthatyear. The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance |n the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract numbor. CFDA number, award amount contract period, funds received and disbursed. When app|icab|a, the mubgrmnt recipient shall submit an annual hnano|ml audit that meets the requirements nf § 11.4G. Fla. Stet. . ^Uedinitionm;duties; authorities; reports; ru|es."; 8215,B7. Fla. Stat., "Florida Single Audit Act"; and Rules of the Auditor Genera|, Chapter 10.550. "Local Governmental Entity Audits" and Chapter 10.650. "Florida Single Audit Act Audits Nonprofit and For- Profit Organizations." b. Aunmp|eke audit report that covers any portion of the effective dates of this agreement must be submitted within 30 days after its oomp|mtion, but no later than nine (g) months after the audit period. |n order iobe complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department. c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant ora Licensed Public Accountant. d. The oubOrant recipient mhu|| take appropriate corrective action within six (G) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure that audit working papers are made available tothe Department, or its designee, upon request for aperiod of three (3) years from the date the audit report is |mmuod, unless extended in writing by the Department. L Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are exempt from the audit requirements of <]KXB Circular A-133 for that fiscal year. In this casg, written nodfiue8ion, which can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or deu�gnee, that the subgrent recipient is exempt. This notice mhoU be provided tothe Department no later than K4mroh 1 following the end of the fiscal year. g� If this agreement is closed out without an audit' the Department reserves the right to recover any disallowed costs identified |nan audit completed after such closeout. h. Aacanngd copy ofthe completed audit reports or link Vmthe electronic audit report should be sent via email 1V or mailed to the following address: Florida Department of Law Enforcement Office cd Criminal Justice Grants Post Office Box148S Tallahassee, Florida 323O2-148Q 17, Performance ofAgreement Provisions In the event of dafmuk, non-compliance or violation of any provision of this agreement by the nubBnard recipient, the subgrmnt recipient's consultants and suppUera, or both. the Department shall impose sanctions it deems appropriate including withholding payments and canneUmtion, termioedion, or suspension nfthe agreement in whole orinpart. |n such event, the Department shall notify the subgnant SFY3D14REAJ'Stand�ndCondi�ons Page 7of2U Rev. 10/2013 recipient of its decision thirty (30) days in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 18. Commencement of Project a. If a project is not operational within 60 days of the original start data of the award period,the subgrant recipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay,and the expected start date. lb. If a project is not operational within 90 days of the original start date of the award period, the subgrant recipient must submit a second statement to the Department explaining the implementation delay. c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally,terminate this agreement and re-obligate subgrant funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90)day period, but only by formal written adjustment to this agreement. 19. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the subgrant recipient. b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises, out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either of them, the subgrant recipient shall not be deemed in default, unless: (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes,the delivery schedule shall be revised accordingly. 20. Written Approval of Changes in this Approved Agreement(Grant Adjustments) a, Subgrant recipients must obtain prior approval from the Department for major substantive changes such as changes in project activities, target populations, service providers, implementation schedules, project director, and designs or research plans set forth in the approved agreement and for any budget changes: that will transfer more than 10% of the total budget between budget categories. b. Subgrant recipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item. SFY2014 RSAT Standard Conditions Page 8 of 20 Rev. 10/2013 c. Under no circumstances can transfers of funds increase the total budgeted award. d. Requests for changes to the subgrant agreement must be electronically signed by the subgrant recipient or implementing agency's chief official or the chief official's designee. e. Any certifications required for the requested changes, such as Sole Source, ADP Justification, Privacy Certification forms, and Confidential Funds certifications, must be signed by the subgrant recipient or implementing agency chief official or someone with formal, written signature authority for the chief official. 21. Delegation of Signature Authority When the subgrant recipient's chief official designates signature authority to another person, the chief official must submit a letter or resolution to the Department, giving his/her signature authority. The delegation letter of signature authority must be signed by the chief official and the person receiving signature authority. 