Item C3 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12/10/2014 Division: Count Adrrlinistratoi
Bulk Item: Yes Department, Air orts
Staff Contact Person/Phone#: on DeGraw- 809-5200
AGENDA ITEM WORDING: Ratification of the previously executed Florida Department of Transportation
Supplemental Joint Participation Agreement Number Three for Contract#AQE35 (Planning Studies at both
Monroe County Airport's), which increases the funding of the original grant by an additional $733,284.00.
—- -——-------------------------------------------------------------------------------------------------------
ITEM BACKGROUND: The FDOT has allocated additional funding for the purposes of an (EMAS)
Engineered Materials Arrestor System at Key West International Airport (KWIA); Drainage Improvements at
KWIA; Sewer Laterals for the Florida Keys Marathon Airport; and Planning Studies for KWIA and Florida
Keys Marathon Airport.
PREVIOUS RELEVANT BOCC ACTION: Item C-2, 5-19-2010 - approval for the Mayor to execute Airport
Grants from FAA and FDOT as received in order to meet deadlines, with ratification at the next BOCC meeting;
F-10, 11-16-2011 --approval of original grant; C-21, 3-20-2013 - approval of supplement one; C-4, 2-19-2014
approval of supplement two.
.............
CONTRACT/AGREEMENT CHANGES: Increased grant funding.
STAFF RECOMMENDATION: Approval.
............. "--.............—-—---------........................................................ ........................---, '—...........--......................... .......... —--—------------....................
TOTAL COST: $733,284.00 INDIRECT COST: NA BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None SOURCE OF FUNDS: FDOT
COST TO AIRPORT: Match 50%/20%
COST TO C® None
REVENUE PRODUCING: N/A AMOUNT PER YEAR: N/A
Kl� �
APPROVED BY: County Attorney MB/Purchasing Risk Management
14 O V
DOCUMENTATION: Included X Not Required
DISPOSITION: -...... ............ AGENDA ITEM#...............................................................................
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
................. ....... - —-—- — ---------------------------------------------
CONTRACT SUMMARY
Contract #
Contract with: FDOT Effective Date: December 10, 2014
Expiration Date-, June 30, 2016
Contract Purpose/Description: Supplemental JPA #Three to Contract #AQE35 Planning Studies both Monroe
County Airports.
Contract Manager: Dori DeGraw # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 12/10/2014 Agenda Deadline: 11/21/2014
---—--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------—---------------------------------------------
................................................................................... T`RACT COSTS............................................_'_'——-----........................................
Total Dollar Value of Contractor $733,284.00 Current Year Portion: TBD
Budgeted? Yes Account Codes: Pending set up of FDOT Grant
Grant: FDOT
County Match. 509/0/20%
ADDITIONAL COSTS
Estimated Ongoing Costs: For: .
(not included in dollar value above) (eg. maintenance, utilities,janitorial, salaries,etc.)
—---—------ .................... ..........
..............................................................................................................................................................................................................................................................
CONTRACT REVIEW
Changes
Date In Needed Kerrie
Airports Date Out
Yes No
Airports Director
................ ................
DeG
Risk Management
or Ri k Man emen
Ol.M.B./Purch Psing L� 71 1 1 � "I'll
for
County Attorney
tol ( ) . a_..: ..
Co ey
Comments:
........................................................................................................................... ---------------------
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.................. -------------------- -------I .............. ............................................................................................................................................................................................................. .............
. ...................
S"aAM OF FLGBWCV A PSIYm'PA00„W OF InMOMMFU,M 7m?."r-G'S.�'M�l r
PUBUC TRANSPORTAIION PUEN.4nU RORTAIMN
SUPPLEME,NTAL JOINT 't"t llllP' °f ON AGREEMENT Pap w04
Number er Three
°iirierwial Proje(t No- Fund' DPI'O/DDR FLAIR Category,, 088719
.g54 6 01 Fun¢�i nr 5; ,.., _ ._......, _.._.. ..., ....,._.. Object Code. 750004
d04._..._, ........_._.__._...., ...
rngavrn�ru retrran-p rtma�- m� cwp Fe deral ftnn.': rg.Code, 55062020629
o� .. .... _.,..
