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Item C10
C.10 J �� BOARD OF COUNTY COMMISSIONERS County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3 The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2 Craig Cates,District I David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting August 19, 2020 Agenda Item Number: C.10 Agenda Item Summary #7145 BULK ITEM: Yes DEPARTMENT: Facilities Maintenance TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549 None AGENDA ITEM WORDING: Approval of Third Amendment to Agreement with Stockton Maintenance Group, Inc. for Lower Keys Janitorial Services terminating janitorial services at Bernstein Park with the monthly payment amount decreasing from $21,410.26 to $ 19,830.99 per month for all locations. Funding is Ad Valorem. ITEM BACKGROUND: On February 20, 2019, BOCC approved a RFP Award Agreement with Stockton Maintenance Group, Inc. ("Stockton Maintenance") for Lower Keys Janitorial Services. On March 21, 2019, the BOCC approved a First Amendment to the Agreement to perform additional janitorial services at the Department of Juvenile Justice Building, Second Floor, Key West, Florida. On February 19, 2020, the BOCC approved a Second Amendment with Stockton Maintenance exercising the first renewal option with a CPI-U increase adjustment of 2.3%. County staff has determined it no longer needs the janitorial services of Stockton Maintenance at Bernstein Park Community Center. This Third Amendment is to terminate their services at Bernstein Park effective retroactive to August 1, 2020. By eliminating this location, this will decrease the contract amount from $21,410.26 per month to $19,830.99 per month, with a cost savings of $18,951.24 annually. The Third Amendment also provides a revised Exhibit "A-Revised (2)" to reflect a new Scope of Work. The term of the revised contract is now August 1, 2020, with a termination date of February 28, 2021. PREVIOUS RELEVANT BOCC ACTION: February 19, 2020 BOCC approved a Second Amendment to Agreement with Stockton Maintenance Group, Inc. for Lower Keys Janitorial Services exercising the first renewal option with a CPI-U increase adjustment of 2.3%. March 21, 2019 BOCC approved a First Amendment to Agreement with Stockton Maintenance Group, Inc. for Lower Keys Janitorial Services to perform additional janitorial services at the Department of Juvenile Justice Building, Second Floor, Key West, Florida. Packet Pg.388 C.10 February 20, 2019 BOCC approved a RFP Award Agreement with Stockton Maintenance Group , Inc. for Lower Keys Janitorial Services. CONTRACT/AGREEMENT CHANGES: Third Amendment terminating services at Bernstein Park for Lower Keys Janitorial Services. STAFF RECOMMENDATION: Approval. DOCUMENTATION: Third Amendment- Stockton Maintenance Second Amendment 02/19/2020 First Amendment 03/21/2019 Award Agreement-Lower Keys Janitorial Stockton Maintenance Group FINANCIAL IMPACT: Effective Date: 08/01/2020 Expiration Date: 02/28/2021 Total Dollar Value of Contract: Cost Savings of$1,579.27/month Total Cost to County: Cost Savings of$60,012.26 or $1,579.27/month Current Year Portion: Total current year portion -$3,158.54 Budgeted: Yes Source of Funds: Ad Valorem CPI: Yes Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: N/A Insurance Required: Yes Additional Details: Terminating services at Bernstein Park Community Center is a cost savings of $1,579.27/month. Decrease Budget 20503 by $60,012.26 for the remainder of agreement and optional renewals 03/01/20 001-20501 - FACILITIES MAINTENANCE $0.00 03/01/20 147-20503 - UNINC PARKS & BEACHES $0.00 03/01/20 101-20505 - CORRECTION FACILITIES $0.00 Total: $0.00 REVIEWED BY: Patricia Eables Completed 08/04/2020 3:36 PM Packet Pg.389 C.10 William DeSantis Completed 08/04/2020 4:57 PM Purchasing Completed 08/04/2020 5:06 PM Budget and Finance Completed 08/04/2020 5:15 PM Maria Slavik Completed 08/04/2020 5:27 PM Kathy Peters Completed 08/04/2020 5:33 PM Board of County Commissioners Pending 08/19/2020 9:00 AM Packet Pg.390 C.10.a THIRD AMENDMENT TO AGREEMENT FOR LOWER KEYS JANITORIAL) SERVICES MONROE COUNTY, FLORIDA This Third Amendment to Agreement is made and entered into this 20th day of August, 2020 between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of � Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and STOCKTON � MAINTENANCE CROUP, INC., (-CONTRACTOR"), a 1,7orida eorp ratio 3, whose address 1975 SansburyWay, Suite 116, West Palm beach, Florida 33411. 0 WHEREAS, on February 20, 2019, the parties entered into an. Agreement for the CONTRACTOR to provide janitorial services for facilities in the Lower Keys ("Original Agreement"); and WHEREAS, on March 21, 2019, the parties entered into a First Amendment to the Agreement which provided for the CONTRACTOR to perform additional janitorial services at the department of ,Juvenile Justice Building, Second Floor, Key West, Florida, and c WHEREAS, on February 19, 2020, the Monroe County Board of County Commissioners ("BOCC") approved a Second Amendment to the Agreement to exercise the option to renew the Original Agreement for the first of the four (4) one-year teens with a CPl-U increase adjustment of 2.3%- and 0 WHEREAS, COUNTY desires to terminate janitorial services at the Bernstein Park Community Center, located at 6751 5"' Street, Stock Island, Florida; and � WHEREAS, this Third Amendment serves to amend the Agreement to terminate the janitorial � services provided by the CONTRACTOR at the Bernstein Park Community Center and amend the Scope of Services; and WHEREAS, the parties have found the Original Agreement to be mutLially beneficial, and WHEREAS, the parties find that it would be mutually beneficial to enter into this Third Amendment to the Original Agreement for termination of certain janitorial services; NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the Agreement as follows: e c 1. Paragraph 2, SCOPE OF THE WORD., of the Original Agreement, as amended, shall be amended to terminate all janitorial services to be performed by the Contractor at Bernstein Park Community Park:, as was shown on Exhibit "A-Revised", Therefore, Paragraph 2, SCOPE OF m WORK, of the Original Agreement, as amended, is hereby revised to read as follows: 2. SCOPE OF WORK The Scope of Work shall include, but not be limited to, all work and / or services shown and listed in Exhibit "A-Revised ( )", which is attached hereto and made a part hereof, The E Contractor is required to provide a complete job as contemplated by this Scope of Work.. The � Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies, 1 Packet Pg.391 C.10.a permits, if any are necessary, and any other- means of construction or work necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated. See Exhibit "A-Revised f2)" 2. Paragraph 5. B., PAYMENTS TO CO TRACTOR, of the Original Agreement, as amended, is hereby revised to reflect a reduction in the monthly contract payment amount from S21,410.26 to 19,830.99 per nionth, effective as of August 1, 2020, as a result of termination of the aforementioned janitorial services, and shall read as follows:. c .. PAYMENTS TO CC)NT RACTOR U? B. The County shall pay to the Contractor for the faithful performance of said services on a per month in arrears basis for each of twelve (12) months. The Contractor shall invoice Monroe County Facilities Maintenance monthly for janitorial services performed under the Specifications contained herein. The total Contract amount shall be Nineteen Thousand Eight Hundred Thirty and 99/100 { 19, 30.99) Dollars per month effective August 1, 2020, for the Scope of Services as set forth in Exhibit '—A-Revised (2)'", attached hereto. 3. Paragraph 5. C., TERM 4F AGREEMENT, of the Original Agreement, as amended, in the first paragraph is hereby revised to reflect the new effective date of the reduced janitorial services and shall read as follows: . C. TERM OF AGREEMENT � The term of this Agreement, as amended, shall commence retroactive to August 1, 2020, and terminate upon February 28, 2021, unless terminated earlier under paragraph 19 of the Original Agreement, The additional paragraphs of Paragraph 5.C. rernain the same, c c [REMAINDER OF PACE INTENTIONALLY LEFT BLANK] 7 Packet Pg.392 C.10.a IN WITNESS WHEREOF, each party has caused this Third Amendment to Agreement to be executed by its duly authorized representative. (SEAL.) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA 0 By: By: _..� As Deputy Clerk Mayor y Date: Date: c Witnesses for CONTRACTOR-, CONTRACTOR: STOCKTON MAINTENANCE v GROUP, INC. Signature of person authorized to Sigt ? legally bind Corporation Date: � . ` ,�°�, C) 2/31 Dat Print Name Title W Address: m. t Signatre _,. ° . z Telephone Number Date c �-,,DVEDA5 TO FORM Cam' F® PATRICIA IX-S ASSISTANT qAtIS2WIOR DATEn 3 Packet Pg.393 C.10.a EXHIBIT "A-Revised,J2 SPECIFICATIONS: A. Facility Security a) Arrangements as to accessing the facilities will be coordinated through the County's Representative:. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall be responsible for which employees shall be assigned keys and the return of all keys imrrrediately upon ? termination of the contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of � locks, or lock replacement is required because of Contractor's loss or misuse, Contractor- shall promptly reimburse the County for- any incurred cost. Contractor- will not be allowed to duplicate keys. b) The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their- departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized e personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights W except those designated by the County's Representative to be left on. e) The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department, telephone (305) 292-4431 or (305) 292-443C. B. The Contractor shall provide all supplies necessary for the cleaning performance of his/her � work under the contract. All supplies, including but not limited to, band soap, paper towels, toilet paper, trash can liners, and Safety Data Sheets for all supplies, shall be supplied by the Contractor. Restrooms are equipped with the Bay West or Renown toilet paper dispensers. Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The Contractor- shall use enzyme base cleaning supplies, The Contractor shall maintain stock in each facility in an amount sufficient to last through the next cleaning day. C. Contractor agrees to use and provide documentation for whole building cleaning and maintenance practices, using.: � a) Sustainable cleaning chemicals (enzyme based) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for Environment program.. b) Micro-fiber wipes, dust cloths and dust mops in place of paper wipes, and where paper products are used, including band towels, use of products that 0) contain at least 30% recycled content and are recyclable. c) Floor care products (finishers and sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal-free) or shall erect the requirements 4 Packet Pg.394 C.10.a of Green Seal's GS-40 and/or Environmental Choices CCD- 47 and/or EPA's Design for the Environment program. d) Carpet care products shall meet the requirements of GS-37 and/or CCD-148 Proper training of Contractor's personnel in the hazards, use. maintenance, and disposal ofcleaning chemicals, dispensing equipment, and packaging. e) Foam band soaps that do not contain antimicrobial agents, except where required by lncaltln codes, and that meet Green Seal GS-41 A standard. f) Cleaning equipment that reduces impacts on the Indoor Environment. c D. Supervision and Inspection of Work: c Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly perforrned, as specified. . To ensure that any problems that may arise will be taken care of laromptly, the Contractor will maintain a twenty-four (24) hour telephone contact seven (7) days per week for the receipt of any complaints and/or addressing any issues. Random inspections shall be performed by County Representatives from the Facilities Maintenance Department administering the contracts. Deficiencies shall be corrected within a twenty-four (24) hour period of notification to the Contractor. failure of the Contractor to correct such deficiencies shall result in a prorated deduction from the monthly invoice. � 0 SCOPE CAP WORD � ��e��N°est L�Ik�re-y The Contractor shall furnish day porter janitorial service with one (1) evening;building attendant on site. Janitorial services will be six (6) days a week, on the days the library is open (Monday, Tuesday, Thursday, Friday and Saturday, excluding holidays), beginning at 4:00 porn., and finishing at 7:30 p.m. Wednesday work will begin at 8:00 p.m. (only as long as it takes). The Contractor shall provide all necessary supplies, equipment, and safety devices required in the performance of sarne for the May Hill Russell Library, located at 700 Fleming Street in Key West, Florida, consisting of approximately 13,137 square feet. c A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. ii. `Mash and disinfect floor. � iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. .All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replenished (paper goods, soap, etc.). viii, All other work necessary to maintain a clean and sanitary condition in these � restrooms shall be accomplished, whether it is specifically noted in these specifications or not. Packet Pg.395 C.10.a B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished weekly. C. General cleaning; shall be completed daily, and should include the following: i. All the floors are to be swept and propped with water and floor cleaners. ii. All furniture and ftiu•nishings to be dusted and spot cleaned, including plants. iii, All door knobs, handles, vents, and exit devices cleaned. iv, Low ledges, sills, rails, tables, shelving, baseboards, etc, to be wiped with a damp cloth to reduce the amount of°dust in the building. v. All trash and recycle receptacles emptied, and trash can liners replaced, vi. All upholstered firrniture to be vacuumed. c vii. All vinyl-covered furniture to be wiped. viii. All carpeting shall be vacuumed with a powerfirl 1-EPA vacuum, such as the (trek. ix. All entry rats shall be lifted, swept/vacuumed, and cleaned underneath. Replace when floor is dry, c D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, interior windows, etc, to be cleaned and polished, both the inside and outside of the glass entryway doors. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All walls dusted. 0 E. Monthly janitorial services to me] rde: i. All high dusting (i.e. pictures, doorframes, air vents, tops of bookshelves, window E blinds, etc.) ii. All air conditioning vents, supply and return air grilles, cleaned. iii. All Venetian blinds on windows to be dusted. iv. All exterior windows to be cleaned. F. Additional Services: (shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped, and stripped. After- application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss/ uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free frorn scuff marks or dirt smears. Furniture and/or other- equipment moved during floor stripping and slip resistant waxing shall be returned to their original positions. ii. Ivry Cleaning, Steam. Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and shots, and shall have a bright uniform color upon cornpletion of dry cleaning, steam cleaning, or sharnpooing. Harvev Government Center includina the lax Collector's Office Areas The Contractor shall furnish day porter janitorial service with one daytime building attendant on site. Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six (6) hours of service provided at the Harvey U Government Center and two (2) hours of service provided in the Tax Collector's Offices. These person(s) will perform scheduled and assigned janitorial tasks as well as respond to calls for service, to 6 Packet Pg.396 C.10.a include but not limited to, such things as spills and weather related incidents. The Contractor shall provide all necessary supplies, equipment, and safety devices required in the performance of this scope of services at this location -- 1200 Truman Avenue, Key '`,Nest, Florida, consisting of about 12,000 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. ? vii. Mirrors shall be cleaned and polished. viii. All supplies shall be replenished (paper- goods soap, etc..). ix. All trash receptacles emptied and lingers replaced. x. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning shall include the; following on a daily basis: � i. "file floors—dust moppet) and/or damp mopped. ii. Furniture and Furnishings - busted and spot cleaned. iii. Low ledges, sills, rails, and baseboards dusted and spot cleaned_. iv. Trash and recycle containers emptied and liners changed. v. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting Rooms, Break Rooms and Kitchens shall be completed daily, and are to include the following: i. All the floors are to be dust mopped and spot cleaned. ii. All door knobs, handles, vents, and exit devices cleaned. iii. All furniture and furnishings to be dusted and spot cleaned. 0 iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. E vii. All carpeting and entry n7ats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when Moon-is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. x. Water fountains are to be polished weekly. xi. Exterior of refrigerators, stoves microwaves, cabinets, and counter tops are to be cleaned. 7 Packet Pg.397 C.10.a xii. Harvey Government Center Meeting Rooan shall be cleaned on a daily basis, including the abovementioned tasks, and cleaning of the dais and adjacent podium, desks, and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance (Harvey Government Center): i. Clean and disinfect interior car walls, holding bars, and push buttons ii. Vacuum and darnp mop floor. iii. Vacuum door track. iv. Clean and polish interior and exterior of elevator doors. E. Weekly janitorial services to include: i. All Mass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to 1 cleaned and polished. c ii. Obvious scuffrrrarks shall be removed from resilient flooring. iii. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. iv. 'dater fountains are to be polished. � V. Tile floors are to be damp or steam mopped. e vi. Sweep outside and dust stairwells. F. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door flames, air vents, tops of book shelves, windo blinds, etc.). ii. All walls dusted monthly. iii. All air-conditioning vents, supply and return air grilles, cleaned. G. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of le three (3) coats of wax, areas shall be buffed sufficiently for maximum ,doss and unifor-in sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffinarks or dirt smears. Furniture and/or other equipment rowed during floor stripping and waxing shall be returned to � their original positions. ii. Ivry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shainpooing. Carpet cleaning; methods and products are to be coordinated with the Cornnty`s Representative. H. Eight (8) hours of janitorial service shall be provided five (5) days a week, Monday through: Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six s Packet Pg.398 C.10.a (h) hours of service provided at the Harvey Government Center and two (2) hours of service provided at the Tax. Collectors offices per day. Department of Juvenile Justice Buj!qjag—SecoiYd 1[+loor° The Contractor shall furnish janitorial service, including; all necessary supplies, equipment, and safety devices required in the performance of same for the DEPARTMENT OF JUVENILE JUSTICE BUILDING, SECOND FLOOR, located at 5503 College Road, Key West, Florida, consisting of approximately 20,000 square feet. Services listed under section A. are to be conducted only during the hours of :00 a.m. to 5:00 p.m. Monday through Friday. Sections B. — F. are to be performed between the hours of 5:I5 p.m, and 7:45 a.m. Monday — Friday and any time on Saturday. A mutually agreed upon schedule will be developed with the minimum services to include, but not lintiited to, the following. A. GENERAI. OFFICE CLEANING (three (3) times per week) i. "File floors---swept and loose dirt removed. ii. Tile floors—washed, disinfected, and mopped. iii. Furniture and Furnishings-Dusted and spot cleaned, iv. Low ledges, sills, rails, and baseboards dusted and spot cleaned. c V. Trash and recycle containers emptied and liners changed. vi. Vacuum carpets with a powerful HEPA vacuum. vii. Carpeting spot cleaned, B. RESTROOM SANITATIO (Daily, Monday through Saturday) i. Floors swept and loose dirt removed. ii. Floor washed, disinfected, and mopped, iii. Stall partitions damp cleaned. iv. Commodes, urinals, basins, and vanities scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. _ vi. All door handles and devices shall be cleaned and disinfected, vii. All supplies replaced with sufficient stock to last through the next cleaning day (includes hand soap, paper-towels, and toilet paper), viii. Trash receptacles emptied and liners replaced. ix. Mirrors shall be cleaned and polished. C, PUBLIC AREAS/ HALLWAY/BREAKROOM (Daily, Monday through Saturday) i, Low ledges, sills, rails and baseboards dusted and spot cleaned. ii. Drinking fountains cleaned and polished. * (three limes per week) iii. "Trash and recycle receptacles emptied and liners replaced. Recycled material � shall be transported to exterior recycling bin. iv. Furniture and furnishings dusted and spot cleaned. � V. Upholstered furniture vacuumed. * (weekly) vi. 'file floors swept and loose dirt removed. — vii. Tile floors washed, disinfected, and mopped. °® D. FITNESS ROOM MAINTENANCE: (Daily, Monday through Saturday) i, Same as RESTROOM SANITATION as described above. ii. Vacuum, wash, disinfect, and mop both tile and rubber matted flooring. 9 Packet Pg.399 C.10.a iii. Clean all mirrors. iv. Low ledges, sills, rails and baseboards dusted and spot cleaned. v, Drinking fountain cleaned and polished. vi. Trash receptacles emptied and lined. vii. Clean all Byrn equipment seats, foot pedals, and handles with disinfectant. viii. Clean all gyrn equipment base/housing, *(three times per week:) a= � ix. Deep two (2) paper towel dispensers well stocked. E. ELEVATOR MAINTENANCE (Monday through Saturday) . Clean and disinfect interior car walls, holding bars, and push buttons. 0 ii. Vacuum and darnp prop floor. c� iii. Vacuum door track. F. PERIODIC SERVICES � i. Floors buffed once a month. ii, Floors stripped and refinished once per year. iii. All door vents cleaned weekly. iv. All high dusting—monthly, V. All interior windows washed every other week. vi. Clean/Shampoo all carpeted areas every six (6) months. vii. Clean all A/C vents in all offices and hallways once per month. viii. Sweep out, rnop, and dust Stairwells twice per month. G. GENERAL. SPECIFICATIONS Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using: i. Sustainable cleaning chemicals (non-disinfecting) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for the Environment program.. ii, Use of micro-fiber wipes, dust cloths, and dust i-nops in place of paper wipes and where paper-products are used, including hand towels, use of products that contain at least 30% recycled content and which are recyclable. iii. floor care products (Finishers and Sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal-free,) or shall meet the requirements of Green Seal's GS-40 and/or Environmental Choice's CC D- 47 and/or EPA's Design fear the Environment program. � iv. Proper training of Contractors personnel in the hazards, use, maintenance, and disposal of cleaning chemicals, dispensing; equipment, and packaging. V. Use of hand soaps that do not contain antimicrobial agents, except where; required by health codes, and that meet Green Seal GS-4 l A standard. vi. Ifse of cleaning equipment that reduces impacts on Indoor Air: Quality. e® Big Pine Key Facilities � Big Pine Kept L,ibL,-ry 10 Packet Pg.400 C.10.a janitorial services will be five ( ) days a week, Monday through Friday (excluding holidays), beginning at or around 8:00 a.m., and finishing no later than the Library opening time of 9:30 a.rn. Tile Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the BIG PINE: KEY LIBRARY, located at the Big Pine Shopping Center, Big fine Ivey, Florida, consisting of approximately 2,400 square feet. A. Restrooan Sanitation shall include the following on a daily basis: i. All boors swept, loose dirt removed, ii. Wash and disinfect floor. iii. Stall paititions damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected, ? V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). viii. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. 0 C. General Cleaning shall be completed daily, and should include the following: i. All file floors are to be dusted and mopped. ii. All furniture and furnishings to be dusted and spot cleaned. E iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All trash receptacles emptied, and trash can liners replaced. V. All upholstered furniture to be vacuumed.. vi. All carpeting shall be vacuumed with a powerful HE PA vacuum, such as the Orecic. ' vii. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned underneath. Replace when floor is dry. c D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, etc. to be cleaned and/car polished. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door knobs, handles, vents, and exit devices cleaned. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of'book shelves, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned, 11 Packet Pg.401 C.10.a iv. All exterior windows will be cleaned on the first Monday of each month (if the Monday falls on a holiday then the cleaning will be done on the first work day after-the holiday).. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding;price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three � (3) coats of wax, areas shall be buffed sufficiently for rnaxirnurn gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor-stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing.Carpets and lugs - shall be vacuumed Ch of all loose soil and debris prior to cleaning;, and shall be free of streaks, stairs and spots, � and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing.Big c Pine Key Senior tenter Janitorial services will be three (3) days a week, Monday, Wednesday, and Friday with work y beginning after 1 1:00 p.m. and finishing no later than 9:00 a.m. The Contractor shall furnish Janitorial � service, including; all necessary supplies, equipment, and safety devices required in the performance of same for the Big;' Fine Senior Center, located at 380 Key Leer Blvd. Big; fine Key, Florida, consisting of approximately 2,068 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor, ill. Stall partitions and walls damp cleaned. _ iv. All cornmodes, urinals, basins, and vanities shall be scoured and disinfected. e® V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vie. Mirrors shall be cleaned and polished. viii. All supplies shall be replenished (paper goods, soap, etc.). ix. All trash receptacles emptied and liners replaced. X. All other work necessary to maintain a clean and sanitary condition in these restrroorns shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside the restrooan areas are to be cleaned daily. Water fountains are to be polished weekly. C. General Cleaning shall be completed daily, and should include the following: i, All the doors are to be dusted and mopped. ii. All furniture and furnishings to be dusted and spot cleaned. iii. .All door knobs, Dandles, vents, and exit devices cleaned. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. 12 Packet Pg.402 C.10.a V. All trash receptacles en-iptied, and trash can liners replaced. vi, All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. � Replace when floor is dry. D. Weekly janitorial services to include: i, All glass partitions, doors, mirrors, windows, etc, to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring, E. Monthly janitorial services to include: c i. All high dusting. (i.e. pictures, door frames, air vents, tops of book shelves, etc.). ii. All walls dusted monthly, ii . All air conditioning vents, supply and return air grilles, cleaned.. F. Additional Services: (Shall be perfrrn—ied once in every three (:3) n-ionth period, and shall be included in the bidding prise.) I. resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maxinnum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or e other equipment moved during floor- stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of E streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. c c 13 Packet Pg.403 `JR aouerao Kevin Madok, CPA OhROF cock Clerk of the Circuit Court&Comptroller—Monroe County, Florida DATE: February 26, 2020 TO: Alice Steryou Contract Monitor FROM: Pamela G. Hanco , .C. c SUBJECT: February 19'BOCC Meeting Attached are electronic copies of die following items for your handling: 76 C5 2nd Amendment to Agreement with Stockton Maintenance Group, Inc. for Lower Keys Janitorial Services for a one year renewal and annual CPI-U adjustment wide new monthly e amount of$21,410.26. Funding is ad valorem. C11 Lease Agreement with die State of Florida Department of Healdi, Monroe County Health Department, to provide continued office space at die Department of Juvenile Justice Building, 5503 College Road, Stock Island, Key West, FL.The lessee will pay die County die sum e of$-0-per year for the space. C12 Lease Agreement with die State of Florida Department of Health, Monroe County Healdi Department, to provide continued office space at the Gato Building, 1100 Simonton Street, Key West, FL. The lessee will pay die County die sum of$-0-per year for die space. C13 Lease Agreement with die State of Florida Department of Healdi, Monroe County Health Department, to provide continued office space at die Roth Building, 50 High Point Road, Tavernier, FL.The lessee will pay die County the sum of$-0-per year for die space. CD C14 Lease Agreement with the State of Florida Department of Health, Monroe County Health Department, to provide continued office space at die Rudi Ivins Center, 3333 Overseas Hi hwa Marathon FL.Tlhe lessee will a the County die sum of$-0-per year for dies ace.. E g Y� pay LY p Y P Sliould you have any questions, please feel free to contact me at(305) 292-3550. E r- 0 cc: Facilities Supervisor County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305- Packet Pg.404 SECOND AMENDMENT TO AGREEMENT FOR LOWER KEYS JANITORIAL SERVICES MONROE COUNTY,FLORIDA This Second Amendment to Agreement is made and entered into this 19th day of February, e 2020, between MONROE COUNTY, FLORIDA ("COUNTY''), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. {"CONTRACTOR"), a Florida corporation, whose address is 1975 Sansbury's Way, Suite 116, West Palm Beach, Florida 33411. 0 WHEREAS, on February 20, 2019, the parties entered into an Agreement --for_the CONTRACTOR to provide janitorial services for facilities in the Lower Keys "Original Agreement");and e _ WHEREAS, on March 21, 2019, the parties_entered into a First Amendment_ to the Agreement, _ which provided for the CONTRACTOR to perform additional janitorial services at the Department of Juvenile Justice Building, Second Floor,Key West,Florida: and 0 WHEREAS, the COUNTY desires to extend the term of the Agreement and provide for an annual adjustment in the contract price pursuant to the terms of the Original Agreement;and WHEREAS,the parties have found the Original Agreement to be mutually beneficial; and WHEREAS, the parties find that it would be mutually beneficial to enter into this Second Amendment to the Original Agreement; NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the Agreement as follows: 1. In accordance with Paragraph 5, C. of the Original Agreement, the County exercises its. option to renew the Original Agreement for the first of the four(4)one-year terms.The term of the Agreement shall now commence on March 1, 2020, and ends upon February 28, 2021, unless terminated earlier under paragraph 19 of this Agreement. The contract amount may also be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall thereby be adjusted 2.3% based upon the CPI-U computation at December 31,2019. 2. In accordance with Paragraph 5, B. of the Original Agreement, as amended, the total contract amount for janitorial services is hereby adjusted from Twenty Thousand Nine Hundred Twenty-eight and 90/100 ($20,928.90) Dollars per month to Twenty-one 0 Thousand Four Hundred Ten and 26/100 ($21,410.26)Dollars per month. W [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] e t Packet Pg.405 • 'C.10.b � NWTNESS WHEREOF, each party has caused this Second Amendment to Agreement to be d e ecu ed y r16� duly authorized representative. Adt IMP 4 BOARD OF COUNTY COMMISSIONERS �iAst`aIC)iV1`MADOK,CLERK OF MONROE C NTY, FLORIDA 0 By: By: Deputy Cleric Mayo Date: 11, IV y° Date: oN ri o m CDo Witnesses for CONTRACTOR: CONTRACTOR: STOCKTON MA II NANVE n GROUP, INC. -o _ o ! " • - _ c Signat of person authorized to Signature legally bind Corporation Date: - Z c9 - Zo Zo l-Za-Zvzo �o ic- -r}S S fo/I�6k Da Print Name Address: Q 7� �S Q y/1-� W l j S i �nleure 01-�C ^ �SGr ��P��1^cr 7— Z ZUZe7 Telephone Number �3� � � Date o 0 0 AONROE COUNTY ATTORNEY'S OFFICE PPRpVE,D AS TO F� PATRICIA EABLES ASSISTANT COUtm ATTORNEY DATE: I - 2. O: C7 2 Packet Pg.406 STOCMAI-01 DIL CERTIFICATE OF LIABILITY INSURANCE D 1012412019 0izt241 0fYYYYJ zol9 s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT 13ETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. O If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER c AcT Jaclyn Dillon Insurance Office of America,Inc. PHONE FAX 2056 Vista Parkway,Suite 350 Arc.No,Eat):(561)868-9011 Arc.No:(561)868-9001 West Palm Beach,FL 33411 Wc&ss.Jaclyn.Dillon@ioausa.com INSURERS AFFORDING COVERAGE NAIL tt INSURER A:The Hanover American Insurance Company 36064 INSURED INSURERB.-FFVA Mutual Insurance Company 10385 Stockton Maintenance Group INSURER C:Federal Insurance Company 20281 1975 Sansbury Way,Suite 116 INSURER 0: West Palm Beach,FL 33411 L1 INSURER E- ' INSURER F' 2.1 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBRI POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIALGENERALLUIBILITY EACHOCCURRENCE 5 1,000,000Ch CLAIMS-MADE [X OCCUR X D079S46 10/3112019 10/31/2020 DAMAGE TO RENTED 5 300,000 MED EXP(Any one erem S 10,000 PERSONAL E AOV INJURY S 1,000,000 GENL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE S 2,000,000 POLICY�JE LOC PRODUCTS-COMPJOPAGG S 2,000,000 OTHER. S Q) A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 5 1,000,000 Ix ANY AUTO X AZJD079574 10131/2019 10/31/2020 BODILY INJURY 1per anon S OWNED SCHEDULED AU�T�O�S ONLY AUTOSI��T1..�pp BODILY INJURY Per aaiConti 5AUTOS ONLY Ix AtJT�OI14Y PI.01..., AMAGE S 5 A JX UMBRELLA LIAR N OCCUR EACH OCCURRENCE S 5,000'000 EXCESS LIAR CLAIMS•RA13E UHJD079560 10/31/2019 10/31/2020 AGGREGATE s 5,000,000 DEO X I RETENTIONS 10,000 CD 5 B WORKERS COMPENSATION X I PER 'EITH. CD AND EMPLOYERS'LIABILITY C840.0034470-2019A- 10/3112019 10131/2020 1 000,000 ANY PROPRIETORJPARTNERJEXECUTEXCLUDEDT Q N 1 A IVE Y/N E.L.EACH ACCIDENT S ' QFFICE1RJryEn BEft 11MarnWde� ff tilf) EL.DISEASE-EA EMPLOYE S 1,000.000 — It gpes.desmbe under 1,00%ow CD 0 SCRIPT ON OF OPERATIONS W. I E.L.DISEASE-POLICY LIMIT S C �Crlmo 82087046 1013V2019 10131/2020 Per Occurrence 5,000,000 I✓ Iv DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES ACORO 101.AddRIOMI Remarks Schedule,may be attached U mom ce Is mqulmd) General Liability; The certificate holder is an additional Insured if required per writt con t pert rms of form 42129150615. I ISK By 0 DATE � —% — ar WAIVQt F111A Yipfi— CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Monroe County Board of County Commissioners c4d 1100 Simonton Streetift West.EL 33040 ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg.407 C.10.c cpA cougrQ° Kevin Madok, CPA gJp,zJ""wwoF:°y q�yj ;O Clerk of the Circuit Court& Comptroller—Monroe County, Florida ~Roe couN� U DATE: April 15, 2019 TO: Alice Steryou Contract Monitor c FROM: Pamela G. Hanc C. c SUBJECT: March 21"BOCC Meeting Attached is an electronic copy of each of the below items for your handling. W C2 Agreement with Sub-Zero, Inc., in an annual amount not to exceed $120,000.00, for Lower Keys HVAC Maintenance & Service. Funding is ad valorem. C3 Agreement with Master Mechanical Services, Inc., in an annual amount not to exceed $70,000.00, for Middle Keys HVAC Maintenance & Service. Funding is ad valorem. C12 Agreement with Master Mechanical Services, Inc., in an annual amount not to e exceed $50,000.00, for Upper Keys HVAC Maintenance& Service. Funding is ad valorem. C14 Agreement with Air Mechanical and Service Corp., in an annual amount not to exceed $220,000.00, for Chiller Maintenance & Service in Monroe County. Funding is ad valorem. C16 1st Amendment to Agreement with Stockton Maintenance Group, Inc. for Lower Keys Janitorial Services to add janitorial services at the Department of Juvenile Justice Building, second floor, in the monthly amount of$8,052.43. Funding is ad valorem. N M Should you have any questions, please feel free to contact me at(305) 292-3550. Thank you. c� cc: Facilities Supervisor County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan 305-294-4641 305-289-6027 305-852-7145 305- Packet Pg.408 FIRST AMENDMENT TO AGREEMENT FOR LOWER KEYS JANITORIAL SERVICES MONROE COUNTY,FLORIDA This Agreement is made and entered into this 21 st day of March, 2019, between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. ("CONTRACTOR"), a Florida corporation, whose address 1975 Sansbury's Way, Suite 116, West Palm Beach, Florida 33411. 0 WHEREAS, on February 20, 2019, the parties entered into the Agreement for the CONTRACTOR to provide janitorial services for facilities in the Lower Keys "Original Agreement");and WHEREAS, COUNTY desires to provide janitorial services for the Department of Juvenile Justice Building, Second Floor. Key West, Florida: and WHEREAS, CONTRACTOR desires and is able to provide janitorial services to the Department of Juvenile Justice Building,Second Floor. Key West, Florida; and WHEREAS, this First Amendment serves to amend the Agreement to incorporate and include the CONTRACTOR's scope of services to be provided at the Department of Juvenile Justice Building, Second Floor,Key West, Florida: and 0 WHEREAS,the parties have found the Original Agreement to be mutually beneficial;and WHEREAS, the parties find that it would be mutually beneficial to enter into this First Amendment to the Original Agreement for additional janitorial services; NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the Agreement as follows: 1. Paragraph 2 of the Original Agreement, SCOPE OF THE WORK, shall be amended to incorporate and include additional janitorial services to be performed by the Contractor at the Department of Juvenile Justice Building, Second Floor, as reflected on Exhibit "A-Revised", which is attached hereto and made a part hereof. Therefore, Paragraph 2, SCOPE OF WORK, of the Original Agreement is hereby revised to read as follows: 2. SCOPE OF WORK E The Scope of Work shall include, but not be limited to, all work and / or services shown and listed in Exhibit"A-Revised",which is attached hereto and made a part hereof. The Contractor is required to provide a complete job as contemplated by this Scope of Work. The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies, permits, if any are necessary, and any other means of construction or work necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated. See Exhibit"A-Revised" t Packet Pg.409 C.10.c 2. Paragraph 5, PAYMENTS TO CONTRACTOR, of the Original Agreement, is hereby revised to read as follows: 5. PAYMENTS TO CONTRACTOR A. County's performance and obligation to pay under this agreement, is contingent upon an annual appropriation by the Board of County Commissioners. County shall pay in accordance with the Florida Local Government Prompt Payment Act; payment will be made after delivery and inspection by County and upon submission of a proper invoice by Contractor. c B. The County shall pay to the Contractor for the faithful performance of said services on a per ? month in arrears basis for each of twelve (12) months. The Contractor shall invoice Monroe County Facilities Maintenance monthly for janitorial services performed under the Specifications contained herein. The total Contract amount shall be Twenty Thousand Nine ) Hundred Twenty-eight and 90/I00 Dollars ($ 20,928.90) per month, which includes the additional janitorial services for the Department of Juvenile Justice Building, Second Floor, in the amount of Eight Thousand Fifty-two and 43/100 ($8,052.43) Dollars as shown on Contractor's proposal attached hereto as Exhibit"B", which is incorporated herein and made y apart hereof. C. TERM OF AGREEMENT This Agreement shall commence on March 1, 2019, and ends upon February 29, 2020, unless terminated earlier under paragraph 19 of this Agreement. The janitorial services provided by the Contractor for the Department of Juvenile Justice Building, Second Floor, however, shall commence on April 1,2019, and ends upon February 29,2020. The County shall have the option to renew this Agreement for up to an additional four (4) - one-year periods at terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least thirty (30) days prior to the end of the initial term. Unless the context clearly indicates otherwise, references to the"term"of this Agreement shall mean the initial term of one(1)year. The Contract amount may be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index(CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the previous year. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 2 Packet Pg.410 C.10.c WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly resentative. C BOARD OF COUNTY COMMISSIONERS MADOK, CLERK OF MO NRO O LORIDA f roft uw� By: u^^^..� By: Deputy Clerk Maj6r Date: a�vr.�. Z�, zo I - Date: .G, ZI 20 `� a f � Witnesses for CONTRACTOR: CONTRACTOR: STOCKTON MAINTENANCE GROUP, INC. 0 Signatur of person authorized to Si na re legally bind Corporation E Date: o O E � I i � S . �, ©2.� Date Print Name Address: l.J P& fit. Sz Signat e Telephone Number Date MON OE COUNTY ATTORNEY'S OFFICE l!7: PATFI ICIA FABLES .fat ASSISTAS ,COICDCY��ORNEY w c DATE: 77``�� .•st --1 3 Packet Pg.411 EXHIBIT "A-Revised" SPECIFICATIONS: A. Facility Security a) Arrangements as to accessing the facilities will be coordinated through the County's Representative. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall be responsible for which 0 employees shall be assigned keys and the return of all keys immediately upon termination of the contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of locks, or lock replacement is required because of Contractor's loss or misuse, Contractor shall promptly reimburse the County for any incurred cost. Contractor will not be allowed to duplicate keys. c b) The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights except those designated by the County's Representative to be left on. c) The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department, telephone (305) 292-4431 or (305) 292-4436. B. The Contractor shall provide all supplies necessary for the cleaning performance of his/her work under the contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, trash can liners, and Safety Data Sheets for all supplies, shall be supplied by the Contractor. Restrooms are equipped with the Bay West or Renown toilet paper dispensers. Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The Contractor shall use enzyme base cleaning supplies. The Contractor shall maintain stock in each facility in an amount sufficient to last through the next cleaning day. E C. Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using: a) Sustainable cleaning chemicals (enzyme based) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for Environment program. 0) b) Micro-fiber wipes, dust cloths and dust mops in place of paper wipes, and where paper products are used, including hand towels, use of products that contain at least 30%recycled content and are recyclable. c) Floor care products (finishers and sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal-free) or shall meet the 4 Packet Pg.412 requirements of Green Seal's GS40 and/or Environmental Choices CCD- 47 and/or EPA's Design for the Environment program. d) Carpet care products shall meet the requirements of GS-37 and/or CCD-148 Proper training of Contractor's personnel in the hazards, use, maintenance, and disposal of cleaning chemicals,dispensing equipment,and packaging. e) Foam hand soaps that do not contain antimicrobial agents, except where required by health codes, and that meet Green Seal GS-41 A standard. f) Cleaning equipment that reduces impacts on the Indoor Environment. D. Supervision and Inspection of Work: Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly performed, as specified. To ensure that any problems that may arise will be taken care of promptly, the Contractor 2 will maintain a twenty-four (24) hour telephone contact seven (7) days per week for the receipt of any complaints and/or addressing any issues. Random inspections shall be performed by County Representatives from the Facilities e Maintenance Department administering the contracts. Deficiencies shall be corrected within a twenty-four(24) hour period of notification to the Contractor. Failure of the contractor to convect such deficiencies shall result in a prorated deduction from the monthly invoice. 0 SCOPE OF WORK Key West Library The Contractor shall furnish day porter janitorial service with one (1) evening building attendant on site.Janitorial services will be six (6)days a week, on the days the library is open (Monday,Tuesday, Thursday, Friday and Saturday, excluding holidays), beginning at 4:00 p.m., and finishing at 7:30 p.m. Wednesday work will begin at 8:00 p.m. (only as long as it takes). The Contractor shall provide all necessary supplies, equipment, and safety devices required in the performance of same for the May Hill Russell Library, located at 700 Fleming Street in Key West, Florida, consisting of approximately 13,137 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. ii. Wash and disinfect floor. E iii. Stall partitions and walls damp cleaned. iv. All commodes,urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned,waste disposed, and disinfected. E vii. All supplies shall be replenished (paper goods, soap,etc.). viii. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. 5 Packet Pg.413 C.10.c B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished weekly. C. General cleaning shall be completed daily,and should include the following: i. All tile floors are to be swept and mopped with water and floor cleaners. ii. All furniture and furnishings to be dusted and spot cleaned, including plants. iii. All door knobs,handles,vents,and exit devices cleaned. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. v. All trash and recycle receptacles emptied,and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All vinyl-covered furniture to be wiped. o viii. All carpeting shall be vacuumed with a powerful HEPA vacuum,such as the Orek. ix. All entry mats shall be lifted, swept/vacuumed, and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doers, mirrors, interior windows, etc. to be cleaned and o polished,both the inside and outside of the lass entryway doors. P g r}' Y ii. Obvious scuff marks shall be removed from resilient flooring. iii. All walls dusted. E. Monthly janitorial services to include: 0 i. All high dusting (i.e.pictures, doorframes,air vents, tops of bookshelves, window blinds, etc.) ii. All air conditioning vents, supply and return air grilles,cleaned. iii. All Venetian blinds on windows to be dusted. iv. All exterior windows to be cleaned. F. Additional Services: (shall be performed once in every three(3)month period,and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss/ uniform sheen from wall to wall, including corners. The waxed floor shall CD present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and slip resistant waxing shall be 0) returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Harvev Government Center including the Tax Collector's Office Areas The Contractor shall furnish day porter janitorial service with one daytime building attendant on site. Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six (6) hours of service provided at the Harvey Government Center and two (2) hours of service provided in the Tax Collector's Offices. These person(s) will perform scheduled and assigned janitorial tasks as well as respond to calls for service, to 6 Packet Pg.414 C.10.c include but not limited to, such things as spills and weather related incidents. The Contractor shall provide all necessary supplies, equipment, and safety devices required in the performance of this scope of services at this location — 1200 Truman Avenue, Key West, Florida, consisting of about 12,000 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals,basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected, vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii, All supplies shall be replenished(paper goods, soap, etc.). ix. All trash receptacles emptied and liners replaced. x. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning shall include the following on a daily basis: i. Tile floors—dust mopped and/or damp mopped. ii. Furniture and Furnishings-Dusted and spot cleaned. iii. Low ledges, sills,rails, and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. v. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting Rooms, Break Rooms, and Kitchens shall be completed daily,and are to include the following: i. All tile floors are to be dust mopped and spot cleaned. ii. All door knobs, handles, vents, and exit devices cleaned. N iii. All furniture and furnishings to be dusted and spot cleaned. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. v. All trash receptacles emptied,and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA _ vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. x. Water fountains are to be polished weekly. xi. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. 7 Packet Pg.415 C.10.c xii. Harvey Government Center Meeting Room shall be cleaned on a daily basis, including the abovementioned tasks, and cleaning of the dais and adjacent podium, desks, and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance(Harvey Government Center): i. Clean and disinfect interior car walls,holding bars, and push buttons ii. Vacuum and damp mop floor. iii. Vacuum door track. e iv. Clean and polish interior and exterior of elevator doors. c 0 E. Weekly janitorial services to include: i. All glass partitions, doors,door handles and knobs,mirrors, interior windows, etc. to be � cleaned and polished. ii. Obvious scuffmarks shall be removed from resilient flooring. 0 iii. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. vi. Sweep outside and dust stairwells. 0 F. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window 5 blinds, etc.). ii. All walls dusted monthly. iii. All air conditioning vents,supply and return air grilles,cleaned. G. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion E of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and c products are to be coordinated with the County's Representative. H. Eight (8) hours of janitorial service shall be provided five (S) days a week, Monday through Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six s Packet Pg.416 C.10.c (6) hours of service provided at the Harvey Government Center and two (2) hours of service provided at the Tax Collector's offices per day. Bernstein Park Community Center The Contractor shall furnish janitorial service five (5) days a week, Mon, Tues, Thurs, Fri., and Sat. The Contractor shall perform the work between the hours of IOpm -- 7:00am. And include all necessary supplies, equipment, and safety devices required in the performance of same for the Bernstein Park Community Center, located at 6751 511' Street in Stock Island, Florida, consisting of approximately 6,000 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. 0 ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes,urinals, basins,and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replenished (paper goods, soap,etc.). 2 viii. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General cleaning shall be completed daily, and should include the following: i. All tile floors are to be dust mopped and spot cleaned. o ii. All glass partitions, doors, mirrors, interior windows, etc. to be cleaned and polished, both the inside and outside of the glass entryway doors. 0) iii. All door knobs, handles, vents,and exit devices cleaned. iv. All furniture and furnishings to be dusted and spot cleaned. V. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. vi. All trash receptacles emptied,and trash can liners replaced. vii. All upholstered furniture to be vacuumed. N viii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck and spot cleaned. ix. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned underneath. Replace when floor is dry. X. All sinks and water fountains outside the restroom areas are to be cleaned daily. xi. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. v, C. Daily Elevator Maintenance i. Clean and disinfect interior car walls,holding bars,and push buttons. ii. Vacuum and damp mop floor. iii. Vacuum door track. iv. Clean and polish interior and exterior of elevator doors(three (3) times a week). D. Weekly janitorial services to include: i. Obvious scuff marks shall be removed from resilient flooring. 