22. Disputes and Appeals a. The Department shall make its decision in writing when responding to any disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision. b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla. Stat., and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under§ 120, Fla. Stat. 23. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. 24. Access to Records a. The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the U,S. Department of Justice, the U.S. Comptroller General or any of their dully authorized representatives, shall have access to books, documents, papers and records of the subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the Financial Guide and the Common Rule. b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of § 119, Fla. Stat., and made or received by the subgrant recipient or its contractor in conjunction with this agreement. c. The subgrant recipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 25. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly SFY2014 RSAT Standard Conditions Page 9 of 20 Rev. 10/2013 authorized persons. The subgemt recipient shall comply with State of Florida General Records Schedule G81-SL for State and Local Government Agencies: 26. Personnel Changes Upon implementation of the project, in the event theme is a change in Chief Officials for the Subgnsmt recipient or Implementing Agency, project staff must notify the help desk for F0LE's online grants management system, S|KNON (Swbgrami Information Management Online) so that the organization can be updated in S|MON' ;f the project director changes, a grant adjustment must bm entered inS|88ON to reflect the change. 27. Background Check Whenever a background screening for m |oymentorabamkgroundaeoudtyoheokis ,equinadby |avvfor employment, unless otherwise provided by law, the provisions of§435, Fla. Stat. shall apply. a. All positions in programs providing care to chi|dren, the developmentally disabled, or vulnerable adults for 15 hours Vr more per week; all permanent and temporary employee positions ofthe central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant 1o § 435. Fla. Stet.. using the level 2 standards set forth |n that chapter. b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the oubsection, security background investigations shall inc|ude, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection' statewide criminal and juvenile records checks through the Florida Department ofLaw Enfoncement, and federal criminal records checks through the Federal Bureau of |nveatigmdion, and may include local criminal records checks through local law enforcement agencies. (1) Any person who is required to undergo such osaouhty background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall bedismissed. (2) Such background investigations shall be conducted at the expense of the employing agency or employee. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the Department of Law Enforcement for processing and forwarding, when requested by the employing agenoy, to the United States Department of Justice for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred byitin the processing of the fingerprints. 28- Drug Court Projects ADruQ Court Project must comply with § 397.334. Fla. Stat.. "Treatment-Based Drug Court Programs." 29- Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by |avv enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such au increased court dockets and the need for detention space. Rev. 10/2013 30. Criminal Intelligence System o. The subgrantnecipient agrees that any information technology system funded orsupported by the Office ofJustice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office ofJustice Programs determine 28O.F.R. Part 280o be applicable, the Office of Justice Programs may, at its discretion, perform audits Of the system, as per 2OC.F.R. 23.20(g). Should any violation of28C.F.R. Part 2Q occur, the eubQnant recipient may be fined am per 42U.S.C� 8789g(o)-(d). The mubgoant recipient may not satisfy such afine with federal funds, b. The subgrantee understands and agrees that no awarded funds may be used to maintain or establish u computer network unless such network blocks the vievving, downloading, and exchanging of pornography. In doing so the subgrant recipient agrees the these restrictions will not limit the use of awarded funds necessary for any federal, aigte' tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities. 31. Confidential Funds A signed certification that the project director or the hmmj of the Implementing Agency has /ead, understands, and agrees to abide by all ofthe conditions for confidential funds as set forth |n the effective edition of the Office of Justice Programs Financial Guide is required from all projects that are involved with confidential funds. The signed certification must be submitted ut the time of grant application. 