Item K7 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: _ November 19, 2014 Division: Growth Management
Bulk Item: Yes X No Department: Land Steward
Staff Contact/Phone#: . Beth Bergh/289-2511
AGENDA ITEM WORDING: Approval of the selected contractor, Earthbalance Corporation, to
provide an invasive exotic plant technician crew to work on Monroe County conservation lands.
ITEM BACKGROUND: Monroe County has been awarded $125,000 from the Florida Fish &
Wildlife Conservation Commission (FFWCC), Invasive Plant Management Section (IPM), to fund a
contracted crew of invasive plant technicians to remove invasive exotic plants from Monroe County
conservation lands. The County is providing a local match of $10,000, bringing the project total to
$135,000. The local match of$10,000 will be funded by mitigation fees paid into the Monroe County
Environmental Land Management&Restoration Fund;this cost is budgeted.
A Request for Proposals was advertised with a closing date of October 16, 2014. A selection
committee met in a publicly advertised meeting on October 27, 2014 to evaluate the proposals. Based
on review of five (5) proposals, the selection committee recommends Earthbalance Corporation. If the
selection is approved, a contract will be brought before the Board for approval at the December BOCC
meeting. The ranking sheet and meeting minutes are attached.
PREVIOUS RELEVANT BOCC ACTION:
August 20, 2014—The Board approved the advertisement of the RFP for the"Invasive Exotic Plant
Technician Crew"
August 20, 2014—The Board approved a task assignment with FFWCC to receive$125,000 for the
County to hire a contracted crew of invasive exotic plant control technicians to treat invasive exotic
plants on Monroe County conservation lands.
CONTRACT/AGREEMENT CHANGES: NA
STAFF RECOMMENDATIONS: Approval
TOTAL COST: NA INDIRECT COST: NA BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: SOURCE OF FUNDS: NA
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty ,, OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
REQUEST FOR PROPOSALS—INVASIVE EXOTIC PLANT TECHNICIAN CREW
TO WORK ON MONROE COUNTY CONSERVATION LANDS
SELECTION COMMITTEE
October 27, 2014 Meeting Minutes
The selection committee for Monroe County's RFP"Invasive Exotic Plant Technician
Crew to Work on Monroe County Conservation Lands"met on Monday,October 27,
2014 at 11:15 a.m. at the Monroe County Government Center, 2798 Overseas Highway,
Marathon,Florida. The following members were present; Beth Bergh,Monroe County
Land Steward; Mark Rosch,Executive Director of the Monroe County Land Authority;
and Laurie McHargue, Sr. Biologist,Monroe County Environmental Resources. No
members of the public were in attendance.
The selection committee reviewed the proposed project and score sheet. The committee
discussed the Monroe County licensing status of each respondent. Those respondents
needing to obtain a license from the County will need to go before the Contractors'
Examining Board; their next meeting is not until December 9.
The budget for the project is$135,000(as stated in the RFP). As part of their response,
the respondents were required to submit price proposals as hourly rates for on-site(field)
employees. There are no reimbursable expenses;rates are all-inclusive(travel,
administrative costs, etc). Hourly rates for equipment listed below include an operator.
The five responses received included the following rices:
Earthbalance Lake and wetland Milborne,LLC Environmental DeAngelo Brothers,
Corporation Management,Inc. Quality,Inc. LLC
Supervisor$71.04
Supervisor Crew w herbicide$64.37 Supervisor
Hourly $110.00 Supervisor$ 00 Crew w chainsaw $105.00 Supervisor$67.00
Rates Laborer Laborer$33.3.00 $44 39 Technician Technician$32.50
$68.00 Chipper$158.14 $65.00
In accordance with the RFP,the hourly rates were only one of six factors considered by
the selection committee and accounted for 20 points out of a total of 90 possible points
used in the evaluation process.
The committee evaluated each proposal based on the criteria listed in the RFP,which
included: past record and experience of the firm on similar projects;level of staff
experience; ability to start immediately and complete project within timeframe; cost per
man hour; familiarity with plant species in the Keys; and project approach. No
respondents qualified for additional points under"Local Preference".
After discussion,each committee member, working independently, scored the five
responses. The final ranking was: 1.Earthbalance Corporation; 2. Environmental
Quality,Inc.; 3. Lake and Wetland Management,Inc.;4.Milborne,LLC; and 5.
DeAngelo Brothers, LLC
The selection committee agreed that Earthbalance Corporation should be recommended
to the Monroe County Board of County Commissioners as the selected contractor for this
project. Additionally,the selection committee agreed that if a contract could not be
negotiated with Earthbalance Corporation then the County should attempt to negotiate a
contract with the next highest ranked respondent,Environmental Quality, Inc.
There being no further business,the meeting was adjourned at 1:30 p.m.
Minutes prepared by:
Be Bergh
Monroe County Land Steward
MONROE COUNTY REQUEST FOR PROPOSALS
INVASIVE EXOTIC PLANTS TECB[NICIAN CREW
FINAL RANKING SHEET
U
0 0
bo
O 0
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Mark Rosdi Total Score 514 (02- -7 1 coo
Rank 5 2- l +
Laurie McHar e Total Score 3 qo
Rank 5 4
Beth Bergh . Total Score 950 (PS -71f
Rank 5 S f
TOTAL POINTS 13-7
RANKING (Cumulative) 5 31 31 3• 12.
RANKING (OVERALL) 5 31 1 q I
AAA, - \ � 16 l►y
Signature of Selkon Committee Member Date
Signature of Selection Committee*ember Date
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Signature p Se coon Co
e Member Date