Item Q1 MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: November 4, 2014
SUBJECT: County Divisions' Monthly Activity Report for October, 2014
MONTHLY ACTIVITY REPORT—OCTOBER,2014
AIRPORTS
Continued coordinated with City of Key West on "drone" ordinance and issues.
• Meet with new owners of the Conch Flyer Restaurant to discuss future
improvements to the EYW facility.
• Met with Baker Consultants to discuss future projects.
• Met with Consultants to discuss Joint Use possibilities
• Conducted monthly airline and car rental meetings at EYW.
• EYW - Zombie bike ride event at the airport, on Sunday October 19, 2014 very
successful.
• Met with Commissioners Rice, Kolhage and Carruthers to discuss general airport
issues.
• Met with FAA on pre-coordination planning for the temporary ATC tower at
EYW during existing ATC tower upgrade work.
• Met with C & S Consultants to discuss future land development strategies for
EYW.
• Met with Ocean Tropic to discuss FAR part 135 charter ops at EYW and MTH.
• Met with stakeholders to prepare for any EBOLA related emergency responses.
• Performed ground breaking ceremony for the Marathon Customs project on
October 21, the event was well attended with Peter Horton, Commissioner Rice,
Mayor Ramsay, Daniel Samess (CoQ and CBP representatives speaking to a
crowd of 35, with the media in attendance.
EMPLOYEE SERVICES
T. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Smoking policy added
TT. TURNOVER NUMBERS:
Monthly Turnover: 1.77% Turnover for the year: 13.98%
Resignations: 7 Terminations: 0 Retired: 2 Deceased: 0 Layoffs: 0
1
III.
HUMAN RESOURCES
• IAFF Negotiation Meeting—2
• Pre-determination hearing - 2
• Conference Call with ADP
• Employee Grievance Council meetings —2
• Meeting with ADAAG to discuss Evaluation and Transition Plan for
Communications/Programs/Services
• Personnel Policies Board meeting - 2
• HR Florida Conference attendee
BENEFITS
Health Fairs — All three locations completed. Online PHA now available for those
who wish to go to their own personal physician.
Coordinating all aspects of upcoming open enrollment in November. New Providers,
benefits, etc. Will be livestreamed and recorded for those not able to attend.
Meeting with GBS regarding Plan Document revision
WORKERS COMPENSATION
Settlement mediation
Meeting with OMB regarding WC billing procedures
SAFETY/RISK
• Inspections: Pigeon Key fire suppression system.
• Respirator Fit testing/training: Public Works —PK, Solid Waste—Long Key
• Follow up Inspection SI Fire Station regarding mold remediation work.
CPR/First Aid Training: 15 employees in Marathon
BUDGET & FINANCE
OMB
• Worked on Rollover Resolutions.
Submitted Agenda Items and Resolutions for the BOCC meeting; 49 Resolutions.
• Processed various billings and invoices, including: Monroe County Sheriff,
postage, DJJ, rent, travel reimbursements, other Commissioner invoices and
generated various PO's.
• Distributed Approved Resolutions.
Created FY 15 Budget Summary.
• Posted Resolutions from the 10/17/14 meeting and sent them to the County
Attorney.
• Reviewed negative Budgets for remainder of FYI and made budget transfers as
needed
Staff attended the Govmax Conference 10/20/14-10/21/14
• Addressed Payroll account Fatals.
2
• Trued up Library, Social Services, and Fund 158 revenue for resolutions for
November.
• Worked on Airport CIP spreadsheet.
• Assisted Grants Administration with Contracts/Agenda Items for November
BOCC meeting.
• Posted 260 Budget Transfer Requests; Prepared 146 transfers for FYI end of
year issues and FYI beginning budget set-ups; Prepared 3 Resolutions;
Reviewed 20 contracts; Approved 37 PAF's;
• Assisted HR in processing merit raise PAF's.
• Updated revenue, expense and fund balance schedules.
• Processed 23 HSO Request to Purchase documents
Grants Administration
• Updated applications from non-profits for Byrne JAG funding, at FDLE's request,
in SIMON.
• Attended the Govmax Budgeting Conference in Sarasota Florida.
• Processed invoices from Byrne JAG recipients, the Lower Keys Medical Center
as well as the Department of Health on their Adult Immunization Program
agreement with the County.
• Performed required quarterly performance reporting on FDLE Byrne JAG grants.
• Submitted required performance and financial reports to DOJ regarding the Drug
Court grants.
• Prepared and submitted the required monthly activity report to FDOT on the
Airport grants.
• Submitted the FDLE Residential Substance Abuse Treatment grant application in
SIMON.
• Attended the BOCC meeting where all, except two, of the HSAB recommended
funding agreements as well as two of the direct funded agreements and the
Clerk's Drug Abuse funded agreements were on the agenda.
• Reviewed FDOT reimbursement request and had staff submit.
• Reviewed FAA reimbursement request and had staff submit the request to the
Clerk's Finance department for processing.
• Reviewed the Airports Cash Management Policy.
• Reviewed and approved Airport operations Requests to Purchase documents.
• Reviewed and approved Airport operations invoices.
• Met with Airport staff regarding year end processes.
• Submitted the required PFC quarterly report to the FAA.
• Reviewed and submitted to DCF the closeout documents on the CJMHSA grant
along with the refund check for unspent funds.
• Reviewed the Airport FYI grant rollovers.
• Attended a meeting with the FAA representative for Monroe County.
• Attended the KWIA weekly senior staff meetings.
• Attended the EMAS pre-construction meeting.
• Attended the monthly Rental Car Market Share Meeting and the monthly Airline
meeting.
3
• Compiled and submitted requested Airport data to the PFC consultants,Newton &
Associates.
• Provided requested information to Jacobs &Associates and met with our
representative regarding Airport projects.
• Updated internal schedules with the September Airport activity data.
• Created a grant funded Airport Project Schedule.
Purchasing
• Number of PO's Reviewed, Signed and Processed—908
• Number of PO's Voided- 10
• Office Depot Orders reviewed and released- 144
• Staples Orders- get info fm Lisa A.
• Business Cards Orders- 4
• Amazon Orders —5
• Newspaper(competitive solicitation ad) invoices Processed- 3
• PO Requests Entered for Dept- 3
• Pieces of US Mail Processed- 1135
• Contracts Reviewed—30
• Processed September 2014 Pcard billing statement& submitted to Finance 10/3/14.
• Bid public records requests/processed- 3
• Conduct(11)bid openings and tabulate results for:
1. Janitorial Svcs Islamorada Library due 10/1/14 - 5 respondents
2. Janitorial Svcs Four Facilities Marathon due 10/2/14 - 6 respondents
3. Janitorial Svcs BPK Library due 10/7/14 - 4 respondents
4. Janitorial Svcs. Key Largo Library due 10/8/14- 4 respondents
5. Freeman Justice Ctr. Acoustic Renov. due 10/14/14- 2 respondents
6. Invasive Exotic Plant Rmvl/Contractor due 10/15/14- 4 respondents
7. Invasive Exotic Plant Rmvl/Tech Crew due 10/16/14- 5 respondents
8. Marathon Courthouse Sewer Imp. Due 10/21/14- 3 respondents
9. Eng. Design & Permitting Sl 1 Rdwy& Drug Imp. Due 10/22/14- 4 respondents
10. SI 9`h Ave. Drainage Imp. Proj due 10/28/14- 3 respondents
11. Geiger Key Culvert Installation due 10/29/14- 4 respondents
• Bid Specifications uploaded on Demandstar- 3
• Bid Addendums uploaded on Demandstar - 9
• Processed Buccaneer Courier Sep-Oct 2014 billing.
• Worked and submitted Purchasing's portion of the FYI cost allocation data.
• Review and proofread the revised Purchasing Policies and Procedures for
distribution and publication.
COMMUNITY SUPPORT SERVICES
IN-HOME AND NUTRITION SERVICES (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 08/21/2014-09/20/2014:
• C-1 Congregate Meals totaled 1035 units during this period. Monthly goals for
this program continue to fluctuate based upon the availability of funds.
4
• C-2 Home Delivered Meals Hots totaled 159 units, and Home Delivered Meals
Frozen totaled 2870 units. We continue to receive a large number of referrals for
Home Delivered Meals.
In-Home Services (Information in this section is for the period 08/21/2014-9/20/2014):
• III-B Chore: 0 units this period, 91.5 units year-to-date, 10.45% achieved.
• III-B Screening and Assessment: 0 units this period, 5.25 units year-to-date, 0%
achieved.