32' Civil Rights Compliance e. Federal |mvvs prohibit recipients of financial assistance from discriminating on the basis of raoe, co|or, national origin, re|igion, aex, d|sabi||1y, or age in funded programs or activities not only in respect to employment practices but also in the delivery of services or benefits. All mubgran\ necipients, implementing agenoies, and contractors must comply with any applicable oiakutor||y-|mposed nondiscrimination n*quiremen1s, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.&C. § 3789d); the Victims of Crime Act U.S.C. § 1OGO4(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(h)); the Civil Rights Act of 1864 (42 U.S.C. § 2OOOd);the Rehabilitation Act of197Q (28U.S.O. §7S4); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34);the Education Amendments Vf 1972 (20 U.S.C. §§1681. 1683, 1685- 8G); the Age Discrimination Act of 1975 (42 U.S.C. §G 6101-07); and Department nfJustice Non- Discrimination Regulations 28CFR Part 42; see Ex. C]rder1327g (equal protection of the laws for faith-based and community organizations). b. FDLEdoan not discriminate on the basis of nace, color, na|igion, national origin, sex, disability, or age in the delivery of services or benefits or in employment. The subgnant recipient must notify program participants and beneficiaries that it does not discriminate on the basis of race, co|or, national odgin, religion, sex, diaobi|ity, and age in the delivery cJ services or benefits nrin employment practices. o. Subqnont recipients are responsible for ensuring that contractors, vendors, and agencies to whom they pass-through funds are in compliance with all Civil Rights requirements and that the contractors, wandorm, and agencies are aware that they may file ad|sur|minsdiom complaint with the oubgnant reoipien1, with the Department orwith the Office for Civil Rights and how Vodo so. d. Equal Employment Opportunity Plans (1) A nubgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more employees and it has received any single award of $25,000or more from the Department of Justice. The plan must be prepared using the on-line short form at , must be retained by the oubgrant recipient or implementing agency, and must be available for review oraudit. The organization must also submit an EEO Certification toFDLE. (2) If the mubAnant recipient or implementing agency is required to prepare an EEO Man and has Rev. 10/2013 received any single award of $500ODOor more from the Department of Justice, b must submit its plan to the Department of Justice for approval. A copy of the Department of Justice approval letter must be submitted to FDLE. The approval letter expires two years from the date of the letter. (3) A subQnan1 recipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than 5O employees orif it does not receive any single award of $25,U0Uor more from the Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. |fon organization io exempt from the EEO Plan requirement, i1 must submit anEEO Certification to FOLE (4) The subgrant recipient and implementing agency acknowledge that failure to comply with EEO Requirements within GO days of the project start date may result in suspension or termination of funding, until such time amitisincompliance. *. In the event afmdeoa| or state court or federal or state administrative agency makes mfinding of discrimination after a due process hearing onthe grounds cf race, color, religion, national origin, sex, or disability against a recipient offunds, the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights, Office of Justice Programs. [ In accordance with federal civil rights |mwo, the subgnant recipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. g. Subgnant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in all contracts funded by the subQran8 recipient. h. If the subgrant recipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file m complaint with the eubgron1 recipient, with FOLE or with the Office for Qv|| Rights. Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489. TaUahaasee, Florida 32302-1489 or on-line on . Discrimination complaints may also be submitted to the O#|�� forCivil Rightm, Office cdJustice Programs, U.S. Department of Justice, 810 7m Street, Northwest,Washington, D.C. 2O531. orby phone ed (202) 3O7-OGSO. |. The oubgnan1 recipient must have procedures in place for responding to discrimination complaints that employees and diente, oum1onnerm, and program participants file directly with the mubgnant recipient. j. The subgrmrK recipient must have written policies or procedures in place for notifying program beneficiaries how to file complaints alleging dismriminabon by the oubQnan1 recipient /imp|ementing agency with FDLEor the OCR. k. Any discrimination complaints filed with FOLE will be reviewed by FDLEo Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature cf the complaint. i Americans with Disabilities Act Subgrani recipients must comply with the requirements of the Americans with Disabilities Act (ADA)' Public Law 101-336. which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title |), state and inoa| government eem|oem and transportation (Title ||), public accommodations (Title |||). and telecommunications (Tide |V). m. Rehabilitation Act o/ 1873 (28 C.F.R. Part42` SubpartG) If the muhgnant recipient has 50 or more employees and receives DOJ funding of $25.OUO or more, the aubQnant