Ccrmetwart No.: AQE35 ....mm DUNS No.. _ _ Ven r or:
n l°#'u.nr�ber: �. .... a rR ref Status Flcerur real�a si�ntarua rn Y arrna r a0t'n ........_w_..-.�......
r� l ��� n:ut im'arrdrl f���o�ronrr�nr�ic ��ir�i^w¢�°e
T)1i$ GR" . t"MEET,rnade and entered Into this day of _.... ..:...,.,.,
by and between the,S"l"ATE Of FI-ORIDA DEPARTMENT OF TT ,NSPOR..f.A..f..t tN1,an agency of tho State of Florida,
iGnlun.rRn,nii,awru°io,i�n.��u.u;;l lrro onmt tlnru I.Nn °.as.ku°'t�n�r�dik .nrn,a' "srtn:nnd,w�„ i",",rns..arGff'
3401 R olit9°a f,laron,"r�rsvr Pi 11r,o�uli � Huai, Kr';,yo Wert, FL 1,3040
V�„nnu^ldErrlY.u.an°r iiu,,ur,a,t to as Agency, — --
ITINIF'SSSTH ,
WHEREAS,the Department and the Agency heretofore on the 27th day of September 12011
entered into s Joint Parrmipaatio nAgreement;and
WHEREAS,the Agenicy desires to accomplish certain project items as oudirned ion dne Attachment'A"appended
hereto and
WHEREAS,the Department desires to pear lcipate in all eligible items for this prt4ect as outlined in Attachment
"A"for s total Llepartlnir lrni Share url' $2,326,0%00
OW,Tt1ERE ORE TIHiS INDENTURE WITNIFSSpTH" that for and In consideration of the mutual benefits to tier
form each to the other,the parties hereto agree that the above descr d Joint Participation Agreement is to be amended
and supplemented as foil.
1.00 Project tptaonw The(project description is amended
for this project to inciude a 50/50 match of the n -fo dersl share for the Planning Stud ma conauctea at boln Monroe
ouinty Airports to also include the followlrq$283,284,00 for an( S)Engineered , rials Arrestor Systems at Key
West Intl Airport(i t ),$5,DOO.00 for Drainage Improvements at( . iA)i$420,000.00 for Sewer Laterals for the Florida
I eys Marathon Airport(F )at, %FDOT participation and$25,000.00 for Planning Studies for(KWI )at 50%FDOT
participation and( `ISM )at 80 FDOT parti pationa
/2'I'll"I"'N"If fr 1p
F rR T A f"I"';N
r"'aragrapl-i 3,00 of is lirir.,,reased by $1,4626,668(Al
1130nging the ummmnmmd too cost of the x0ject(o $41053,31U,00
Psri3giiaph 4 00 of sWd Agivernant fis hncxeaml by $733,284 OU
lidnong fl m Departiments roVsed tod cx)st of the pimujert to $2,32US9 00
3.00 Arnendod Exhffiflv
ExIiNks) 11�13 of sald Ap�eeamnt�s mmended by Attaduner�t"'A"
4,00 Contract llnye:
Parepaph 18.00 of sWd Agreement Jum 30th 2016
6,00 IF-VoHN
VendorulContractom
1 all utflize the lll,).S,Department of I�ommsm d Secuvity's E-Veflfy systeni tia vaii,ity,Me employment OgllbflRy
of Wt nevi eaq!Aoyns tflred by the Veii'doir/Contractor dudng the tem of the conti act'�and
2,, ShaH eX IIIMSSNy 11'eqUire army subcoritractom�!mdoiimpii g mmik or pi,ovidng services jpursuanm W the state coiiitiiau��,l
to WmWse uNize,the US. Dojjafbned M liorridand SecurHy's E-Verify system tovenfy the errn!Oymm�t
dgkAKy li�)f aH new cNinployees tihmd by ft submnity actor during the contract Wai
M-MMID?
PUBLIC I R.dINSPORTATOM
6"1
Page 3d4
�::Inmnc,JW Project INo, 2542692f.M01
Caontract lqo., AC)E3 5
AgNmamenf Date -P
Except as lhen.,,by modified,anriended or dianged,0 otherlerms of sWd Agreement dated S00WIlber 27th 2011
and any,subuquerA supgAema-its shall remain tln full for aruJ effect.,
N\M'T NESS WHBREGF,'die parfies herato have mmised thme presents to be exei.mted,the day mid yeu first.
above written.
