Item K6 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 19.2014 Division: Growth Management
Bulk Item: Yes X No _ Department: Land Steward
Beth Bergh
Staff Contact Person/Phone#: x 2511
AGENDA ITEM WORDING: Approval of the selected contractor,Dot Palm Landscaping,Inc., for
the removal of invasive exotic plants from Monroe County conservation lands.
ITEM BACKGROUND: Monroe County has been awarded $70,000 from the Florida Fish &
Wildlife Conservation Commission (FFWCC), Invasive Plant Management Section (IPM), for the
contracted removal of invasive exotic plants from Monroe County conservation lands, The County is
providing a local match of $15,000 bringing the project total to $85,000. The local match will be
funded by mitigation fees paid into the Monroe County Environmental Land Management &
Restoration Fund; this cost is budgeted.
A Request for Proposals was advertised with a closing date of October 15, 2014. A selection
committee met in a publicly advertised meeting on October 27, 2014 to evaluate the proposals. Based
on review of four (4) proposals, the selection committee recommends Dot Palm Landscaping, Inc. If
the selection is approved, then a contract will be brought before the Board for approval at the
December BOCC meeting. The ranking sheet and meeting minutes are attached.
PREVIOUS RELEVANT BOCC ACTION:
August 20, 2014—Approval to advertise a request for proposals for this project
August 20, 2014—Approval of a task assignment with FFWCC which provides the County with
$70,000 in funding for the contracted removal of invasive exotic plants
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: NA INDIRECT COST: NA BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: 1/50 points 2 scent
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes_ No X AMOUNT PER MONTH Year
APPROVED BY: County Atta OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
REQUEST FOR PROPOSALS —LANDSCAPE/VEGETATION CONTRACTORS TO
PERFORM REMOVAL OF INVASIVE EXOTIC PLANTS FROM MONROE
COUNTY CONSERVATION LANDS
SELECTION COMMITTEE
October 27, 2014 Meeting Minutes
The selection committee for Monroe County's RFP"Landscape/Vegetation Contractors
to Perform Removal of Invasive Exotic Plants from Monroe County Conservation Lands"
met on Monday, October 27,2014 at 9 a.m. at the Monroe County Government Center,
2798 Overseas Highway,Marathon,Florida. The following members were present: Beth
Bergh,Monroe County Land Steward; Mark Rosch,Executive Director of the Monroe
County Land Authority; and Laurie McHargue,Sr. Biologist,Monroe County
Environmental Resources. Two members of the public were in attendance.
The selection committee reviewed the proposed project and score sheet. The committee
discussed the Monroe County licensing status of each respondent. Those respondents
needing to obtain a license from the County will need to go before the Contractors'
Examining Board; their next meeting is not until December 9.
The budget for the project is $85,000 (as stated in the RFP). The respondents were
required to submit price proposals as hourly rates for on-site (field) employees. There are
no reimbursable expenses;rates are all-inclusive(travel, administrative costs, etc).
Hourly rates for equipment listed below include an operator.
The four responses received included the following pnces:
Dot Palm Lake and Wetland Earthbalance Milbome,LLC
Landscaping,Inc. Manage ent,Inc. Corporation
Supervisor $65.00 Supervisor$65.00 Supervisor$110.00 Supervisor$71.04
Worker$55.00 Laborer$37.00 Laborer$73.00 Crew w herbicide$64.37
Bobcat$85.00 Bobcat$95.00(+$700 Bucket Truck$200.00 Crew w chainsaw
Hourly one time mobilization Skidsteer$135.00 $44.39
Rates fee) Bucket Truck$110.26
Bucket Truck$25.00 Bobcat$140.31
Chipper$10.00 Chipper
$158.14
Hydraulic Mower$204.50
In accordance with the RFP, the hourly rates were only one of six factors considered by
the selection committee and accounted for 10 points out of a total of 50 possible points
used in the evaluation process.
The committee evaluated each proposal based on the criteria listed in the RFP,which
included:past record and experience of the firm on similar projects;level of staff
experience; ability to start immediately and complete project within timeframe;cost per
man hour; familiarity with plant species in the Keys; and project approach. One point for
"Local Preference" was awarded to Dot Palm Landscaping, Inc.
After discussion,each committee member, working independently, scored the four
responses. The final ranking was: 1. Dot Palm Landscaping, Inc.;2. Earthbalance
Corporation; 3. Milborne,LLC; and 4. Lake and Wetland Management, Inc.
The selection committee agreed that Dot Palm Landscaping,Inc. should be recommended
to the Monroe County Board of County Commissioners as the selected contractor for this
project. Additionally,the selection committee agreed that if a contract could not be
negotiated with Dot Palm Landscaping, Inc. then the County should attempt to negotiate
a contract with the next highest ranked respondent,Earthbalance Corporation.
There being no further business,the meeting was adjourned t 11:15 a.m.
Minutes prepared by:
Beth Bergh
Monroe County Land Steward
MONROE COUNTY REQUEST FOR PROPOSALS
Landscape / Vegetation Contractors to Perform Removal of Invasive Exotic Plants
FINAL RANKING SHEET
U
0 o
WU
Mark Rosch Total Score 39 31
Rank i 2
Laurie McHar a Total Score 3
Rank l 2- 3
Beth Bergh Total Score 5 0 iiz
RankTOTAL POINTS l�2. p0 RANKING (Cumulative) '3-(0 RANKING (OVERALL)
` A27
o ee Member
Signature of Selection Date
Signature of Se ction Committee Member Date
Signature A Selection Co flee Member Date