9 Packet Pg.417 C.10.c ii. All walls dusted. iii. Water fountains are to be polished weekly. iv. Sweep outside entryways and stairwells, clean stairwell handrails. E. Monthly janitorial services to include: i. All high dusting(i.e.pictures,doorframes,air vents,window blinds, etc.) ii. All air conditioning vents,supply and return air grilles cleaned. F. Additional Services: (shall be performed once in every three(3)month period,and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and slip resistant waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpels and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning,or shampooing. Department of Juvenile Justice Building—Second Floor o The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the DEPARTMENT OF JUVENILE JUSTICE E BUILDING, SECOND FLOOR, located at 5503 College Road, Key West, Florida, consisting of approximately 20,000 square feet. Services listed under section A. are to be conducted only during the E hours of 8:00 a.m. to 5:00 p.m. Monday through Friday. Sections B. --F. are to be performed between the hours of 5:15 p.m. and 7:45 a.m. Monday -- Friday and any time on Saturday. A mutually agreed upon schedule will be developed with the minimum services to include,but not limited to,the following: A. GENERAL OFFICE CLEANING (three(3) times per week) i. Tile floors—swept and loose dirt removed. ii. Tile floors--washed,disinfected, and mopped. iii. Furniture and Furnishings-Dusted and spot cleaned. iv. Low ledges,sills, rails, and baseboards dusted and spot cleaned. E V. Trash and recycle containers emptied and liners changed. vi. Vacuum carpets with a powerful HEPA vacuum. vii. Carpeting spot cleaned. B. RESTROOM SANITATION (Daily,Monday through Saturday) i. Floors swept and loose dirt removed. ii. Floor washed, disinfected, and mopped. iii. Stall partitions damp cleaned. iv. Commodes, urinals, basins. and vanities scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All door handles and devices shall be cleaned and disinfected. 10 Packet Pg.418 C.10.c vii. All supplies replaced with sufficient stock to last through the next cleaning day (includes hand soap,paper towels,and toilet paper). viii. Trash receptacles emptied and liners replaced. ix. Mirrors shall be cleaned and polished. C. PUBLIC AREAS/HALLWAYBREAKROOM (Daily, Monday through Saturday) i. Low ledges, sills,rails and baseboards dusted and spot cleaned. ii. Drinking fountains cleaned and polished. * (three times per week) iii. Trash and recycle receptacles emptied and liners replaced. Recycled material shall be transported to exterior recycling bin. iv. Furniture and furnishings dusted and spot cleaned. V. Upholstered furniture vacuumed. * (weekly) vi. Tile floors swept and loose dirt removed. vii. Tile floors washed, disinfected, and mopped. D. FITNESS ROOM MAINTENANCE (Daily,Monday through Saturday) i. Same as RESTROOM SANITATION as described above. ii. Vacuum, wash, disinfect, and mop both tile and rubber matted flooring. iii. Clean all mirrors. iv. Low ledges, sills, rails and baseboards dusted and spot cleaned. a V. Drinking fountain cleaned and polished. vi. Trash receptacles emptied and lined. o vii. Clean all gym equipment seats, foot pedals, and handles with disinfectant. viii. Clean all gym equipment base/housing. *(three times per week) ix. Keep two(2) paper towel dispensers well stocked. E. ELEVATOR MAINTENANCE (Monday through Saturday) i. Clean and disinfect interior car walls,holding bars, and push buttons. ii. Vacuum and damp mop floor. iii. Vacuum door track. F. PERIODIC SERVICES i. Floors buffed once a month. ii. Floors stripped and refinished once per year. iii. All door vents cleaned weekly. iv. All high dusting---monthly. a V. All interior windows washed every other week. vi. Clean/Shampoo all carpeted areas every six(6)months. _ vii. Clean all A/C vents in all offices and hallways once per month. viii. Sweep out, mop,and dust Stairwells twice per month. G. GENERAL SPECIFICATIONS Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using: 1t Packet Pg.419 C.10.c i. Sustainable cleaning chemicals(non-disinfecting) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for the Environment program. ii. Use of micro-fiber wipes,dust cloths,and dust mops in place of paper wipes and where paper products are used, including hand towels, use of products that contain at least 30%recycled content and which are recyclable. iii. Floor care products (Finishers and Sealers)shall be durable and slip resistant and the finish shall be free of zinc (metal-free)or shall meet the requirements of Green Seal's GS-40 and/or Environmental Choice's CCD- 47 and/or EPA's Design for the Environment program. iv. Proper training of Contractor's personnel in the hazards, use, maintenance,and disposal of cleaning chemicals, dispensing equipment,and packaging. V. Use of hand soaps that do not contain antimicrobial agents,except where e required by health codes,and that meet Green Seal GS-41 A standard. vi. Use of cleaning equipment that reduces impacts on Indoor Air Quality. Big Pine Key Facilities Big Pine Key Library Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), beginning at or around 8:00 a.m., and finishing no later than the Library opening time of 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the BIG PINE KEY LIBRARY, located at the Big Pine Shopping Center,Big Pine Key, Florida,consisting of approximately 2,400 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions damp cleaned. iv. All commodes,urinals,basins,and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. A. All sanitary napkin receptacles will be cleaned,waste disposed, and disinfected. vii. All supplies shall be replaced (paper goods, soap,etc.). viii. All other work necessary to maintain a clean and sanitary condition in these E restrooms shall be accomplished, whether it is specifically noted in these specifications or not. E B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water _ fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: E i. All tile floors are to be dusted and mopped. ii. Al furniture and furnishings to be dusted and spot cleaned. iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. 12 Packet Pg.420 iv. All trash receptacles emptied, and trash can liners replaced. V. All upholstered furniture to be vacuumed. vi. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. vii. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors,etc.to be cleaned and/or polished. I Obvious scuff marks shall be removed from resilient flooring. iii. All door knobs,handles, vents, and exit devices cleaned. e E. Monthly janitorial services to include: i. All high dusting(i.e. pictures,door frames, air vents,tops of book shelves, etc.) ? ii. All walls dusted monthly. 0 iii. All air conditioning vents,supply and return air grilles, cleaned. iv. All exterior windows will be cleaned on the first Monday of each month(if the Monday falls on a holiday then the cleaning will be done on the first work day after the holiday). F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs-shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning,steam cleaning, or shampooing. Big Pine Key Senior Center Janitorial services will be three (3) days a week, Monday, Wednesday, and Friday with work beginning after 11:00 p.m. and finishing no later than 9:00 a.m. The Contractor shall furnish janitorial E service, including all necessary supplies, equipment, and safety devices required in the performance of same for the Big Pine Senior Center,located at 380 Key Deer Blvd. Big Pine Key, Florida, consisting of approximately 2,068 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. 13 Packet Pg.421 C.10.c vi. All sanitary napkin receptacles will be cleaned,waste disposed,and disinfected. vii. Mirrors shall be cleaned and polished. viii. All supplies shall be replenished(paper goods, soap,etc.). ix. All trash receptacles emptied and liners replaced. X. All other work necessary to maintain a clean and sanitary condition in these restrooms' shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished weekly. C. General Cleaning shall be completed daily,and should include the following: i. All tile floors are to be dusted and mopped. ii. All furniture and furnishings to be dusted and spot cleaned. iii. All door knobs, handles, vents, and exit devices cleaned. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors,windows,etc. to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring. E. Monthly janitorial services to include: i. All high dusting(i.e. pictures,door frames, air vents,tops of boo_ k shelves, etc.). ii. All walls dusted monthly. iii. All air conditioning vents,supply and return air grilles,cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or _ other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks,stains and spots,and shall have a bright uniform color upon completion of dry cleaning,steam cleaning, or shampooing. 14 Packet Pg.422 C.10.c 0 0 EXHIBIT "B" STOCKTON MAINTENANCE GROUP,INC. PROPOSAL FOR ADDITIONAL SERVICES AT DEPARTMENT OF JUVENILE JUSTICE BUILDING SECOND FLOOR c N N m u 15 Packet Pg.423 C.10.c tockton Maintenance Proposal Group _ 1975 Sansbur)'s Way.Suite 1 l b Job Name, itlonroe Count•DJJ West Pahn Beach,FL 33411 Phone(5G1)G8d-8922 Location DdpanulculnfJut-cnildAtsliCt! Fax(561)684-9793. 3501 College Rd.Key West.Fl.33040 U 0 C'hrissr Collins Building Administrator facilities Parks&Beaches 1'bunc, Pltone 305 2924411 Call.303.304,9111 klanrcic Cosmit'Public 11'urks 35s3 South Roosevelt Boulctard Data. llLdnesdae.Jaaaarn 30,2019 Fret West_Flonda 33040 l`ollinscbnstt�mtmmccamn'fl.aa• � 0 D l,I $8.052.43 liermunth Amuunt du.s rut mdud.sa1.s ma J 0® MI(i ISO Slate of Ilolida Lazased Commorcml Bu11da1 g Comracull I teense n('B('1'_582G9 W t� r N Addiunnal scn ices ucailahld a on rn udsr- r N M Print,si�n aad return via Gulemail upon arcs .-mcc We PRE)PUR Wr.b!to fumtsh ntat;n;1&lahor-eampl.(.in untrdamt xnh thes.gmeifiaumn.for the sum of � See altme __ __ dollars see above 11nahle its follom u11011 receipt of iucoicd LL F7unda Salcr anJ i!m Tas u�1 mawld m abwc pnec aid re sIJ:J ss apphasbt: AIt rnmerut a tum�taJ to tw at rp;stfi�! All,nd.to be mmpL•1.•d m a undmsaldc rmmn.a:w—dmg to s:ar dmd prxaeet An,alt:rmmn or das uvun Gom abos a tp4n6caltont G) tnwp m�.`ira Botts cull 6.eweut.d only upon santtcn orJ:rs,and a dt b.w+tna 7a u�id elssrge as et and aW t e(b:phmal: rUl gumsnms cnnnny:ut uprw sm3.es,aectd.im ord:laas lw+ond our cvmrol Nwrtocan}fr..ntmado a ndo:h:rncnsrantomrmtce Our uoalcrs ar_full!rotercd 6y 1l'arlmcnst'nru�ns,+mn htnamsc. � Authdnrrd S:}rmhne ¢'' AcccPtaaccufYrnpu;al: .lira 11'eigJter, Dir' Busine.x'Uevelo HReill hot aligner.Dlr Business DM'r14111111at1 Signmure' Dale 1$ Packet Pg.424 C.10.d AGREEMENT FOR .2 LOWER KEYS JANITORIAL SERVICES MONROE COUNTY, FLORIDA 0 This Agreement is made and entered into this 20th day of February, 2019, between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and STOCKTON MAINTENANCE GROUP, INC., a Florida Corporation, authorized to do business in the State of Florida, ("CONTRACTOR"), whose address is 1975 Sansbury's Way, Suite 116, West Palm Beach, Florida, 33411. WHEREAS, COUNTY desires to contract for the performance of the work or services E described in Exhibit"A"; and WHEREAS, CONTRACTOR desires to and is able to perform the work or services described in attached Exhibit"A"; and WHEREAS,it serves a legitimate public purpose for CONTRACTOR to perform the work or services described in attached Exhibit"A" for Monroe County; NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: 1. THE AGREEMENT The Agreement consists of this document,the Request for Proposals("RFP")documents, exhibits, and any addenda only. 0 2. SPOPE OF WORK: c The Scope of Work shall include,but not be limited to, all work and/or services shown and listed in Exhibit "A", which is attached hereto and made a part hereof. The Contractor is required to y provide a complete job as contemplated by this Scope of Work. The Contractor shall furnish all labor, supervision, materials,power, tools, equipment, supplies,permits, if any are necessary, and any other means of construction or work necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated. See Exhibit "A" E 3. Personnel Communication between the County Representative and the Contractor's personnel is very important. Therefore,the Contractor must assure that at least one (1) of its personnel per building can communicate well in the English language with the County Representative. Any employee hired by the Contractor will be the Contractor's employee and in no way has any association with E the County. The Contractor shall insure that its employees are trained in all appropriate safety 1 Lower Keys Janitorial Services Agreement Packet Pg.425 C.10.d regulations, including but not limited to, OSHA regulations and all other applicable local, State, and Federal regulations. Q Uniforms are preferred for Contractor's personnel however; photo identification cards are required, which shall clearly identify personnel as employees of the Contractor. This requirement shall apply upon entering County property and at all times while on duty. c 4. Background Checks/Finger Printing Contractor employees must consent to Level One background checks and the results are to be provided to the County within thirty (30) days of award of the contract. The County reserves the c right to refuse personnel based on results of the background check. The County reserves the right to demand of the Contractor replacement of an employee for the Contractor if a conflict or problem with that employee should arise. The County's Facilities Maintenance Director or his designee shall have the right to require any employee(s) of the Contractor to be permanently removed from any County facility serviced by the Contractor whenever it appears to be in the best interest of the County. It is the responsibility of the Contractor to inform the Facilities Maintenance Director or his designee of all new hires and the results of the background check. The Contractor will be responsible for the supervision, hiring and firing of their own employees, and shall be solely responsible for the pay, worker's compensation insurance, and benefits. Some work will be conducted at secure facilities, including, but not limited to law enforcement and fire rescue. Background checks, including at a minimum: A. Warrants check; B. Fingerprints; C. Local Records check: c D. Prior employment check; and E. Criminal History check are required of Contractor's personnel that will enter Monroe County Sheriff's Office ("MCSO") facilities. Background checks on such personnel will be conducted by the MCSO. 0 MCSO may prohibit entry to, or remove from, any secure facility any Contractor employee who, in the judgment of MCSO, poses a risk to the security or good order of the facility. Thereafter, MCSO and the Contractor will immediately discuss resolution of the problem. If the problem is E not resolved to the satisfaction of the MCSO, the employee shall not be permitted to return to any facility operated by the MCSO. Contractor will promptly replace the employee at no additional cost to County. Contractor further agrees to notify County immediately upon becoming aware that one of its employees or subcontractor's employees, who previously completed the background check is subsequently arrested or convicted of any crime. Failure by Contractor to notify County of such arrest or conviction within forty-eight (48) hours of being put on notice by the employee/subcontractor and/or within five (5) days of its occurrence shall constitute grounds for 2 Lower Keys Janitorial Services Agreement Packet Pg.426 C.10.d immediate termination of this contract by County. The parties further agree that failure by Contractor to perform any,of the duties described in this paragraph shall constitute a material breach of the contract entitling County to terminate this contract immediately with no further responsibility to make payment or perform any other duties described herein. 