AGEINCX FDOT
Ar,,rvorl Cr.m,,nlf',y See attadmd Ericujinbrance Form for vests of FunM-g
............ ApjxovW by Con-phOler
NU"JAE
C"RY�PR J 11C)OR C"YV l Lap LEGAL RM
DE T OF
......................
M FUTTSECRETAR
PE, RTMENTOFTRANSPORTATION
"54269294,01
Cojrjipj°qct eqa, AQE35
Agree 11 oe u nt Date
A T-1 ACHME14T"A"
SU2U!'LlEMEN-111AL JUNT PAM QF!Wl ON AG: EEMEN
ms Alftichment Wm s an hiiaqrA pal of that certabi Supliph3mentM Joint I�Iarficupabon Adu limnent betweeii'i
the tMe of Rorida, IDqmrfinent of Tm q!mrtation and Monroe County
dated
01I.ESCM13TION 0P�°SUII�)PLEMEHPJT(hcllude justMeafion for mst change):
flDFAHR proOicl to hokide a 50150 rimtch of the rmn-fe der dshare forthe Plannung Studpes canducted at both I'Moii,ime
County Mrports to dso IncUde Uie fb kmmhnq:$203,284.00 for,an(EMAS)Eii n9po neered Materials Arrestor Systenii at Key
West hil'I Aq!)ort(KMA)a$5,0(X),00 tur Dndhege hprovemeirft at(KMA) 4201,000,00 fbr Sewer Lateirab faii the Roiiida
U112eys Marathoriii Alii,jporl(F!IMA)at BQ%FD0Tparltci;!iatJoili and$26,000�,(X)tor IPhi m�inhiy Studlesfor(KWIA)at 50%F130T
parflcipagoin and(r-KIM)at 80%FIX padIdipation.
11 Project Coat. As Apjj�)iiuved As Aii'vended Net Change
$30186,7%00 $4,653,318,00 $1,466,56HO
ToW Prodect Cost $3,186,1,750 00 $4,6531,318,00 $1,466,568.00
H, Ftind Partkipafti: As Approved As Aineiiided Net Cli mein
[liepwirnent, $1,593,375,00 $2,326,659.00 $733,284M
Agency: $1,693,375,00 $2,326,659,,00 $733,284 00
$M00
ToW Prqect Qmt $3,186,750 00 $4 653,318,00 $1,468,568M
Conimerits-
TO PT629Ial@dot,,state,j:j ,uS 30184362
SUIWECT: FUNDS PLPEIROVAL/REVIEWm) roR CONTRACT AQE3.5
STATE OF FLOIM)A DEPARTMZNT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AQE35 Contracm Type: AG Method of Procur*Amentz a
'Vendor ftme; M014ROB COUNTY
Vendor ID. VI?596000749053
Beginning date of thln Agmts 09/27/12
Ending date Of, tAmis Aqmt.: 06/30/3,6
Contract Total/Budgetary Ceiling: ct $2,326,659.r)O
Description:
Monroe County Planning, Study
ORGCODH *EO *OBJRCT *A140UNT *FIN PROJECT '*FCT *CFDA
(FISCAL YEAR) *BIIDGET KNTITY *CATEG0RY/CWr YEAR
AMFNDKW,r [D *SEQ. *USHR ASSIGNIM ID *IINC Lll9E(61:0/STATUS
Action: SUPPLEMMMi, Funds havv beent APPROVED
55 062020629 *PT *T50004 * 733284.00 *2342C929401 *637
2015 *551003M *080719/15
S003 *00 * S003 *0004/04
TOTAL AMOUNT x '733,284,,00
FUM S APPR0'VL?D/REVI9,Wr?j) pc�jl ROBIN X. ITAIT(ME, CPA,, CMTTROLLER
DATE: 08/26/203,4
Pr �y
9�li," Gil f
F �
3491 South cK Boulevard, Key , Ploiuida 33040
Aviationt/Scaprt,Administrateir
Florida Department of Trmmmq mm mmmm...r.District 16
Adazi Leigh Cann Building
1000 NW' IJ I"Avenue,Room 6111-A
SubjM;m aamoc Covinly-"FY 2015—Re-hioridzing Funding
4m you air,aware, Wit year Monroe County obtained approval ffmmmmu 1ymm FAA for time design and
imLs allat on of an Digincered Material Armsfing Sysfi,-mmm ,; ':A S for the R,unway 27 safety area
and drainage fi�nprova �mrints st Key West Intemnafimmmm .irport EYW),, .Na addsflon to the EMA
said mama a i prover tints,the County is also mm mmaa.ft to start constnmc.fion for the Florida Keys
�aathmmmm(hM1)waver Istexal,project.