• III-B Homemaking/Personal Care: 60 units this period, 696.00 units year-to-date,
30% achieved.
• III-E Screening and Assessment: 4 units this period, 4 units year to date, 0%
achieved.
• III-E Chore: 0 units this period,10 units year-to-date, 18% achieved.
III-E In-Home Respite: 180.25 units this period, 1017.75 units year-to-date, 13.12%
year-to-date-achieved.
• III-E Facility Respite: 228.25 units this period,2459.25 units year to date, 10.3%year-
to-date achieved.
Non-OAA Programs:
CCDA(Community Care for Disabled Adults)for SEPTEMBER 2014:
• Case Management: 6 units for the month were produced; 23 units year-to-date.
• Homemaking: 120.25 units for the month were produced; 407 units year-to date.
• Home-Delivered Meals: 125 meals for the month were provided; 315 meals year-
to-date.
• Personal Care: 49 units for the monthly were produced; 152 units year-to-date.
Overall Program Achievement was 38.32% achieved, -11.38%underachieved.
CCE (Community Care for the Elderly) for the period 08/21/2014-9/30/2014:
• Case Management: 54.50 units for the period and 78.0 units year-to-date. 7.57%
achieved year-to-date. We are currently 100% achieved
• Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
• Companionship: 0 units achieved and 16.75 units year-to-date, 2.19% achieved
year-to-date.
• Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-
to-date.
• Enhanced Chore: 0 units achieved and 13 units year-to-date, 0% achieved year-to-
date.
• Chore: 12 units achieved and 24 units year-to-date, 100% achieved year-to-date.
• Homemaking: 647.25 units for the period and 1414.0 units year-to-date 34.34%
achieved year-to-date. There are 156 clients on the waiting list.
• Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0%
achieved year-to-date.
• Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-
to-date.
• Personal Care: 401.75 units for the period and 887.75 units year-to-date. 24.56%
achieved year-to-date. There are 49 clients on the waiting list.
5
• Respite: 42.75 units for the period and 120.75 units year-to-date. 18.58%
achieved year to date. There are 20 clients on the waiting list.
CCE overall is at 22.57% achievement. We are -2.43%underachieved
ADI (Alzheimer's Disease Initiative) for the period 8/21/14-9/20/14: 217.75 units were
produced in the period and 598.75 units year to date. 7.25% achieved.
HCE (Home Care for the Elderly Program) for the period 09/16/14-10/15/2014: 5.5
billable units this period, 7.75 billable units year-to-date at the beginning of the contract
year, .89% achieved.
Monroe County Transit
• One-way trips provided: 1,854
• Unduplicated clients served: 228
• Special Needs Clients registered:642
Deposited Revenue: $2,311.00
Expenditures: 46,485.98
Percentage Spent Fiscal YTD: 9.5%
Community Support Services
Incoming calls, provision of information and referrals 687
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for
Food Stamp benefits, where the closest food bank is located, how to report suspected
abuse, or to find out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Unduplicated Welfare client households that received service 218
New Welfare cases receiving service 60
Info &Written Referrals 107
Low Income Crisis Assistance cases— 63 $15,518.49
Low Income Home Energy Assistance cases- 23 $ 7,550.00
Home and field visits 59
Home and field visits cover visits to In-Home,Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 255
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 4 $ 302.96
Welfare Shelter 5 $ 1,624.00
ESG 19 $ 12,529.00
BAYSHORE MANOR
Bayshore Manor's current census is 15 residents. The current census is three private pay
and twelve subsidized residents. Bayshore Manor provided 283.50 hrs. of OA3E respite
6
care and 130.75 hours of CCE care this month. Bayshore Manor has six OA3E clients
and one CCE client.
There are two clients on the waiting list.
Revenue for October 2014 $29,745.40
Expenditures for the same period $22,345.15
Percentage of the budget spent year to date 2.61
LIBRARY
• Library usage figures continue to reflect that the increase in offerings of services
through technology is widely appreciated by patrons.
• People counters at the branches indicated that the number of visits made in person
to the Libraries in September, 2014, totaled 31,006, 6% higher than the previous
year, giving continuing evidence of the popularity of our onsite services. This was
also shown by the circulation count of 28,291 items checked out in that time.
Additionally, e-book circulation climbed to 1,647 checkouts, an increase of 51%
from September of last year.
• New Library cards brought 284 new patrons added to the roll. These additions
brought the total of Monroe County Library cardholders to 43,341, a significant
percentage of the county population. The above numbers are proof that there is no
"summer slump"in Library use in Monroe County.
• Reference questions handled by staff via email, text, chat, phone, in-person visits
and through social media, totaled 10,993, another example of the still growing
popularity of e-reference as well as onsite information resources.
• The public access PC sessions recorded as provided to the public for the month
remain consistently high, at 7,364 (a 13% increase over the figures from a year
ago), while the Wi-Fi usage was estimated at 2,548 (53% over the number a year
ago), for a combined total of 9,912 customers using this resource; staff attribute
this high usage to the lower cost and proliferation of portable devices, along with
the increased bandwidth available to library patrons. Smartphones and other
smaller devices are also being used to connect to the public wi-fi unobserved,
driving the actual customer number even higher. Library staff have noticed steep
increases in library users requiring assistance with e-government websites, such
as food stamps and unemployment, as well as job seekers and housing hunters.
• E-visits to the Library's online resources reached 486,533 page views, another
figure that has been showing consistent increases. These resources include our
Library website, online catalog and digital exhibit of historical images.
• Looking briefly at a few annual statistics, increases are seen in computer users,
both of our public access computers and in the wi-fi audience, as well as in the
area of reference services. Most notable, however, is the increase in patron
eVisits, as the previous year's total was bettered by 133% in the year just past.
This is a tribute to staff and volunteers who worked so consistently on keeping
our websites updated and attractive and our digital photo gallery growing and of
constant interest and appeal to our onsite followers.
7
EXTENSION SERVICES
• Number of services provided: 234 phone calls, 29 office visits, 13 visits to clients,
20 learning events with 817 participants, 6 media submissions, and 626
publications distributed. Total Budget for FY 14/15: $225,012.00; Year to Date
Expenditures and Encumbrances: $99,646.86; Remaining Balance: $125,365.14;
Percentage of budget spent and/or encumbered year-to-date: 44%.
The County Extension Director/Family& Community Development Agent
accomplished the following activities:
• Held a Monroe County Climate Change Advisory Committee workshop where the
group began planning for 2015 including setting priorities and developing a
speaker series.
• Developed and presented a table display for Monroe County at the two-day Sixth
Annual Southeast Climate Compact Regional Leadership Conference for 600
participants to learn about the GreenKeys! Program and sea level rise information.
• Hosted the Extension South District Meeting for 50 Extension Agents. The
meeting included two "hands-on" activities: exploration of the coral reef, and a
horticultural tour at John Pennekamp Coral Reef State Park. Green meeting
practices were used, including limiting the disposable waste for coffee, lunch,
recycling, and carpooling.
The Environmental Horticulture Agent accomplished the following activities:
• Set up a horticulture educational booth at the Florida Keys Birding & Wildlife
Festival held at Curry Hammock State Park. Four Master Gardeners assisted 129
people about upcoming Plant Clinics and creating backyard "Native Pollinator"
gardens.
• Was a co-coordinator and speaker at the Advanced Master Gardener Conference
held at the Miami-Dade County Extension office. Sixty Master Gardeners from
several south Florida counties were in attendance.
• Held six regional plant clinics with 13 Master Gardeners assisting 45 clients with
plant and/or insect problems.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Co-taught the Florida Master Naturalist Program's special topics course,
Conservation Science, at Mote Marine Tropical Research Laboratory.
• Presented information about Florida Keys Water Watch and other program areas
at Florida Sea Grant Week in Fort Pierce. This annual event brings Sea Grant
agents and specialists from all over the state to present their work and meet with
University of Florida leadership.
• Attended the Florida Keys National Marine Sanctuary Advisory Council. One of
the recommendations was to form an Artificial Habitat working group.
EMERGENCY SERVICES
FIRE RESCUE
• Continued evaluation of the Sugarloaf Firestation for career firefighters to be
housed.
• Ongoing search on new site for the Summerland/Cudjoe Firestation.
8
• Continued collective bargaining with IAFF Local 3909 to finalize a contract.
EMERGENCY MANAGEMENT
• Met with Florida Power and Light (FPL ) Emergency Planning Staff to develop a
strategy and offer planning feedback for the implementation of the FEMA REP
Guidance, Supplement 3, for enhanced protective action recommendations (PAR)
for nuclear power plant emergency at Turkey Point Nuclear Power Plant.