5. Payments to Contractor A. County's performance and obligation to pay under this agreement, is contingent upon an annual appropriation by the Board of County Commissioners. County shall pay in accordance with the Florida Local Government Prompt Payment Act; payment will be made after delivery and inspection by County and upon submission of a proper invoice by Contractor. B. The County shall pay to the Contractor for the faithful performance of said service on a E per month in arrears basis for each of twelve(12) months. The Contractor shall invoice Monroe County Facilities Maintenance monthly for janitorial services performed under the Specifications contained herein. The Contract amount shall be Twelve Thousand Eight Hundred Seventy-six and 47/100 Dollars($ 12,876.47 per month). C. TERM OF AGREEMENT This one(1)year Agreement shall commence on March 1,2019,and ends upon February 29,2020, unless terminated earlier under paragraph 19 of this Agreement. The County shall have the option to renew this Agreement for up to an additional four (4) one- year periods at terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least thirty (30)days prior to the end of the initial term. Unless the context clearly indicates otherwise,references to the"term" of this Agreement shall mean the initial term of one (1) year. c The Contract amount may be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S.Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the previous year. 0 G: LICENSES Contractor has, and shall maintain throughout the term of this Agreement, appropriate licenses. CD Proof of such licenses shall be submitted to the County upon execution of this Agreement and annually thereafter or upon any renewal. 7. MAINTENANCE OF RECORDS Contractor shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently 3 Lower Keys Janitorial Services Agreement Packet Pg.427 C.10.d applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes Q during the term of the Agreement and for four (4) years following the termination of this Agreement. If an auditor employed by the County or Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, . the Contractor shall repay the monies together with interest calculated pursuant to Sec. 55.03, Florida Statutes, running from the date the monies were paid to the Contractor. Right to Audit. Availability ofRecords. The records of the parties to this Agreement relating to the Project,which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; subcontract files (including proposals of successful and E unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc.); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by Owner to substantiate charges related to this agreement, and all other agreements, sources of information and matters that may in Owner's reasonable judgment have any bearing on or pertain to any matters, rights, duties, or obligations under or covered by any contract document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by Owner's representative and/or agents of Owner. Owner may also conduct verifications such as, but not limited to, counting employees at the job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, subcontractors, suppliers, and contractors' representatives. All records shall be kept for seven (7) years after Final Completion. c 8. PUBLIC RECORDS COMPLIANCE Contractor must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of Article I of the Constitution of Florida. The County and Contractor shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119,Florida Statutes,and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the E right to unilaterally cancel this contract upon violation of this provision by the Contractor. Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. 4 Lower Keys Janitorial Services Agreement Packet Pg.428 C.10.d Pursuant to Fla. Stat., Sec. 119.0701, and the terms and conditions of this contract, the Contractor is required to: Q (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records that would be required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the Contractor of the request, and the Contractor must provide the records to the County or allow the records to be inspected or copied within a reasonable time. c If the Contractor does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the Contractor. A Contractor who fails to provide the public records to the County or pursuant to c a valid public records request within a reasonable time may be subject to penalties under Section 110.10, Florida Statutes. The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR'S DUTY TO PROVIDE E PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470 BRADLEY- BRIAN(cr),MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE 'a 1111 12TH STREET, SUITE 408, KEY WEST, FL 33040. 9. HOLD HARMLESS, INDEMNIFICATION, DEFENSE, AND INSURANCE 5 Lower Keys Janitorial Services Agreement Packet Pg.429 C.10.d Notwit standing any minimum insurance requirements prescribed elsewhere in this agreement, Contra for shall defend, indemnify, and hold the County and the County's elected and appointed Q officers and employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A) any activity of Contractor or any of its employees, agents, contractors, or other invitees during the term of this Agreement, (B) the negligence, recklessness, intentional wrongful misconduct, errors or other wrongful act or omission of Contractor or any of its employees, agents, sub-contractors, or other invitees, or (C) Contractor's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions, causes of action, litigation,proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the County or any of its employees, agents, contractors, or invitees (other than Contractor). The monetary limitation of liability under this Agreement shall be not less than$1 million per occurrence pursuant to Section 725.06, Florida Statutes. Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination of this Agreement. In the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the Contractor s failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. Should any claims be asserted against the County by virtue of any deficiency or ambiguity in the plans and specifications provided by the Contractor,the Contractor agrees and warrants that the Contractor shall hold the County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the County's behalf. The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided for the above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Failure of Contractor to comply with the requirements of this section shall be cause for immediate termination of this agreement. y Prior to execution of this agreement, CONTRACTOR shall furnish the COUNTY Certificates of Insurance indicating the minimum coverage limitations in the following amounts: WORKERS COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE. Where applicable, coverage to apply for all employees at a minimum statutory limits as required by Florida Law, and Employee's Liability coverage in the amount of$100,000.00 bodily injury by accident, $500,000.00 bodily injury by disease, policy limits, and $100,000.00 bodily injury by disease, each employee. COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE. Motor vehicle liability insurance, including applicable no-fault coverage, with limits of liability of not less than $300,000.00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. If single limits are provided, the minimum acceptable limits are $200,000.00 per 6 Lower Keys Janitorial Services Agreement Packet Pg.430 C.10.d person, $300,000.00 per occurrence, and $200,000.00 property damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. Q COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with limits of liability of not less than $500,000.00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. c CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the County at the time of execution of this Agreement and certified copies provided if requested. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the County before any policy or coverage is canceled or restricted. The underwriter of such insurance shall be qualified to do business in the State of Florida. If requested by the County Administrator, the insurance coverage shall be primary insurance with respect to the County, its officials, employees, agents, and volunteers. E MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS E ADDITIONAL INSURED ON ALL POLICIES EXCEPT WORKER'S COMPENSATION. 10. NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of County and 0 Contractor in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the County be required to contain any provision for waiver. 11. INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement Contractor is an independent contractor and not an employee of the Board of,County Commissioners of Monroe County. No statement c contained in this agreement shall be construed so as to find Contractor or any of its employees, subcontractors, servants, or agents to be employees of the Board of County Commissioners of Monroe County. 12. NONDISCRIMINATION Contractor agrees that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has c occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. Contractor agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352), which prohibits discrimination in employment on the basis of race, color, religion, sex, and national origin; 2)Title IX of the Education Amendment of 1972, as amended (20 USC §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), E which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended,relating to nondiscrimination on the basis of drug abuse; 6) The 7 Lower Keys Janitorial Services Agreement Packet Pg.431 C.10.d Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or Q alcoholism; 7) The Public Health Service Act of 1912, §§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records; 8)Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC §§ 12101 Note), as may be amended from time to time, relating to nondiscrimination in employment on the basis of disability; 10)Monroe County Code Chapter 14, Article lI,which prohibits discrimination on the basis of race, color, sex;religion, national origin, ancestry,sexual orientation,gender identity or expression,familial status or age;and 11)Any other nondiscrimination provisions in any federal or state statutes which may apply to the parties to, or the subject matter of,this Agreement. 13. ASSIGNMENT/SUBCONTRACT a Contractor shall not assign or subcontract its obligations under this agreement to others, except in writing and with the prior written approval of the Board of County Commissioners of Monroe County,which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this Agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any additional obligation upon the Board. 14. COMPLIANCE WITH LAW AND LICENSE REQUIREMENTS In providing all services/goods pursuant to this Agreement, Contractor shall abide by all laws of the Federal and State government, ordinances, rules, and regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Compliance with all laws includes, but is not limited to, the immigration laws of the Federal and State government. Any violation of said statutes,ordinances,rules,and regulations shall constitute a material breach of this Agreement and shall entitle the Board to terminate this Agreement. c Contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this Agreement. 15. DISCLOSURE AND CONFLICT OF INTEREST Contractor represents that it,its directors,principals and employees,presently have no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required by this contract, as provided in Sec. 112.311, et. seq., Florida Statutes. County agrees that officers and employees of the County recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position; conflicting employment or contractual relationship; and disclosure or use of certain information. County and Contractor warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, 8 Lower Keys Janitorial Services Agreement Packet Pg.432 C.10.d or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the Contractor agrees that the County shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 16. NO PLEDGE OF CREDIT a Contractor shall not pledge the County's credit or make it a guarantor of payment or surety for any contract,debt,obligation,judgment,lien,or any form of indebtedness. Contractor further warrants c and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this contract. 