Ilieac projects mall improve the,safety at➢tYVV and bring M714 intz omphancwith FDEP
rnwidWesto m nmmm,cat the aipoil r the Citly ofMarathon's e water mym a m, With the addition
of these mmm°mpmmmlmmimmm i.armmprovemaawmt p n-kiacts m mmmmm p rolp.'"M we are mquesting that our pm'mm°m ammmm.mmmed
funds ftom y 1G. °. ° m° mm mmmm. maam :mmm mmm ° mmmm originally: .pop
prammtul projects along mmrmym,
the Rmmmmmmmmmy 27 EM y,Dm°mm mmmmymm Imapmmmvemmmmmmym,amid xwex Lateral projects
.mmm following ing is a.bmmmmm.1cdo mm of re-pricyrifimA ffmmmd mmy request or Smmpp ,mlammmmmmm al No.3 to FDOT
Cmmmmmmtnxt Ruirimay yy EMAS at
Kay Wmma Im ternMiommmml Aftpart, 5%Pamtmmrmipa .mmmm- $283,284M
mmm.imm.mmrye Improvements atr Key West ImmtmmrnatimmmmaLAirp rt
Additive Bid Items @5%Participation 1" 5,wom
'^ mmmm°mmar Dmtmmmral hrmpavemmu.m;mmta Tat Florimla'IlK,eys
Page I of 5
Marathon iro is, "so Flarficipation A $420,000.00
PlumnittggStudies for Key West
iiiti;siistiiiiiiit Airpoit @50%Participation)tmd
iti °iitJii.iiii. iitiiiit(iitti/0]"srttiiitiiitiiis) . II. . "4 tDt6i1�titx
Total $733A4.00
s s follow up to this request,wrl sss,titsiisssi to tisiisrvtits you with the below listen pr(W lid data
that includes s itstiiiisii ssiitis,schedule,and budget for ssnii of tees i joct
" sstia °"
i ss si As reedit overnin iiisiii °is st: ey We.o.tistssiistiiii'isi and idles airports si iiiiit the
nation gave si°i:iiisii,EIWAS is sii si ' Aivc inissiis to siisst,aircraft,t ti.�t"sii to,stop within the
operatioikal iiiiiits of the landing runwffy,:Past,iiii isvisiiisi°its trsi bill Runway 27 TUSA, consisted of
gradiug 600 Beet bieysiid tiie iii way end and were oxnpleted W May 2011.Due is
eel romi enta�i issues,the pmeciihed 1,000 lbot ovcrrun fbr an RSA iiii not Ix achieved.In
M ys°s 2011 s i isssts ahcmft exitW the end ofRunway 27,ti seie fee ,struck s berm
of soil,and came ii to ssst in s self .eiiii."ilas si.v. . .
