Item P5 x
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 19-20 2014 Division: Monroe County Clerk
Bulk Item: Yes X No Department: Fixed Asset Surplus]
Staff Contact/Phone#: C. Bradford 3457
AGENDA ITEM WORDING: Approval to remove surpluss equipment from inventory via
donation to Literacy Volunteers of America
:
ITEM BACKGROUND:
See attached
PREVIOUS RELEVANT BOCC ACTION: Monthly approval of Warrants '
CONTRACT/AGREEMENT CHANGES:
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STAFF RECOMMENDATIONS:
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TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes —No
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DIFFERENTIAL OF LOCAL PREFERENCE: 1
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty_ OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
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Revised 7/09
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MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
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TO: Cathy Crane FROM: Cheryl Alfonso
Property Clerk, Finance Dept. Court Operations Manager
DATE:
M.C. Serial Asset Date Or h al &c Est.
I.D.Number Number Description Purchased Present Value
5785 GXCOX81 Dell Dimension 5150 10/23/2006 1617'.25 / -0-
6649 6LJ7QH1 Dell OptiPlex 755 12/11/2008 1787.98 / -0-
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CHECK ONE(1)APPROPRIATE LINE BF,LOW:
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APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
Xxx APPROVAL TO RfE�(MOVE/FROM INVENTORY AND D
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N
A
TE TO:
REASON FOR REQUEST:
Old Computers and Operating System is no longer supported by Microsoft
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APPROVED BY: -y- DATE: �,1L
PRINT NAMt .: Gerald Land, C " Manager
DIVISION DIRECTOR APPROVAL
PRIN 'MF',4gly Elomina, Court Administrator
TEC AL SERVYCIS
APPRO r
PR1N' An>:F,:
OMB FORM REVISED 11/99
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SUNGARI) PENTAMATION - FIXED ASSETS PAGE NUMBER; I
DATE: 10/27/14 MONROE COUNTY SOCC REP0R110
TIME: 15:21:28 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_rium
SELECTION CRITERIA: assets.tagno=15765,
ASSET ID DESCRIPTIVE INFORMATION ACQUISITION INFORMATION DEPRECIATION INFORMATION
5785 DELL DIMENSION 5150 FUNDING 158 CAPITAL ASSET Y EST LIFE 5 DEP LIFE 5
-000 MFR DELL CLS M VENDOR DELL DEP N POST DP Y DEP METH SL
MODEL DIMENSION 5150 CAT 504 PO 14672 UNITS 1 SALVAGE VALU .00
SIN GXCOX81 LOC LK-W42 CHECK 510847 UN CST 1617.25 ACCUM DEP 1617.25
INVENTORY DATE 08/16/13 FUND TYPE G ACQUIRE 10/23/06 COST 1617.25 REM BOOK BASIS .00
CONDITION GOOD STATUS ACTIVE OPT 82507 INS CO DEP BASIS 1617.25
NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 LAST POSTING DATE 09/30/12
CUSTODIAN 06 LOCATION KW DRUG COURT SALE AMOUNT .00
REMARKS/LIC # TRF FROM/TO RETIRED DATE
OLD ID #
DISTRIBUTION INFORMATION
FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT
6000 COURT GENERAL ADMINISTRATION 6010 COURT ADMINISTRATION 99507 530590 1.00
REPORT TOTAL I RECORDS SELECTED
COST 1,617.25
INSURANCE VALUE .00
SALVAGE VALUE .00
ACCUMULATED DEPRECIATION 1,617.25
SALE AMOUNT .00
SUNGARD PENTAMATION - FIXED ASSETS PAGE NUMBER: 1
DATE: 10/27/14 MONROE COUNTY BOCC REPOR110
TIME: 15:22:06 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num
SELECTION CRITERIA: assets.tagno=16649'
ASSET ID DESCRIPTIVE INFORMATION ACQUISITION INFORMATION DEPRECIATION INFORMATION
6649 DELL OPTIPLEX 755 FUNDING 158 CAPITAL ASSET Y EST LIFE 5 DEP LIFE 5
-000 MFR DELL CLS M VENDOR DELL DEP Y POST DP Y DEP METH SL
MODEL OPTIPLEX 755 CAT 504 PO 26052 UNITS 1 SALVAGE VALU .00
SIX 6LJ7QH1 LOC LK-W42 CHECK 536109 UN CST 1787.98 ACCUM DEP 1728.40
INVENTORY DATE 08/02/13 FUND TYPE G ACQUIRE 12/11/08 COST 1787.98 REM BOOK BASIS 59.58
CONDITION STATUS ACTIVE DPT 82507 INS CO DEP BASIS 1787.98
NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 LAST POSTING DATE 09/30/13
CUSTODIAN 06 LOCATION CHERYL ALFONSO RM3007 SALE AMOUNT .00
REMARKS/LIC # TRF FROM/TO RETIRED DATE
OLD ID #
DISTRIBUTION INFORMATION
FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT
6000 COURT GENERAL ADMINISTRATION 6010 COURT ADMINISTRATION $9507 530590 1.00
REPORT TOTAL 1 RECORDS SELECTED
COST 1,787.98
INSURANCE VALUE .00
SALVAGE VALUE .0�0
ACCUMULATED DEPRECIATION 1,728.40
SALE AMOUNT .00
Hi Charlie,
Please find the enclosed Inventory Deletion Request for the 161h Circuit. If possible,can this be added to
the Nov 19-20 BOCC Agenda?
The computers on the request we would like to donate to the Literacy Volunteers of America.The
donation letter is attached.
Thanks,
Cheryl Alfonso ^
i � 232014
Finance Dept,
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LITENTRCY A
VOWEERS
Literacy Volunteers of America, (LVA)
Monroe County, Inc.
2405 N. Roosevelt Blvd, Key West, FL, 33040
IMERICA lnrj
305-294-4352 FAX: 305-296-1337
E-mail: infor@lva-monroe.org
September 16, 2014
LVA
Gerald Land
Boar of Directors d
Court Technology Office
President Sixteenth Judicial Circuit
Peary S. Fowler 302 Fleming Street
Key West, Florida 33040
Vice-President
Jeannie McGuire Re: Donations of Computers
Treasurer
Jane Cloutier
Dear Mr. Land,
Is
Secretary
Paul Sherman
Thank you lin advance for your donation of the two computers to
Directors., Literacy Volunteers of America, Monroe County, Florida. We are
so pleased to be able to expand our teaching abilities as a result. I
Norma Kula understand the computers are "as is" and that Monroe County is
not responsible for any repairs to the computers.
Craig Wanous
Eileen Quinn We sincerely appreciate your support of our organization.
Deb Bent Computers intended to be donated are:
Krishna Welburn� Dell Dimension 5150 Desktop Serial Number GXCOX81
Dell OptiPlex 755 Desktop Serial Number 61-17QH1
Viktor Sla vov
Most Sincerely,
Emeritus
Lois Meyers
Sol acobson Mary nova
Mary
,X. i Director
cc: Cheryl Alfonso
"An affiliate of Pro Literacy WorldwidW
All services provided without regard to the client's race,color,disability,
or national origin as required by Title V1 of the Civil Rights Act