recipient must take the following actions: SFY2014REAT Standard Conditions Page 12Vf2O Rev. 10/2013 (1) Adopt grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging a violation of the OOJ regulations implementing Section 604 of the Rehabilitation Act of 1973. found ct28 C.F.R. Port 42, Subpart E;, which prohibit discrimination on the basis of o disability in employment practices and the delivery of services. (2) Designate a person to coordinate compliance with the prohibitions against disability discrimination contained in28C.F.R. Part 42, Subpart G. (0) Notify participants, ben*fioiaries, employees, mpp|ioants, and others that the oubQnant recipient/implementing agency does not discriminate on the basis of disability. n. Limited English Proficiency (LEP) In accordance with Department of Justice Guidance pertaining to Title V| of the Civil Rights Act of 1964. 42 U.S.C. § 2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuo|o, please see the wehmite at . FDLE strongly encourages mubgront recipients to have a written LEP Language Access Plan. o. Title |Xofthe Education Amendments ofiS72 (28C.F.R. Part G4) If the mubgrani recipient operates an education program or activity, the muhgrant recipient must take the following actions: (1) Adopt grievance proceduresdbat provide for the prompt and equitable resolution 0fcomplaints alleging avio|u1ion of the DDJ regulations implementing Title |X of the Education Amendments of1S72, found mA28 C.F.R. Part 64' which prohibit discrimination on the basis ofsex. (2) Designate a person to coordinate compliance with the prohibitions against sex discrimination contained in28C.F.R. Part54. (3) Notify applicants for admission and emp|oymen(, employees, students, parents, and cdhgn; that the aubQnant recipient/implementing agency does not discriminate on the basis of sex in its educational programs oractivities. p. Equal Treatment for Faith Based Organizations The mubgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part 38. the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment ReQu|sd|on"), The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as vxonship, religious instrumtion, or proae|ytize8ion. Recipients of direct grants may still engage in inherently religious auhvihem, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee ora sub-grantee must bevoluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of m beneficiary's religion. The sub0ren1 recipient also understands and agrees that mvvan1 funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from the awanj, or the parent or legal guardian of such students. Notwithstanding any other special condition of this award' faith-based organizations may. in Rev, 1O/2O13 some cincummhances, consider religion as a basis for employment. See 33- Immigration and Nationality Act NV public funds will intentionally he awarded h» any contractor who knowingly employs unauthorized alien wmrkens, constituting a violation of the employment provisions contained in O U.S.C. Section 1324a(n). Section 274A(e) of the Immigration and Nationality Act ("|NAl. The Department shed[ consider the employment by any contractor mfunauthorized aliens avio|ed|on of Section 274A(e) of the |NA. Such violation by the subgnant recipient ofthe employment provisions contained in Section 274A(a) of the |NA shall be grounds for unilateral cancellation of this contract by the Department. 34. National Environmental Policy Ac1(NEPA) a. The eubgnant recipient agrees to assist FDLE in complying with the NEPA, the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of mubQnant funds bythe subgnsn< reoipient. This applies 10 the following new activities whether ornot they are being specifically funded with these eubgnanifunds. That is, ii applies ao long am the activity is being conducted by the subgnant recipient or any third party and the activity needs to be undertaken |n order tn use these aubgrontfunds, (1) New construction; (2) Minor renovation or remodeling of u property either (a) listed on or eligible for listing on the National Register of Historic Places or(b) located within a 1 00-year flood plain; (3) A renovation, lease, or any other proposed use of building or facility that will either (u) result |na change in its basic prior use or(b) significantly change its size; and (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component ofafunded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. (5) Implementation o/ o program relating to clandestine methamphetumine laboratory operations, including the idenhUcstinn, seizure, or closure of clandestine methamphetamine laboratories. b. The subgront recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, aadirected by the Bureau of Justice Assistance. The subgrant recipient further understands and agrees to the requirements for implementation of a Mitigation P|on, as detailed by the Department of Justice at , for programs relating to rnethamphetamine laboratory operations. c. For any of a aubgran1 recipient's existing programs or activities that will be funded by these subgnsnts. the subgran1 recipient, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with the Department o/ Justice in any preparation by Department of Justice of a national or program environmental assessment of that funded program or activity. 