board w ffimsii ii uries this ttiii °t with tiffs ° i aid the tiiii�ciiiiiiei iiii
t seise sss, im
sei�iiiis� " �tisi y.� iiiiiiii.iiitiiiii of ark Ei .ti WiU
greatly esysi°ice ii ii Aft safety,and likely prevent the eiitset efdaiiiii e to airureft and injutia tiff
pmmugco as w4s ices in the si i.i eiit noted above,This key sarMy enbaincwnent is essiistisi at
.Key West Intiiisistiiiiisi since it has one oft e shortest st iiisiiiisi rtmwiiys in die,Nation,,
"Milli instal tion,,o!f dw EMAS i~iieiiisies conSMICting Or basest ssiiitiart sort ee ttie the EMAS
iiiste nisi,1gradhig of file infield amas to.Ixzinote dndnagc,minor utility s,r jiistisaunnts,and the
Schedule, Tbc anticipated schedule for this iiitject is ss:iiiiiiis s;
Procure EWS MaIzzial: Octolxrl 2014 -Jarnixy,2015
ConMrtulion.mr.id.Instag ti S atsii w ttti it,....a;�rAil, t
, v
ftoject iiiis iita Aetail,2015—July,2015
B�iisti is i Spoiui"sor's Administralion S 25,000.00,
mgiiiear ii ng Services a250,000.00
arw°istructitiii 1,600, a y
EMAS i tstii"iiiii U.. .:......a t... ..w.
Total Estimated 03st $5,665,680.00
Page 2 eft
sdnyn��„,. mmtttir„tt�a ',,.,.tu,P:a �E� �� �,���P�e����i��„4 " h°'�'�w �r� �"n� aP � � �,,���� ,�
Scope: lbstorically nn t' tm im are required to be rfbnn at;d:roa nbw%mst .� ��
both Key West Inez at asnal and Mmathon dorm°pow to ssmtmdost the opemtlans of these fixiUdes,
rr airports includes sst smss heat arc both programmed d unanticipated.
°� ssmsm.d�� ttsn"� � �.
Ilse assignments eats for tilts upcoming d w may include but not Innitnd to the following:
Rates and Ouirges Studies as EVW and rH
Drabiage Pand Study at 10TH
a uw roil d6 nude Study at EYW
mm Obstruction mW Development Analysts at FYW and MT1
�u Cast Estimeflng
FacHitd dnndlftns Assessment am°md h�mslyecfinn at EYW amid 101H
FeaslblftV'Studies
sdaadmatnm "tiles a. °cip atm„d sdtmndudn t'sms dw tmmnjsn is ffom tdntmmtnn°,ddt 14—dodder,2015.
Budget: ToW&Umated Cost for Supplomental No,3 $50,00HO,
d wwmmsmajm ssruuw '.sss mdp „ s „ 'a s ",r s fiumnAu�mIIIIII sumrrm��m--...,„N -d
Scope: The aftlield is saamsnusssdsd by tidal salt water ponds..t`yusmind extreme high tides t1saa v
ponds fls d a�mma to the airfield,When sa msflilt ave mts occm during periods of pl°ddh,fides
umun ry ln dasm � � � t��mn�j assad jsm�stjaat wll add�iK,cams the flooding Ilbd r �mmd a.ua��smsm°s smam ideas aaamdta�d.��„dsm
a�eating vdtd damt'd fiva:tidal and rains d.11 flooding issues.ne Florida,' .s are.designated amu Area
of Critical!datum Concern aml as having d&itam°usdiumq�,FloridaIr is, The nsalaa m nadty Mention
smauas proposed will provide fin sawaum quality tuwsaa,tsn.ent f mum the aalum°d,smpld stone wsaatmss nnmssm
The steins atmmmsm°dnts-smdnn aaamamm to an ddh rainfall runoffwill be routed deem° aaato'quality and
qumatity storage,dxtamr tu digebarge,t mq)lls new stonn zr kJ43alissn wells,at e InssWon of
the a to rit on amas. The pnmjs "t:includes ilia retrofiftind of the existing drainage walls on the
�a d dd tides nmn.ima �g tire,mmu~ds'.sa�d,with maa�a:damsm dam�m�smmss y atmwumntusmas tas mmsu�s°sunt ss�stsmnma�d�
airfield,The dsqjm .ut;alm includes design the construction of e :d'i ltmatdamn t.mmmadm
The origbnal construction truddla't established for this Timjml was d ,(X)d,„ duds weverexcidly
opemed vd1h the law bid'being awsxdod at a value asf"$596,692W00. seed con this actual did
a7u°n.asuum:being apimminuttely dd td higher than mddina lll.d budgeted,Ibis prqject is to aa'samw°
they;additional work items with a miles.of%10tt,000.00.