17. NOTICE REQUIREMENT E Any notice required or permitted under this Agreement shall be in writing and hand delivered or sent by United States Mail, postage prepaid, to the other party by certified mail, return receipt requested, or by courier with proof of delivery. The place of giving Notice shall remain the same as set forth herein until changed in writing in the manner provided in this paragraph. Notice shall be sent to the following addresses: FOR COUNTY: FOR CONTRACTOR: Monroe County Douglas Riordan, President Facilities Maintenance Department Stockton Maintenance Group, Inc. 3583 South Roosevelt Blvd. 1975 Sansbury's Way Key West, FL 33040 Suite 116 West Palm Beach, FL 33411 c and c County Attorney I I 1112t" Street, Suite 408 y Key West, FL 33040 18. TAXES c County is exempt from payment of Florida State Sales and Use taxes. Contractor shall not be exempted by virtue of the County's exemption from paying sales tax to its suppliers for materials W used to fulfill its obligations under this contract, nor is Contractor authorized to use the County's Tax Exemption Number in securing such materials. Contractor shall be responsible for any and all taxes, or payments of withholding, related to services rendered under this agreement. 19. TERMINATION A. The County may terminate this Agreement with or without cause prior to the commencement of work. 9 Lower Keys Janitorial Services Agreement Packet Pg.433 C.10.d B. The County and Contractor may terminate this Agreement for cause with seven (7) days' notice to Contractor. Cause shall constitute a breach of the obligations of either party to perform .2 the obligations enumerated under this Agreement. C. Either of the parties hereto may cancel this Agreement without cause by giving the other party ninety(90) days' written notice of its intention to do so with neither party having any further obligation under the terms of the contract upon termination. D. Scrutinized Companies: For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a false certification under Section 287.135(5), Florida Statutes or has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged c in a boycott of Israel, the County shall have the option of(1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a),Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. 20. GOVERNING LAW, VENUE, AND INTERPRETATION This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that 2 any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and Contractor agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. 21. MEDIATION The County and Contractor agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 22. SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of c competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted W by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this 2 Agreement would prevent the accomplishment of the original intent of this Agreement. The County and Contractor agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 23. ATTORNEY'S FEES AND COSTS E County and Contractor agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, 10 Lower Keys Janitorial Services Agreement Packet Pg.434 C.10.d the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non-prevailing party, at all levels of the court Q system, including in appellate proceedings. 24. ADJUDICATION OF DISPUTES OR DISAGREEMENTS County and Contractor agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of County and Contractor. If the issue or issues are still not resolved to the satisfaction of County and Contractor, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by a, Florida law. This Agreement is not subject to arbitration. 25. COOPERATION E In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution,performance, or breach of this Agreement, County and Contractor agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings,and other activities related to the substance of this Agreement or provision of the services under this Agreement. County and Contractor specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 2 26. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of County and Contractor and their respective legal representatives, successors, and assigns. c 27. AUTHORITY c Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. 28. CLAIMS FOR FEDERAL OR STATE AID Contractor and County agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to submission. W 29. PRIVILEGES AND IMMUNITIES 2 All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the County, when performing their respective functions under this Agreement within the territorial limits of the County shall apply to the same degree and extent to the performance of such functions and duties E of such officers, agents, volunteers, or employees outside the territorial limits of the County. 11 Lower Keys Janitorial Services Agreement Packet Pg.435 C.10.d 30. LEGAL OBLIGATIONS AND RESPONSIBILITIES This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the County, except to the extent permitted by the Florida constitution, state statute, and case y law. 31. NON-RELIANCE BY NON-PARTIES c Non-Delegation of Constitutional or Statutory Duties. No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party E claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the Contractor agree that neither the County nor the Contractor or any agent, officer, E or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 32. ATTESTATIONS Contractor agrees to execute such documents as the County may reasonably require to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement. 33. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no c 0 member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 34. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. 35. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. 36. PUBLIC ENTITY CRIME INFORMATION STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a 12 Lower Keys Janitorial Services Agreement Packet Pg.436 C.10.d public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public .2 entity, may not be awarded or perform work as a Construction Manager, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list." 37. MUTUAL REVIEW This agreement has been carefully reviewed by Contractor and the County. Therefore, this c agreement is not to be construed against either party on the basis of authorship. 38. INCORPORATION OF RFP DOCUMENTS The terms and conditions of the RFP documents are incorporated by reference in this contract agreement. 39. ANNUAL APPROPRIATION The County's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners. In the event that the County funds on which this Agreement is dependent are withdrawn,this Agreement is terminated and the County has no further obligation under the terms of this Agreement to the Contractor beyond that already incurred by the termination date. 40. ENTIRE AGREEMENT This writing embodies the entire agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. Any amendment to this Agreement shall be in writing, approved by the Board of County Commissioners, and signed by c both parties before it becomes effective. 41. FINAL UNDERSTANDING This Agreement is the parties' final mutual understanding. It replaces any earlier agreements or c understandings, whether written or oral. This Agreement cannot be modified or replaced except by another written and signed agreement. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 13 Lower Keys Janitorial Services Agreement Packet Pg.437 C.10.d IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereto have executed this Agreement on the day and date first written above in two (2) counterparts, each of which shall, without proof Q or accounting for the other counterparts, be deemed an original contract. {{: BOARD OF COUNTY COMMISSIONERS k'ttest ,KE'VIN MADOK, CLERK OF MONRqP CO Y, FLOIDA u yz` By: " "Deputy Clerk M or Date: 2°, U11 Date: 9 C- = r— Witnesses for CONTRACTOR: CONTRACTOR: ^C)s T � C3 � p _M7 STOCKTON MAINTENAN�,GROii; INC. y� -� _ C-> � o ca Signa e of person authorized to Sign re legally bind CONTRACTOR c Date: l -Z9 1 L2���` S i cy �l CV1 C-0 n®� S4'e'jAt� �1_s . ate Print Name Print Name and.Title Address: Ii�p�� �� —:3- Fgnature Telephone Number E � �?y1 � � q �C►�ru �o�re5 Date Print Name MONROE COUNTY ATTORNEY'S OFFICE "T� P Pn A�01 EED AS TO O M & PATRICIA EABLES ASSISTANT 001 JNTY(ti MRNEY DATE: �— 2 "1 14 Lower Keys Janitorial Services Agreement Packet Pg.438 C.10.d EXIBIT "A" SPECIFICATIONS: c A. Facility Security a) Arrangements as to accessing the facilities will be coordinated through the y County's Representative. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall be responsible c for which employees shall be assigned keys and the return of all keys immediately upon termination of the contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of locks, or lock replacement is required because of Contractor's loss or misuse,Contractor shall promptly reimburse the County for any incurred cost. Contractor will not be allowed to duplicate keys. b) The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights except those designated by the County's Representative to be left on. c) The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department, telephone (305) 292- 4431 or(305) 292-4436. B. The Contractor shall provide all supplies necessary for the cleaning performance of his/her work under the contract. All supplies, including but not limited to, hand soap, paper towels,toilet paper,trash can liners, and Safety Data Sheets for all supplies, shall be supplied by the Contractor. Restrooms are equipped with the Bay West or Renown toilet paper dispensers. Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The Contractor shall use enzyme base cleaning supplies. The Contractor shall maintain stock in each facility in an E amount sufficient to last through the next cleaning day. C. Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using: a) Sustainable cleaning chemicals (enzyme based) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for Environment program. 15 Lower Keys Janitorial Services Agreement Packet Pg.439 C.10.d b) Micro-fiber wipes, dust cloths and dust mops in place of paper wipes, and where paper products are used, including hand towels, use of Q products that contain at least 30%recycled content and are recyclable. c) Floor care products (finishers and sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal-free) or shall meet the requirements of Green Seal's GS-40 and/or Environmental Choices CCD- 47 and/or EPA's Design for the Environment program. y d) Carpet care products shall meet the requirements of GS-37 and/or CCD- 148 Proper training of Contractor's personnel in the hazards, use, maintenance, and disposal of cleaning chemicals, dispensing c equipment, and packaging. e) Foam hand soaps that do not contain antimicrobial agents, except where required by health codes, and that meet Green Seal GS-41A standard. f) Cleaning equipment that reduces impacts on the Indoor Environment. D. Supervision and Inspection of Work: Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly performed, as 2 specified. To ensure that any problems that may arise will be taken care of promptly, the Contractor will maintain a twenty-four (24) hour telephone contact seven (7) days per week for the receipt of any complaints and/or addressing any issues. Random inspections shall be performed by County Representatives from the Facilities Maintenance Department administering the contracts. Deficiencies shall be corrected within a twenty-four (24) hour period of notification to the Contractor. Failure of the contractor to correct such deficiencies shall result in a prorated deduction from the monthly invoice. c SCOPE OF WORK y Key West Library c The Contractor shall furnish day porter janitorial service with one (1) evening building attendant on site. Janitorial services will be six (6) days a week, on the days the library is open (Monday, Tuesday, Thursday, Friday and Saturday, excluding holidays), beginning at 4:00 p.m., 0) and finishing at 7:30 p.m. Wednesday work will begin at 8:00 p.m. (only as long as it takes). The 2 Contractor shall provide all necessary supplies, equipment, and safety devices required in the performance of same for the May Hill Russell Library, located at 700 Fleming Street in Key West, Florida, consisting of approximately 13,137 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. ii. Wash and disinfect floor. 16 Lower Keys Janitorial Services Agreement Packet Pg.440 C.10.d iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and c disinfected. vii. All supplies shall be replenished (paper goods, soap, etc.). viii. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. c B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished weekly. C. General cleaning shall be completed daily, and should include the following: i. All tile floors are to be swept and mopped with water and floor cleaners. ii. All furniture and furnishings to be dusted and spot cleaned,including plants. iii. All door knobs, handles, vents, and exit devices cleaned. iv. Low ledges, sills, rails,tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. v. All trash and recycle receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All vinyl-covered furniture to be wiped. 