35. Nqm-Prmcurenmen1' Debarment and Suspension The eubQnant recipient agrees tu comply with Executive Order 12549, Debarment and Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governnnentw|dm Debarment And Suspension (Nonproourement)" These procedures require the subQront recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarngd, suopended, declared ineligible or is voluntarily excluded from participating in this covered iraneection, unless authorized by the Deportment. SFY2O14RSAT Standard Conditions Page 14mf2O Rev. 10/2013 If the subgrant is $100,000 or more, the subgrant recipient and implementing agency certify that they and their principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal(benefits by a state or federal court or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, slate, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application had one or more public transactions (federal, state,or local)terminated for cause or default. 36. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement of$100,000 or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by 31 USG 1352. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a grant or cooperative agreement over$100,000, as defined at 28 CFR 69, the applicant certifies that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (3) The undersigned shall require that the language of this certification be included in the award documents for all subawarlds at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subgrant recipients shall certify and disclose accordingly. ------------------------- SFY2014 RSAT Standard Conditions Page 15 of 20 Rev. 10/2013 37. State Restrictions on Lobbying In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 38. Additional Restrictions on,Lobbying The subgrant recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs. 39. "Pay—to—Stay" Funds from this award may not be used to operate a"pay-to-stay" program In any local jail. Furthermore, no funds may be given to local jails that operate"pay-to-stay"programs. "Local jail,"as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-stay"programs as referenced in this condition, means a program by which extraordinary services, amenities andior accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar, offenders within a jurisdiction. 40. The Coastal Barrier Resources Act The subgrant recipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. 41. Environmental Protection Agency's (EPA) list of Violating Facilities The subgrant recipient assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 42. Flood Disaster Protection Act The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 43. National Historic Preservation Act It will assist the Department(if inecessary) in assuring compliance with section 106 of the,National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969(42 U,S,C, §4321). 44, Human Research Subjects Subgrant recipient agrees to comply with the requirements of 28 C-F-R, part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. SFY2014 LSAT Standard Conditions Page 16 of 20 Rev. 1012013 45. Reporting, Data Collection and Evaluation The subgnard recipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance. C)pnnp|ianCg with these requirements will be monitored by FDLE. 46' Drug Testing The sUboranL ngcipignt/irnp|en0ent|ng agency will innp|8[UeOt urinalysis or other proven reliable fOrnnS of testing Of individuals in CO[reC1ioDa| residential substance abuse treatment programs. Such testing shall include individuals released from residential substance abuse treatment programs who remain inthe custody ofthe State. 47. Privacy Certification The eubgrant recipient agrees to comply with all confidentiality requirements of42 U.S.C. section 3788g and 28 C.F.M. part 22 that are applicable to collection, use, and revelation of data or information. The subgrant recipient further agrees, as a condition of grant approval,to submit a Privacy Certificate that isin accord with requirements of28C.F.R. Part 22and, in particular, section 22.23. 48' State Information Technology Point of Contact The subgnant recipient agrees to ensure that the State Information Technology Point of Contact receives written mVdUcgdion regarding any information technology project funded by this grant during the obligation and expenditures period. This isho facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addi1ion, the nubgran\ recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to . 49- Supplanting The oubgnar8 recipient agrees that funds received under this award will not be used to supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence 0ffederal funds, bmmade available for law enforcement activities. 50' Conflict mfInterest The mubDnant recipient and implementing agency will establish safeguards to prohibit employees from using their positions for e purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 51. Uniform Relocation Assistance and Real Property Acquisitions Act The subgnsnt recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4GO1 e1seq.). which govern the treatment ofpersons displaced as a result offederal and fmdera||y-assisted programs. 