tdamlm.adauilam 'Me a,mmtici ated samtmaduslpa d"amm°Ihis pro Uawnsat is aas f"amttamssms,
°nsmstsu.unttamn.Drainage tmnmmymmmssvammmsmntsµ Jammtu;m d,2015—April,2015
d`m°stj at.C10,"waaaRA: Ay6l,201.5- .tum1ta,2015
llummaum,IIII�„mr>tu°
a dd. (".0 mmstr uamtrron d::ncst.s dot tt0,000.()0
lt°u°dtt"tT Shama @dm ..:., 5,000.00
Patin 3 of 5
smw1CA�mCCwwwwwwwawwwswwww wwwaC ;ymCwwwwwwwww ww
Scope: Due to FDEP and City ofMivathon mnmmnm sCcs,it is reqi,&ed to msnns" t fhzilities C:mus
nlCn and on-site INairrient systems to ne°nWl sa mzs immssm ,.,11ris prqjeet hEvq already been
C enniCtn C with tine FC EP,
.msnstssss.kr piamp station currently tl immmm s waftwater Rum the Marathon Airpoirt tnnnimnml
CmmmCl ° g to s s rall wastewater lmmsunlmmsurmnnC facility with an n smsummC disImsal mmii.ai.jecd n well.. The
Counk m seeks to mm sn .mmn the exisfing tivdatent facility and semd the terminal minal lnfildhW,waste
water to the nnmmCmmmi City mmC"Cl Marathon sewer forev main.
In addition to die ternainal bail in " the ah.port Cnmmnsnit C"rnd1i1 ies do riot have umtral sewer smmss"Cgxw s
and are operating au exisCmm°urCm ss slcmw and leach field s sl;n ns, "CCmn Coiadymvlas to abandon the
exisfing"mq.mlmm s nslsnns al oath,temaxt iddlity and normnasC the C'n wst facalifies fms contad City
of Marathmi sewer fbwx jyjain,and varnitun,system.
The force,main is located in the Florida II)( srlsoenC of Trkimsprtation Flighway 'I ni ml:of wa
arid the vacuum fine is located in the Cify riglat of way located along)wiafl,on Boulevar& The
scope of work imn.mmludw,
ConstrontA)n of 9 sewer cxininection stems to 01V of Marathon.w.mPer C'nsnn main lorAted n nit
US ICl l"m ay lr�,
Constirtiction of 2 se weir connection ri for A ssmrnmmmo°fi llslas"connerting these tnallities to
the Clem of Marathon sewer^sssmmwsmn llmwmm lmmmasnd along mmlAtion mmmlaasmm l
epls¢amornmmnt of exisilrig ptivips witir new I°iul mnm°na@°maditA Cmmmirunms to purnp Ales Cnm°mlu°unl bmmlldirg,"s
write water,to throw,centim°al server Ctmrmrsm wnmmin;
x l il'smawiaml mmmmnm iftations as mnquumlmmmmt for the namsm pumps so that they can smCmerate with mutlli't
Ammer;
inu Construction of mmriu on-site force mesh morrently between the tnmmnlnsl Il°mmslnWumlin ,pump station suind
the central sewer Cmmmcm!uaoWlnl
Q, Amissndonmment and mtnnnrmtllfloiirw o,f the existing mmmns1te l'm°ca lm°mmmmd Csm~llltAm
A bandonn°ment of the eAsting onmite treatment tammufity'oimm,iect:lon smmsll.
Schalulem The tofi.ipateml Wiedule for this pinject is as follows:
Bid avid. .nsrmmm:° m May,2015
Nkiect Closeout, Jam°.ma,2015.._August,2016
mmur:Clatm
*As noted above the w.nommnt mnC°t DOT Cinndi rmg 1xing requested.to be reprogrammed .s
1 !LOOR CCwo Coti my mmww.l.l,rrmtsffm°mm amid alternates Co award the proper scope of work within the
as"ailsCmlllo FDO'Hwiding amount.The iranaining work,itmwnms ME be accomplisimn l unda mfture
grants,
Page 4 of
If yo,u bave any questions or need miy addhional irdormation,plesse,do not hesitate V')contad
this office,
BeM Regards,
DonalAl DeGraw
Director of Airports
I'll age,5 of 5