• In conjunction with County IT and Civic Plus worked on setting up Emergency
Management website so that any news, events and alerts automatically post to the
County Facebook and Twitter pages.
• In conjunction with Florida Division of Emergency Management and Marathon
Fire Rescue; coordinated, hosted and co-instructed the 3 day, G-110 Emergency
Management Operations Course.
• Attended the Current Issues in Emergency Management annual meeting in
Tallahassee.
• Completed agenda package to obtain Board approval of RC Quinn Consulting
Inc., to provide consulting services to update and review the Monroe County 2015
Local Mitigation Strategy Plan.
EMS/TRAUMA STAR
• Trauma Star flew 10 flights to mainland hospitals for definitive care.
• Held Flight Medic assessment tryouts.
• Held EMS User group meeting.
• Trained and assigned one new Flight Medic for duty on Trauma Star.
• Completed Training and released 2 new Charge Medics.
• Provided Orientation training for 4 new provisional paramedics.
• Planning meeting for new Paramedic Class with Barry College.
• Attended Conference Planning meeting with Department of Health on ebola and
began training for field personnel.
• Began Phase 2 of ACLS and BLS recertification training with all career
Paramedics and EMT's.
• Performed Follow up training on the new LUCAS compression device.
• Continued with field training of Paramedics on quality assurance/billing issues of
ePCR reports.
KWIA
• Performed AHA BLS Part 2 skills assessment / check-offs for all MCFR
personnel.
• Coordinated with NASFD and attended Fall Festival (Fire Prevention Fair) on
Navy Base.
• Provided fire/medical standby for Zombie Ride at East Martello Park; estimated
7,500 attendees.
• Conducted quarterly airport safety inspection; AOA throughout month.
FIRE MARSHAL
• Firefighters visited upper and lower keys schools educating children during fire
prevention month.
• Participated in annual fire inspection of Mariners Hospital.
FIRE ACADEMY
9
• Assigning continuing education and SOP training online thru Target Solutions.
• Combining company training with new-hire orientation/probationary evaluation.
• Key West Fire Department, Fire Fighter II Class roster posted with BFST; 24
students.
• Final drawings on academy classroom scheduled for completion 11-1-14; RFP to
contractors advertised 1-1-15.
PUBLIC WORKS
CORRECTION FACILITIES:
Stock Island Detention Facility
• Fire Detection and Alarm System replacement project is now closed out
• Replaced deteriorated portion of duct work for Air Handler Unit B 1
• Completed repair of Fire Pump Controller
Stock Island Jail Complex
• Conducted design kick off meeting for HVAC project
MCSO Administration Bldg.
• Installed and programmed new BAS Building Controller
Juvenile Justice Bldg.
• Completed replacement of deteriorated ground floor fire sprinkler piping and heads
• Installed and programmed Variable Frequency Drive for Air Handler 2-3
Marathon Jail
• Upgraded Lift station pumps and piping
• Temporary emergency generator has been positioned and hardwired awaiting
stationary generator repair
Monroe County Detention Center- Stork Island
Percentage of customer requested ork orders completed withinclays with,SIN
6.6 of 139 customer requested work orders were completed within 3 clays during September,2014
XPI x requested x 01-
1.60
120
5(A)
0.40
0. 20
KPI' 1.46 U fit 0_# 010 1 3°� 0.€k) #€.Af 11,f I.¢#) 1.V5 134 I :# .e.#
10
x
For the period February 2012 through September 2014:
Total kilowatt-hour Savings = 1,813,771
Total CO2 Reduction= 1,251 Metric Tons = CO2 Emissions from 140,732 gallons of
gasoline consumed
Total Energy Dollar Savings = $193,204
Note: MagLev Chiller was out of service for part of 14Mar
FACILITIES MAINTENANCE/PARKS & BEACHES:
UPPER KEYS:
Nelson Government Center:
• Eleven (11) events required 5 hours of employee overtime
• Assisted Supervisor of Elections on miscellaneous tasks and transporting equipment
and voting machines
• Replaced a broken faucet and fixed two faucets in first floor women's restroom
• Removed visitor signs and painted"VISITOR" on parking bumpers
• Anchored/tied down and tested new generator
• Contractor repaired R.P.Z. backflow preventer
• Repaired and painted walls in the Auditorium
Roth Building
• Stripped and waxed floor areas of DOH
• Contractor repaired R.P.Z. backflow preventer
Islamorada Library:
• Cleaned ceiling
• Repaired rain water filtration issue in community room
• Installed two (2)new A/C wall units
Ellis Building:
• Repaired water leak in first floor men's restroom
• Fixed hot water issue in employee restroom
• Adjusted and oiled ceiling fans
Card Sound office and Toll Booth:
• Installed new A/C and electrical outlet
PK Carpenter Shop:
ll
• Repaired container roof and walls.
Key Largo Library:
• Installed new mailbox
• Repaired leaking flush meter
Tavernier Fire Dept.:
• Fixed three (3) toilets that had low water pressure
Key Largo Animal Shelter
• Removed tree roots from inside sewer pump station
Harry Harris Park:
• Repaired fence
• Repaired sprinkler pump and adjusted water pressure
Sunset Park:
• Repaired fence
Old Settler's Park:
• Contractor trimmed trees and removed one dead tree and one growing through the
fence (Garden Project)
LOWER KEYS FACILITIES:
• Diywood Termite fumigation completed at Bayshore Manor
• Diywood Termite fumigation completed at the Harvey Government Center
• Started concrete repairs to storm water catch basins on Garrison Bight Causeway
• Sealed the African Cemetery Memorial mural
• Obtain purchase order for the Big Pine Key Fire Station exhaust removal system
upgrade
• Made concrete repairs to the Big Pine Key AARP front steps and painted with non-
slip paint
• Repaired the personnel gate to the Higgs Beach Dog Park
• Replaced the water fountain serving the Key West Fleet Management office and
garage
• Repaired a picnic table and shelter at Bay Point Park
• Painted the Road Department office stairs with non-slip paint
• Cleaned the Key West Animal Shelter sewer lift station pit
• Performed FKAA required backflow testing at the Freeman Justice Center
• Currently painting the Gato Building and the Big Pine Key Deputies House decking
and rails
• Replaced concrete parking bumpers at the Harvey Government Center
FLEET MANAGEMENT:
• Three garages combined provided preventative maintenance and completed
approximately 99 unit inspections
• Three garages combined opened and/or completed approximately 231 work orders
• Three garages combined processed and/or distributed approximately 8,725 gallons of
unleaded gasoline and 3,698 gallons of traditional diesel fuel
• Garage staff completed monthly safety refresher training (fire prevention)
• Received check in the amount of$172.50 for sale of used motor oil
12
• Ordered and received two new brush chippers for upper keys Public Works;
submitted for payment, registration and county property ID numbers thru Finance
Department Inventory Clerk
• Ordered and received one new zero turn riding mower for upper keys Road
Department
• Completed major repair of Sugarloaf Fire Department emergency generator
• Completed major repair of Key West Road Department front end loader
• Completed installation of new emergency power generator at Murray Nelson
Building
• Ordered new skid steer loader with attachments and new equipment transport trailer
for upper keys Road Department
• Assisted Airport Director with new vehicle order
• Began process to order new mini vans for Tech Services Department, two new
sweeper trucks and one sewer cleanout truck for the Road Department, an extended
cab pick-up for Corrections Department, and two new vehicles for Engineering
ROAD DEPARTMENT:
LOWER KEYS:
• Chip/Brush-20 miles
• Rights of Way mowed-24 miles
• Weed Eating-5 miles
• Cold Patch Pot Holes-3 tons
• Road Sweeping-7 miles
• Clean out Storm Drains on Ave D, Big Coppitt.