52. American Made Equipment and Products To the greatest extent practicable, all equipment and products purchased with program funds should be American made. 53. Limitations mn Government Employees Financed bV Federal Assistance Themubgnant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or |ncsd government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. Rev. 10/2013 54 Certification for Employees Working Solely ona Single Federal Award For any position that wmdm 100% of its time on as|ng|e federal award, the employee must certify that 100% of his or her time was spent working on that federal award. This requirement applies to both h/U time and part time positions naQanj|eoa of the percentage of the position's salary that io charged to the grant. The certification must be signed by both the employee and the employee's direct supervisor having firsthand knowledge of the work performed bythe employee. The forms must be submitted semi- annually and may not bo signed priorhztheemdof1heneportingporiod. Certifications must be provided to cover the entire grant period. 56. T|mmemheets Timeshe6tm must be kept for all project staff whose hours will be charged to the project. Thehmeehaeta must be signed by the supervisor and clearly indicate hours spent on project activities. 56. Additional Documentation of Personnel for Department of Financial Services In accordance with Section 216.971. Florida Statutes, the Florida Department of Financial Services may require documentation vm||dm1iVn that personnel services were performed on project-related act|Whom in accordance with the contract agreement. 57. Reporting Potential Fraud,Waste, Abuse,and Similar Misconduct The oubgrant recipient must promptly refer to the Department any credible evidence that a phncipg|, employee, agent, contractor, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud' conflict ofinterest, bribery, gratuity, or similar misconduct involving grant funds. 58. Funds to Association of Community Organizations for Reform Now(ACORN) Unallowable Gub0rant nao|p|mnt understands and agrees that it oonncn use any federal funds, either directly or indixecUy, in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN) or its subsidiaries,without the express prior written approval of OJP. 59' High Risk SubgmmntRecipients The mubQnantrecipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the U.S. Department mf Justice determines that the oubgrunt recipient is a high-risk grantee. Cf. 28C.F.R. parts GG^ 7O. GW' Text Messaging While Driving Pursuant to Executive Order 13G13. "Federal Leadership nn Reducing Text Messaging While Driving,"74 Fed. Reg. 51226 (October 1. 2008)` the subgnant recipient is encouraged 0m adopt and enforce policies banning employees from text messaging while driving any vehicle during the course ofperforming work funded by this mubgramt and Uoestablish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 61- System for Award Management(SAM) The suhgran1 recipient must maintain current information in SAM until it submits the final financial report required under this award or receives the final payment, whichever is |edgr. This requires that the aubgrmnt recipient review and update the information at least annually after the initial rmgimtrodion, and more frequently if required by changes in its information or another award term. 62' Maximum Allowable Salary No portion ofthese federal grant funds shall be used towards any part of the annual cash compensation of any employee of the subgrant recipient whose total annual cash compensation exceeds 110% of the maximum salary payable to a member of the Federal government's Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that year. (The salary table for SES employees is available at A subgrant recipient may SFY2O14RS/Q'Standard Conditions Page 18of2O Rev. 10/3013 compensate an employee at higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation ratesu|lowab|eunder<his award may be waived on an individual basis a1 the discretion of the OJP Wffioim| indicated in the program announcement under which this award ismade. 63' BJAorFIDLE Sponsored Events The sub8rant recipient agrees to participate in BJA- or FDLE'sponeoned training events, technical assistance events, or conference held by FDLE or BJA or their designees, upon FDLE's or BJA's request. 64. Expenses Related tp Conferences,Meetings,Traimings,and Other Events The subgnant recipient agrees to comply with all applicable |aws, regulations, p0|icies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of fond and/or beverages at such eventa, and costs of attendance at such events. Information on pertinent |ows, regu|adiona, po|ic]es, and guidance is available at dcostAltm. 65^ Environmental Requirements and Energy For oubQman10 in excess of $100,000, the subQnant recipient must comply with all applicable oiondmndm' orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368). Executive Order 11738, and Environmental Protection Agency regulations (4OCFRpart 15). The subomxnt recipient must comply with Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act(Pub. L94-1G3. 89S1at. 871). ifany. 