0 viii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Orek. ix. All entry mats shall be lifted, swept/vacuumed, and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, interior windows, etc. to be cleaned and polished, both the inside and outside of the glass entryway doors. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All walls dusted, c E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, doorframes, air vents, tops of bookshelves, window blinds, etc.) ii. All air conditioning vents, supply and return air grilles, cleaned. iii. All Venetian blinds on windows to be dusted. iv. All exterior windows to be cleaned. F. Additional Services: (shall be performed once in every three (3) month period, and shall be included in the bidding price.) 17 Lower Keys Janitorial Services Agreement Packet Pg.441 C.10.d i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss/ Q uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and slip resistant waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be y vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. 0 Harvey Government Center includin1l the Tax Collector's Office Areas The Contractor shall furnish day porter janitorial service with one daytime building attendant on site. Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six (6) hours of service provided at the Harvey Government Center and two (2) hours of service provided in the Tax Collector's Offices. These person(s) will perform scheduled and assigned janitorial tasks as well as respond to calls for service, to include but not limited to, such things as spills and weather related incidents. The Contractor shall provide all necessary supplies, equipment, and safety devices required in the performance of this scope of services at this location — 1200 Truman Avenue, Key West, Florida, consisting of about 12,000 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes,urinals,basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii. All supplies shall be replenished (paper goods, soap, etc.). ix. All trash receptacles emptied and liners replaced. x. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning shall include the following on a daily basis: i. Tile floors—dust mopped and/or damp mopped. ii. Furniture and Furnishings -Dusted and spot cleaned. iii. Low ledges, sills, rails, and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. 18 Lower Keys Janitorial Services Agreement Packet Pg.,U2 C.10.d v. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. Q a, C. General Cleaning of Public Areas, Hallways, Meeting Rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: i. All tile floors are to be dust mopped and spot cleaned. ii. All door knobs, handles, vents ,and exit devices cleaned. iii. All furniture and furnishings to be dusted and spot cleaned. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. x. Water fountains are to be polished weekly. xi. Exterior of refrigerators, stoves,microwaves, cabinets, and counter tops are to be cleaned. xii. Harvey Government Center Meeting Room shall be cleaned on a daily basis, including the abovementioned tasks, and cleaning of the dais and adjacent podium, desks, and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance (Harvey Government Center): i. Clean and disinfect interior car walls, holding bars, and push buttons ii. Vacuum and damp mop floor. iii. Vacuum door track. iv. Clean and polish interior and exterior of elevator doors. 0 E. Weekly janitorial services to include: E 0) i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, 2 etc. to be cleaned and polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. vi. Sweep outside and dust stairwells. 19 Lower Keys Janitorial Services Agreement Packet Pg.,U3 C.10.d F. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. G. Additional Services: (Shall be performed once in every three (3)month period, and shall be included in the bidding price.) c i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for E maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or E dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, 'or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. H. Eight(8) hours of janitorial service shall be provided five (5) days a week,Monday through Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six (6) hours of service provided at the Harvey Government Center and two (2) hours of service provided at the Tax Collector's offices per day. Bernstein Park Community Center The Contractor shall furnish janitorial service five (5) days a week, Mon,Tues, Thurs, Fri., and Sat. The Contractor shall perform the work between the hours of l Opm—7:00am. And include all necessary supplies, equipment, and safety devices required in the performance of same for the Bernstein Park Community Center, located at 6751 5th Street in Stock Island, Florida, consisting of approximately 6,000 square feet. c A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. E ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and E disinfected. vii. All supplies shall be replenished (paper goods, soap, etc.). 20 Lower Keys Janitorial Services Agreement Packet Pg.,U4 C.10.d viii. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these Q specifications or not. B. General cleaning shall be completed daily, and should include the following: i. All tile floors are to be dust mopped and spot cleaned. c ii. All glass partitions, doors, mirrors, interior windows, etc. to be cleaned and polished, both the inside and outside of the glass entryway doors. iii. All door knobs, handles, vents, and exit devices cleaned. iv. All furniture and furnishings to be dusted and spot cleaned. c V. Low ledges, sills, rails,tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. vi. All trash receptacles emptied, and trash can liners replaced. vii. All upholstered furniture to be vacuumed. viii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck and spot cleaned. ix. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned underneath. Replace when floor is dry. X. All sinks and water fountains outside the restroom areas are to be cleaned daily. xi. Exterior of refrigerators, stoves,microwaves, cabinets, and counter tops are to be cleaned. C. Daily Elevator Maintenance i. Clean and disinfect interior car walls, holding bars, and push buttons. - ii. Vacuum and damp mop floor. iii. Vacuum door track. iv. Clean and polish interior and exterior of elevator doors(three(3)times a week). D. Weekly janitorial services to include: i. Obvious scuff marks shall be removed from resilient flooring. ii. All walls dusted. iii. Water fountains are to be polished weekly. iv. Sweep outside entryways and stairwells, clean stairwell handrails. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, doorframes, air vents, window blinds, etc.) ii. All air conditioning vents, supply and return air grilles cleaned. P. Additional Services: (shall be performed once in every three (3)month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall 21 Lower Keys Janitorial Services Agreement Packet Pg.,U5 present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and slip resistant waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of c streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Big Pine Key Facilities 0 Big Pine Key Library Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), beginning at or around 8:00 a.m., and finishing no later than the Library opening time of 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the BIG PINE KEY LIBRARY, located at the Big Pine Shopping Center, Big Pine Key, Florida, consisting of approximately 2,400 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. 0 V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). c viii. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: i. All tile floors are to be dusted and mopped. ii. All furniture and furnishings to be dusted and spot cleaned. iii. Low ledges, sills,rails,tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All trash receptacles emptied, and trash can liners replaced. V. All upholstered furniture to be vacuumed. 22 Lower Keys Janitorial Services Agreement Packet Pg.,U6 vi. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Q vii. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned underneath. Replace when floor is dry. c D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, etc. to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door knobs, handles, vents, and exit devices cleaned. c E. Monthly janitorial services to include: E i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. iv. All exterior windows will be cleaned on the first Monday of each month(if the Monday falls on a holiday then the cleaning will be done on the first work day after the holiday). F. Additional Services: (Shall be performed once in every three (3)month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs -shall c be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Big Pine Key Senior Center c Janitorial services will be three (3) days a week, Monday, Wednesday, and Friday with work beginning after 11:00 p.m. and finishing no later than 9:00 a.m. The Contractor shall furnish 0) janitorial service including all necessary supplies, equipment, and safet devices required in the 2 j � g Y pp � � Y q performance of same for the Big Pine Senior Center, located at 380 Key Deer Blvd. Big Pine Key, Florida, consisting of approximately 2,068 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. 23 Lower Keys Janitorial Services Agreement Packet Pg.,U7 iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned,waste disposed,and disinfected. vii. Mirrors shall be cleaned and polished. c viii. All supplies shall be replenished (paper goods, soap, etc.). ix. All trash receptacles emptied and liners replaced. y X. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. c B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished weekly. C. General Cleaning shall be completed daily, and should include the following: i. All tile floors are to be dusted and mopped. ii. All furniture and furnishings to be dusted and spot cleaned. iii. All door knobs, handles, vents, and exit devices cleaned. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. c viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. y ii. Obvious scuff marks shall be removed from resilient flooring. E. Monthly janitorial services to include: c i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, etc.). ii. All walls dusted monthly. E iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3)month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or 24 Lower Keys Janitorial Services Agreement Packet Pg.,U8 • 'C.10.d dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. c c c c c c 25 Lower Keys Janitorial Services Agreement Packet Pg.,U9 • 'C.10.d STOI =H CERTIFICATE OF LIABILITY INSURANCI, THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UI, , CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVI 5"nn�����©� y BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN TH v v 1 ( �TClV A YJC E 8 REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. > IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL - v 5!;�2�t-;C�- ) If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may re this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Jaclyn Dillon - - Insurance Office of America,Inc. PHONE FAX 2056 Vista Parkway,Suite 360 (A/C,No,Ext):(561)868-9011 1(A/C,No):(561)868-9001 West Palm Beach,FL 33411 E-DpAILS .Jaclyn.Dillon@ioausa.com y INSURERISI AFFORDING COVERAGE NAIC# INSURER A:The Hanover American Insurance Company 36064 INSURED INSURER B:Associated Industries of MA Mut Ins Co 33758 Stockton Maintenance Group INSURER C:Federal Insurance Company 20281 O 1975 Sansbury Way,Suite 116 INSURERD: West Palm Beach,FL 33411 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP '® LTR TYPE OF INSURANCE IN SD WVD POLICY NUMBER MM DD/YYYY1 (MMIDDIYYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,001 CLAIMS-MADE [X] OCCUR X ZZJD079546 10/31/2018 10/31/2019 DAMAGE TO RENTED cePRFM SES $ 300,001_fF , oc MED EXP(Any oneperson) $ 10,001 PERSONAL&ADV INJURY $ 1,000,001 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,001 POLICY 7X JE� LOC PRODUCTS-COMP/OPAGG $ 2,000,00I OTHER: $ � A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,001 Ea accident $ _ X ANY AUTO X AZJD079574 10/31/2018 10/31/2019 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY DAMAGE O AUTOS ONLY AUTOS ONLY Per accident $ A X UM13RELLAIJAB M OCCUR EACH OCCURRENCE $ 5'000'001 EXCESS LIAB CLAIMS-MADE UHJD079560 10/31/2018 10/31/2019 AGGREGATE $ 5'000'001 _ DED I X I RETENTION$ 10,000 $ �. B WORKERS COMPENSATION X I PTAT TE �RH AND EMPLOYERS'LIABILITY Y/N AWC1093675 10/31/2018 10/31/2019 1,000,001 ANY PROPRIETORIPARTNER/EXECUTIVE NIA A E.L.EACH ACCIDENT $ t8 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,001 If yes,describe under 1000001 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,001 C Crime 82087046 10/31/2018 10131/2019 Per Occurrence 5,000,001 O DESCRIPTION OF OPERATIONS/LOCATIONS 1 VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) General Liability: The certificate holder is an additional insured if required per written contract per the terms of farm 4212916061S. I,PROWN1 EMENT DATE WAIVE CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE C THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ¢' Monroe County Board of County Commissioners 1100 Simonton Street f( IKey West, L 33040 ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg.450