• Clean out Storm Drains 3rd&4d'Avenue Stock Island
• Fill Right of way with 10.76 tons of 1/z"Rock on 5`h Avenue, Stock Island
• Fill Right of way with 38.2 tons of 1/z"Rock on 81h Avenue Stock Island
• 23 mulch deliveries for a total of 89.5 tons saved $11,053.25 in tipping fees
• Sign Technician-43 locates/67 signs/27 post
Roads support:
• Repaired parking area at East Martello Towers for Zombie Bike Ride
• Cut down and removed Australian Pine tree at East Martello Towers
• Set up and picked up barricades and cones at Higgs Beach for Zombie Bike Ride
• Cleaned out drains on Stickney Lane for Key West International Airport
• Transported barricades and cones for Fantasy Fest to and from Key West Court
House
• Assisted with sweeping Duval Street for Fantasy Fest clean up
UPPER KEYS:
IT. Buzz Bar/Chipper Operation-- 24.83 miles
III. Miles of ROW Mowed-- 76.35 miles
TV.Pot Holes cold patch-- 18 pot holes/1,640 lbs. of cold patch used
V. Shoulder Work Key Largo-- 385 ft./l ton of crushed rock used
VI. Shoulder Work Card Sound-- 846 ft. /12.50 lbs. Cold Patch used
VII. Tree Work/Stump Grinding-- 5 trees cut down off of ROW/20 stumps ground
down
13
VIII. Trench Drains-- 70 ft. of trench drain refurbished/6 tons of#4 and 1 ton of#57
rock used
IX. Swales installed-- 63 ft. of new swales installed/3 tons of#4 and 1 ton of#57 rock
used
X. Sign Department-- 76 new Street/Speed/and Watch for Children signs installed/II
new posts installed/II locates performed
XI. Transport Fill to John Pennekamp State Park-- 4 Loads
XII. Transport fill to Rockland Key Property-- 10 Loads
XIII. Sweeping Operation-- 8 Subdivisions
XIV. Trash Pick Up-- 50 bags
XV. Safety Meeting held 10/17/2014
XVI. Safety Mask Fitting conducted 10/17/2014
CARD SOUND:
III. Buzz Bar/Chipper Operation-- 8 miles
XVII. Mowing Operation-- 8 miles
XVIII. Trash Pick Up-- 2,740 lbs.
XIX. Miles of roadway driven for trash pickup-- 110
SOLID WASTE MANAGEMENT:
Recyclin6
• Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas
with the ongoing inspections of commercial and residential recycling practices
• Staff inspected the Eastwind Apartments after receiving e-mails with complaints
about yard waste being disposed of improperly on the property. Staff found numerous
piles of yard debris, trash and 50 to 75 shopping carts from local businesses from
around the area. Staff contacted City of Marathon and we are in the early stages of
organizing a community clean-up and beautification project. The City of Marathon,
Monroe County Solid Waste, high school volunteers, and Monroe County Sheriff's
Office will help with this project. Some of the local stores will help to retrieve the 50
to 75 grocery carts from the premises. Once completed this will be an ongoing effort
with the stores and the city of Marathon to help maintain the property. Staff will also
be in contact with Marathon Garbage Service to provide recycling carts next to all the
dumpsters and 18 gallon bins for the convenience of the 130 units on site that have
not been provided this service in the past. Staff will provide each unit with Monroe
County's recycling informational flyer and magnets to be placed on their refrigerators
as a reminder on proper recycling
14
i
r
r i
� t
t
• Staff has been compiling a list of locations that were missed in the initial delivery of
the new 64 gallon recycling carts and will provide the list to each franchise hauler and
insure they have been delivered in November
• Staff met with The City of Key Colony Beach and has made arrangements to
participate in America Recycles Day Event located in Key Colony Beach. Monroe
County's Recycling, Household Hazardous Waste and Solid Waste Department will
provide recycling/hhw information along with providing an e-waste collection for this
event.
• The Marketing Development Director of Coca Cola is going to provide a donation
letter with a request to place Coca Cola vending machine at some county parks. They
will in turn provide the 55 gallon barrels we need for trash and recycling cans. Coca
Cola already has vending machines in numerous county parks so there would only be
a few added at their request. Coca Cola has already delivered 50 more 55 gallon
barrels to their Big Pine Key Facility for our use; they will also provide donated by
Coca Cola stickers to be placed on each can. Staff is awaiting Coca Cola's letter of
intent. Staff will bring this letter and example cans with final cost to the County
Commission for approval.
• Staff was at the Nelson Government Center to address the issue of replacing an aging
recycling can outside the front door and recommends replacing the can with a dual
trash and recycling can at this time, and also place one of these units inside the lobby
since this government center is used quite often for special evening events. Each
complete unit cost between $180 and $250; staff plans to order two units
15
f
,d
I
„,q J) )�yw ixiV� �lYf rr lil�I�V rYl
I
�VVI
h �
u��1
�I
• Staff met with Commissioner Sylvia Murphy's executive assistant Pam Johnson
about the new recycling carts being delivered in the upper keys. Mrs. Johnson has had
numerous calls about carts being left by the street at vacant homes, carts missing and
the fees for a replacement cart. Staff informed Mrs. Johnson of the proper procedure
for missing carts, deliveries, missed deliveries, unwanted carts and fees for
replacement carts. Mrs. Johnson was given the contact information for the franchise
haulers and the Recycling Department to help with any future unresolved issues.
• Staff spoke with the Lower Keys Chamber Of Commerce Executive Director about
attending a business luncheon provide by the Chamber on November 7'h. Staff will
distribute informational brochures and speak to attendees about the cost savings
benefits associated with starting a recycling program.
Household Hazardous Waste and E-Waste Recyclint!/Disposal
• The Household Hazardous Waste Department held seven collections in the month of
October; staff accepted material from 83 Monroe County participants.
• Our Hazardous and E-Waste Commercial Collection participants include Faustos,
Key West(840 lbs. electronic waste), Strunk Ace Hardware, Key West(1,840 lbs.
HHW paid $1,104.00), Waste Management, Key West(100 lb. HHW and 1240 lb. E-
Waste), Tropical Tech, Summerland Key(500 lbs. electronic waste) and KW
Vacation Rentals, Key West(580 lbs. of HHW)
16
i
;, illy 1
• Staff shipped out 28 pallets with 20,840 lbs. of electronic waste to be recycled by
Intercon Solutions
• Monroe County Staff collected 1,120 lbs. of lead seal batteries that were recycled by
Interstate, recycled 575 gallons of contaminated fluids through EMC Oil Corp., and
fed 232 fluorescent bulbs through the bulb eater containing the mercury gas and glass
waste for proper recycling.
• Staff recycled evacuated 176 aerosol paint cans, filtering the gases and recycling the
byproducts
fill
J;
1.
City of Marathon
Staff held a collection for the City of Marathon on Saturday October 25'h helping 12
residents, and collecting 120 lbs. of electronic waste and 1,420 lbs. of household
hazardous waste.
17
w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w
Electronic onic Waste
Electron[c Waste
201, , 2014
1 �
� t
Respirator Fit Test
In keeping with our motto, "Safety First," staff participated in a respirator fit test
provided by Monroe County's safety officer Mark Gongre. Thank you Mark!
18
III UII
,
III"�I�Iylu�Y��iVlll�lpfll��'�
u
Y
l ,
yIIV VVVVVVV V yWi u�y i �V i
IIYIIIuuuuuuuuuuuuu4 ��, ��i'i '
I, uui
Long Key also received a visit from Sally the Croc.
ENGINEERING
Old SR 940 Leg A (Watson Boulevard) Bridge — Received record drawings from
Consultant; submitted final reimbursement request to FDOT.
19
• US 1 Bayside Trail — Contractor mobilized, installed silt fence and has begun
drainage structure installation. Design consultant preparing landscaping design
for addition to the project.
• US 1 Bayside Pedestrian Bridge — Metric Engineering, Inc. incorporated all
FDOT comments to 100% plans. Awaiting Coast Guard and USACOE permits.
Staff working with FDOT and Consultant to prepare submerged land easement.
• No Name Key Bridge Repair Project — Contractor mobilized on October 27th
Currently installing maintenance of traffic, building/assembling containment
system, identifying and marking spall locations on top of bridge.
• Sexton Cove Roadway and Drainage Improvement Project—Consultant preparing
60%plans; progress meeting scheduled for November 6`h.
• Lake Surprise Estates Roadway and Drainage Improvement Project —
Environmental review, geotechnical work and topographical survey complete.
Utility coordination is ongoing. Design development review meeting held on
October 14th. Reconstruction or mill and resurface plan developed. Anticipate
60%phase submittal at the end of November.
• Card Sound Bridge Repair Project — Successfully negotiated $3,325,208 of Small
County Outreach Program grant funds to partially fund construction and CEI
phases of project being programmed into FDOT FY 16. Anticipate design and
permitting complete in early 2015. Construction will be bid July, 2015.
• CR905 Bike Lanes — Construction is 80% complete. Executed change order to
add additional striping requested by public to increase safety.
• Bridge Inventory Management Project — Staff reviewing draft cost proposal for
design of Sugarloaf Bridge replacement. Working with capital project staff to
prepare capital project worksheets and outline anticipated bridge costs in future
years.