66. Other Federal Funds The oubgran1recipient agrees that |f |tcurrently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are 1obe used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the aubgrant recipient will promptly notify in writing, the grant manager for this avvund, and, if so requested by the Qepartment, seek a budget modification orchange of project scope grant adjustment notice (GAN) toeliminate any inappropriate duplication offunding, 67- Monitoring The mubQrantrecipient agrees hm comply with the Department's grant monitoring guidelines, protocols, and procedures, and to cooperate on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk rev|ewm, and/or site visits. The eubgrmnt recipient agrees to provide all documentation necessary to complete monitoring of the subgnantamond. Furlher, the subgrgnt recipient agrees to abide by reasonable deadlines set by the Department for providing requested documents. Failure ho cooperate may result |n sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the subgrant recipient's access 1ofunds, referral tothe Office ofthe Inspector General for audit revievv, designation of the recipient as a FDLE High Risk aubgnant recipient, or termination ofawand(a). 68' Alcohol and Drug Abuse Agencies The State/Territory /SiEde\ will 000ndinmke the design and implementation of treatment programs between State correctional representatives and the State alcohol and drug abuse agency (and. |f appropriate, between representatives Vf local correctional agencies and representatives Vfeither the State alcohol and drug abuse agency or any appropriate local alcohol and drug abuse agency, SFY2O14RfAJ'Standard Conditions Page 19mf2O Rev. 10/2013 especially where there is opportunity to coordinate with initiatives funded through the Justice Assistance Grant (JAG) program). 69. Categorical Exclusion The RSAT Grant Program provides funds for use by the state and units of local government in developing and implementing residential substance abuse treatment programs within correctional and detention facilities in which prisoners are incarcerated for a period of time sufficient to permit substance abuse treatment. None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third party action: (1) New construction. (2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for(listing on the National Register of Historic Places, or (b) located within a 1 00-year flood plain, a wetland, or habitat for an endangered species. (3) A renovation that will change the basic prior use of a facility or significantly change its size. (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment. (5) Implementation of a program involving the use of chemicals. Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in its entirety would not meet the criteria for a categorical exclusion. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. SFY2014 RSAT Standard Conditions Page 20 of 20 Rev. 10/2013 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout,etc. are not acceptable. fi" PW [d Uerntf Ea�ar � ent . �ce ref Critrril Ju�tt�isr�a�� Signature_ Typed Name and Title: Date: ularrr 1leclp��s ` Ar tariz n c + ire M � . 4> risstatni�arnarii.eytar tara> c iprr�ritt , Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners Signature: Typed Name and Title: Roman Castesi, County AdministraLor Date: ittnplemen#iit%g a icyvii �ii 1,A� ii l ii tti car of :i Ii nat ' l 3 rttatiViEa Typed Name of Implementing Agency: Monroe Count}Board of County Commisioners Signature: Typed Name and Title: Roman Castesi,County Administrator Date: Application Ref# 2015-RSAT-94 Section#6 Page 1 of 1 Contract RSAT-Nv ONR--- OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Insert Certifications and Authorizations here. ------------ _2015-R SAS'-94 Section#7 Page 1 of i___.., Contract -RSAT-11 ONR--- OUG-005(rev.April 2005) CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the Instructions(see below)and then complete Section.4 or Section B or,Section C, not all three. Recipient's Name:Monroe County MS Number:073876757 Address:1100 Simonton Street,Key West,FL 33040 —Grant Number:2015-RSAT-94 Award Amount:$5o,000 Grant Title:Residential Substance Abuse Treatment Nance and Title of Contact Person: Laura deLoach-Hartle,Grants Administrator ......... .......fl... Telephone Number: (305)2924482 E-Mail Address:deloachhartle-laura@monroecounty- .gov Section A---Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply: •Recipient has less than fifty employees, ri Recipient is an Indian tribe. c Recipient is a medical institution. •Recipient is a nonprofit organization. ©Recipient is an educational institution. o Recipient is receiving an award less than$25,000. [responsible off icial], certify that [recipient] is not required to prepare an EEOP for the reason(s)checked above, pursuant to 28 C.F.R §42302. 1 further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print or Type Name and Title Signature Date Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review ff a recipient agency has fifty or more employees and is receiving a single award or subcrward of$25,000 or more, but less than$500,000, then the recipient agency does not have to submit an EEOP to the 0(R.for review as long as it certifies the.161lowing(42 C,FI R.