• Duck Key Security District — Discussion item for installation of speed humps on
county roads on November agenda.
• Stock Island Roadway and Drainage Improvement Project — received four
responses to the RFQ on October 22"d. Staff reviewing and scoring; public
ranking meeting scheduled for November 19`h.
• Card Sound Toll Study— Staff reviewing final scope/proposal for toll study.
• Pigeon Key Ramp Repair Project — LAP agreement for design funds approved at
October BOCC meeting. Forwarded to FDOT. Staff prepared RFQ for design
services and submitted to FDOT for review. FDOT approved on October 30,
2014.
• County Maintained Traffic Signals - Staff met with FDOT Traffic Operations
personnel and FDOT consultant to discuss county traffic signal needs. County
requested that FDOT consider undertaking a Signal Engineering Master Plan
(SEMP) to identify and prioritize signal hardware, maintenance, operations and
training needs within the County.
• Garrison Bight Bridge — Staff successfully negotiated having $972,631 of Small
County Outreach Program (SCOP) grant funds programmed into FY 17 to fund
(75%) construction and CEI phases of the planned Garrison Bight Bridge Repair
Project. Design funds previously programmed in FY 16.
20
PROJECT MANAGEMENT
• ADA Compliance Segments #1 and #2 - D.L. Porter reached substantial
completion on October 21", and is expected to complete work on their final
completion date of November 22"d
• Bayshore Manor Emergency Repairs New emergency contract for restroom
renovations executed. Construction to begin the week of November 10tn
• Big Pine School Crossing — Sheriff's Department began providing a crossing
guard on October 21, 2014. County Traffic Consultant is reviewing the BOCC
direction provided on October 17, 2014 to determine the appropriate signage for
the school.
• Big Pine Swimming Hole — The Request to Advertise for design services is
posted to Demandstar and will close on November 26, 2014. The traffic analysis
was initiated in October 2014 following BOCC approval.
• Big Pine Community Park Scenic Overlook — Design is underway for a water
observation platform on the east side of the park.
• Blimp Road Boat Ramp Repairs — The bid opening is set for November 5th to
select the lowest bidder for the Boat Ramp repairs.
• Crawl Key Training Facility - Final drawings and specifications should be
completed by October 3 1"then out for RFP.
• Freeman Justice Center Acoustics — Burke Construction awarded bid.
Renovations expected to begin near the end of November.
• Higgs Beach Road — Traffic data, survey, and aerial photography are complete.
Preliminary alignment will be submitted by the consultant in December 2014.
• Higgs Beach Fitness Trail —A request for proposals was drafted and submitted to
the County Attorney's Office for review.
• Higgs Beach/Reynolds Street Pier (scenic overlook) — Design is underway for
spall repairs, entry feature, and deck replacement.
• Key West Lighthouse (TDC) - Contract with Bert Bender and Associates was
approved at the BOCC meeting on October 17t". Waiting for drawings and
specifications then out for RFP
• Magnolia St. Public Works Facility — Demolition permits issued. New
construction plans 95% complete.
• Marathon Airport Customs Facility—Construction to begin November 14, 2014.
• Marathon Library-Monroe County School Board agreed to move forward with an
ILA for construction and maintenance of Marathon Library. Interlocal
Agreement is now in draft review with Monroe County legal.
• MCSO and Jail- Design services for replacement of chillers and air handlers
under contract with TY Lin. Design kick off meeting to be held this month.
• Old 7 Mile Bridge Repairs — FDOT released the 60% Plans for review in late
October. Comments are due to FDOT by November 17, 2014.
• Plantation Key Court House —Continued design services negations. Current form
of agreement under legal review.
21
• Parks and Recreation Advisory Board — Next meeting is scheduled for January
12, 2015. Anticipated discussion/public workshop items include Atlantic
Boulevard realignment, Reynolds Street Pier/Overlook, Big Pine Community
Park Overlook, and Big Pine Swimming Hole.
• Pigeon Key Roof Replacement (TDC)- Contract with Bert Bender and Associates
was approved at the BOCC meeting on October 17th. Waiting for drawings and
specifications, then out for RFP.
• Rockland Key- Pre-design meeting with Bill Horn and Alan Perez was held on
September 5th to discuss Civils and temporary structures for MC Road and Fleet.
• Rowell's — Price quotes have been requested for exotics removal, mangrove
trimming, and removal of shoreline construction debris. The traffic analysis was
initiated by the county's traffic consultant in October 2014 following BOCC
approval.
• Senior Nutrition Center — Construction documents in permitting with the City of
Key West.
• Sewer hookup Marathon Courthouse/Clerk's Office/Library and Sheriff's Station
- Bids were received on October 21 s`. apparent low bidder was Greentech Group
solutions LLC. Legal is doing their due diligence and checking on the contractor
for any outstanding legal issues. Personal references have been checked by
MC/PM.
• Skate Parks at Key Largo and Big Pine Parks — Revised rules and waivers were
hand delivered to the vendors at both facilities. Public Works is making new signs
for both facilities.
• Sugarloaf Fire Dorm— Structural evaluation of the building began last week.
Report is expected for the November BOCC meeting.
• Summerland Fire Station — Looking at alternate properties for the Summerland
Fire Station.
• Traffic Engineering Agreement — The third quarter reimbursement request was
submitted to FDOT for payment. FDOT was billed $77,074.45 in reimbursable
expenses for the county's traffic consultant and transportation planning staff.
• W Martello Building Renovation - Work should be completed by the end of
November. Most interior work is completed and new roof. Awaiting arrival of the
new doors.
• Watson Field— The County Attorney's Office is in the process of retaining a real
estate attorney to assist with the transfer.
TECHNICAL SERVICES
Availability of Entire Network - Last Month
Availability of Entire Network
98.78%
Monroe County Mobility
Summary report for network
22
'MX_Controller' I October 2014
• Distinct clients: 11858 (Daily average: 1117)
• Data transferred: Total: 2.54 TB (12.29 TB T 259.67 GB)
Top applications by usage
Application Usage■ %Usage
1 Netflix 412.38 GB 15.9%
2 iTunes 260.89 GB 10.1%
3 Miscellaneous web 216.33 GB 8.3%
4 CDNs 209.12 GB 8.1%
5 Google Video 203.91 GB 7.9%
6 Miscellaneous video 180.14 GB 6.9%
7 Facebook 160.70 GB 6.2%
8 Google Drive 134.97 GB 5.2%
9 Miscellaneous secure web 134.86 GB 5.2%
10 apple.com 108.52 GB 4.2%
Top clients by usage
Operating
Description Manufacturer system Usage* %Usage
1 LTMANNY Cisco-Linksys Android 84.95 GB 3.3%
2 Kriss-iPhone Apple Apple iOS 41.66 GB 1.6%
3 Administrators- Apple Other 41.09 GB 1.6%
MacBook
4 J Samsung Other 35.19 GB 1.4%
5 RESCUE13TPCR Apple Apple iOS 29.49 GB 1.1%
6 BRANDON-HP Universal Other 29.43 GB 1.1%
Global...
7 Alejandros-iPad Apple Apple iOS 28.20 GB 1.1%
8 Dustins-Pad Apple Apple iOS 26.36 GB 1.0%
9 Carlos-Barbas- Apple Mac OS X 24.43 GB 0.9%
MacBook-Pro
10 6c:70:9f:2a:c1:e6 Apple Other 23.73 GB 0.9%
Top operating systems by usage
Operating
system #Clients• %Clients Usage %Usage
1 Other 10926 92.1% 1.65 TB 65.0%
2 Apple 537 4.5% 530.11 GB 20.4%
23
3 Android 795 6.7% 311.54 GB 12.0%
4 Windows 37 0.3% 29.51 GB 1.1%
7/Vista
Mac OS
5 X 14 0.1% 28.16 GB 1.1%
6 Windows
idows 24 0.2% 9.68 GB 0.4%
XP
7 8 Windows 28 0.2% 2.26 GB 0.1%
Debian-
8 based 3 <0.1% 438.7 MB <0.1%
Linux
9 Wii 2 <0.1% 6.5 MB <0.1%
Top client device manufacturers by usage
Manufacturer #Clients* %Clients Usage %Usage
1 Apple 5239 44.2% 1.37 TB 53.8%
2 Other 5718 48.2% 291.46 GB 11.2%
3 Hon Hai/Foxconn 142 1.2% 149.18 GB 5.7%
4 Samsung 744 6.3% 145.86 GB 5.6%
5 Cisco- 1 <0.1% 83.92 GB 3.2%
Linksys
6 Intel 265 2.2% 69.34 GB 2.7%
7 Lite-On 91 0.8% 61.73 GB 2.4%
8 Murata 254 2.1% 49.78 GB 1.9%
Manufacturing
9 HTC 157 1.3% 35.84 GB 1.4%
10 Private 87 0.7% 30.08 GB 1.2%
1)),4 wi> ,(w by Meraki Dashboard.(110,In in f(, unsubscribeCounty Internet Use View Options HELP
LAST Ii:JdONTH
nterface Aggregate Chart-Averafg,e bps In
L3�a o.w�rtr:
SLIM
I
I=
Crt. 1.,.3 h4cr 25 Sst,
t,r'1..4
Solis rVgrJ Orlor.Core Ssrvcas23142,1
24
We completed 325 work orders, assisted, continued to rolled out new computers, continued to
install new network switches, moved all equipment and network connections from AT&T to QTS in
Miami, had 31 Android installs and 140 new IOS installs of Monroe County app,continued
development of version 2.0, updated library computers, had 122 Facebook likes, now have 741
Twitter followers, had 39,227 website visits (+4327), developed new greenkeys.info site, moved
more data into the SAN for Alchemy and pushed out Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 704
Office visits: 333
New clients: 39
Field visits: 15
Benefits Delivery at Discharge: 4
Transportation program:
Transportation calls: 387
Veterans transported: 142
Financial data:
The financial data for the month of October totals $1,089,815.84 and indicates the
amount of new revenue brought into Monroe County derived from claims filed by the
entire department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS —SEPTEMBER
2014
25
GROWTH MANAGEMENT REVENUE vs. EXPENSES FY 2011, 2012, 2013, 2014
Total Total Revenue Total Revenue Total Total Revenue Total Revenue
Account Number Revenue FY'12 FY'13 BUDGETED FYTD as of FYTD as of
FYI Revenue FY'14 September 2013 September 2014
REVENUE
Administrative Engineering 001-000000-341921-SG $19,866 $7,636 S4,125 $7,0001 $4,125 $1,823
Boat Improvement Fund 157-347270-SP/34727 I-SP $699,750 $674,826 $682,080 $705,000 $682,080 $616,647
Building Book/Copy/etc. 180-369001-GM $10,836 $8,283 $14,689 $8,000 $14,739 S32,441
Building-Income from Permits/Applica 180-322005-SG $2,180,439 $1,928,235 $2,303,328 $2,100,000 $2,292,019 $3,198,594
Certificate of Competency/Contractor F 180-322103-SG $18,817 $158,515 $22,665 $160,000 $22,665 $142,798
Code Compliance 148-341916-SG/148-354001-SG $532,445 $423,630 $488,442 $443,0001 $485,621 $502,006
Education Fees-Building 158-322005-SG $24,677 $23,496 $45,799 $0 $25,552 S32,778
Education Fees-Environmental 158-322006-SG $14,254 $14,242 $15,614 $0 $15,694 S 19,360
Environmental Mitigation 160-351400-SP $155,042 $240,275 $128,478 $100,000 $128,478 $500,863
Fire Marshal 148-341906-SG $15,240 $18,188 $26,775 $25,000 $26,529 S30,960
Flood Review(sub-account of Building 180-322005-SG - $0 $0 $17,067 $1,360
Flood Variance 148-341907-SG $0 $50 $0 $0 $0 $0
Historic Preservation 148-341913-SG $0 $800 $50 $0 $50 $100
Impact Fees 130-131-132-133-134-135-136 $163,363 $165,601 $0 $0 $148,027 $431,155
Conservation Land Purchase(ROGO B 158-341905-SG $0 $0 $0 $0 S12,697
Marine Resources 157-62613-3)43700-SP/I 57-00000 $3,079 $1,300 $0 $0 $0 $0
Planning Admin/Research/Copy/etc. 148-369001-GM $295 $1,979 $896 $0 $859 $492
Radon/DCA 180-341904-SG $26,526 $23,780 $31,160 $26,500 $31,025 S42,795
Recovery/DBPR 180-341908-SG $26,551 $23,780 $31,099 $26,000 $31,025 S42,795
Wastewater 310-000000-325 1 00-GM $0 $561,067 $555,000 $90,318 $128,985
Zoning/ROGO/Environmental 148-341905-SG $471,401 $425,308 $511,695 $480,000 $519,679 $900,797
Total 1 $4,362,5811 $4,139,924 $4,867,982 $4,635,500 $4,535,5521 $6,639,446
EXPENSES
Total Actual Total Actual Total Actual Total Total Expenses Total Expenses
Fund-Cost Center Expenses Expenses Expenses BUDGETED FYTD as of FYTD as of
FYI FY12 FY13 Expenses FY14 September 2013 September 2014
Boating Improvement-County$ 157-62613 $106,379 $248,216 $352,305 $426,970 $333,880 $398,459
BoafinghWrovement-State$ 157-62520 $364,167 $218,771 $245,441 $1,706,013 $245,441 $305,103
Building Dept. 180-52502 $2,351,380 $2,208,997 $2,133,467 $2,623,920 $2,135,251 $2,294,324
Building Dept.Education 158-52501 $14,303 S28,152
Code Compliance 148-60500 $995,330 $1,045,479 $1,236,940 $1,397,326 $896,512 $1,040,693
Comprehensive Plan 148-51000 $240,249 $202,756 $127,921 $270,0001 $127,921 $145,278
Environmental Resources 148-52000 $295,142 $355,116 $440,918 $592,251 $441,136 $544,396
Environmental Resources Educ. 158-52503 $5,604 $6,035
Environmental Restoration 160-52002 $158,229 $120,893 $141,751 $174,246 $142,009 $164,412
Geographic Info.(GIS) 148-50002 $168,827 $172,444 $170,288 $202,049 $170,288 $162,931
Growth Mo.Admin. 148-50001 $909,891 $434,698 $397,252 $733,923 $412,492 $426,841
Planning 148-50500 $1,052,377 $1,182,900 $1,250,154 $1,239,450 $1,254,965 $1,157,969
Planning Commission 148-51500 $81,844 $76,030 $73,875 $81,000 $73,875 S74,556
Total $6,723,815 $6,266,3001 $6,570,312 $9,447,148 $6,253,677 $6,749,149
Difference Revenue-Expense -$2,361,234 -$2,126,376 -$1,702,330 -$4,811,648 -$1,718,125 -$109,703
26
27
n N " a
U GROWTH MANAGEMENT
Off
REVENUE WAKEN IN BY OFFICE RECEIPT#
tv i des- rm_i.xey -3 5.'- ..'£.®mb® Xd.
tk r Three Month - Yearly Comparison
x{A,xa vv xid
$1,000,000
$qoo 1
$800,00099 651
$700,000
W0,000
K30 0j000
5200,000
$100,000
1111.701 t, JLJQ 1 kg-2 }1 Ate -201 SAP-201 i ypp-201
'Upper Keys S1S, S 7.11 s S51,6 7,17 S20,879.72 1 ,71 ,10 77a5 1,�
IN
MOP Sl. .t S717s 7.7� 7 S,S 7 7 S77 s(A, .S6 S10,64430 S49.4,6%29
Lover Keys S 1 7,0,)7. S S282,S34R l ls31 7 3110f8817 511 ,2 1.41 S 7 ,11 , S
I(A Al.. 5292399,34 5 77,50 . 7 S1 , 1 .27 W'7, 1�1.9 y282.144.81 S , 0.�
28
29
...............................................................................................................................................................................................................................................
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
SEPTEMBER 2014
Lower Keys
72,502
Upper Keys tx
$333,490
Middle Keys
$493,659
Docs not mchude"B_-a7
iprov�,— Fu
"D ievenje.
rc Ste, 0 7 Ml 1 P t,�dEe-
C.)1{.cr.? ea r NA i d K cy%:5�x, a 1)ut k f e E)F;I fm F a. e 05 f?x c d cm k1a,a.n o n.G r a.n.w K vy o La V,vr s a m cm--a ca.an,0 Lx, ,NA,a e,u
r,ve® =Gppe,I eys;No=of'T avel-�e,C reev ge UP 7C C),ear Reel
..............................................................................................................................................................................................................................................
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
SEPTEMBER 2014
ttttttttttmm 111mmmmmmmmmm&.