§42,30.5): Roman Gastesi,County Administrator [responsible ojftciafl, ...................... certify that Monroe County [recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights,Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: Calvin Allen,EEO Officer,Monroe county [organization], 1100 Simonton Street,Key West,FL 33040 [address], Roman Gastesi,County Administrator — Sr' ............................. Frint,or 7�pe Name and Tit -----le Signature Date Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for Civil Rights for Review If recipient agency has.fifty or more employees and is receiving a single award or subaward oj'$500,000 or more, then the recipient agency must send an EEOP Utilization Report to the 0('Rji)r review. [responsible of,licial], certify that [recipient], which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subipt. E, and sent it for review on [date] to the Office for Civil Rights,Office of Justice Programs, U.S. Department of Justice. Print or Type Name and Title Signature Date OMB Approval No. 1121-0340 Expiration Date:05/31/14 CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION,AND OTHER RESPONSISILITIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Residendial Substance Abuse Treatment Program Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,"New Restrictions on Lobbying"and 28 CFR Dart 6-7,"Government-wide Debarment and Suspension(Non-procurement)and Government-wide Requirements for[drug-Free Workplace(Grants)". The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction,grant,or cooperative agreement. (b)Have not within a three-year period preceding this application 9. LOBBYING been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with As required by Section 1352„Title 31 of the U.S.Code,and implemented at 28 obtaining,attempting to obtain,cr performing a.public(Federal,State, CFR Part 69,for persons entering into a grant or cooperative agreement over or local)transaction or contract under a public transaction;violation of $100,000,as defined at 28 CFR Part 69,the applicant certifies that: Federal'or State antitrust statutes or commission of embezzlement, theft forgery,bribery,falsification or destruction of records,making (a) ItJo federal appropriated funds have been paid or will be paid,by or on behalf false statements,or receiving stolen property;. of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress,an officer or employee (c) Are not presently indicted for or otherwise criminally or civilly of Congress,or an employee of a Member of Congress in connection with the charged by a governmental artily(Federal,State,or local)with making of any federal grant,the entering into of any cooperative agreement,and commission of any of the offenses enumerated in paragraph(1)(b)of the extension,continuation,renewal,amendment,or modification of any federal this certification:and grant or cooperative agreement; (d) Have notwithin a three-year period preceding this application (b) if any funds other than federal appropriated funds have been paid or will be had one or more public transactions(Federal,Slats„or local) paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default,and any agency,a member of Congress,an officer or an employee of Congress,or an employee of a member of Congress in connection with this federal grant or S. Where the applicant is unable to certify to any of the statements in cooperative agreement,the undersigned shall complete and submit Standard this certification,he or she shall attach an explanation to this Form-LLL,'Disclosure of Lobbying Activities",in accordance with its instructions; application. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at ail tiers(including subgrants. 3. DRUG-FREE WORKPLACE contracts under grants and cooperative agreements,and subcontracts)and that all (GRANTEES OTHER THAN INDIVIDUALS) subreciplents shall certify and disclose accordingly. As required by the Drug-Free Workplace Act of 1988,and implemented at 28 CFR Part 67,Subpart F,for grantees,as defined 2. DEBARMENT,SUSPENSION,AND OTHER at 28 CFR Part 67 Sections 67.615 and 67.620- RESPONSIBILITY MATTERS (DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug- free workplace by: As required by Executive Order 12549,Debarment and Suspension,and implemented at 28 CFR Part 67,for prospective participants in primary covered (a) Publishing a statement notifying employees that,the unlawful transactions,as defined at 28 CFR Part 67 Section 6T510- manufacture,distribution,dispensing,possession,or use of a controlled substance is prohibited in the grantee's workplace and A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for violation of such prohibition, (a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of federal benefits by a State or Federal court,or (b) Establishing an on-going drug-free awareness program to inform voluntarily excluded from covered transactions by any federal department or employees about- agency; (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling,rehabilitation,and employee assistance programs;and (4) the penalties that may be imposed upon employees for drag abuse violations occurring in the workplace; PDLE RSA Grant Application Pac:M a Lobb in ,Debarment,Sus ensign and Dro -Free Work dace Certification Page 7