111mmmmmmmmmmm& Lower Keys
x. $307,646
Upper Keys
$428,226
mmmg
mmmm,mmmr
mmm xx
mmF
Middle Keys
$49,199
Other
DuL- I POUdL' Rev -J $114,580
04 /A Fa c" a D 6,Key y
A ml-u p p ui vp N of of Tavw Eei C t. k B I I d P aL.0 a F I R e t5
30
BUILDING DEPARTMENT
MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT
PERMIT ACTIVITY BY OFFICE
Includes all Reviewinglinspecting Departments:Building,Fire,Planning and Environmental
,5 ISSUED PERMITS PLAN REVIEWS INSPECTIONS
300
Isar?.oniv PtIss or fAil N*ws
3,000
2,500
12,8791
1,500
1,000
500
New IN
all aw IM IN IM
0 ME IMMUNE MUM- a M.M MPI-Nk ..M
Sep-2013 Sep-2014 Sep-2013 Sep-2014 Sep-2013 Sep-2014
an Lower Keys 129 243 477 673 776 1,014
m Middle Keys 35 34 46 108 149 176
tipper Keys 190 299 642 798 11269 11689
TOTAL 355 566 1,165 1,579 2,194 2,879
icA=i Area=' %ver<ey5:5t P,
,ry Vw"r kvlavav—�r( O.Mqoupo"njr,
31
.................................................................................................................................................................................................................................................................
MONROE COUNTY GROWTH MANAGEMENT
BUILDING [DEPARTMENT - JO B VALUATION OF ISSUED PERMITS
BY PERMIT "WORK" LOCATION
Comparison by office
30,0(X),E)00
25,
2(),()(x)jxx)000NO
15,000,000
10,0(x),000 M-NNNNNNNO
MsEsEsEsma
�)AX)RWO
0 0000000091
Sep-2013 Sep-2014
%Lower Keys $1,614,661 $10,095,702
M Middle Keys $138,045 $2,403,714
Upper Keys $5,778,790 $17,007,205
0 TOTAL $7,531,496 $29,506,621
..................................................................................................................................................................................................................................................................
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY
BY PERMIT"WORK" LOCATION
Se 4,e3
zUpeT K,
Comparison by Office
..................................................................................................................................................................................................................................................................................................................................................................................................
450
4,90
350
300
250
150
100
....... ......... ..............
.............. ............... .
......... ......... ......... ......... ........ ........ ......... ......... .......
............. .............. ............................11.............V � ..............a
0 ..................... ....................... ....................... ....................... .................W....................... ........................ ....................... ....................... ....................... .. ..................................................................
ELECT EXAM ME04 JILUMB E�ECT EXAM MECLI PLUME, ELECT EXAM MECH RUMB
LcyveT Lom W1,11M Loeser Middle a9 1t ie Middle Middle Upper Upper W1' r Upper
Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys
I Sep-2,914 68 185 W 42 13 2F 11 10 95 232 38 53
............................................ ....................... .......
Sep-2,913 67 123 41 38 ::
: 2 12 4 8 79 194 32 -'1
.........................................:....... ...................................... ...................
32
t M NR{ E COUNTY GROWTH MANAGEMENT
ZiA�e7 mr S.a.,satG,t €.�s
BUILDING DEPARTMENT - INSPECTION ACTIVITY
�cf.. , .
Ek u c r r �r�,st:ar..m-5.
BY PERMIT"WORK" LOCATION
P rt aa. Eu up r a trt` Comparison by Office
1200
goo
600 ...
40
200 ..
,...x -761
Lildi€g E P0Iir. Mer.:y€ri plumb-ill , B €ldiu, Elearir mr(I.16 -,lu bin BuildirrK Ilealk KI-r.lrai fll€are. ,.i
kart p K calf_" K iellkp
2 Carer Dvier tiger L Dvxr Middle Nil,iddle ' Middle Middle : Upper Upper Upper Upper
Keys Keys Keys Keys Key; Keys Keys Keys Keys Keys Heys Keys
Sc p 2 1u 452 35 61, 93 68 Z.> 9 33 681 186 69 281
Sep 231_r 390 99 D 92 :a2 3 8 1t1 3$1fa rfs 2411
GIS OFFICE
GIS Projects-Data/Map Requests/Technical/Programming
- Public Lands—Analysis —Attorney's Office
- Street Addressing—Florida Department of Law Enforcement
- ATON Mapping—Marine Resources
- Canal GIS Data—Marea Technology
- GIS Data Request - TPL
- LiDAR Mapping—Ocean Reef—Joel Reed
- Aerial Map Book scanning ('89 & `69 aerials)
GIS Addressing
- 32 New physical address assignments
33
MARINE RESOURCES OFFICE
Channel Marker Program:
Channel Marker/buoy Replacements
50
4t
0
2{}
10
0 S o 0'
Oct Nov DecJan Feb March April May June July Aug Sept
2013 2014
October 2013 $1,800.00
November $0.00
December $4,990.00
January 2014 $500.00
February $2,147.50
March $43,253.00
April $2,500.00
May $17,149.00
June $4,900.00
July $0.00
August $3,750.00
September $0.00
Total $80,989.50
34
Total annual costs for marker/buoy replacements for the past twelve month period were
approximately 19%higher than the same timeframe in 2013 ($67,963).
Derelict Vessel Program:
Derelict Vessels Removed
16
12
4
0
Oct Nov Dec Jan Feb March April May June July Aug Sept
2013 2014
October 2013 $24,529.00
November $10,400.00
December $6,800.00
January 2014 $17,585.00
February $14,029.00
March $6,529.00
April $13,894.00
May $2,867.00
June $15,279.00
July $2,500.00
Aug $11,175.00
Sept $8,535.00
Total $134,122.00
35
Derelict vessel removal costs for the past twelve month period were approximately 5%
lower than the same timeframe in 2013 ($140,439).
Vessel Pumpout Program:
Number of Pu pouts
1800
1600
1400
Quota
100
100
0
0
400
0
0
t Nov Dec Jan Vela March April May June July A � Slat
2013 2014
36
Sewage Removed ved(gal.)
35000
30000
250
200
15000
10000
5000
0
t Nov Dec Jan Feb March April May June July A gg Sept
013 2014
Pumpout numbers have risen steadily over the past year, with monthly pumpouts
exceeding the (initial) quota of 1300 per month in nine of the past ten months.
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
Department Totals New Cases 141 Inspections 1340 New Citations 1
37
.........................................................................................................................................................................................................................................................
1800 1688 1735 1721 1728
1593
4600 1521 1516 1509
1431
1425
1400 1340
1282 1289
J200
E I
800
600
400
200
.......................
.............................................................................................................................
UPPER KEYS -
NEW CASES 35 INSPECTIONS COMPLETED 358 SM I
CITATIONS ISSUED 0 CEB 0
38
........................................................................................................................................................................................................................................
400
358
350
WTOTAL NEW
CASES
300
a NEW CASES BY
INSPECTOR
250
wTOTAL
INSPECTIONS
200
COMPLETED
157 WINSPECTIONS
146
1 50 COMPLETED BY
INSPECTOR
WCASES HEARD
100 BEFORE SPECIAL
MAGISTRATE
55
50 35
9
4 0 0
0
A\� 10 3p
Q
o .0
00 Z�-
00
0;
0;
so
R
_ZZ
MIDDLE KEYS -
NEW CASES 41 INSPECTIONS COMPLETED 615 SM 8
CITATIONS ISSUED I CEB 7
39
..............................................................................................................................................................................................................................................................
700
615
TOTAL NEW CASES
600
NEW CASES BY
500 INSPECTOR
'TOTAL
400
INSPECTIONS
COMPLETED
INSPECTIONS
300
COMPLETED BY
INSPECTOR
200 CASES HEARD
BEFORE SPECIAL
153
136 MAGISTRATE
130
126
100 CASES HEARD
70
BEFORE
41
CONTRACTORS
17
0 0
8 7 BOARD 2 1 9 3 0
0
Y- Sp
U,
-3 R-11
S�
(y, op <�
4z
4 0 1�
S,
A-4e 4e
LOWER KEYS -
NEW CASES 65 INSPECTIONS COMPLETED 367 SM
18
40
CITATIONS ISSUED 0 CEB 0
400
W 67 TOTAL NEW CASES
3
350
63 NEW CASES BY
INSPECTOR
300
UTOTAL INSPECTIONS
COMPLETED
250
li INSPECTIONS
200 COMPLETED BY
INSPECTOR
W 1 CASES HEARD BEFORE
150 41
SPECIAL MAGISTRATE
100 85 w CASES HEARD BEFORE
71 CONTRACTORS
70
65
BOARD
50
LL2 21 2
18
12 10
I c
0
10 lz� I
4;
0
0
41)
(,0
41
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
Alcoholic Beverage In progress...............................................................................................2
Conditional Use, Major, Applied............................................................................................. 1
Conditional Use, Major, Permit, In Progress...........................................................................3
Conditional Use, Minor, Permit, In Progress...........................................................................2
Conditional Use, Minor Deviation, Applied............................................................................ 1
Conditional Use Minor Deviation In Progress.........................................................................2
Conditional Use Minor Deviation Complete........................................................................... 1
Conditional Use Major Deviation Applied.............................................................................. 1
Conditional Use Major Deviation In Progress......................................................................... 1
Conditional Use Minor-Time Ext Complete............................................................................ 1
Conditional Use, TRE, In Progress..........................................................................................2
Conditional Use, TDR, Applied............................................................................................... 1
Conditional Use, TDR, In Progress .........................................................................................2
Development Agreement, In Progress.....................................................................................2
Development Agreement Completed....................................................................................... 1
Public Assembly Permits, In Progress.....................................................................................4
RoadAbandonment Applied.................................................................................................... 1
Road Abandonment, In Progress .............................................................................................5
Variance, Administrative, Applied..........................................................................................3
Variance, Administrative, In Progress..................................................................................... 14
Variance Administrative Issued...............................................................................................2
VariancePC, Applied..............................................................................................................2
VariancePC in progress...........................................................................................................3
PermitReviews .......................................................................................................................200
VacationRental Applied..........................................................................................................3
Vacation Rental, In progress....................................................................................................5
VacationRental Issued ............................................................................................................7
Vacation Rental Mgr. License, Applied ..................................................................................4
Vacation Rental Mgr. License, In Progress .............................................................................7
Plats, In Progress...................................................................................................................... 1
LUD Map Amendment, In progress ........................................................................................5
MCC Text Amendment, In progress........................................................................................9
MCCText Amendment, Completed........................................................................................6
ROGOExemptions, Applied...................................................................................................5
ROGOExemptions, in progress ..............................................................................................5
ROGOExemptions Completed................................................................................................2
LDRD's, Applied..................................................................................................................... 1
LDRD's, In progress................................................................................................................3
LDRD's Issued......................................................................................................................... 1
Pre—App Conferences .............................................................................................................2
Historic Preservation COA Applied........................................................................................2
42
Historic Preservation COA in Progress...................................................................................7
Historic Preservation COA Complete...................................................................................... 1
ADMINISTRATIVE MEETINGS
Development Review Committee— 1 meeting, 5 items
Planning Commission Meeting— 1 meeting, 4 items
PLANNING & ENVIRONMENTAL RESOURCES
COMPREHENSIVE PLANNING - Examples/Details
AMS MH ES
TOTAL
CP/LDR Text Amendment, Completed............................................. 1 1
FLUM/LUD Map Amendment, hi progress ..................................... 3 4 7
FLUM/LUD Map Amendment, Completed ...................................... 2 2
Other Report or Special Project, In progress:
10 year Water Supply Plan Update,Impact Fees,Military Acquisition. ...............5 1 2 8
Development Review Committee Meeting .......................................1 1 2
Planning Commission meeting.......................................................... 1 1 1
Board of County Commission Meeting ...........................................1 1 2
Other intergovernmental or community group meeting:
South Florida Regional Planning Council; Workforce Housing Roundtable ...... 1 2 3
Keith & Schnars Teleconference meeting ........................................ 1 1 2
Keith & Schnars Contract Management—invoices .......................... 5 5
Keith & Schnars Contract Management—amendments.................... 1 1 2
Entire draft CP
Keith & Schnars Contract Management—scheduling.......................
Meetings, notices, advertising
Keith & Schnars Contract Management - deliverables
Review of draft CP elements and LDRs.............................................20 2 21 43
Pre-Application Conferences............................................................. 1 1
Conditional Use, Major or Minor, Permit in Progress ...................... 1 1
Beneficial Use, In Progress ............................................................... 1 1
Coordination on Legal Appeals/Cases............................................... 2 2
Coordination &Assistance -other County Departments:
WW, Land Authority, Fire, etc ..................................................................3 3
Training completed............................................................................ 1 1
Budget/Gov/Max/Climate/PDRP/Annual Training/NROGOIAPA conference/
JAT&performance
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
Overview
The services provided by Environmental Resources include the review of building permit
applications for compliance with landscaping, stormwater and land clearing regulations
43
and FEMA required review of potential endangered species impacts under the Permit
Referral Process (PRP). Environmental Resources staff also conducts review of
applications for Conditional Use approvals, variances to dock & shoreline regulations and
prepares amendments to the Comprehensive Plan and Land Development Code
(including Tier Overlay District map amendments). In addition, Environmental
Resources staff provides staff support to the County's Climate Change Advisory
Committee and the Southeast Regional Climate Change Compact. Staff received two (2)
applications for Letters of Current Site Conditions in September.
Buildinp,Permit Application Review
Biologists review building permit applications for compliance with Land Development
Codes related to:
Storm water management
• Land Clearing
• Landscaping
• Fencing
• Shoreline setbacks
• Docking facilities
• Wetland fill
• Endangered Species impacts (PRP)
Building permit reviews for the month of September 2014 consisted of 309 plan reviews
not associated with the PRP. Biologists conducted over 80 field reviews in September in
support of permitting services, either to aid in the review of current applications or
inspections of permitted activities.
Biologists also review building permit applications for compliance with the Permit
Referral Process (PRP), which requires the County to evaluate applications for new
development for potential impacts to federally listed species under the Endangered
Species Act. During the month of September, staff reviewed 132 applications for
compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species
Assessment Guides used in the review of permit applications, and Environmental
Resources staff has processed an amendment to the Land Development Code to reflect
these revisions.
Non Permit related Services
Conditional Use Applications & Pre-application meetings
The Sr. Administrator for Environmental Resources provides review of applications for
Conditional Use approval and participates in pre-application conferences (along with the
preparation of Letters of Understanding). There was one (1) pre-application conference
in September.
Development Review Committee Hearings
Environmental Resources staff participated in the DRC meeting on September 23.
44
Planning Commision Hearings
Environmental Resources staff participated in the Planning Commission meeting on
September 24.
BOCC Hearings
Environmental Resources staff participated in the special BOCC meetings on sea level
rise on September 3 and the regular BOCC meeting on September 17.
Land Acquisition Initiatives
Environmental Resources plays a key role in the development of strategies for the
County's land acquisition initiatives and participated in 1 meeting (ARC) in May. There
were no meetings in September.
Committee/Task Force support
The Environmental Resources office provides staff support for the County's Climate
Change Advisory Committee and the Southeast Florida Climate Changepact. In
addition, the Sr. Administrator of Environmental Resources co-chairs the Lands &
Natural Systems committee of the Climate Compact, and continued efforts to develop a
Vital Signs Network for monitoring climate related impacts to the natural resources of
Southeast Florida. There were two meetings in September.
Comprehensive Plan & Land Development Code updates and amendments
As with the Growth Management Division in general, Environmental Resources is very
busy participating in the update of the Comprehensive Plan.
Other non-permit related services provided include coordination and meetings with
numerous individuals and agencies, including the following:
• Monroe County Climate Change Advisory Committee
Southeast Florida Climate Change Compact
USFWS Permit Referral Process coordination
Public Speaking/Education Events
The Environmental Resources staff routinely interacts with the residents of Monroe
County to explain Land Development Codes, to help identify plants and animals that
residents inquire about, and to engage interested parties in workshops or meetings related
to improving County services.
Endangered Species Coordination
The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service
was preparing to recommend additional species endemic to the Florida Keys for listing as
endangered under the Endangered Species Act. Environmental Resources staff continues
to participate (along with additional Growth Management staff) in bi-weekly
coordination conferences with FWS regarding the future listing of these species and the
designation of critical habitat on Big Pine Key and No Name Key.
45
Solar Challenge
The U.S. Department of Energy (DOE) awarded a $1.6 million Rooftop Solar Challenge
II competitive award to Broward County and their team, of which Monroe County
participates, to make it easier for Floridians to obtain grid-tied solar installations. Go
SOLAR Florida is one of eight recipients nationwide to receive the grant, which will be
used over the next two and a half years to increase the use of and access to solar energy
among residents and businesses by reducing market barriers, lowering non-hardware
related installation costs and providing access to financing options. Environmental
Resources Department staff is assisting the Sustainability Office in the efforts associated
with meeting the grant requirements. A Request for Proposals (RFP) was issued at the
direction of the BOCC and responses were received. The selection committee will
review the proposals in October.
46